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If you’ve Googled “Assistant Operations Manager job description,” you’ve probably seen the same format repeated on every page.
Bullet points. Buzzwords. A long list of tasks. And a generic CTA to “send your CV.”
But here’s the problem: most of these job posts don’t actually help you attract a great Assistant Operations Manager. They just fill space. They’re written to check boxes—not to connect with serious candidates or represent what your company truly needs.
So if you’re tired of copy-paste job descriptions that fail to convert, this article is for you.
We’ll walk you through what the role really involves (in plain English), give you two high-performing job post templates (experienced vs. entry-level), show you what to avoid, and give you tips to write smarter, more human job descriptions that top candidates actually want to apply to.
Before we get into examples, if you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. It walks through everything you need to know—from structure to tone to candidate psychology.
Let’s get into it.
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
What Does an Assistant Operations Manager Actually Do?
Let’s skip the corporate jargon for a second.
An Assistant Operations Manager is the person who helps keep the business running smoothly behind the scenes. They support the Operations Manager in coordinating day-to-day activities, managing internal processes, keeping teams aligned, and making sure nothing falls through the cracks.
They’re not just checking boxes—they’re solving problems, putting out fires, and helping everyone else do their jobs better.
Think of them as the glue that holds operational systems together. Whether it’s handling logistics, tracking performance metrics, working with vendors, or improving workflow efficiency, this role is all about execution, organization, and reliability.
In fast-paced environments, the Assistant Ops Manager is often the unsung hero—proactive, steady, and resourceful. They don’t need to be told twice. They anticipate problems before they happen.
That’s why soft skills like attention to detail, time management, and people coordination are just as important as any tool or system they’ve used before.
Two Great Assistant Operations Manager Job Description Templates
✅ Option 1: Job Description For Experienced Candidates
📌 Job Title: Assistant Operations Manager – Redwood Logistics
📍 Location: Austin, TX (On-site)
💼 Type: Full-time | Monday–Friday | $55,000–$68,000 / year (DOE)
🎥 Meet Your Hiring Manager
(1-min Loom video from Ops Director)
🌟 Who We Are
Founded in 2012, Redwood Logistics moves 4,000+ truckloads of goods every week for manufacturers and retailers across the Southwest. We’re a 120-person team known for two things: relentless reliability and tech-driven efficiency. Our in-house tracking platform gives clients live ETAs, while our people make sure every shipment hits the dock on time—with zero excuses.
🛠 What You’ll Be Doing
- Support the Operations Manager in day-to-day scheduling and load planning
- Coordinate with suppliers, drivers, and warehouse leads to avoid bottlenecks
- Maintain shipping logs, inventory reports, and KPI dashboards
- Troubleshoot delays before they impact customers
- Train and onboard new logistics coordinators
- Champion workflow improvements that shave hours (or dollars) off each route
✅ What We’re Looking For
- 2+ years in operations, logistics, or supply-chain coordination
- Proficient with Excel (pivot tables) and TMS / ERP tools
- Calm under pressure and crystal-clear communicator
- Detail-obsessed and deadline-driven
- Bachelor’s degree preferred, not required
🎁 Perks & Benefits
- Health, dental, and vision starting Day 1
- 15 PTO days + 8 paid holidays
- 401(k) with company match (4 %)
- Monthly cell-phone stipend & free parking
- Annual performance bonus
💡 Why This Role Is a Great Fit
You’ll be the force multiplier that keeps 70 drivers, three warehouses, and dozens of customers running like clockwork. We promote internally—last year 6 team members moved up into senior roles—and we’ll give you autonomy to own projects that matter.
📥 How to Apply
We review every application and reply within 7 business days. To keep things fair, we use WorkScreen.io—a short skill evaluation that lets you show how you think before we talk résumés. Hit “Apply” to get started.
✅ Option 2: Job Description For Entry-Level / Willing-to-Train
📌 Job Title: Assistant Operations Manager (Entry-Level, Training Provided) – Freshline Supply
📍 Location: Hybrid – Atlanta, GA
💼 Type: Full-time | Monday–Friday | $45,000–$52,000 / year
🎥 Meet Your Future Team
(90-sec YouTube clip from COO)
🌟 Who We Are
Freshline Supply sources farm-fresh produce from 35 Georgia growers and delivers it daily to 400+ restaurants and hotels. Since 2015 we’ve grown 30 % year-over-year by pairing local food with just-in-time logistics. Our 60-person crew believes great meals start with great ingredients—and flawless delivery.
🎯 What You’ll Be Doing
- Track and schedule daily refrigerated deliveries
- Coordinate updates between drivers, warehouse pickers, and customer service
- Spot issues (traffic, weather, stock-outs) and adjust routes in real-time
- Keep digital inventory and route records tidy
- Communicate delivery ETAs to chefs and GMs
- Suggest workflow tweaks as you learn the ropes
🔎 What We’re Looking For
- Eagle-eye for details and deadlines
- Solid computer skills (Google Sheets, email, Slack)
- Friendly, clear communicator
- Eager to learn logistics from the ground up
- Any customer-service, retail, or warehouse background is a plus
- High-school diploma or equivalent
🎁 Perks & Benefits
- Paid, hands-on training & dedicated mentor
- Medical, dental & vision after 60 days
- 10 PTO days + 5 flex “produce days” (use anytime)
- Monthly produce box to take home
- Commuter stipend for hybrid days
💡 Why This Role Is a Great Fit
You’ll join a tight-knit ops team where your ideas get tested fast and wins are celebrated at Friday lunch. And because we’re scaling, you can grow into full Operations Manager within 12–18 months—no ceiling here.
📥 How to Apply
We hire for potential, so résumés are optional. Complete our WorkScreen.io evaluation (15 min) to showcase how you’d handle real delivery scenarios. We’ll reply within one week and keep you posted every step of the way.
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Breakdown of Why These Job Posts Actually Work
Most job descriptions fail because they feel like they were written by software, not humans. But the two templates above follow principles that connect with real people—and attract stronger, more aligned candidates.
Here’s why they work:
1. The Job Title Is Clear and Contextual
Instead of just “Assistant Operations Manager,” both templates include the company name and location—giving immediate relevance and specificity.
📌 Example: “Assistant Operations Manager – Redwood Logistics (Austin, TX)”
This helps candidates instantly know:
- Where the role is based
- Who they’ll work for
- Whether it’s worth clicking on
2. They Open with a Real Human Introduction
Instead of jumping into duties, both job posts begin with a short video intro from the hiring manager or leadership team.
This:
- Builds trust right away
- Humanizes your brand
- Shows you care about candidate experience
Candidates don’t apply to job boards—they apply to people. A video makes your team real.
3. The “Who We Are” Section Is Specific, Not Generic
Each company overview includes real facts:
- Founding year
- What the company does
- Who they serve
- Company size and culture
This helps candidates self-select—if they align with your mission or niche, they’ll feel pulled in.
4. Responsibilities Are Written with Clarity and Purpose
Instead of dumping a bullet list of tasks, each line shows what they’ll do and why it matters.
❌ “Coordinate logistics” → ✅ “Spot issues (traffic, weather, stock-outs) and adjust routes in real time”
This gives the role weight—and shows how it fits into the company’s success.
5. The Requirements Are Balanced and Inclusive
Especially in the entry-level version, the post:
- Distinguishes “must-haves” from “nice-to-haves”
- Encourages people with potential to apply
- Avoids gatekeeping language
This opens the door to more diverse, capable applicants—not just those with polished résumés.
6. Perks and Benefits Are Clear and Upfront
Instead of hiding the good stuff at the bottom (or not including it at all), both posts call out:
- PTO and holidays
- Health benefits
- Bonuses or stipends
- Unique perks (e.g., fresh produce boxes)
This builds trust, improves conversions, and filters for candidates who value what you offer.
7. “Why This Role Is a Great Fit” Sells the Opportunity
This section does what most job descriptions never do—it makes the case for why someone would want this job.
It’s not just “we want you”—it’s “here’s why you should want us.”
It emphasizes:
- Growth opportunities
- Culture
- Ownership and autonomy
- Real-world impact
8. The Hiring Process Feels Respectful and Transparent
By using WorkScreen.io, both posts explain:
- What happens after applying
- How applicants will be evaluated
- When they’ll hear back
This small touch removes anxiety and builds credibility—especially for candidates who’ve been ghosted in the past.
Example of a Bad Assistant Operations Manager Job Description (And Why it Fails)
Let’s look at a real-world-style example of what not to do. This kind of post is still common on job boards—and it’s exactly the kind that gets ignored by quality applicants.
❌ Bad Job Post Example
📌 Job Title: Assistant Operations Manager
📍 Location: Not specified
💼 Type: Full-time
📅 Deadline to Apply: June 30, 2025
Job Summary
We are seeking a qualified Assistant Operations Manager to support the daily operations of our organization. The ideal candidate will be responsible for coordinating workflows, supporting logistics, and working cross-functionally with different departments.
Responsibilities
- Monitor and manage daily operations
- Coordinate with internal teams and vendors
- Assist in process implementation
- Generate performance reports
- Support the Operations Manager in administrative duties
Requirements
- Bachelor’s degree in Business Administration or related field
- 2–3 years of experience in a similar role
- Excellent communication and organizational skills
- Proficiency in MS Office
How to Apply
Qualified candidates should send a résumé and cover letter to hiring@company.com. Only shortlisted applicants will be contacted.
❌ Why This Post Falls Flat
1. The Job Title Is Vague and Unbranded
“Assistant Operations Manager” by itself tells you nothing about the company, team, or industry.
🛑 It could be logistics, hospitality, retail—there’s zero context.
2. No Company Identity or Mission
There’s no “Who We Are” section, no culture insight, no vision.
Candidates don’t just want a job—they want to know what they’re joining. This post gives them nothing to connect with.
3. Zero Transparency on Salary or Benefits
No pay range. No perks. No benefits.
This sends the message: we don’t value your time or your needs. High-quality applicants will skip it instantly.
4. Responsibilities Are Generic and Uninspired
These bullets could apply to any operations role. They don’t show what makes the work meaningful or unique.
❌ “Support operations” is vague. ✅ “Coordinate 3 warehouse locations across 2 shifts” is specific.
5. Requirements Feel Like a Checklist Trap
No flexibility. No room for “willing to train.” No distinction between must-haves vs. nice-to-haves.
This weeds out capable people who could learn fast—but don’t check every box.
6. The Hiring Process Feels Cold
“Only shortlisted applicants will be contacted” is a red flag.
It signals that your company doesn’t respect applicants’ time, and sets up a ghosting experience before they even apply.
7. No Personality, No Story, No Hook
It reads like it was written in 2004—and hasn’t been touched since.
In today’s market, personality is a hiring advantage. This job post has none.
In short: this post is a missed opportunity. It fails to attract aligned, motivated candidates—and it might even hurt your employer brand if shared publicly.
Bonus Tips to Make Your Job Description Stand Out
Once you’ve written a clear, human, and well-structured job post, there are a few bonus elements you can add to really set your listing apart.
These details build trust, show thoughtfulness, and make candidates feel respected before they even apply.
✅ Tip 1: Add a Security & Privacy Notice
Fraud is on the rise—and candidates are wary. A quick security statement helps you stand out as a trustworthy employer.
💬 Example:
“We take the safety and privacy of all applicants seriously. We will never request payment, personal financial details, or confidential information at any stage of our hiring process.”
✅ Tip 2: Mention Leave Days or Flex Time
Most job posts talk about workload—but not enough talk about recovery time. Candidates care about flexibility, rest, and personal well-being.
💬 Example:
“Enjoy 15 days of PTO, plus 5 flexible ‘you-time’ days to recharge when you need it most.”
Even better? Customize it to your culture:
- 🧘 Wellness days
- 🧒 Family flex days
- 🍅 Focus days (no meetings)
✅ Tip 3: Highlight Training & Growth Opportunities
Top talent isn’t just looking for a job—they want a path. Make your commitment to growth visible.
💬 Example:
“We don’t expect you to know everything on day one. That’s why we provide paid onboarding, a dedicated mentor, and monthly training sessions to help you grow into a leadership role over time.”
Even for entry-level roles, a sentence like “We promote from within” makes a huge difference.
✅ Tip 4: Add a Short Video from the Hiring Manager
We mentioned this earlier—but it’s worth repeating: a 60–90 second Loom video introduces your team, shares your vibe, and makes your post 10x more personal.
🎥 It doesn’t need to be fancy. Just a genuine “Hey, I’m [Name], here’s what we’re hiring for, and why it matters…”
Use it to:
- Show personality
- Share the mission
- Build trust before the first interview
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
✅ Tip 5: Include a Short Message from a Team Member
Even a one-line quote helps add social proof.
💬 “What I love most is that I get to make decisions and actually see them play out. It’s not a job where you’re stuck in the backseat.” —Alex, Ops Coordinator
You can grab this from internal chats, Glassdoor, or employee testimonials.
These tips may seem small—but they communicate something powerful:
👉 We respect your time. We’ve thought this through. And we’re serious about building a great team.
Should You Use AI to Write Job Descriptions?
With AI tools now built into most job platforms, it’s tempting to just click “generate job post” and call it a day. But here’s the truth:
AI can help—but only if you take the lead.
Used the wrong way, AI gives you a generic wall of text that attracts low-effort candidates and says nothing real about your company. Used the right way, it can save time and sharpen your writing without losing your voice.
❌ The Wrong Way to Use AI
- Typing: “Write a job post for an Assistant Operations Manager”
- Accepting the first result without edits
- Publishing something that sounds like it came from a template library
What happens?
- You attract the wrong people (or no one at all)
- Your company sounds like every other company
- You miss the chance to stand out
✅ The Right Way to Use AI (with Structure + Intent)
Start by feeding the AI what it needs to generate something good. Here’s a simple prompt formula you can reuse:
Prompt:
“Write a job post for [Your Company Name]. We’re hiring an Assistant Operations Manager to help with [brief mission or responsibilities].
Our culture is [describe your culture], and we’re looking for someone who is [ideal candidate traits].
We offer [insert perks: salary, PTO, growth opportunities, benefits].
Our hiring process includes [explain: WorkScreen test, interviews, timelines].
Here are some raw notes to help you write this:
– [Bullet 1]
– [Bullet 2]
– [Bullet 3]”
💡 Bonus tip: You can also link to a great job post and say:
“Make something like this—similar tone, structure, and human voice.”
This is where AI shines: editing, improving, and helping you organize a draft—not replacing your input.
Bottom Line?
Don’t outsource your voice. Use AI as a helper, not a crutch.
Your job post is your handshake with every potential hire. Make sure it sounds like you.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Need a Quick Copy-Paste Job Description?
✅ Option 1: Conversational, Culture-First Template
📌 Job Title: Assistant Operations Manager – [Company Name]
📍 Location: [City, State or Remote]
💼 Type: [Full-Time / Part-Time] | [Work Schedule]
💵 Salary Range: [$XX,XXX–$XX,XXX per year or hourly rate]
🎥 Include a short Loom or YouTube video here from your hiring manager or team lead
Who We Are
[Company Name] is on a mission to [describe your company mission in 1–2 lines]. We serve [your industry or customers], and we’re known for [a value, differentiator, or company trait—e.g. speed, care, transparency, etc.]. We’re now hiring an Assistant Operations Manager to help us run more efficiently and scale smarter.
What You’ll Be Doing
- Help manage daily operations and team workflows
- Coordinate across departments and external vendors
- Track KPIs, update dashboards, and identify performance gaps
- Jump in to solve bottlenecks before they escalate
- Support the Operations Manager in team communications, logistics, and reporting
What We’re Looking For
- [X]+ years in an operations, logistics, or administrative support role
- Comfortable using tools like [Google Sheets / Slack / ERP system]
- Strong communicator—written and verbal
- Organized, proactive, and solutions-focused
- Bonus if you’ve worked in [relevant industry or work environment]
Perks & Benefits
- [#] paid vacation days + [#] holidays
- Health, dental & vision insurance
- Remote/flexible work options
- Learning stipends or growth budget
- Performance bonus or commission (if applicable)
Why This Role Is a Great Fit
You won’t just be doing checklists—you’ll be helping shape how we scale. We value clear communication, thoughtful process-building, and people who get things done without being told twice. If you’re looking for a team that appreciates reliability, this is it.
How to Apply
We use [WorkScreen.io] to make our hiring process faster, fairer, and skills-based. After applying, you’ll receive a short evaluation link designed to help us understand how you think—not just what’s on your résumé. Expect to hear back within [X] business days.
✅ Option 2: Structured Format – Job Brief + Responsibilities + Requirements
📌 Job Title: Assistant Operations Manager
📍 Location: [City, State or Remote]
💼 Type: [Full-Time / Part-Time]
💵 Salary Range: [$XX,XXX–$XX,XXX annually]
🎥 Add a 60–90 second video introduction from the team or a leader, if available
Job Brief
We’re looking for a dependable Assistant Operations Manager to help support daily operations, improve internal coordination, and maintain service quality as we grow. You’ll work closely with the Operations Manager and department leads to keep everything running smoothly.
Responsibilities
- Oversee day-to-day workflows and logistics
- Track team or department KPIs
- Maintain accurate reports and project documentation
- Assist in vendor communication, scheduling, and resource planning
- Proactively identify and solve operational issues
- Support ongoing process improvement initiatives
Requirements
- [1–3] years in operations, admin, logistics, or a related field
- Familiar with [Microsoft Office / Google Workspace / industry software]
- Strong attention to detail and ability to multitask
- Excellent written and verbal communication skills
- [Optional] Bachelor’s degree or relevant certification
Perks & Benefits
- Health insurance (medical, dental, vision)
- Paid time off (vacation and sick days)
- Work-from-home flexibility (if applicable)
- Onboarding and training provided
- Team-building events or company retreats (optional)
How to Apply
To apply, use the [WorkScreen.io] link provided. You’ll complete a short, skill-based evaluation that helps us understand how you approach real-life tasks. We aim to reply to all applicants within [X] business days and keep you updated throughout the process.
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Next Step: Let WorkScreen Help You Hire Smarter
Writing a great job description is step one.
But once candidates start applying, how do you quickly identify the ones who can actually do the job—not just talk about it?
That’s where WorkScreen.io comes in.
✅ WorkScreen helps you:
🔍 Spot your top performers—automatically
No more endless résumé sorting. WorkScreen evaluates every applicant using short, role-specific tasks and ranks them on a performance-based leaderboard—so you know who’s worth interviewing.
🧠 Test real skills, not just credentials
Résumés can lie. Work ethic can’t. With WorkScreen, you assess candidates based on how they think, solve problems, and communicate—not just on where they’ve worked before.
🧹 Eliminate low-effort applicants
If someone uses AI to apply, copy-pastes generic answers, or clicks “Easy Apply” without reading your post? WorkScreen filters them out. That means you only focus on serious, committed candidates.
⚡ Move faster, with less risk
The best candidates don’t wait around. WorkScreen helps you make confident, data-driven hiring decisions—before someone else hires them first.
💡 Already wrote your job post?
Use WorkScreen to:
- Generate a custom application link
- Embed it in your job ad or careers page
- Automatically evaluate applicants as they come in
It’s everything you need to go from job post → shortlist without wasting time.
start hiring smarter today.
FAQ
When hiring for this role, prioritize both hard and soft skills. Here are key ones to focus on:
Top Hard Skills:
- Workflow and process management
- Proficiency in tools like Excel, Google Sheets, or ERP systems
- KPI tracking and reporting
- Logistics or inventory coordination
- Scheduling and team support
Top Soft Skills:
- Strong communication (especially cross-functional)
- Attention to detail
- Problem-solving under pressure
- Time management and multitasking
- Proactive thinking and follow-through
The best Assistant Operations Managers aren’t just organized—they’re reliable, adaptable, and make life easier for everyone around them.
The average salary varies based on experience, industry, and location. But generally:
- United States (national average):
$52,000–$68,000/year for experienced candidates
$40,000–$48,000/year for entry-level or training roles
In metro areas like New York or San Francisco, salaries may exceed $70K, while smaller markets may offer slightly less.
The titles sometimes overlap—but generally:
- Assistant Operations Manager: Has more responsibility and ownership. Supports the Ops Manager directly and may oversee teams or vendors. Often handles reporting and process improvement.
- Operations Coordinator: More task-focused. Typically manages schedules, updates systems, and ensures day-to-day logistics run smoothly—but usually doesn’t have strategic input.
Think of the Assistant Ops Manager as a second-in-command. The Coordinator ensures the machine runs; the Assistant Manager helps improve how the machine works.
