Share
If you’ve Googled “Billing Coordinator job description,” you’ve probably seen the same thing over and over:
A block of bullet points. A vague list of duties. Maybe a generic line about “attention to detail.”
The problem?
None of those posts are actually written to attract a great Billing Coordinator — they’re just filler text. And while that might get you some applicants, it won’t get you the right ones.
A great job description does two things at once:
- It tells the right people, “This is for you.”
- It makes them excited to apply.
In other words, it’s part marketing, part clarity — and when you get it right, you attract candidates who are not just qualified, but aligned with your team’s values and workflow.
If you haven’t already, you might want to check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ — because once you see why generic posts fail, you’ll understand exactly how to make yours stand out.
In this article, we’ll break down what a Billing Coordinator really does, show you two role-specific job description templates (including one for entry-level hires), dissect why they work, and give you a quick copy-paste version you can customize.
Don’t let bad hires slow you down. WorkScreen helps you identify the right people—fast, easy, and stress-free.
What a Billing Coordinator Actually Does - Their Roles
A Billing Coordinator is the bridge between your company’s services and the revenue that keeps it running. They make sure invoices go out on time, payments are tracked, and records are accurate — all while communicating clearly with clients and internal teams.
On paper, it might sound like a purely administrative role. In reality, a great Billing Coordinator is part investigator, part problem-solver, and part relationship-builder. They’re the ones who spot discrepancies before they become costly errors, keep the billing process organized, and help maintain healthy cash flow.
That means skills like attention to detail, follow-through, and diplomacy matter just as much as knowing your way around accounting software.
And because they often work across multiple departments — finance, sales, operations, and customer service — the best Billing Coordinators are proactive communicators who can balance accuracy with speed.
Two Great Billing Coordinator Job Description Templates
✅ Option 1: Job Description for Experienced Billing Coordinator
📌 Job Title: Billing Coordinator — Beacon Ridge Services (Austin, TX)
💼 Type: Full-Time | Hybrid (3 days in-office)
💰 Salary: $52,000–$62,000/year + Bonus Eligibility
🕒 Schedule: Mon–Fri, 8:30 AM – 5:30 PM
🎥 From the Hiring Manager
A 60-second overview of the role and team → (Insert Loom/YouTube link)
Who We Are
Beacon Ridge Services is a facilities maintenance partner for multi-site retail and hospitality brands across the Southwest. For 20+ years, our field teams have handled preventative maintenance, emergency repairs, and small-scale rollouts for national clients. Billing is core to how we serve them — clean invoices, clear backup, and fast, accurate turnaround that keeps relationships strong and cash flow healthy.
Our Company Culture
We bias toward clarity, ownership, and helpfulness. Finance sits close to operations here: you’ll work shoulder-to-shoulder with dispatch and project leads, not in a silo. We document well, give and ask for feedback, and celebrate “done right the first time.” If you like tidy systems and friendly, straight-shooting teammates, you’ll fit right in.
What You’ll Be Doing
- Generate and submit client invoices from approved work orders and service reports.
- Reconcile POs/time & materials; verify rates, taxes, and backup before submission.
- Track A/R, send statements, and follow up on past-due accounts professionally.
- Resolve billing discrepancies with clients and internal teams; document outcomes.
- Prepare weekly aging summaries and month-end billing reports for leadership.
- Suggest and implement process improvements (templates, checklists, automations).
What We’re Looking For
- 2+ years in billing/accounts receivable or job-costing roles.
- Comfortable with QuickBooks Online and a service platform (e.g., ServiceTitan or sim.).
- Strong Excel/Sheets skills (filters, lookups, pivots are a plus).
- Excellent written communication and a calm, solutions-first approach with clients.
- Organized, deadline-reliable, and thoughtful about details.
Perks
- Hybrid schedule (M/W/F in office, T/Th remote after onboarding).
- Free parking + commuter stipend; standing desks and dual monitors.
- Quarterly team lunches and annual offsite.
Benefits
- Medical, dental, vision (company contribution) + HSA option.
- 401(k) with 4% match after 90 days.
- 15 days PTO + 10 paid holidays; paid parental leave.
Why This Role Is a Great Fit
You’ll own a clean, high-leverage slice of our revenue engine. Your accuracy and follow-through directly improve client trust and cash flow. If you love turning messy inputs into crisp, client-ready invoices — and you enjoy collaborating with kind, competent teammates — this is your lane.
Our Hiring Process
We review every application and respond within 7–10 days. Shortlisted candidates complete a WorkScreen.io skills assessment (invoice review + client email). Finalists meet the team. Everyone gets notified.
How to Apply
Apply via WorkScreen → (Insert WorkScreen link)
✅ Option 2: Job Description For Entry-Level / Willing to Train Candidate
📌 Job Title: Billing Coordinator — Training Provided (Austin, TX)
💼 Type: Full-Time | In-Office (hybrid eligible after 60–90 days)
💰 Salary: $40,000–$46,000/year
🕒 Schedule: Mon–Fri, 9:00 AM – 5:00 PM
🎥 From the Hiring Manager
Meet your future teammates and see the workflow → (Insert Loom/YouTube link)
Who We Are
Beacon Ridge Services keeps national retail and hospitality locations running — from emergency repairs to ongoing maintenance. Our billing team turns field work into accurate, client-ready invoices with clear documentation. If you’re organized, good with details, and curious about how businesses get paid, we’ll teach you the rest.
Our Company Culture
We learn out loud and help each other. New teammates get a clear playbook, shadow time with billing leads, and patient coaching. We like checklists, kind feedback, and steady improvement — and we always remember there’s a person on the other end of every invoice.
What You’ll Be Doing (We’ll train you.)
- Collect time, materials, photos, and notes from completed work orders.
- Draft invoices using our templates and checklists; route for approval.
- Update records, upload backup, and keep files tidy and searchable.
- Send statements and friendly reminders; log responses.
- Support month-end reporting and simple spreadsheets.
What We’re Looking For
- Comfort with computers (email, docs, spreadsheets) and learning new tools.
- Careful, consistent approach to details and deadlines.
- Friendly written communication and a service mindset.
- Reliability and eagerness to grow into more responsibility.
Perks
- Clear 30-60-90 day training plan with mentoring.
- Quiet focus space + dual monitors; coffee and snack bar.
- Optional “learning hour” each week for guided practice.
Benefits
- Medical, dental, vision (company contribution).
- 12 days PTO in year one + 10 paid holidays.
- 401(k) eligibility after 6 months.
Why This Role Is a Great Fit
You’ll build a durable, in-demand skillset while doing meaningful, visible work. If you enjoy organizing information, following a good checklist, and seeing direct results (invoices out, money in), this role gives you confidence, coaching, and a clear path forward.
Our Hiring Process
Simple and respectful. Apply via WorkScreen.io, complete a short skills preview (spot-the-error and a 3-minute email), then meet the team. We respond to every applicant.
How to Apply
Apply via WorkScreen → (Insert WorkScreen link)
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Breakdown: Why These Billing Coordinator Job Posts Work
1️⃣ The Job Titles Are Clear, Specific, and Search-Friendly
- Experienced version: “Billing Coordinator — Beacon Ridge Services (Austin, TX)” tells you the role, the company, and the location.
- Entry-level version: “Billing Coordinator — Training Provided” signals opportunity for candidates without direct experience.
This clarity instantly filters out mismatched applicants and attracts the right ones.
2️⃣ Warm, Human Introductions Give Context
Instead of opening with dry “job summary” language, both start with a quick company snapshot and the why behind the billing role. This frames the work as important, not just administrative.
3️⃣ Video From the Hiring Manager Builds Trust
Including a short Loom or YouTube link humanizes the process. Applicants can see and hear a real person, which sets these posts apart from generic text-only ads.
4️⃣ Company Culture Is Not Claimed — It’s Shown
The culture sections give examples (“we bias toward clarity, ownership, and helpfulness” / “we learn out loud and help each other”) instead of generic values like “collaboration” without context. This helps candidates self-select based on fit.
5️⃣ Responsibilities Are Written With Impact in Mind
It’s not just “send invoices” — it’s “turn messy inputs into crisp, client-ready invoices” and “your accuracy and follow-through directly improve client trust and cash flow.” This makes the work feel purposeful.
6️⃣ Transparent Salary and Benefits Build Trust
Both list pay ranges, perks, and benefits separately. This sets clear expectations and avoids wasting time with candidates who have mismatched expectations.
7️⃣ Respectful, Transparent Hiring Process
Applicants are told exactly what happens next (WorkScreen skills test, timeline, interviews) and promised updates. This alone will make these postings stand out in a market where most candidates never hear back.
8️⃣ Clear “Why This Role Is a Great Fit” Section
Instead of assuming the candidate can connect the dots, each post explicitly explains why the role matters and what type of person will thrive — this helps the right people picture themselves succeeding in the job.
Bad Billing Coordinator Job Post Example — And Why It Fails
📌 Job Title: Billing Coordinator
💼 Type: Full-Time
📍 Location: Austin, TX
Job Summary
We are looking for a Billing Coordinator to prepare invoices and track payments. The ideal candidate will be detail-oriented and able to work independently.
Key Responsibilities
- Prepare and send invoices to clients.
- Track accounts receivable and follow up on overdue accounts.
- Maintain billing records.
Requirements
- Bachelor’s degree in business or related field.
- 3 years of experience in billing.
- Proficiency with Microsoft Office.
How to Apply
Send your resume and cover letter to careers@company.com. Only shortlisted candidates will be contacted.
❌ Why This Post Falls Short
1️⃣ Generic Job Title
Just “Billing Coordinator” with no company name, location context, or hook. It doesn’t stand out in search results and could be for any industry.
2️⃣ Cold, Minimal Introduction
The intro says nothing about the company, its mission, or why the role matters. It feels transactional — just “we need someone, apply.”
3️⃣ No Culture or Values
There’s zero sense of what it’s like to work there, how the team collaborates, or why someone might want to join beyond a paycheck.
4️⃣ No Salary or Perks
Leaving out pay details is outdated and signals a lack of transparency. Missing perks makes the post less competitive against employers who do list them.
5️⃣ Responsibilities Are Too Vague
“Prepare and send invoices” is bare minimum and uninspiring. It doesn’t show the scope, impact, or variety of the work.
6️⃣ Dismissive Hiring Process
Ending with “only shortlisted candidates will be contacted” is cold and leaves applicants guessing. It implies the company doesn’t value candidate experience.
7️⃣ Zero Personality in the CTA
The call to action is lifeless. There’s no encouragement, no sense of excitement, and no indication of next steps.
Bonus Tips to Make Your Billing Coordinator Job Post Stand Out
Even if you follow the structure we’ve outlined, you can give your job description an extra edge by adding details most employers skip. These aren’t fluff — they directly impact how attractive your post will be to top talent.
💡 Tip 1: Add a Security & Privacy Notice
Show applicants you take their data seriously. This builds trust from the first interaction.
Example:
We take the security and privacy of all applicants seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.
💡 Tip 2: Highlight Time Off or Flex Days
Many companies list “PTO” without context. Be specific — it helps candidates picture work-life balance.
Example:
Enjoy up to 18 paid days off per year, including flex days you can use for appointments, family time, or personal recharge.
💡 Tip 3: Mention Training & Growth Opportunities
Billing Coordinator roles often lead to higher-level finance or operations positions. Make that clear.
Example:
We invest in your growth with quarterly training, mentorship programs, and a clear promotion track to Senior Billing Coordinator or Accounting Specialist.
💡 Tip 4: Add a Short Loom or YouTube Video
We’ve included this in the templates, but it’s worth stressing: a 60–90 second video from the hiring manager introducing the role can double candidate engagement.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
💡 Tip 5: Show Proof of a Good Workplace
If you have strong Glassdoor or Indeed reviews, link to them — or include a short employee testimonial about working in finance/billing at your company.
These details not only make your job post more attractive, they also signal that you’re organized, transparent, and respectful — exactly the kind of employer top candidates want to work for.
Should You Use AI to Write Job Descriptions?
These days, you can paste “Write me a Billing Coordinator job description” into ChatGPT or use a one-click AI feature in some ATS platforms — and boom, you’ll have a post in seconds.
The problem?
Those instant posts are almost always generic, lifeless, and misaligned with your company’s real needs.
Here’s why that’s dangerous:
- It attracts the wrong candidates. Generic posts pull in “apply-to-anything” job seekers instead of people who match your values and workflow.
- It reflects poorly on your brand. Your job post is often a candidate’s first impression of your company. Bland copy makes you forgettable.
- It ignores the nuances of your team. AI without context can’t convey your culture, tone, or the unique selling points that make the role appealing.
The Wrong Way to Use AI
Prompt: “Write me a job post for a Billing Coordinator.”
You’ll get a filler post that could be for any company in any industry. No culture, no specificity, no reason for top talent to apply.
The Smarter Way to Use AI
Come prepared with the raw ingredients — then use AI as a polishing tool.
Example role-specific prompt:
“Help me write a job post for our company, Beacon Ridge Services, based in Austin, TX. We’re hiring a Billing Coordinator to handle invoice generation, client follow-ups, and monthly reporting for our facilities maintenance clients. Our culture values clarity, ownership, and helpfulness. We want candidates with 2+ years billing experience who are comfortable in QuickBooks Online and enjoy cross-department collaboration. We offer hybrid work (3 days in-office), $52K–$62K salary range, medical/dental/vision, 401(k) match, PTO, and professional growth opportunities. Here’s a rough draft I wrote — please refine the tone, improve clarity, and make it engaging while keeping it true to our voice: [Insert your draft here].”
Pro Tip: You can even paste in a great job post you’ve already written (like the two examples earlier) and ask AI to adapt it for a different role. That way, the structure stays strong and the personality stays consistent.
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
Need a Quick Copy-Paste Billing Coordinator Job Description?
✅ Option 1: Conversational, Culture-First Style
📌 Job Title: Billing Coordinator — [Your Company Name] ([City, State])
💼 Type: Full-Time | Hybrid Eligible
💰 Salary: $XX,XXX–$XX,XXX/year + Benefits
🎥 From the Hiring Manager: [Insert Loom/YouTube Link]
Who We Are
[Your Company Name] is a [brief description of your industry/clients, e.g., “regional healthcare services provider” or “B2B logistics partner”]. We believe billing is more than numbers—it’s trust, clarity, and healthy cash flow. Our team turns detailed work into reliable outcomes for our customers and our business.
Our Culture
We value [3–4 traits, e.g., transparency, ownership, helpfulness, continuous improvement]. You’ll find clear processes, friendly collaboration, and support to do your best work.
What You’ll Be Doing
- Prepare and send accurate invoices from approved work/orders.
- Reconcile data (rates, taxes, POs/time & materials) and resolve discrepancies.
- Track accounts receivable; send statements and follow-ups professionally.
- Collaborate with finance, sales, and operations to keep records clean.
- Produce weekly aging and month-end billing summaries.
What We’re Looking For
- [X]+ years in billing/accounts receivable or finance support.
- Proficiency with [Accounting/Billing Software, e.g., QuickBooks Online, NetSuite, etc.].
- Solid spreadsheet skills (filters, lookups; pivots a plus).
- Clear, friendly written communication and steady follow-through.
- Organized, deadline-reliable, and detail-focused.
Perks
- [Hybrid schedule details, e.g., “2–3 days in-office after onboarding”].
- [Workspace perks, e.g., dual monitors, quiet focus area].
- [Team rituals, e.g., monthly team lunches, learning sessions].
Benefits
- [Medical/Dental/Vision with company contribution].
- [401(k) with match / retirement plan].
- [PTO & holidays, e.g., “15 days PTO + 10 paid holidays”].
- [Any additional benefits: HSA, parental leave, stipend].
Why This Role Is a Great Fit
If you enjoy turning messy inputs into clean, client-ready invoices—and you like collaborating with kind, detail-loving teammates—this role gives you ownership, visibility, and a direct impact on cash flow and client trust.
How to Apply
Apply via WorkScreen.io → [Insert Link]. You’ll complete a short skills preview so we can understand your strengths before we meet.
✅ Option 2: Structured “Job Brief + Responsibilities + Requirements” Format
📌 Job Title: Billing Coordinator — [Your Company Name] ([City, State])
💼 Type: Full-Time | Hybrid Eligible
💰 Salary: $XX,XXX–$XX,XXX/year + Benefits
Job Brief
[Your Company Name] is seeking a Billing Coordinator to prepare invoices, maintain accurate billing records, and support timely collections while providing professional communication to internal teams and customers.
Responsibilities
- Generate invoices from approved work orders and supporting documentation.
- Verify accuracy (rates, taxes, POs/time & materials) and resolve discrepancies.
- Maintain organized billing files and audit-ready backup.
- Track A/R and prepare aging/collection reports.
- Coordinate with operations, sales, and finance for data integrity.
Requirements
- years of billing/accounts receivable or related experience (or equivalent).
- Familiarity with [Accounting/Billing Software, e.g., QuickBooks Online, NetSuite].
- Competent with spreadsheets and basic formulas/lookups.
- Strong attention to detail, time management, and written communication.
Salary & Benefits
- Salary: $XX,XXX–$XX,XXX/year (based on experience).
- Benefits: [Medical/Dental/Vision], [401(k) + match], [PTO & holidays], [any stipends/perks].
Application Process
Apply via WorkScreen.io → [Insert Link]. Shortlisted candidates may complete a brief skills assessment before interviews.
Let WorkScreen.io Handle the Next Step of Hiring
Writing a strong job description is the first step. The second step is making sure you can quickly spot the best candidates once the applications start coming in. That’s where WorkScreen.io comes in.
With WorkScreen, you can:
✅ Quickly identify your most promising candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
✅ Easily administer one-click skill tests
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
✅ Eliminate low-effort applications
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
✅ Hire faster and more confidently
Spend less time reviewing and more time connecting with the right people.
If you’ve just written a great Billing Coordinator job description, don’t let the wrong applicants drown out the best ones.
Create your job post in WorkScreen.io, share the link, and let our platform take candidates through a fair, streamlined evaluation process.
FAQ
While the terms are sometimes used interchangeably, a Billing Specialist typically focuses more on the technical and transactional side of billing — generating invoices, posting payments, and reconciling accounts. A Billing Coordinator usually has a broader role that includes coordinating billing activities across departments, communicating with clients, resolving disputes, and ensuring the overall billing process runs smoothly. In short, the coordinator role often has more cross-functional communication and project management responsibilities.
Key skills include:
- Strong attention to detail
- Excellent time management and organizational skills
- Proficiency with billing or accounting software
- Clear written and verbal communication
- Ability to work cross-functionally with multiple departments
- Problem-solving and dispute resolution skills
- A balance of accuracy and speed in processing transactions
Salary varies depending on location, industry, and experience level. In the United States, the average ranges from $42,000 to $60,000 annually, with higher salaries in industries like healthcare, legal services, and construction, or in high-cost-of-living cities. Entry-level roles may start lower, while experienced coordinators with software expertise or supervisory duties can earn above the average range.
Not exactly. While both handle payment-related tasks, an Accounts Receivable Clerk is typically focused on recording incoming payments and managing outstanding invoices. A Billing Coordinator manages the full billing workflow — from generating invoices to following up on overdue accounts and ensuring the process aligns with company policies.
Common tools include accounting and ERP systems like QuickBooks Online, NetSuite, SAP, Oracle, and industry-specific billing platforms (e.g., ServiceTitan for field services, Kareo for healthcare). Proficiency with spreadsheets and data management tools is also highly valuable.
