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If you’ve searched “Administrative Coordinator job description,” you’ve probably seen the same thing over and over again: dry bullet points, corporate jargon, and no real explanation of what makes a great hire for this role.
But here’s the problem: generic job posts don’t attract quality candidates—they repel them.
The best applicants aren’t scanning for checklists. They’re looking for clarity, purpose, and a real glimpse into your company. They want to know who they’ll be working with, what kind of support they’ll get, and why this role matters.
Unfortunately, most job descriptions feel like paperwork, not invitations.
That’s why we created this guide—not just to give you a template, but to help you write an effective job post that actually connects with qualified candidates.
Before we get into examples, if you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. It walks through everything you need to know—from structure to tone to candidate psychology.
Let’s start by understanding what this role actually is (in plain English).
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
What Does an Administrative Coordinator Actually Do?
An Administrative Coordinator is the backbone of day-to-day operations. They keep things organized, people informed, and processes running smoothly—often without anyone needing to ask.
Think of them as the go-to person for keeping the office (or remote team) in sync. From scheduling meetings and processing paperwork to supporting multiple departments at once, they make sure nothing slips through the cracks.
But here’s what often gets overlooked:
This role isn’t just about being organized—it’s about being reliable, resourceful, and able to anticipate needs before they become problems.
A great Administrative Coordinator doesn’t just react—they plan ahead. They support people, solve logistical headaches, and help everyone do their jobs better.
It’s part admin, part communicator, part problem-solver.
And if your company is growing, this role only gets more valuable
Two Great Administrative Coordinator Job Description Templates
✅ Job Description Template 1: Experienced Administrative Coordinator
💼 For teams looking for a highly organized, proactive professional with past admin experience
📌 Job Title: Administrative Coordinator – Join Our Operations Team at Ledger & Beam (Remote-Friendly)
💰 Salary Range: $48,000 – $56,000/year (Based on experience)
🕒 Type: Full-Time | Flexible Hours
🌍 Location: Hybrid – Chicago preferred, remote considered
🎥 A Quick Word From Your Manager
Hi! I’m Jordan, Head of Ops here at Ledger & Beam. If you’re someone who finds joy in organizing chaos, building repeatable systems, and helping teams run better, this role might be exactly what you’re looking for. Watch this short video to get a feel for who we are and what this role really involves:
📹 [Insert Loom or YouTube video link]
Who We Are
Ledger & Beam is a fast-growing financial consultancy serving startups and nonprofits across the U.S. Our mission is simple: help mission-driven teams manage their finances with clarity and confidence. We’re a lean, tight-knit team that values initiative, curiosity, and follow-through.
We’re now hiring an Administrative Coordinator to help streamline our day-to-day operations and keep our team moving forward. If you thrive in organized chaos, love a good checklist, and enjoy making things run like clockwork, you’ll love this role.
What You’ll Be Doing
Your main goal is to keep our internal operations humming. This includes:
- Scheduling internal and client-facing meetings
- Managing inboxes, calendars, and document workflows
- Assisting with travel arrangements and event logistics
- Preparing reports and organizing data for leadership
- Supporting HR tasks like onboarding and file maintenance
- Coordinating between departments to ensure nothing slips
You won’t be micromanaged—but you’ll be supported. We trust you to own your responsibilities and make the role your own.
What We’re Looking For
✔️ 2+ years of administrative or operations experience (bonus if in a startup or fast-moving environment)
✔️ Comfortable with Google Workspace, Zoom, and project management tools like ClickUp or Notion
✔️ Organized, responsive, and obsessed with the details
✔️ Strong written and verbal communication
✔️ Able to juggle multiple tasks without losing your cool
🎁 Perks & Benefits
- 20 paid time off days + company holidays
- Monthly tech and wellness stipends
- 401(k) with company match
- Health, dental, and vision insurance
- Annual learning & development budget
- Remote-friendly setup with flexible working hours
🌟 Why This Role Is a Great Fit
- You’ll be a key part of a small, fast-moving team—your contributions will matter and be noticed
- We promote from within and give you real opportunities to grow
- You’ll have the autonomy to improve processes and build systems
- You’ll be part of a team that values transparency, respect, and clarity—no office politics, no guesswork
📥 How to Apply
We believe great hiring should be fair and thoughtful—so we use WorkScreen.io. This helps us evaluate candidates based on real-world skills, not just resumes.
To apply, click the link below and complete a short application. You’ll go through a quick, performance-based evaluation, and we’ll keep you updated every step of the way.
👉 [Insert WorkScreen application link]
✅ Job Description Template 2: Entry-Level Administrative Coordinator
🌱 For companies hiring based on potential, passion, and willingness to learn
📌 Job Title: Administrative Coordinator – We’ll Train the Right Person!
💰 Pay: $18–$21/hour (Based on location and learning curve)
🕒 Schedule: Full-Time | Monday–Friday | 8AM–4PM
🏢 Location: On-site – Tampa, FL
🎥 A Quick Word From Your Manager
Hi! I’m Sheila, the Operations Lead at Renew Solutions. I created this short video to walk you through what we’re looking for in this role and what it’s like to work here. If you’re someone who loves keeping things organized and wants to grow into a meaningful admin role, this might be the opportunity for you.
📹 [Insert Loom or YouTube video link]
Who We Are
At Renew Solutions, we provide sustainability consulting and recycling services to small businesses across Florida. We’re a mission-first team with a strong belief in doing good work and treating people well—inside and outside the company.
We’re growing fast and need a reliable Administrative Coordinator who’s organized, eager to learn, and ready to be the glue that keeps our operations together. Don’t worry if you don’t have experience—we’ll train you and support you every step of the way.
What You’ll Be Doing
- Answering phones and directing calls
- Supporting scheduling and managing calendars
- Organizing documents and digital files
- Preparing basic reports and spreadsheets
- Greeting clients and coordinating office logistics
- Helping the team stay organized and on track
- Learning new tools and processes (we’ll train you!)
You’ll report directly to our Operations Lead and work closely with the rest of the admin team.
What We’re Looking For
You don’t need a degree or years of experience—we care more about your attitude, curiosity, and willingness to grow.
✔️ High school diploma or equivalent
✔️ Strong communication skills and a warm, professional demeanor
✔️ Detail-oriented and dependable—you show up, follow through, and care
✔️ Basic comfort with computers (Google Docs, email, spreadsheets)
✔️ Bonus if you’ve worked in customer service or a fast-paced setting
🎁 Perks & Benefits
- Weekly pay with opportunities for overtime
- Paid time off (starting at 2 weeks/year)
- Health, dental, and vision coverage after 60 days
- Access to training and mentorship programs
- Monthly team lunches and employee appreciation days
- Career growth opportunities within the company
🌟 Why This Role Is a Great Fit
- You’ll be learning on the job and building a real career, not just taking a temp gig
- You’ll work in a team that celebrates small wins, encourages growth, and values your voice
- We offer training, clear communication, and the kind of leadership that wants you to succeed
- Your work will have visible impact—you’ll help keep our operations strong and our clients happy
📥 How to Apply
We don’t ghost candidates—and we don’t expect perfection. We want real, motivated people who want to be part of a team.
We use WorkScreen.io to give every applicant a fair chance. Once you apply, you’ll go through a short evaluation that helps us understand how you think and communicate.
👉 Apply here: [Insert WorkScreen application link]
We’ll follow up with every applicant, whether or not it’s a fit. You deserve clarity and respect throughout the process.
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Why These Administrative Coordinator Job Posts Work
Whether you’re hiring someone experienced or training someone new, both of these job descriptions are designed to attract thoughtful, motivated, and reliable candidates. Here’s what makes them effective:
1. ✅ The Job Titles Are Clear and Specific
Instead of vague titles like “Admin Assistant” or “Coordinator,” both versions specify the exact role, location, and mission. This immediately filters for relevance and builds clarity.
Example:
🆇 “Administrative Assistant”
✅ “Administrative Coordinator – Join Our Operations Team at Ledger & Beam (Remote-Friendly)”
This not only signals who the job is for—it also helps it stand out in search results and attracts more aligned applicants.
2. ✅ Warm, Human Introductions
Both descriptions open with a friendly, down-to-earth introduction. They explain what the company does, why this role matters, and who they’re looking for in plain, accessible language.
This approach builds emotional connection, especially for candidates who are tired of feeling like “just another applicant.”
3. ✅ Video Message From the Hiring Manager
Adding a short video from the hiring manager immediately makes the job post feel more personal and real. It gives candidates a sense of the people behind the company—and helps build trust before they even apply.
This small addition can dramatically increase engagement, especially among high-intent applicants.
4. ✅ Clear Responsibilities with Context
Rather than dumping a bullet list of tasks, the posts explain what the person will do and why it matters. This gives candidates a better picture of the day-to-day and helps them visualize their role within the team.
Instead of this:
- Schedule meetings
- Manage calendars
- File documents
You get this:
“You’ll help the team stay organized and on track, from scheduling meetings and prepping reports to keeping internal systems updated.”
5. ✅ Transparent Salary & Perks
Including compensation builds trust right away. It also saves everyone time by filtering out candidates who aren’t aligned with the pay range. The posts also break out perks separately from the pitch—making it easy to scan and understand the value of the role.
6. ✅ A Respectful, Transparent Hiring Process
Both job posts explain exactly what candidates can expect—from the screening tool to response timelines. This reduces anxiety and builds credibility.
Bonus: using WorkScreen.io signals that your hiring process is modern, fair, and based on real skills—not just fancy resumes or buzzwords.
7. ✅ “Why This Role Is a Great Fit” Section
This is your pitch—and it’s done right. The language is warm, motivating, and forward-looking. It makes the opportunity feel like a career step, not a chore.
Instead of generic corporate language, it speaks to what people actually care about: being trusted, respected, supported, and given a chance to grow.
Bad Administrative Coordinator Job Description Example (And Why It Fails)
📌 Job Title: Administrative Coordinator
📍 Location: Chicago, IL
💼 Type: Full-Time
🗓️ Deadline: August 30, 2025
Job Summary
We are seeking an Administrative Coordinator to support office operations. This position will handle scheduling, documentation, and administrative support for various departments. The ideal candidate will be detail-oriented and able to multitask in a fast-paced environment.
Responsibilities
- Maintain files and records
- Schedule meetings and appointments
- Prepare reports and correspondence
- Order office supplies and handle basic procurement tasks
- Provide general administrative support
Requirements
- Bachelor’s degree in Business Administration or related field
- 2–3 years of experience in administrative support
- Proficient in Microsoft Office
- Strong organizational and communication skills
How to Apply
Interested candidates should email their résumé and cover letter to hr@admincorp.com by August 30. Only shortlisted candidates will be contacted.
🚫 Why This Job Post Falls Short
1. The Job Title Is Vague
While technically accurate, “Administrative Coordinator” tells us nothing about the company, mission, or who it’s really for. There’s no sense of what kind of admin support is needed—or why it matters.
2. No Human Element or Company Personality
There’s no introduction to the company—no mission, no culture, no sense of purpose. It feels robotic, like it could’ve been written by software (and probably was).
3. No Salary or Perks
Withholding salary details immediately erodes trust, especially for admin roles where pay transparency matters. There’s also no mention of benefits, time off, training, or advancement.
4. The Responsibilities Are Too Generic
“Maintain files,” “schedule meetings,” “order supplies”—these are standard admin tasks with no context or impact. There’s no storytelling or purpose behind the role.
5. The Hiring Process Feels Cold and Dismissive
“Only shortlisted candidates will be contacted” sends the wrong message. It tells applicants their time may not be respected and offers no clarity about the process.
6. No Call to Action That Motivates
There’s no energy in the application section. No encouragement, no reason to apply—just a cold email address and a deadline. This approach filters out great candidates who expect better communication.
Bonus Tips to Make Your Job Post Stand Out
Most job descriptions stop at “requirements” and “responsibilities”—but if you want to stand out in a sea of generic posts, here are a few simple upgrades that can make a big difference.
✅ 1. Add a Security & Privacy Notice
Online job scams are on the rise, and many applicants are understandably cautious. A short notice in your post signals that you’re a trustworthy employer.
Try this:
🔒 “We take your privacy seriously. We will never ask for payment, personal banking information, or confidential ID numbers at any point during our hiring process.”
This one sentence builds instant trust.
✅ 2. Mention Leave or Flex Time Early
People value their time off—it’s a big part of feeling respected and balanced. Including it in your job post shows that your company cares about well-being, not just output.
Example:
“Enjoy up to 20 paid days off each year, plus flexible holidays so you can recharge and return at your best.”
✅ 3. Highlight Growth & Training Opportunities
Not every candidate is looking for a forever job—but most are looking for growth. Let them know they won’t be stuck in the same place for two years.
Try this phrasing:
“You’ll get access to paid training, mentorship, and the opportunity to grow into senior operations or project management roles over time.”
It turns your post from a “job” into a potential career path.
✅ 4. Include a Loom Video From the Hiring Manager
Yes—it takes 2–3 minutes to record, but this simple addition puts a face to your post and adds personality to the hiring process. Applicants feel more welcome, more connected, and more likely to apply.
Tip: Keep it under 90 seconds. Introduce yourself, share what you’re hiring for, what excites you about the role, and how to apply. Upload it to Loom or YouTube and drop the link right before the “Who We Are” section.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
✅ 5. Let Them Know You’ll Respect Their Time
Most applicants have applied to jobs and never heard back. Stand out by making a promise—and keeping it.
Include something like:
“We respond to every applicant—whether it’s a yes or a no. Your time matters to us.”
This small commitment separates you from 90% of companies out there.
Should You Use AI to Write Job Descriptions?
The short answer?
Yes—but only if you use it wisely.
There’s a big difference between using AI to shape your post vs. outsourcing your thinking to AI completely.
⚠️ Why You Shouldn’t Rely on AI Alone
AI can generate a decent draft fast—but if you don’t feed it the right context, you’ll end up with the same generic job posts you see everywhere else.
Here’s what happens when you rely too much on AI without direction:
- You get lifeless, keyword-stuffed descriptions that don’t reflect your company or team.
- It attracts the wrong kind of candidates—people skimming for “any job,” not this job.
- It hurts your brand. A job post is often someone’s first impression of your business. Generic = forgettable.
✅ The Right Way to Use AI When Writing a Job Post
Use AI as a writing partner, not a replacement for your judgment.
Come prepared with:
- A clear description of what your company does
- The mission and values behind the role
- Who you’re trying to hire (skills, mindset, personality)
- Salary, perks, and hiring process info
- Notes on team culture and tone of voice
💡 Example Prompt You Can Use:
“Help me write a job post for our company, [Insert Company Name]. We’re hiring a [Insert Job Title] to help with [Insert Key Responsibilities].
Our culture is [Describe your company culture], and we want to attract candidates who are [Describe ideal traits].
We offer the following benefits: [List perks + salary range], and our hiring process looks like this: [Briefly describe it].
Here are a few raw notes I’ve written to help guide the draft:
• [Note 1]
• [Note 2]
• [Note 3]”
This kind of prompt helps AI produce something useful—because you’ve given it substance to work with.
🧠 Pro Tip: Use a Great Job Post as a Style Example
Want to go a step further?
Copy one of the well-written job descriptions (like the Ledger & Beam or Renew Solutions examples above) and tell the AI:
“I want a post that sounds like this. Keep the tone warm, clear, and helpful. Use my company details instead.”
AI is powerful—but only when you give it a map. Don’t let it guess your tone, message, or goals.
Don’t let bad hires slow you down. WorkScreen helps you identify the right people—fast, easy, and stress-free.
Need a Quick Copy-Paste Job Description?
✅ Option 1: Conversational Job Description (Culture-First Style)
📌 Job Title: Administrative Coordinator – Help Our Office Run Smoothly
💰 Salary: $42,000–$50,000/year
🕒 Job Type: Full-Time
📍 Location: [Insert Location – e.g., On-site or Hybrid]
📹 Message From the Hiring Manager: [Insert Loom or YouTube video link]
Who We Are
[Company Name] is a growing [industry type—e.g., logistics, design, nonprofit] team focused on delivering high-quality work while creating a healthy and respectful work environment.
We’re looking for an Administrative Coordinator to help organize our internal systems, support daily operations, and bring calm to the chaos as our company grows. If you’re organized, reliable, and a team player, this could be the role for you.
What You’ll Be Doing
- Scheduling meetings and managing team calendars
- Handling phone and email communication professionally
- Supporting operations with document organization and reports
- Assisting with onboarding, internal communication, and task tracking
- Coordinating logistics for events or team projects
What We’re Looking For
✔️ Strong organizational and communication skills
✔️ Basic familiarity with tools like Google Workspace or Microsoft Office
✔️ Comfortable juggling multiple priorities
✔️ Friendly, approachable, and dependable
✔️ Admin experience is great—but not required if you’re eager to learn
🎁 Perks & Benefits
- Paid time off and holidays
- Health and dental benefits after 60 days
- Casual dress code and flexible hours
- Learning support (courses, training, mentorship)
- Supportive, inclusive team culture
🌟 Why This Role Is a Great Fit
This role isn’t just about doing tasks—it’s about creating stability in a growing team. You’ll be helping others do their best work, building systems from the ground up, and becoming a key member of a company that values your growth as much as your output.
📥 How to Apply
We use WorkScreen.io to evaluate candidates fairly and quickly. You’ll go through a short performance-based evaluation (no résumé black holes here).
👉 Apply now: [Insert WorkScreen link]
We’ll review every application and keep you updated throughout the process.
📋 Option 2: Traditional Format (With Personality)
📌 Job Title: Administrative Coordinator
💰 Salary Range: $40,000–$45,000/year
🕒 Job Type: Full-Time
📍 Location: [Insert Location]
📹 Message From the Hiring Manager: [Insert Loom or YouTube video link]
Who We Are
[Company Name] is a [brief description of company—e.g., growing startup, family-owned business, or remote team] that values clear communication, structured processes, and dependable team players. We’re looking for someone who thrives on staying organized and keeping others on track.
Job Responsibilities
- Maintain calendars, schedule meetings, and set reminders
- Organize digital files and keep internal systems updated
- Help prepare weekly reports and support leadership with logistics
- Coordinate communication across teams
- Take meeting notes, track tasks, and follow up on deadlines
Requirements
- Strong written and verbal communication
- Ability to multitask and prioritize in a fast-paced environment
- Familiarity with admin tools like Google Workspace or MS Office
- Previous admin experience is helpful, but not mandatory
🎁 Perks & Benefits
- Health and dental insurance
- PTO and paid holidays
- Professional development budget
- Friendly and inclusive team culture
- [Any additional perk specific to your company]
📥 How to Apply
We use WorkScreen.io to ensure a skills-first hiring process. It’s simple, fair, and helps us get to know you beyond your résumé.
👉 Apply here: [Insert WorkScreen application link]
We review all applications and respond to every applicant.
Let WorkScreen Handle the Next Phase of Hiring
Once you’ve written a job post that actually reflects your company, team, and values—don’t ruin the process with a broken application system.
WorkScreen.io helps you bridge the gap between great job posts and great hires.
Here’s how:
✅ Quickly Identify Your Best Candidates
WorkScreen automatically evaluates applicants, scores them based on how they think and communicate, and ranks them on a performance-based leaderboard—so you can stop guessing and start making data-driven decisions.
✅ Easily Administer One-Click Skill Evaluations
Instead of relying on résumés or cover letters, you can assess real ability through practical questions. That means you hire based on what they can do, not just what they say they’ve done.
✅ Eliminate Low-Effort, AI-Generated Applicants
Say goodbye to “spray-and-pray” applications. WorkScreen filters out candidates using ChatGPT to answer questions or applying blindly, so you only focus on high-effort, serious applicants.
✅ Save Time Without Sacrificing Quality
You’ll dramatically reduce the hours spent reviewing résumés or chasing down qualified leads—and still make better hires, faster.
Ready to take your job post from “published” to “hired”? Create your first job post with WorkScreen and start evaluating applicants in minutes:
FAQ
While the terms are sometimes used interchangeably, there’s a subtle difference.
- An Administrator is often responsible for overseeing a specific department or function, with more authority in making operational decisions.
- An Administrative Coordinator typically focuses on organizing workflows, supporting teams, and handling logistics that keep day-to-day operations running smoothly.
In short: Administrators may lead, while Administrative Coordinators connect and support. The Coordinator ensures the right people, processes, and information come together at the right time.
Look for a combination of hard skills and people skills, including:
- Calendar and scheduling proficiency
- Written and verbal communication
- Detail orientation and task follow-through
- Ability to prioritize and multitask
- Comfort with tools like Google Workspace or Microsoft Office
- A calm, dependable presence—especially in fast-paced environments
Bonus: candidates who are proactive, emotionally intelligent, and able to anticipate team needs before being asked often make the strongest Coordinators.
In the U.S., the average salary for an Administrative Coordinator typically ranges from $40,000 to $55,000 per year, depending on:
- Location (urban centers pay more than rural areas)
- Industry (tech and finance tend to pay higher than nonprofits)
- Experience level (entry-level vs. senior admin roles)
Always research current regional salary data before posting your role—and be transparent in your job post to attract serious, qualified applicants.
