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If you’ve Googled ‘admin support job description template,’ you’ve probably seen dozens of articles. But here’s the issue: most of them don’t actually teach you how to attract a great admin support professional—they just give you generic, filler content.
Let’s face it—most job descriptions you come across are dry, repetitive, and lack the one thing that really matters: connection. They go something like this: Responsibilities. Requirements. Apply here. But does that really get candidates excited? Does it help you stand out as a company worth working for? Not quite.
Great candidates are looking for more than just a paycheck. They want to know what they’ll be contributing to, who they’ll be working with, and why the role matters. The problem is, most job posts fail to capture this. Instead, they focus on generic checklists and outdated phrases that turn top talent away.
The good news? You don’t need to be a marketing genius to write a great job post. You just need to know the right formula. And in this guide, I’m going to walk you through the steps to create a job post that doesn’t just fill a role—it attracts the right person.
If you want to get more details on how to write a compelling job post, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. for a deeper dive.
Ready to write a job post that actually converts? Keep reading!
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
What An Admin Support Actually Does - Their Skills Explained
Before you start writing, it’s important to understand what the role actually involves. Here’s a simple, plain-English explanation:
An admin support professional is the backbone of your operations. They handle tasks like managing schedules, answering phone calls, greeting clients, and supporting the administrative team in daily activities. They’re often the first point of contact for clients, partners, and visitors, which means they play a critical role in shaping the first impression people have of your business.
But the role isn’t just about managing tasks. It’s about reliability, clear communication, and emotional intelligence. These qualities are just as important as organizational skills because an admin support professional often needs to juggle multiple priorities and act as the glue that holds the office together.
A great admin support hire should be someone who is detail-oriented, proactive, and able to thrive in a fast-paced environment. They don’t just tick boxes on a to-do list—they create an environment where the team can focus on what really matters, knowing that the admin side of things is in good hands.
This role is essential to your day-to-day operations, but it’s also a stepping stone for those looking to grow within your organization. Whether they’re managing appointments or ensuring that office supplies are stocked, an admin support professional is there to make sure everything runs smoothly and efficiently.
Two Great Admin Support Job Description
Version 1: Admin Support Job Description for an Experienced Candidate
Job Title: Admin Support Specialist
Location: Silver Leaf Construction, West Point, Mississippi
Type: Full-time | In-office
Salary: $18–$23 per hour (Based on Experience)
Schedule: Monday to Friday, 8:00 AM – 4:30 PM
A Quick Word from Our Team
Watch this short video from the Silver Leaf Construction team to learn more about our company and the role.
[Insert Loom/YouTube video link here]
About Us
At Silver Leaf Construction, we are a family-owned asphalt and concrete company with over 25 years of experience in the construction industry. We’re known for our commitment to quality work and providing exceptional service to our clients. Our team is small but strong, and we treat every project as if it’s the most important one we’ve ever worked on.
We are looking for an Admin Support Specialist to help us manage day-to-day office operations and support our growing team. If you’re a reliable, detail-oriented professional who thrives in a fast-paced environment, this could be the perfect opportunity for you!
What You’ll Do
- Coordinate office activities, including scheduling meetings and managing calendars for team members.
- Handle communication, answering phone calls and emails, and directing inquiries to the appropriate team members.
- Organize and maintain digital and physical filing systems for project documentation and contracts.
- Assist with basic accounting tasks, including invoicing, billing, and processing payroll.
- Manage office supplies, ordering materials as needed and ensuring the workspace is organized and efficient.
- Support the project management team with administrative tasks, such as preparing reports, documents, and presentations.
What We’re Looking For
- 1+ year of administrative experience (construction industry experience preferred).
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Drive.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
- A positive attitude, team player, and self-starter.
Perks and Benefits
- Competitive salary: $18–$23 per hour based on experience.
- Paid Time Off (PTO): Up to 40 hours of paid time off per year.
- Health Insurance: Medical, dental, and vision coverage.
- Retirement Plan: 401(k) with company matching.
- Career Growth: Opportunities for training and advancement within the company.
- Supportive Culture: Be part of a small, family-owned business where you’ll make a real impact.
Our Hiring Process
We understand that applying for a job takes time, and we respect your effort. Here’s how we make the process as smooth and transparent as possible:
- Apply online through the WorkScreen.io platform (link provided below).
- Complete a quick skills evaluation through WorkScreen to ensure a good fit for the role.
- Initial interview with the hiring manager via video call.
- Final interview with the team to ensure cultural fit and discuss role expectations.
- Background check and reference verification for final candidates.
- Offer extended to the chosen candidate with full compensation details.
How to Apply
If you’re ready to join the Silver Leaf Construction team, we’d love to hear from you! Click the link below to apply:
[Insert WorkScreen.io application link here]
Once you apply, we’ll guide you through the evaluation and interview process. We respond to every application within two weeks, and we’ll make sure you know where you stand every step of the way.
Version 2: Admin Support Assistant Job Description for Entry Level Candidates
Job Title: Admin Support Assistant (Entry-Level, Willing to Train)
Location: Silver Leaf Construction, West Point, Mississippi
Type: Full-time | In-office
Salary: $14.70–$18.00 per hour (Based on Experience)
Schedule: Monday to Friday, 8:00 AM – 4:30 PM
A Quick Word from Our Team
Watch this short video from the Silver Leaf Construction team to learn more about our company and the role.
[Insert Loom/YouTube video link here]
About Us
At Silver Leaf Construction, we’re a family-owned asphalt and concrete company with over 25 years of experience. Our business thrives on teamwork, integrity, and high standards of service, and we’re looking for an Admin Support Assistant who is eager to learn and grow with us.
This is an exciting opportunity for someone who is motivated, detail-oriented, and ready to jump into a fast-paced environment. Whether you’re just starting your career or looking to transition into a new field, we’ll provide you with the training and mentorship you need to succeed!
What You’ll Do
- Assist with scheduling meetings, managing calendars, and organizing daily office tasks.
- Answer phone calls and direct inquiries to the appropriate team members.
- Manage office supplies, ensuring that materials are stocked and available when needed.
- Organize files, both physical and digital, and maintain accurate records.
- Support the team with basic administrative tasks such as data entry, preparing reports, and document management.
- Coordinate communication between the admin team and other departments, helping to ensure smooth operations.
What We’re Looking For
- High school diploma or equivalent (some college coursework preferred).
- Strong desire to learn and grow in an administrative support role.
- Ability to communicate effectively, both verbally and in writing.
- Strong organizational skills and attention to detail.
- Proficient in basic computer applications (Microsoft Office, Google Suite).
- Positive attitude, eagerness to take initiative, and a team player.
Perks and Benefits
- Competitive salary: $14.70–$18.00 per hour (depending on experience).
- Paid Time Off (PTO): Up to 40 hours per year to take time off and recharge.
- Health Insurance: Comprehensive medical, dental, and vision coverage.
- Retirement Plan: 401(k) with company matching to help you plan for the future.
- Career Development: Mentorship and training to help you grow within the company.
- Supportive Team: A collaborative environment where you’ll receive guidance and learn from experienced professionals.
Our Hiring Process
At Silver Leaf Construction, we aim to make our hiring process straightforward and respectful of your time:
- Apply online through the WorkScreen.io platform (link provided below).
- Complete a skills evaluation to help us understand your strengths and areas to grow.
- Initial video interview with the hiring manager.
- Final interview with the team to discuss the role in more detail and see if it’s the right fit.
- Background check and reference verification for final candidates.
- Offer extended with full compensation details.
How to Apply
Ready to get started? Click the link below to apply:
[Insert WorkScreen.io application link here]
Once you apply, you’ll go through a quick skills evaluation and then we’ll be in touch about the next steps. We review all applications within two weeks and ensure you know where you stand in the process.
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
Breakdown of Why These Posts Work
Now that we’ve looked at two great job description examples, let’s break down why these posts are effective. This analysis will help you understand what makes them stand out and how you can implement these strategies in your own job postings.
1. Clear, Specific Titles
What works:
Both job descriptions use titles that are clear and specific. The “Experienced Admin Support Specialist” and “Admin Support Assistant (Entry-Level, Willing to Train)” titles immediately tell the reader the role they are applying for, who it’s suited to (experienced vs. trainable candidates), and what to expect. The inclusion of the word “Assistant” or “Specialist” clarifies the level of responsibility and skill required.
Why it works:
Clear job titles ensure the right candidates click on your posting. Generic titles like “Admin Support” can attract a broad audience, but they don’t speak to the specific needs of your team or business. Specificity leads to better engagement and higher-quality applicants.
2. Warm Intros with Context
What works:
The job descriptions start with a warm introduction about Silver Leaf Construction and its values. The emphasis on being a family-owned company and the invitation to join a close-knit team helps to make the job post feel more personal and welcoming.
Why it works:
Candidates are more likely to apply when they feel they understand the company’s culture and mission. This approach gives a sense of purpose and helps potential candidates see how they’ll fit into the organization. It goes beyond simply listing qualifications and makes the job feel more meaningful.
3. Transparent Salary & Perks
What works:
Both job posts include a clear salary range ($18–$23 per hour for experienced candidates and $14.70–$18.00 per hour for entry-level candidates). Additionally, benefits like paid time off, health insurance, and retirement plans are outlined clearly.
Why it works:
Transparency around salary and benefits is crucial. Candidates appreciate knowing what they can expect financially and what perks come with the role. This can help to attract serious applicants who are aligned with your compensation structure. Additionally, transparent compensation signals that your company values fairness and honesty, which builds trust with potential employees.
4. Respectful Application Process
What works:
Both descriptions include a clear, structured hiring process. The application process is outlined step-by-step, including timelines for when applicants can expect to hear back, interviews, and next steps.
Why it works:
Respecting the applicant’s time by providing a clear process shows that your company values transparency. A straightforward hiring process eliminates uncertainty for candidates, which can improve the applicant experience and increase the likelihood of top talent applying.
5. Human Tone That Connects
What works:
Both job descriptions use a conversational and engaging tone, highlighting the company culture, values, and how employees are treated. Phrases like “We treat our people like partners” and “You’ll be an integral part of our team” convey a sense of belonging and respect.
Why it works:
A human, approachable tone in job descriptions creates a connection with candidates. They’re not just reading a list of tasks and requirements—they’re learning about the company, its values, and the people they’ll be working with. A warm tone helps candidates feel that they’re applying for more than just a job; they’re joining a team.
6. Clear Call to Action
What works:
At the end of both job descriptions, the “How to Apply” section is simple and direct, with a link to the application platform. It clearly tells candidates what steps to take next and sets expectations about the application process.
Why it works:
A clear call to action (CTA) guides the candidate through the next steps. Without a CTA, the post risks leaving candidates confused about what to do next, which could discourage them from applying. A strong CTA ensures you don’t lose potential applicants by making the application process feel seamless and easy.
By incorporating these key elements—clear titles, warm introductions, transparency, a respectful process, and a human tone—you’ll create job descriptions that don’t just attract candidates but engage the right talent. The goal is to be informative, relatable, and transparent, making your company stand out as a great place to work.
Bad Admin Support Job Post Example (And Why It Fails)
Job Title: Admin Support
Location: Silver Leaf Construction – West Point, Mississippi
Type: Full-time
Salary: N/A
Schedule: Monday to Friday, 9 AM – 5 PM
About Us
Silver Leaf Construction is a well-established company in the construction industry, providing quality asphalt and concrete services. We are seeking an Admin Support professional to join our team. The role will involve basic office duties, including answering phones, handling documents, and other administrative tasks.
Responsibilities
- Answer phone calls and emails.
- File documents and maintain records.
- Schedule meetings and appointments.
- Assist with daily office operations.
- Handle customer inquiries and complaints.
Requirements
- High school diploma or equivalent.
- 1-2 years of administrative experience.
- Strong communication skills.
- Proficient in Microsoft Office.
How to Apply
Send your resume to hr@silverleafconstruction.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Short
1. The Job Title is Too Generic
What’s wrong?
The title “Admin Support” is vague. It doesn’t explain what type of admin support the candidate will be providing or what the role entails within the context of Silver Leaf Construction.
What’s better?
Instead, a title like “Admin Support Assistant for Construction Operations” would specify the role more clearly and attract candidates interested in working in construction-related environments.
2. The Introduction is Cold and Uninspiring
What’s wrong?
The introduction simply states the company is “well-established” without giving any sense of the company’s culture, mission, or what makes it a great place to work. This lacks the personal touch that could engage the reader and make them excited to apply.
What’s better?
A more engaging intro would be:
“Silver Leaf Construction is a family-owned business with over 25 years of experience delivering top-quality asphalt and concrete services. We’re passionate about building strong communities and providing exceptional service, and we want you to be part of our hardworking, collaborative team.”
3. No Salary or Benefits Mentioned
What’s wrong?
Leaving out salary and benefits is a major red flag for job seekers. It creates uncertainty and can discourage top candidates from applying because they don’t know if the position aligns with their compensation expectations.
What’s better?
Including a salary range and benefits can make your post more attractive and transparent. For example:
“Competitive salary: $18–$23/hour based on experience. Benefits include health insurance, 401(k), and paid time off.”
4. No Insight Into Team Culture
What’s wrong?
This job post lacks any information about the company’s culture or what it’s like to work there. Candidates want to know if the environment aligns with their values and work style, but this post gives no clue.
What’s better?
Here’s an improved section:
“Our team culture is based on collaboration, respect, and delivering quality results. We believe in supporting each other to achieve our goals, and we take pride in providing a positive work environment where everyone’s contributions matter.”
5. Vague Responsibilities
What’s wrong?
The responsibilities listed are very generic and don’t describe the specific tasks the candidate will perform within Silver Leaf Construction. This vagueness makes the role seem less important and doesn’t clarify how the candidate will contribute to the team.
What’s better?
Provide specific tasks that show how the role fits into the bigger picture:
“You will be the go-to person for managing office operations, ensuring schedules run smoothly, helping coordinate projects, and supporting the field team with documentation, permits, and customer communications.”
6. The Hiring Process Feels Dismissive
What’s wrong?
The phrase “Only shortlisted candidates will be contacted” can come off as impersonal and unwelcoming. It implies that candidates who don’t make the cut won’t hear back, leaving them with a negative impression of the company.
What’s better?
A more respectful approach:
“We value every applicant’s time and effort. We carefully review all applications and will contact you within two weeks if we wish to move forward. Regardless of the outcome, you’ll receive an update on your application status.”
7. The Call to Action is Cold
What’s wrong?
The CTA is blunt and transactional: “Send your resume to hr@silverleafconstruction.com.” It doesn’t inspire excitement or convey what the next steps are in a friendly, engaging way.
What’s better?
Make the CTA warmer and more inviting:
“Ready to make an impact? Apply now to join our team and help Silver Leaf Construction build something great. We’re excited to learn more about you—apply through the link below, and we’ll guide you through the next steps!”
By showing candidates exactly how this post misses the mark, you can better understand the importance of being specific, transparent, and engaging when crafting job descriptions. It’s not just about listing responsibilities—it’s about telling a story that resonates with the right candidates.
Bonus Tips to Make Your Admin Support Job Post Stand Out
Now that we’ve covered the basics, let’s take your job description to the next level with some bonus tips. These additional details can help make your job post stand out, build trust with potential candidates, and increase the chances of attracting the right talent.
1. Add an IMPORTANT NOTICE to Build Trust
Why it works:
Including a clear, upfront security and privacy notice in your job post demonstrates that you take candidate data seriously and create a safe, transparent environment for applicants.
Example:
“We take the security and privacy of all job applicants very seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.”
Why it’s effective:
This builds trust, especially in today’s digital world where job seekers are more cautious about potential scams.
2. Mention Leave Days or Flex Time
Why it works:
Candidates are increasingly looking for flexibility in their work schedules. By mentioning leave days or flexible working hours, you show that your company values work-life balance and cares about employees’ well-being.
Example:
“Enjoy up to 24 flex days off per year, so you can recharge and come back stronger. We believe in giving our employees the time they need to maintain a healthy work-life balance.”
Why it’s effective:
Flexibility and leave benefits are highly attractive, especially to candidates with family or personal commitments. It makes the position more appealing, demonstrating that your company understands the importance of personal time.
3. Highlight Training & Growth Opportunities
Why it works:
Top candidates want to know that they’re not just taking a job—they’re starting a career. By highlighting training and growth opportunities, you attract candidates who are motivated to develop their skills and grow within the company.
Example:
“We invest in our employees’ growth. You’ll have access to mentorship, training programs, and career advancement opportunities that will help you enhance your skills and move forward in your career.”
Why it’s effective:
This emphasizes your commitment to employee development, which is a huge draw for ambitious, growth-minded candidates.
4. Add a Loom or Video from the Hiring Manager or CEO
Why it works:
A video gives a personal touch to the job post, making it more engaging and helping candidates get a feel for the company’s culture. It also shows that your company is transparent and approachable.
Example:
“Here’s a quick message from our Hiring Manager [Name] to tell you more about the role and what it’s like to work at Silver Leaf Construction. Watch the video below to learn more about our team and culture.”
Why it’s effective:
Adding a video humanizes your job post, makes it more memorable, and builds a connection with potential candidates. It helps candidates feel more confident in their decision to apply.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Make the Job Post Mobile-Friendly
Why it works:
Many job seekers apply on their mobile devices. A job post that’s easy to read and apply to on a smartphone will increase your chances of attracting applicants. Keep your job post concise and ensure the application process is mobile-optimized.
Why it’s effective:
Making your job post mobile-friendly will allow you to reach a wider audience, especially younger candidates who are accustomed to browsing and applying for jobs on the go.
6. Be Transparent About Work Environment (Remote, In-Person, Hybrid)
Why it works:
With the rise of remote work, candidates want to know the work arrangement upfront. Being clear about whether the role is remote, in-person, or hybrid will ensure you attract applicants who are comfortable with your work setup.
Example:
“This is an in-office role based at our West Point, Mississippi location. You’ll be joining our close-knit team in a collaborative, fast-paced office environment.”
Why it’s effective:
Clarity about work environment avoids any misunderstandings later on and helps applicants make an informed decision.
These bonus tips are designed to add extra value to your job description, showing candidates that your company is transparent, trustworthy, and invested in their well-being. These little details help make your job post stand out from the competition and appeal to the top talent you’re looking for.
Should You Use AI to Write a Job Description? (Yes, But Not Like Most People Do)
Let’s be honest—AI tools like ChatGPT, Gemini, and even built-in features from ATS platforms like Workable and Manatal make it tempting to just click a button and let AI write your job description for you.
And if you’re in a hurry, that might sound perfect.
But here’s the truth: blindly generating a job post with AI usually leads to one thing—bland, lifeless content that pushes great candidates away.
❌ Why You Shouldn’t Rely on AI Alone
When you feed AI nothing but a title—like:
“Write me a job description for an admin support assistant.”
You’ll likely get a recycled, vague post with:
- No tone
- No cultural context
- No personality
- No real appeal to top-tier applicants
AI is fast—but if you don’t give it anything thoughtful to work with, you’ll get back what you put in: generic fluff.
And generic fluff doesn’t attract great people. It attracts mass applies, not the candidates you want.
Top-tier candidates are looking for more than a job. They want to know what they’ll be doing, who they’ll be working with, and why the work matters. AI alone can’t capture the heart and soul of your company or your team. Without your input, AI-generated job posts lack that all-important human touch that resonates with the right candidates.
✅ Here’s How to Use AI the Right Way
AI works best when you treat it like a writing assistant—not the writer.
You give it the raw material, and it helps you organize, polish, and rewrite. That’s the winning combo.
Here’s how to prompt AI to help you craft a compelling, human job post:
💬 “Help me write a job post for our company, Silver Leaf Construction. We’re hiring an Admin Support Specialist to help manage office operations and support our growing team. Our company culture is collaborative, fast-paced, and focused on quality. We want to attract candidates who are detail-oriented, organized, and great with people. We offer $18–$23/hour, health benefits, paid time off, and a supportive work environment. Here are a few rough notes I’ve written about the role and why it matters: [insert your notes here]. Please write this in a conversational, warm tone.”
This way, AI becomes your editor, not your replacement.
It takes your ideas, adds structure, and helps you express them in a polished, readable way that sounds like you and your company.
🧠 Even Better: Feed It a Reference Job Post
If you liked one of the templates we shared earlier in this guide, just paste that in and say:
“I want something like this, but customized to my company, Silver Leaf Construction. Here are the key details: [insert your company and role details].”
AI can remix tone, structure, and formatting while keeping it authentic and aligned with your voice. It can speed up the writing process without sacrificing quality or personality.
🚫 Final Word of Caution
A job post is the first impression your company makes on potential candidates. If it feels cold, forgettable, or AI-generated, great candidates will move on.
So don’t outsource your first impression to a bot. Put your voice into it—and let AI support your message, not dilute it.
Remember: AI is a tool, not a crutch. Use it wisely to enhance your job description, but don’t rely on it to do all the heavy lifting. Top talent is attracted to authenticity, culture, and clear, engaging communication. Make sure your job post reflects those qualities!
Don’t let bad hires slow you down. WorkScreen helps you find the right people—fast, easy, and stress-free.
Need a Quick Copy-Paste Office Manager Job Description Template?
Option 1: Conversational Job Description Template (Culture-First Style)
Job Title: Admin Support Specialist – [Your Company Name]
Location: [Location]
Type: Full-time | In-office
Salary: $[Salary Range] per hour
Schedule: Monday to Friday, 9 AM – 5 PM
A Quick Word from Our Team
We’re more than just a company—we’re a team of like-minded individuals working together to build something great. At [Your Company Name], we value collaboration, hard work, and having fun while achieving our goals. If you’re an organized, proactive person who thrives in a fast-paced environment, we’d love to meet you!
Here’s a quick video message from our team to tell you a little more about us and the role.
[Insert video link here]
About Us
At [Your Company Name], we’re passionate about [describe the company’s mission or core values]. Whether we’re working on [mention a specific product/service or project], we take pride in what we do, and we know it starts with a great team. We are looking for a Admin Support Specialist who is organized, reliable, and ready to support our team.
What You’ll Do
- Coordinate schedules and manage calendars for team members.
- Assist with answering calls, emails, and general inquiries.
- Organize and maintain office supplies and equipment.
- File documents and manage both digital and physical records.
- Handle incoming communication and direct it to the appropriate teams.
- Help prepare reports and presentations for the team.
What We’re Looking For
- Proven experience in an admin or office support role.
- Strong communication and organizational skills.
- Ability to multitask and handle various tasks with precision.
- Tech-savvy and proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
- A positive attitude and team-oriented mindset.
Why This Role Is a Great Fit
At [Your Company Name], you’ll join a supportive team where your ideas matter, and your efforts are appreciated. We offer competitive pay, generous benefits, and the opportunity to grow within the company.
Perks and Benefits
- Competitive salary: $X–$X per hour based on experience.
- Paid Time Off (PTO): Up to X hours of paid time off per year.
- Health Insurance: Medical, dental, and vision coverage.
- Retirement Plan: 401(k) with company matching to help you plan for the future.
- Career Development: Mentorship and training to help you grow within the company.
- Supportive Culture: A collaborative environment where you’ll receive guidance and learn from experienced professionals.
Our Hiring Process
At Silver Leaf Construction, we aim to make our hiring process straightforward and respectful of your time:
- Apply online through the WorkScreen.io platform (link provided below).
- Complete a skills evaluation to help us understand your strengths and areas to grow.
- Initial video interview with the hiring manager.
- Final interview with the team to discuss the role in more detail and see if it’s the right fit.
- Background check and reference verification for final candidates.
- Offer extended with full compensation details.
How to Apply
If you’re ready to join the [company name] team, we’d love to hear from you! Click the link below to apply:
[Insert WorkScreen.io application link here]
Once you apply, we’ll guide you through the evaluation and interview process. We respond to every application within two weeks and ensure you know where you stand in the process.
Option 2: Structured “Job Brief + Responsibilities + Requirements” Format
Job Title: Admin Support Specialist – [Your Company Name]
Location: [Location]
Type: Full-time | In-office
Salary: $[Salary Range] per hour
Schedule: Monday to Friday, 9 AM – 5 PM
Job Brief
We’re looking for an Admin Support Specialist who is eager to play an essential role in keeping our office operations running smoothly. In this position, you’ll help with scheduling, communication, and organization, ensuring that the team has everything they need to be successful.
Responsibilities
- Answer phone calls and emails, directing them to the appropriate departments.
- Schedule appointments and maintain calendars.
- Manage office supplies and inventory.
- Organize and maintain filing systems.
- Assist in preparing documents, reports, and presentations for the team.
- Support the team in various administrative tasks as needed.
Requirements
- High school diploma or equivalent (some college preferred).
- 1-2 years of administrative or office experience.
- Proficiency in Microsoft Office and other office tools.
- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
Benefits
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Retirement plan with company match.
How to Apply
Ready to join the [Your Company Name] team? Click the link below to apply now!
[Insert WorkScreen.io application link here]
Let WorkScreen Handle the Next Step
Writing a great job description is just the first step.
Now the real challenge begins: figuring out who’s actually a good fit.
Here’s the hard truth—resumes can only tell you so much. And with AI tools like ChatGPT and one-click apply buttons everywhere, it’s harder than ever to tell who’s genuinely qualified.
That’s where WorkScreen.io comes in.
We help you:
✅ Spot Top Talent Instantly
WorkScreen automatically evaluates, scores, and ranks applicants based on real performance—not just resumes. You’ll see a clear leaderboard of your strongest candidates, so you know exactly who to move forward with.
✅ Run One-Click Skill Assessments
Forget guesswork. With WorkScreen, you can test applicants on the actual skills the job requires—whether it’s organization, communication, attention to detail, or admin tools. That means better hires and fewer mistakes.
✅ Filter Out Low-Effort, AI-Generated Applications
You’ve seen it—candidates copying answers from ChatGPT or blasting generic applications to 50 jobs. WorkScreen helps you eliminate those early by evaluating effort, clarity, and authenticity upfront.
✅ Save Time and Hire Smarter
Our platform is built for lean, fast-moving teams. It cuts down on back-and-forth, streamlines your screening process, and helps you hire based on what actually matters.
If you're tired of hiring based on guesswork—or wasting hours reviewing the wrong applicants—WorkScreen.io is the smarter way forward.
FAQ
When hiring for an Admin Support role, it’s important to focus on a mix of both hard skills (technical skills) and soft skills (personal attributes). Here are some of the most important skills to look for:
- Organization: Admin support professionals need to manage multiple tasks at once. Organizational skills are crucial to ensure that everything runs smoothly, from scheduling appointments to keeping track of files.
- Communication: Clear communication, both written and verbal, is essential. Admins often serve as the main point of contact between different teams and clients.
- Attention to Detail: Admin support professionals need to be meticulous. They are often tasked with data entry, record-keeping, and preparing reports, where even small mistakes can have a significant impact.
- Time Management: The ability to prioritize tasks and manage time efficiently is vital for admins, especially in busy environments.
- Problem-Solving: The best admin support professionals are resourceful and can find solutions to problems quickly—whether it’s scheduling conflicts, client concerns, or office issues.
- Tech Proficiency: Familiarity with office software, such as Microsoft Office Suite, Google Workspace, and project management tools, is essential. Admins often use these tools to stay organized and collaborate with others.
By focusing on these skills during the hiring process, you can ensure that your new admin support professional will help your team stay efficient and organized.
The salary for an Admin Support role can vary depending on factors like location, level of experience, and industry. However, here are some general figures:
- Average Salary: $18–$23 per hour (for experienced candidates).
For full-time roles, this can range between $37,000 to $48,000 annually, depending on experience and location. - Entry-Level Salary: For candidates with limited experience, salaries may start around $14 to $17 per hour, which equates to about $29,000 to $35,000 annually.
Keep in mind that salaries for admin support roles can vary significantly depending on the industry (e.g., construction, tech, healthcare) and whether the job is located in a major city or a more rural area. Additionally, offering benefits like health insurance, paid time off, and career growth opportunities can make your job post more attractive to potential candidates.
To hire the best person for an admin support role, focus on the following:
- Use structured interviews: Ask candidates situational questions to understand how they handle stress, prioritize tasks, and solve problems in real-world scenarios.
- Test for key skills: Use skill-based assessments to evaluate their technical proficiency and attention to detail. WorkScreen.io offers one-click skill tests that make this easier.
- Cultural fit: Ensure the candidate aligns with your company’s values and work environment. Admin support professionals should be adaptable, friendly, and ready to handle diverse tasks.
- Check references: Verify previous work experience and ask references about the candidate’s reliability, communication skills, and ability to handle challenges.
To evaluate a candidate’s communication skills, consider the following steps:
- Ask behavioral interview questions: For example, “Can you tell me about a time when you had to manage a difficult conversation with a client or colleague?”
- Test written communication: Provide the candidate with a scenario where they must draft an email, report, or other written material. Assess clarity, tone, and professionalism.
- Pay attention to their verbal communication: During the interview, observe how clearly they articulate their thoughts, especially when explaining past experiences or handling situational questions.
While both roles involve administrative tasks, the Admin Support role is typically more general, focusing on supporting the office and ensuring smooth day-to-day operations. An Executive Assistant, on the other hand, often supports high-level executives and may involve more specialized tasks, such as managing executive schedules, conducting research, and preparing presentations.
If you’re hiring for an executive support role, you may need someone with more advanced skills and more experience in handling confidential and high-level tasks.
Some common challenges when hiring for Admin Support include:
- High turnover: Admin roles can sometimes be entry-level positions with higher turnover. Offering clear career growth opportunities and creating a positive work environment can help retain staff.
- Lack of specialized skills: Admin professionals often require proficiency with specific software tools or systems. Be sure to assess tech skills during the interview process.
- Finding candidates with the right balance of skills: While candidates may excel at administrative tasks, finding someone who also fits into your company culture can be challenging. Assess cultural fit through thoughtful interview questions and reference checks.
