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If you’ve Googled “admin coordinator job description template,” you’ve probably come across a sea of articles that all look eerily similar. The problem? Most of them don’t actually teach you how to attract a great admin coordinator—they just throw out generic bullet points and standard phrases that miss the mark.
Here’s the truth: Generic job descriptions don’t engage top talent. They don’t tell candidates what your company stands for or why the role matters. And without that connection, the best applicants will simply scroll past you and apply elsewhere.
But here’s the good news: Writing a compelling job post doesn’t require you to be a marketing genius. With the right format and a bit of intention, you can create job descriptions that not only attract qualified candidates but also inspire them to apply.
If you’re tired of blending into the background with a bland job post, keep reading. We’re about to dive into how you can create job descriptions that stand out—starting with an admin coordinator role that speaks to the heart of the ideal candidate.
If you’re looking to take your job posts to the next level, be sure to check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ .
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
What the Admin Coordinator Role Actually Is
An Admin Coordinator is much more than just the person who keeps the office running. In fact, they’re often the first point of contact for clients and visitors, which means they play a critical role in shaping the overall experience of anyone who interacts with your company.
At its core, an admin coordinator manages day-to-day administrative tasks to ensure smooth operations. They handle scheduling, manage office supplies, coordinate meetings, and provide support to the broader team. But here’s the catch: being organized and detail-oriented isn’t enough. An admin coordinator needs to be someone who’s reliable, approachable, and able to juggle multiple tasks with ease.
Think of your admin coordinator as the glue that holds everything together—without them, the office could quickly descend into chaos. That’s why finding someone who not only has the technical skills but also the emotional intelligence to work well with everyone is just as important.
In short, this role requires a combination of task management and people skills. Your admin coordinator should be a problem solver, a communicator, and someone who thrives in a fast-paced environment.
Two Great Admin Coordinator Job Description Templates
✅ Experienced Admin Coordinator Job Description
Job Title: Experienced Admin Coordinator
Location: GreenTech Solutions, San Francisco, CA
Job Type: Full-Time | In-Person | $55,000 – $65,000 per year
Video from Our Hiring Manager:
Watch this quick video to hear directly from our Hiring Manager about what makes GreenTech Solutions a great place to work. [Insert Loom/YouTube video link]
About Us:
At GreenTech Solutions, we’re driving innovation in the renewable energy sector. For over 15 years, we’ve been providing cutting-edge solutions to make energy cleaner, smarter, and more sustainable. Our team thrives on creativity, collaboration, and a shared vision of a better future. As an admin coordinator at GreenTech, you’ll be a key part of our dynamic team, helping to keep the wheels turning smoothly behind the scenes.
What You’ll Do:
- Manage daily office operations and ensure smooth workflow.
- Coordinate schedules, meetings, and travel arrangements for team members.
- Organize and maintain filing systems (both physical and electronic).
- Handle client communication, including phone calls and emails, with a professional and friendly demeanor.
- Assist in preparing reports and presentations as needed.
- Manage office supplies and coordinate inventory.
- Work closely with leadership to streamline processes and improve operational efficiency.
What We’re Looking For:
- 3+ years of administrative experience, with a focus on office coordination.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in office software (e.g., Microsoft Office, Google Suite, etc.).
- Ability to manage competing priorities and work independently.
- A proactive attitude and the ability to problem-solve on the go.
Perks and Benefits:
- Competitive salary based on experience
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off (PTO) and sick leave
- Flexible work hours (with some remote work options)
- Professional development opportunities
- Team bonding events and wellness programs
Why This Role Is a Great Fit:
At GreenTech Solutions, you won’t just be another admin coordinator—you’ll be a vital part of a growing company that’s making a tangible difference in the world. We foster a supportive, inclusive work environment where your ideas matter. You’ll gain valuable experience in the renewable energy industry and have opportunities for career advancement as we continue to grow.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
✅ Entry-Level / Willing-to-Train Admin Coordinator Job Description
Job Title: Entry-Level Admin Coordinator (Willing to Train)
Location: GreenTech Solutions, San Francisco, CA
Job Type: Full-Time | In-Person | $40,000 – $45,000 per year
Video from Our Hiring Manager:
Take a moment to hear from our Hiring Manager about the exciting opportunities at GreenTech Solutions and why we’re an amazing place to work. [Insert Loom/YouTube video link]
About Us:
At GreenTech Solutions, we are leading the way in renewable energy innovation. We’re passionate about building sustainable, green energy solutions that help power a cleaner future. With a team that values creativity, collaboration, and environmental responsibility, GreenTech Solutions is a place where you can make a real impact while growing your career.
What You’ll Do:
- Answer phones, greet visitors, and assist with scheduling.
- Maintain and organize office supplies, ensuring the office is well-stocked.
- Support the administrative team with daily tasks, including data entry and filing.
- Assist in managing office calendars and setting up meetings.
- Help with preparing documents and reports for team members.
- Provide general administrative support to various departments.
What We’re Looking For:
- High school diploma or equivalent (Bachelor’s degree is a plus).
- Strong communication skills, both verbal and written.
- Highly organized and able to manage multiple tasks at once.
- Proficiency in basic office software (e.g., Word, Excel, Google Docs).
- Positive attitude with a willingness to learn and grow.
- Strong attention to detail and reliability.
Perks and Benefits:
- Competitive salary and performance-based bonuses
- Health, dental, and vision insurance
- Paid time off (PTO) and sick leave
- Career development and training opportunities
- Friendly, supportive work environment
- Access to wellness programs and team activities
Why This Role Is a Great Fit:
This is a fantastic opportunity to jump-start your career in administration. At GreenTech Solutions, we invest in our team, offering mentorship and training that will help you grow professionally. You’ll be joining a company that’s passionate about its mission and values every member of its team. Plus, you’ll have plenty of opportunities to advance as you gain experience.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Breakdown of Why These Admin Coordinator Job Posts Work
These job descriptions are designed to stand out from the generic, cookie-cutter job posts you often see. Here’s why each section works to attract top-tier candidates:
1. Clear, Specific Titles:
- Why It Works: A title like “Experienced Admin Coordinator” or “Entry-Level Admin Coordinator” immediately tells candidates what the role is. But adding the company name, location, and even salary range makes the title more compelling and targeted. In the case of the experienced job post, including the salary range ($55,000 – $65,000) adds immediate transparency, helping candidates assess whether it fits their expectations.
2. Warm Intros with Context:
- Why It Works: The intro section provides context about the company’s mission, culture, and why the role matters. Instead of starting with dry, boring facts, the introduction engages candidates emotionally. For example, “At GreenTech Solutions, we’re driving innovation in the renewable energy sector…” tells a story that connects the role to a greater purpose, making it much more likely to appeal to purpose-driven candidates.
3. Transparent Salary & Perks:
- Why It Works: Including salary details upfront builds trust and sets clear expectations. Candidates appreciate knowing what they can expect, and it helps attract more serious applicants who are aligned with the compensation offered. In addition, offering transparent perks and benefits, like health insurance, PTO, and career development opportunities, showcases the value the company places on its employees. This not only attracts more applicants but ensures that those who apply are genuinely interested in the role and company culture.
4. Respectful Application Process:
- Why It Works: Many job descriptions fail to address how the hiring process works, leaving candidates in the dark about what comes next. By including a clear and respectful How to Apply section, you demonstrate that you value candidates’ time. The use of WorkScreen.io to streamline applications and skills assessments further enhances the candidate experience by showing that your process is modern, fair, and efficient.
5. Human Tone That Connects:
- Why It Works: Both job descriptions use a friendly, approachable tone. This makes the company seem more personable and human, which is important when trying to attract candidates who are seeking a supportive work environment. The language is casual yet professional, creating an inviting atmosphere that encourages candidates to apply.
- For example, phrases like “At GreenTech Solutions, you won’t just be another admin coordinator—you’ll be a vital part of a growing company” help candidates visualize themselves in the role and feel valued from the get-go.
6. Perks and Benefits:
- Why It Works: Listing specific perks and benefits not only makes the job description more attractive but also helps paint a picture of what life would be like as part of the team. In today’s competitive job market, candidates are looking for more than just a paycheck—they want to know that their employer cares about their well-being and growth. Offering perks like healthcare, 401(k) matching, and paid time off speaks volumes about your company’s culture and values.
7. Why This Role Is a Great Fit:
- Why It Works: This section is the perfect opportunity to showcase how the job fits into the larger picture of a candidate’s career. It’s not just about the tasks they’ll be doing but about the growth and opportunity they’ll experience. For example, “You’ll be part of a company that values your contributions and offers room for growth,” helps candidates see the potential for development within the role and gives them a reason to feel excited about applying.
8. Use of Video Element:
- Why It Works: Including a video from the hiring manager or CEO humanizes the job post, making it more engaging and personal. Videos provide insight into the company’s culture and values in a way that text alone can’t. It also gives candidates a preview of who they’d be working with, making the company feel more approachable and transparent.
Example of a Bad Admin Coordinator Job Description (And Why It Fails)
Here’s an example of a bland, outdated job post that misses the mark. This job description might seem like it checks all the boxes, but it lacks the personality, transparency, and connection that great candidates are looking for.
❌ Bad Job Post Example
Job Title: Admin Coordinator
Company: [Generic Company Name]
Location: [Location]
Job Type: Full-Time
Job Summary:
We are looking for an Admin Coordinator to handle office tasks, scheduling, and assisting the administrative team. The successful candidate will be organized and able to multitask.
Key Responsibilities:
- Answer phones and manage schedules
- Handle office supplies and inventory
- Assist with filing and data entry
- Perform basic office tasks as needed
Requirements:
- High school diploma or equivalent
- Previous experience in an administrative role (preferred but not required)
- Basic knowledge of Microsoft Office
- Strong organizational skills
How to Apply:
Interested candidates can send their resume to hr@[company].com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Short
- The Job Title Is Too Generic
- The title “Admin Coordinator” is functional but uninspiring. It doesn’t reflect the role’s purpose or show why it matters to the company. A more specific title would attract candidates who are aligned with the role’s actual mission.
- The title “Admin Coordinator” is functional but uninspiring. It doesn’t reflect the role’s purpose or show why it matters to the company. A more specific title would attract candidates who are aligned with the role’s actual mission.
- The Introduction Feels Cold
- The job summary is vague and lacks any excitement or context. There’s no mention of why the role matters to the company or how it fits into the team. It’s just a list of responsibilities with no connection to the company’s values or culture.
- The job summary is vague and lacks any excitement or context. There’s no mention of why the role matters to the company or how it fits into the team. It’s just a list of responsibilities with no connection to the company’s values or culture.
- No Salary or Benefits Mentioned
- Leaving out compensation and benefits makes the post feel outdated and unappealing. Salary transparency is key in attracting serious, committed candidates. Without this information, you risk losing top talent who will move on to companies that are upfront about what they offer.
- Leaving out compensation and benefits makes the post feel outdated and unappealing. Salary transparency is key in attracting serious, committed candidates. Without this information, you risk losing top talent who will move on to companies that are upfront about what they offer.
- No Insight Into Team Culture
- There’s no mention of the company culture, mission, or values. Candidates today are looking for more than just a paycheck—they want to work for companies that align with their personal values. This post gives no insight into the environment or what it would be like to be part of the team.
- There’s no mention of the company culture, mission, or values. Candidates today are looking for more than just a paycheck—they want to work for companies that align with their personal values. This post gives no insight into the environment or what it would be like to be part of the team.
- Responsibilities Are Too Broad
- The responsibilities listed are extremely generic. “Answer phones” and “manage schedules” are common tasks for any admin role, but they don’t provide a clear picture of what the job will really entail. There’s no sense of impact or purpose behind the work.
- The responsibilities listed are extremely generic. “Answer phones” and “manage schedules” are common tasks for any admin role, but they don’t provide a clear picture of what the job will really entail. There’s no sense of impact or purpose behind the work.
- The Hiring Process Feels Dismissive
- Saying “only shortlisted candidates will be contacted” is impersonal and discouraging. It shows a lack of respect for candidates who take the time to apply. A more respectful process would acknowledge all applicants and let them know when they can expect to hear back.
- Saying “only shortlisted candidates will be contacted” is impersonal and discouraging. It shows a lack of respect for candidates who take the time to apply. A more respectful process would acknowledge all applicants and let them know when they can expect to hear back.
- The Call to Action Is Cold
- The CTA here is simply an email address to send resumes to. There’s no warmth, no encouragement, and no incentive for the candidate to take the next step. A good job post should leave candidates feeling motivated to apply, not like they’re just submitting a form.
- The CTA here is simply an email address to send resumes to. There’s no warmth, no encouragement, and no incentive for the candidate to take the next step. A good job post should leave candidates feeling motivated to apply, not like they’re just submitting a form.
Bonus Tips to Make Your Job Description Stand Out
To make your job post stand out even more and ensure that top-tier candidates are excited to apply, here are some advanced tips you can implement:
1. Add an Important Notice to Build Trust
- Why It Works: Including a security/privacy notice shows candidates that you respect their personal information. It builds trust and lets them know you take their privacy seriously. It’s especially important in today’s environment where applicants are wary of scams and data misuse.
- Example:
“Important Notice: We take the security and privacy of all job applicants very seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.”
2. Mention Leave Days or Flexible Time
- Why It Works: Mentioning time off or flexible working hours highlights your commitment to work-life balance—something candidates really value. It also makes your company seem more attractive compared to others that don’t provide this information upfront.
- Example:
“Enjoy up to 24 flex days off per year so you can recharge and come back stronger.”
“We offer flexible work hours and the option to work from home twice a week to support your personal life.”
3. Highlight Training & Growth Opportunities
- Why It Works: Top candidates are looking for roles that will help them develop professionally. By mentioning growth opportunities, you show that your company values career progression and invests in its employees.
- Example:
“At [Company Name], we believe in your development. That’s why we offer mentorship, regular training sessions, and opportunities to grow within the company.”
4. Add a Loom Video for a Personal Touch
- Why It Works: Adding a short video from the hiring manager or CEO can humanize the job post, providing candidates with a direct connection to the company. It’s a great way to make your job post more engaging, transparent, and personal.
- Example:
“Hear directly from our Hiring Manager about what it’s like to work at [Company Name]. Watch the video below to learn more about our culture and why this is an amazing place to work.”
(Insert Loom video link)
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
Should You Use AI to Write Job Descriptions?
In recent years, AI has made its way into the hiring process, and while it can be a helpful tool, relying solely on AI to generate your job descriptions can lead to bland, impersonal posts that fail to connect with great candidates.
Why You Shouldn’t Rely on AI Alone
AI tools like ChatGPT and others can generate job descriptions quickly, but here’s the problem: They tend to produce generic content that lacks personality, context, and authenticity. These posts don’t speak to the unique culture of your company, and they’re often filled with buzzwords and clichés. While AI can assist with structure and formatting, it shouldn’t be your only source for creating a job post that truly attracts top talent.
The Dangers of Using AI Blindly:
- Bland and Generic Content: AI might produce content that checks the boxes but doesn’t reflect the values and personality of your company.
- Missed Opportunity for Connection: Great candidates are looking for more than just a checklist—they want to know your mission, culture, and why the job matters. AI can’t convey this depth without the right context.
- One-Size-Fits-All Approach: AI-generated job posts often lack the flexibility and nuance needed for different roles and industries.
How to Use AI Effectively
AI should be a tool to enhance, not replace, the human touch in your job descriptions. To make AI work for you, you need to feed it context, details, and company values. Here’s how to prompt AI to create a job description that’s customized and engaging:
Example Prompt:
“Help me write a job description for our company, GreenTech Solutions. We’re hiring an experienced Admin Coordinator to help with managing daily office operations and supporting the leadership team. Our culture is collaborative, mission-driven, and focused on sustainability. We want to attract candidates who are organized, proactive, and passionate about working in renewable energy. We offer the following benefits: health insurance, 401(k) matching, and flexible work hours. Here are a few notes I’ve written to get you started: [paste your notes]”
By providing these details to AI, you can shape a job description that truly represents your company and the role. You’ll get a solid draft, which you can then personalize further with your tone, culture, and specific requirements.
This way, AI is used as a tool to streamline the process, but the human element is still very much intact, ensuring your job descriptions stand out and resonate with top talent.
Don’t let bad hires slow you down. WorkScreen helps you identify the right people—fast, easy, and stress-free.
Copy-Paste Job Description Templates for Quick Use
✅ Option 1: Conversational Job Description Template (Culture-First Style)
Job Title: Admin Coordinator
Location: [Company Location]
Job Type: Full-Time | In-Person | [Salary Range]
Video from Our Hiring Manager:
Watch this quick video to hear directly from our Hiring Manager about what makes [Company Name] a great place to work. [Insert Loom/YouTube video link]
About Us:
At [Company Name], we’re on a mission to [briefly describe company’s mission]. We’ve been at the forefront of [industry] for [X years], and we’re looking for an Admin Coordinator to help our growing team stay organized and run efficiently. This role is key to ensuring smooth operations, and we need someone who’s passionate about supporting the people who make a difference in our work.
What You’ll Do:
- Manage daily office operations and coordinate schedules for the leadership team.
- Organize and maintain filing systems (both physical and electronic).
- Handle client communication via phone and email in a professional, friendly manner.
- Assist with preparing reports and presentations.
- Manage office supplies and inventory.
- Help with logistics and event planning for team meetings and activities.
What We’re Looking For:
- 3+ years of administrative experience, with a focus on office coordination.
- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in office software (e.g., Microsoft Office, Google Suite).
- A proactive attitude and ability to work independently.
Perks and Benefits:
- Competitive salary based on experience
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off (PTO)
- Flexible work hours (with some remote options)
- Professional development opportunities
Why This Role Is a Great Fit:
At [Company Name], you won’t just be another admin coordinator—you’ll be a vital part of a growing company that’s making a tangible difference in the world. We foster a supportive and collaborative work environment where your contributions matter and your professional growth is encouraged.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
✅ Option 2: Structured “Job Brief + Responsibilities + Requirements” Format
Job Title: Admin Coordinator
Location: [Company Location]
Job Type: Full-Time | In-Person | [Salary Range]
Video from Our Hiring Manager:
Watch this quick video to hear directly from our Hiring Manager about what makes [Company Name] a great place to work. [Insert Loom/YouTube video link]
Job Summary:
We are seeking an experienced Admin Coordinator to join our growing team at [Company Name]. In this role, you will support the leadership team, manage office operations, and ensure the smooth flow of daily activities within the company.
Responsibilities:
- Coordinate schedules and meetings for leadership.
- Answer phones, greet clients, and manage communication.
- Maintain office filing systems and ensure records are up-to-date.
- Order office supplies and manage inventory.
- Assist in the preparation of internal and external reports.
- Support various teams with administrative tasks as needed.
Requirements:
- 3+ years of administrative experience.
- Strong organizational skills and ability to multitask.
- Excellent communication skills (both verbal and written).
- Proficient in Microsoft Office and Google Suite.
- Ability to work independently and as part of a team.
Perks and Benefits:
- Competitive salary based on experience
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off (PTO)
- Flexible work hours and occasional remote work options
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
Let WorkScreen Handle the Next Step of Hiring
Once you’ve crafted your job description and drawn in a pool of qualified candidates, it’s time to take your hiring process to the next level with WorkScreen.io.
Here’s how WorkScreen.io helps you streamline the next phase of hiring:
Quickly Identify Your Most Promising Candidates:
- WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
Easily Administer One-Click Skill Tests:
- With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
Eliminate Low-Effort Applicants:
- WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
Sign up with WorkScreen.io today to start streamlining your hiring process. After you create your job post, simply share it via WorkScreen, and we’ll take care of the rest. With our performance-based evaluation system, you’ll be able to make smarter, data-driven decisions that lead to better hires, faster.
FAQ
When hiring an Admin Coordinator, it’s essential to look for both hard and soft skills. Here are the key skills you should prioritize:
- Organizational Skills: An admin coordinator must be able to juggle multiple tasks simultaneously, from scheduling meetings to managing office supplies. Strong organizational skills are essential to keep everything running smoothly.
- Communication Skills: Since they often act as the first point of contact for clients and visitors, strong verbal and written communication skills are a must. The ability to communicate clearly and professionally with both internal teams and external clients is critical.
- Attention to Detail: Admin coordinators often handle documents, data entry, and scheduling, all of which require a keen eye for detail to prevent mistakes.
- Problem-Solving Skills: Whether it’s fixing a scheduling conflict or handling a last-minute office crisis, an admin coordinator needs to think on their feet and provide practical solutions quickly.
- Technical Proficiency: Familiarity with office software (e.g., Microsoft Office Suite, Google Suite, etc.) and tools like project management software can significantly improve efficiency in the role.
The salary of an Admin Coordinator can vary based on location, experience, and the specific company, but here’s a general overview:
- Entry-Level Admin Coordinator: The average salary typically ranges from $40,000 to $45,000 per year for those with less experience or who are just starting out in the role.
- Experienced Admin Coordinator: For candidates with several years of experience, salaries generally range from $50,000 to $65,000 per year.
- Senior Admin Coordinator: With advanced skills or additional responsibilities (such as office management or supporting multiple departments), salaries can reach $70,000 to $80,000 or more per year.
Note: These numbers can differ depending on factors like location, industry, and company size.
While an Admin Coordinator role is crucial to ensuring a smooth and efficient office environment, it comes with its own set of challenges:
- Managing Multiple Priorities: An admin coordinator is often responsible for coordinating various tasks and working with different departments. Balancing multiple priorities while maintaining high attention to detail can be demanding.
- Handling Unexpected Situations: Whether it’s last-minute schedule changes or a sudden office emergency, an admin coordinator must remain calm and responsive when things don’t go as planned.
- Maintaining Confidentiality: Admin coordinators are often privy to sensitive company information, so maintaining confidentiality and handling data securely is an essential aspect of the role.
