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If you’ve ever Googled “Accounts Payable job description,” you’ve probably seen the same thing over and over:
A generic list of bullet points, some jargon about “processing invoices” and “vendor management,” and a dry paragraph that could apply to any company on the planet.
The problem?
That kind of copy-and-paste job description won’t help you attract great Accounts Payable talent.
It doesn’t show what makes your company worth joining.
It doesn’t connect with the right people.
And it certainly won’t make a top candidate stop scrolling and think, “This is where I want to work.”
If you want to bring in high-quality applicants — not just people who tick boxes — you need a job post that’s specific, human, and compelling.
In this article, we’re going to break down:
- What an Accounts Payable role actually is (in plain English)
- Two high-performing job description templates you can adapt right away
- Why these posts work (and how to avoid common mistakes)
- An example of a bad job description so you can spot the red flags
- Bonus tips for making your post stand out
- How to use AI the right way to write job posts that connect
- And a quick copy-paste version for when you need something fast
If you haven’t already, I recommend checking out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ — it explains why most generic posts fail and how to create one that actually attracts the kind of candidates you want.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What the Accounts Payable Role Actually Is
At its core, an Accounts Payable (AP) role is all about keeping the financial side of your business running smoothly.
Yes, that means processing invoices and paying vendors — but a great AP professional does much more than just “push payments through.”
They’re the person who:
- Makes sure bills are paid on time so your business keeps great relationships with suppliers.
- Double-checks every detail so you’re never hit with late fees, duplicate charges, or costly mistakes.
- Keeps accurate records that make tax season and audits less of a headache.
- Acts as a bridge between your finance team and other departments, making sure everyone has the information they need to make smart spending decisions.
Because AP touches so many parts of your business, this role isn’t just about technical skills. The best AP professionals combine accuracy, integrity, and communication skills with the ability to manage deadlines and handle pressure without losing focus.
In other words — the right person in Accounts Payable helps your business stay financially healthy, organized, and trusted by the people you work with.
Two Great Job Description Templates for Accounts Payable
✅ Version 1: Job Description For Experienced Accounts Payable Specialist
📌 Job Title: Accounts Payable Specialist — Summit Ridge Manufacturing
💼 Job Type: Full-Time | Hybrid (3 days onsite, 2 remote)
📍 Location: Austin, TX
💰 Salary Range: $58,000 – $68,000/year + bonus eligible
🎥 A quick word from our hiring manager
[Insert Loom/YouTube link]
Who We Are
Summit Ridge Manufacturing builds energy-efficient commercial kitchen equipment used by restaurants and hospitality brands across the U.S. Founded in 2009, our 230-person team designs, assembles, and ships from our Austin campus, serving 1,200+ customers. We’re known for tight operations, transparent vendor relationships, and a finance team that closes on time, every time.
Our Culture
Direct feedback, low-ego collaboration, and pride in clean books. We care about clarity, predictable processes, and helping each other get from “almost” to “done and buttoned up.”
What You’ll Do
- Process 600–800 invoices/month with 3-way matching (PO, receipt, invoice).
- Own vendor onboarding, W-9 collection, and payment terms tracking.
- Prepare weekly payment runs (ACH/check) and maintain the AP aging report.
- Investigate variances, resolve holds, and partner with Purchasing on GR/IR.
- Support month-end close (accruals, reconciliations, reports) and audits.
What We’re Looking For
- 2+ years in Accounts Payable (manufacturing or inventory environment a plus).
- Experience with NetSuite (or similar ERP), and Excel lookups/pivots.
- Accuracy mindset, deadline ownership, and clear vendor communication.
- Familiarity with 3-way match and basic GAAP concepts.
Perks & Benefits
- Medical, dental, vision (company contributes 75%)
- 401(k) with 4% match
- 15 PTO days + 10 paid holidays + 2 volunteer days
- Hybrid schedule, free onsite parking, and snacks
- Annual stipend for courses/certifications ($1,000)
Why This Role Is a Great Fit
- You’ll own real AP outcomes (not just “assist”).
- Clear processes, modern tools, and a team that respects your calendar.
- Growth path: AP Specialist → AP Lead → Senior AP/Procure-to-Pay.
- Your work directly improves vendor relationships and cash flow discipline.
Our Hiring Process
We review every application and reply within 10 business days. Shortlisted candidates complete a brief WorkScreen.io AP exercise (invoice triage + matching) so we can see how you think. Then a panel interview with Finance + Ops.
How to Apply
Apply via WorkScreen: 👉 [Insert WorkScreen Link]
✅ Version 2: Job Description For Entry-Level / Willing-to-Train Accounts Payable Assistant
📌 Job Title: Accounts Payable Assistant — BrightNest Solar
💼 Job Type: Full-Time | Onsite (with flexibility after onboarding)
📍 Location: Phoenix, AZ
💰 Salary Range: $42,000 – $48,000/year
🎥 A quick hello from our Controller
[Insert Loom/YouTube link]
Who We Are
BrightNest Solar designs and installs residential solar systems across Arizona. We’re a fast-growing, customer-first company that believes clean energy should be simple and affordable. Our finance team supports field crews and project managers so installs happen on time and vendors love working with us.
Our Culture
Friendly, hands-on, and big on teaching. We document processes, pair you with a mentor, and celebrate small improvements that make the next month easier.
What You’ll Do
- Learn to review invoices for accuracy and correct coding.
- Help schedule payments and confirm remittance with vendors.
- Maintain tidy digital records (POs, receipts, approvals).
- Support month-end with file prep and basic reconciliations.
- Jump in on special projects (template cleanups, aging report updates).
What We’re Looking For
- No AP experience required — admin, retail, or office experience is a plus.
- Comfortable with Google Sheets/Excel; eager to learn an ERP (we’ll teach you).
- Organized, reliable, and good at following checklists.
- Clear communicator who asks great questions.
Perks & Benefits
- Medical, dental, vision after 60 days
- 12 PTO days + 9 paid holidays + your birthday off
- Free training program + mentorship
- Employee solar discount + referral bonus program
- Commuter stipend for onsite days
Why This Role Is a Great Fit
- You’ll get real training and a mentor — not get thrown into the deep end.
- Clear path to AP Specialist within 12–18 months for strong performers.
- Your work keeps projects moving and vendors happy — tangible impact fast.
- Supportive team that values patience, precision, and progress.
Our Hiring Process
We respond to all applicants within 7–10 business days. Shortlisted candidates complete a simple WorkScreen.io exercise (spot the duplicate, fix a coding error) — no prior AP experience needed — followed by a friendly video interview.
How to Apply
Apply via WorkScreen: 👉 [Insert WorkScreen Link]
Don’t let bad hires slow you down. WorkScreen helps you find the right people—fast, easy, and stress-free.
Breakdown of Why These Accounts Payable Job Posts Work
1. The Job Titles Are Specific and Compelling
- Version 1 says “Accounts Payable Specialist — Summit Ridge Manufacturing” instead of just “Accounts Payable Specialist.” This instantly tells candidates what they’ll do, where they’ll do it, and in what context.
- Version 2 adds “No Experience Needed, We’ll Train You,” which makes the opportunity appealing to entry-level candidates without discouraging them.
2. The Video Element Builds Connection
- Both posts include a quick Loom/YouTube link from the hiring manager or controller before the “Who We Are” section.
- This turns the job post from a static text ad into a personal invitation — candidates can see and hear who they’d be working with, which builds trust and differentiates you from other employers.
3. The “Who We Are” Section Is Company-Specific
- Instead of vague placeholders, the company overviews include real details: industry, size, history, customer base, and reputation.
- This gives candidates a true picture of the business and helps them decide if they align with its mission.
4. Culture Is Shown, Not Claimed
- Rather than saying “we value teamwork,” both posts demonstrate it:
- Summit Ridge talks about “low-ego collaboration” and “pride in clean books.”
- BrightNest highlights “mentorship,” “process documentation,” and “celebrating small improvements.”
- Summit Ridge talks about “low-ego collaboration” and “pride in clean books.”
- These are tangible cultural signals that help candidates visualize the work environment.
5. Responsibilities Are Written for Impact
- Tasks aren’t just listed — they’re framed to show why they matter.
- In Version 1, “Process 600–800 invoices/month” is paired with “partner with Purchasing” to show collaboration.
- In Version 2, “Maintain tidy digital records” is framed as part of a larger support system for the team.
- In Version 1, “Process 600–800 invoices/month” is paired with “partner with Purchasing” to show collaboration.
- This shifts the tone from mechanical to purposeful.
6. Perks & Benefits Are Transparent and Separated From Role Fit
- Benefits are clearly listed in their own section, with specifics like company contribution percentages, PTO breakdown, and stipends.
- “Why This Role Is a Great Fit” is a separate, persuasive pitch that explains the experience of being in the role, not just the perks.
7. The Hiring Process Is Respectful and Clear
- Both posts state exactly how long applicants can expect to wait for a response (7–10 or 10 business days).
- WorkScreen.io skill evaluations are mentioned as a fair, performance-based step, so candidates know they’ll be assessed on ability, not just a résumé.
8. The Call to Action Is Simple and Modern
- Instead of a cold “Email your CV to…,” both use a clear, clickable WorkScreen link.
- This positions your hiring process as structured and tech-forward while removing friction for applicants.
Bad Accounts Payable Job Description Example (And Why It Fails)
📌 Job Title: Accounts Payable Clerk
💼 Job Type: Full-Time
📍 Location: Phoenix, AZ
Job Summary
We are seeking an Accounts Payable Clerk to process invoices and payments.
Responsibilities
- Review and process invoices.
- Maintain vendor files.
- Prepare payments.
Requirements
- High school diploma or equivalent.
- 1–2 years of related experience.
- Basic computer skills.
How to Apply
Send your résumé to hr@company.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Short
1. Generic, Lifeless Title
- “Accounts Payable Clerk” is vague. It doesn’t say what kind of AP work, the size or scope of the company, or why it matters. It could apply to any business.
2. No Personality or Culture
- The “Job Summary” is a single, bland sentence. There’s no insight into the company’s industry, team, or mission.
- Without cultural context, candidates can’t picture themselves working there.
3. Responsibilities Are Too Broad
- “Review and process invoices” tells the candidate what to do, but not how it impacts the business or team.
- There’s no indication of the volume of work, tools used, or expectations for accuracy and timelines.
4. Requirements Feel Like a Gate, Not an Invitation
- The requirements section is minimal and doesn’t welcome different backgrounds or transferable skills.
- There’s no encouragement for someone willing to learn or grow into the role.
5. No Salary or Benefits
- Omitting pay information feels outdated and discourages transparency.
- No perks or benefits means there’s no selling point for why a candidate should choose this job over another.
6. Cold, Impersonal CTA
“Only shortlisted candidates will be contacted” tells candidates they’re unlikely to hear back — not a great first impression.
- No link, no timeline, no explanation of the hiring process.
Bonus Tips to Make Your Accounts Payable Job Post Stand Out
Even with a strong job description, adding a few thoughtful details can set you apart from other employers hiring for the same role.
1. Add a Security & Privacy Notice
Reassure applicants that their information is safe. This builds trust right away — especially for finance roles where candidates may be more cautious.
Example:
IMPORTANT NOTICE: We take the security and privacy of all job applicants very seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.
2. Mention Leave Days and Flex Time
Top candidates value work-life balance. If you offer PTO, flexible hours, or volunteer days — include them.
Example:
Enjoy up to 20 days of paid time off each year, plus your birthday off, so you can recharge and come back stronger.
3. Highlight Training & Growth Opportunities
Even experienced candidates want to know they can grow. Mention mentorship, cross-training, or certification support.
Example:
We invest in your professional growth. You’ll have access to paid training and certification programs to expand your skills.
4. Include a Short Video from the Hiring Manager or Finance Lead
This is already in our good examples — but it’s worth stressing. A 60-second Loom video introducing the company and role makes your post far more personal and memorable.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Show How You Respect Candidate Time
Be clear about response times, interview formats, and any skills assessments upfront.
Example:
We review every application and respond within 7–10 business days. Our process includes one skills test and one panel interview — no drawn-out, months-long timelines.
Should You Use AI to Write Your Accounts Payable Job Description?
Lately, it seems like every hiring blog and ATS platform is pushing “1-click AI job description generators.” Even tools like Manatal and Workable now offer them.
It sounds convenient — type in “Accounts Payable” and get an instant post — but here’s the problem:
Why You Shouldn’t Rely on AI Alone
Using AI without giving it any real context almost always leads to:
- Generic, low-quality posts that could apply to any company, anywhere.
- Wrong-fit applicants — people applying just because it’s a job, not because they’re aligned with your culture or expectations.
- A weak first impression — a job post is often the first touchpoint a candidate has with your company. If it feels copy-pasted, it reflects poorly on your brand.
For a finance role like Accounts Payable — where accuracy, trust, and detail matter — a bland, cookie-cutter post sends the wrong signal from the start.
The Right Way to Use AI
AI can be incredibly helpful if you feed it the right ingredients. It’s not a substitute for your input — it’s a tool to polish and structure your message.
Here’s a better way to prompt AI for an Accounts Payable role:
Step 1: Give it context about your company
- Industry
- Size
- Culture
- Mission
Step 2: Share specifics about the role
- Key responsibilities (volume of invoices, tools used, team structure)
- Required skills and nice-to-haves
- Salary range and benefits
- Why the role matters in the company
Step 3: Define the tone
- Friendly and approachable?
- Professional but warm?
- Mission-driven?
Example Prompt:
Help me write a job post for our company, Summit Ridge Manufacturing. We’re hiring an Accounts Payable Specialist to process 600–800 invoices per month, manage vendor relationships, and support month-end close. Our culture is collaborative, detail-oriented, and low-ego. We want to attract candidates with 2+ years of AP experience, NetSuite proficiency, and strong communication skills. We offer $58,000–$68,000/year, hybrid work, 15 PTO days, health benefits, and a $1,000 annual training stipend. Our hiring process includes a WorkScreen.io skills assessment and a panel interview Here are a few notes I’ve written to get you started: [paste your notes] .
Once AI generates the first draft, you can then:
- Add company-specific details to make it yours.
- Insert cultural language that reflects your team.
- Include personal touches like a hiring manager video link.
This way, AI becomes a starting point, not the final product.
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
Need a Quick Copy-Paste Accounts Payable Job Description?
✅ Option 1: Conversational, Culture-First Job Description (with “Why This Role Is a Great Fit”)
📌 Job Title: Accounts Payable Specialist — [Company Name]
💼 Job Type: [Job Type] (e.g., Full-Time | Hybrid)
📍 Location: [City, State]
💰 Salary Range: [Salary Range]/year + [Bonus/Benefits if applicable]
🎥 A quick hello from our hiring manager: [Insert Loom/YouTube Link]
Who We Are
[Company Name] is a [brief description of industry and what you do]. Our [small/medium/large] team operates in [market/region], supporting [number]+ customers/clients. We care about strong vendor relationships, accurate books, and smooth operations — and the Accounts Payable team sits at the center of that.
Our Culture
We value [e.g., low-ego collaboration, clear communication, reliability, and continuous improvement]. You’ll join a team that respects deadlines, documents processes, and appreciates great work.
What You’ll Do
- Process approximately [X–Y] invoices/month with 3-way matching (PO, receipt, invoice).
- Manage vendor onboarding, W-9 collection, and payment terms.
- Prepare weekly payment runs (ACH/check) and keep the AP aging current.
- Reconcile AP transactions, research variances, and resolve holds.
- Support month-end close (accruals, reconciliations, audit requests).
What We’re Looking For
- [2+ years] in Accounts Payable or a related finance role.
- Familiarity with [ERP name(s)] and solid Excel/Sheets skills (lookups/pivots).
- Detail-focused, deadline-driven, and clear communicator with vendors and teams.
- Experience with 3-way match and basic GAAP concepts is a plus.
Perks & Benefits
- Medical, dental, vision ([% company contribution if applicable])
- [401(k)/Pension] with [match if applicable]
- [#] PTO days + [#] paid holidays + [other days, e.g., birthday/volunteer day]
- Annual training/education stipend of [$$]
- [Hybrid work/flex hours/commuter support/etc.]
Why This Role Is a Great Fit
- Real ownership of AP outcomes (not just “assist”).
- Clear processes and modern tools to make the work smoother.
- Growth path to [AP Lead/Senior AP/Procure-to-Pay] for strong performers.
- Your work directly improves vendor relationships and cash flow discipline.
How to Apply
Apply via WorkScreen: 👉 [Insert WorkScreen Link]
✅ Option 2: Structured “Job Brief + Responsibilities + Requirements” Format (No “Why This Role” section)
📌 Job Title: Accounts Payable Assistant — [Company Name]
💼 Job Type: [Job Type] (e.g., Full-Time | Onsite/Hybrid)
📍 Location: [City, State]
💰 Salary Range: [Salary Range]/year
Job Brief
[Company Name] is a [industry/what you do] company seeking an Accounts Payable Assistant to help process invoices, maintain accurate records, and ensure vendors are paid on time. No prior AP experience required — we’ll train the right person.
Key Responsibilities
- Review and enter invoices accurately with proper coding.
- Assist with scheduling payments and vendor remittance.
- Maintain organized records (POs, receipts, approvals).
- Support account reconciliations and month-end reporting.
Requirements
- High school diploma or equivalent ([associate’s/bachelor’s a plus]).
- Comfortable with Excel/Google Sheets; eager to learn an ERP.
- Strong attention to detail, organization, and follow-through.
- Clear communication and reliability with deadlines.
Perks & Benefits
- Medical, dental, vision after [X] days
- [#] PTO days + [#] paid holidays + [e.g., birthday off]
- Training and mentorship program
- [Any role-relevant perks: commuter stipend, equipment, discounts]
How to Apply
Apply via WorkScreen: 👉 [Insert WorkScreen Link]
Next Step: Let WorkScreen Help You Hire Smarter
Writing a strong job post is only the first part of hiring.
The real challenge comes when the applications start pouring in — sorting through them, spotting the strongest candidates, and avoiding those low-effort, copy-paste submissions that waste your time.
That’s where WorkScreen.io comes in.
WorkScreen helps you:
- Quickly identify your most promising candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Easily run one-click skill tests
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Eliminate low-effort applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
With WorkScreen, you’re not just hiring faster — you’re hiring with confidence, knowing every shortlister earned their spot through performance, not buzzwords.
Ready to see it in action? Create your WorkScreen link today, share it in your job post, and let the platform take candidates through a quick, fair, and skill-focused evaluation.
FAQ
Beyond basic invoice processing, a strong Accounts Payable hire should demonstrate:
- Attention to detail – to catch errors before they become costly.
- Organizational skills – to manage multiple invoices, vendors, and payment schedules at once.
- Numerical accuracy – comfort with numbers, reconciliations, and data entry.
- Problem-solving ability – to resolve payment discrepancies quickly.
- Communication skills – to interact with vendors and internal teams clearly and professionally.
- Confidentiality – handling sensitive financial information with discretion.
Salaries vary depending on location, experience, and industry. As of 2025, in the U.S.:
- Entry-level Accounts Payable Assistants typically earn between $38,000 and $45,000/year.
- Experienced Accounts Payable Specialists often earn between $50,000 and $65,000/year.
- Senior or AP Leads can earn $65,000–$80,000/year, especially in larger organizations or high-cost-of-living areas.
(Source: U.S. Bureau of Labor Statistics & Payscale data, 2025)
Accounts Payable (AP) manages money the company owes — paying vendors, suppliers, and service providers.
Accounts Receivable (AR) manages money owed to the company — issuing invoices and collecting payments from customers.
Both roles are crucial for cash flow, but AP focuses on outgoing payments while AR handles incoming payments.
Familiarity with ERP/accounting systems is valuable. Common tools include:
- NetSuite, SAP, Oracle – for enterprise-level finance operations.
- QuickBooks, Xero – for small to mid-sized businesses.
- Excel or Google Sheets – for reporting, reconciliations, and analysis.
- Document management systems for organizing invoices and records.
- Vague answers about handling payment errors or disputes.
- Lack of process orientation – struggling to explain how they stay organized.
- Poor numerical accuracy on skills tests.
- Negative vendor references or poor communication habits in past roles.
