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If you’ve ever Googled “CEO Assistant job description” (or even “Executive Assistant to CEO”), you’ve probably noticed something: most of the articles out there all look the same. Bullet points. Generic wording. No personality. And the result? They don’t actually help you attract a great CEO assistant—they just give you copy-paste filler.
But here’s the truth: hiring a CEO assistant isn’t just about listing tasks. This role is often the CEO’s right hand—the person who filters priorities, protects time, and makes sure things get done. If your job post feels lifeless, you won’t attract the high-caliber candidates you need.
That’s why before we dive in, I recommend checking out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ It explains why most job posts fail to connect, and how a well-written one can instantly elevate your hiring process.
In this article, we’ll take those principles and apply them specifically to the CEO Assistant role. You’ll get:
- Plain-English explanations of what the role really is
- Two sample job descriptions you can use right away (experienced vs. entry-level)
- A breakdown of why they work
- An example of a bad job description (and what not to do)
- Bonus tips, FAQs, and a copy-paste template you can customize
By the end, you won’t just have a job description—you’ll have a tool to attract candidates who are sharp, dependable, and aligned with your mission.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What a CEO Assistant Actually Does (Simplified Definition)
A CEO Assistant isn’t just an admin who manages calendars and emails—they’re often the right hand of the CEO. Their role goes far beyond scheduling. A strong CEO assistant becomes a gatekeeper, project coordinator, and trusted partner who helps the CEO focus on the highest-value work.
In plain terms:
- They manage time and priorities, making sure the CEO’s attention goes where it matters most.
- They communicate on behalf of the CEO, handling calls, emails, and messages with professionalism and discretion.
- They coordinate projects and follow-ups, ensuring nothing slips through the cracks.
- And most importantly—they create leverage, allowing the CEO to multiply their impact across the company.
This means skills like organization, emotional intelligence, discretion, adaptability, and problem-solving are just as critical as technical tools or task management.
Put simply: a great CEO Assistant doesn’t just “support”—they help run the business by keeping the CEO effective, protected, and focused.
Two Great CEO Assistant Job Description Templates
✅ Job Description Template 1: Experienced CEO Assistant
Job Title: CEO Assistant at BrightPath Ventures (Remote, Full-Time)
Salary Range: $65,000 – $80,000/year + Benefits
Location: Remote (US time zones preferred)
👋 A Quick Word From Our Team
(Insert Loom or YouTube video here — for example: “Hi, I’m Sarah, Chief of Staff at BrightPath Ventures. We’re looking for a CEO Assistant who can help our CEO stay focused and effective while scaling our SaaS business. You’ll be joining a tight-knit, fast-moving team where your contributions will be noticed.”)
Who We Are
BrightPath Ventures is a fast-growing SaaS company helping businesses automate financial workflows. We’ve doubled revenue in the last year, and our CEO needs a reliable, experienced assistant to help manage priorities, communication, and execution as we continue to scale.
What You’ll Be Doing
- Manage CEO’s calendar, meetings, and travel with precision and foresight.
- Act as the first point of contact for the CEO—filtering communication and handling requests with discretion.
- Prepare briefing materials, notes, and follow-ups for key meetings.
- Support strategic projects by coordinating across teams, tracking deliverables, and ensuring deadlines are met.
- Anticipate needs—solve problems before they happen.
What We’re Looking For
- 3+ years of executive assistant or CEO support experience.
- Exceptional organizational and communication skills.
- Tech-savvy (Google Workspace, Slack, Notion, or similar).
- Able to juggle multiple priorities in a fast-paced environment.
- High emotional intelligence and absolute discretion.
Why Join Us
At BrightPath Ventures, you won’t just be “managing a calendar.” You’ll be a trusted partner to the CEO—helping scale a business that’s changing the way finance teams work. We offer:
- Competitive salary + benefits.
- Remote-friendly culture with flexible hours.
- Growth opportunities as our team expands.
- A culture built on trust, transparency, and collaboration.
Our Hiring Process
- We respect your time and every application will be reviewed.
- Shortlisted candidates will complete a WorkScreen evaluation designed to measure skills, not just résumés.
- We’ll keep you informed at every step of the process.
📥 How to Apply
Apply here via WorkScreen: [Insert WorkScreen link]
✅ Job Description Template 2: Entry-Level CEO Assistant (Willing to Train)
Job Title: CEO Assistant (Entry-Level, Growth Opportunity) – BrightPath Ventures
Salary Range: $45,000 – $55,000/year + Benefits
Location: Remote (Open globally, flexible time zones)
👋 A Quick Word From Our Team
(Insert Loom or YouTube video here — for example: “Hi, I’m Mark, the CEO of BrightPath Ventures. If you’re someone who’s detail-oriented, curious, and hungry to learn, we’d love to train you into a CEO Assistant role. You don’t need years of experience—you just need drive, discretion, and the willingness to grow with us.”)
Who We Are
BrightPath Ventures is a SaaS startup that helps companies simplify their financial workflows. We’re growing fast, and our CEO needs a dedicated assistant who can learn quickly, adapt, and support both the business and leadership team.
What You’ll Be Doing
- Organize CEO’s schedule and support day-to-day logistics.
- Assist with email management, travel coordination, and document preparation.
- Join key meetings, take notes, and track follow-up tasks.
- Communicate across teams to make sure projects stay on track.
- Learn the ropes of executive support, with mentorship from our Chief of Staff.
What We’re Looking For
- Strong organizational skills and attention to detail.
- Great communicator (written and spoken).
- Tech-comfortable (Google Workspace, Slack, Notion, or similar).
- Proactive, resourceful, and eager to learn.
- No prior executive assistant experience required—just commitment and professionalism.
Why Join Us
This is more than just a stepping-stone role. As we grow, you’ll grow with us. You’ll get:
- Hands-on mentorship and training.
- A chance to build long-term career growth in operations or Chief of Staff roles.
- Competitive salary + health/dental/vision benefits.
- A culture that values learning, feedback, and ownership.
Our Hiring Process
- Every applicant gets reviewed and receives a response.
- Shortlisted candidates will complete a WorkScreen evaluation to showcase their skills and potential.
- Remote interviews with our team.
- Clear updates throughout the process—no “black hole” applications.
📥 How to Apply
Apply here via WorkScreen: [Insert WorkScreen link]
Don’t let bad hires slow you down. WorkScreen helps you find the right people—fast, easy, and stress-free.
Why These CEO Assistant Job Descriptions Work
Both versions (experienced + entry-level) are designed to attract real talent, not just generate applicants. Here’s why they stand out:
1. Clear, Specific Titles
Instead of vague “Executive Assistant” wording, the posts use CEO Assistant at BrightPath Ventures and specify context (remote, full-time, salary range). This instantly signals who the role is for and eliminates confusion.
2. Warm Intro With a Human Touch
Both JDs start with a short team video message before the “About Us” section. This makes the post feel personal, approachable, and trustworthy. Candidates don’t just see text—they see faces, voices, and authenticity.
3. Transparent Salary & Benefits
Each template lists a salary range upfront, which builds trust and attracts serious applicants. Many companies hide compensation—by being open, BrightPath signals fairness and respect for candidates’ time.
4. About Us With Purpose
The company overview isn’t a lifeless corporate paragraph—it tells a short story about what BrightPath Ventures does, where it’s going, and why this role matters in that journey. This connects the candidate to the mission, not just the tasks.
5. Responsibilities With Impact
Instead of generic “manage CEO’s schedule,” the responsibilities show how tasks contribute to the bigger picture:
- Experienced role: “Anticipate needs—solve problems before they happen.”
- Entry-level role: “Learn the ropes of executive support, with mentorship from our Chief of Staff.”
This creates meaning and communicates growth potential.
6. Qualifications That Invite, Not Exclude
- Experienced template: sets clear expectations (3+ years, discretion, EQ).
- Entry-level template: lowers barriers with “No prior EA experience required—just commitment and professionalism.”
This makes the JD inclusive, ensuring you don’t scare off capable candidates who are eager to grow.
7. Company Values & Candidate Experience
Both posts highlight trust, transparency, growth, and respect. The hiring process explains how every application is reviewed, how WorkScreen evaluations create fairness, and how candidates will be kept in the loop. This directly addresses one of the biggest frustrations candidates have—silence after applying.
8. Why Join Us Section (The Pitch)
These sections don’t just list perks—they sell the opportunity:
- Experienced role: “You’ll be a trusted partner to the CEO.”
- Entry-level role: “This is more than just a stepping-stone role. As we grow, you’ll grow with us.”
This framing inspires mission-driven applicants who want to do meaningful work.
9. Respectful, Human CTA
Instead of a cold “send CV to hr@company.com,” both templates use WorkScreen links. They also frame the CTA as an invitation (“Apply here via WorkScreen”) while explaining the evaluation process, which makes applying feel fair and modern.
Bad CEO Assistant Job Description Example (And Why It Falls Short)
Job Title: Executive Assistant
Company: BrightPath Ventures
Location: Remote
Job Type: Full-Time
Job Summary
We are looking to hire an executive assistant to support the CEO with daily administrative tasks. The candidate will manage schedules, handle correspondence, and ensure smooth day-to-day operations.
Responsibilities
- Manage CEO’s calendar.
- Schedule meetings.
- Answer phone calls and emails.
- Organize travel.
- Handle documents and reports.
Requirements
- Bachelor’s degree.
- 2–3 years of administrative experience.
- Strong organizational skills.
- Attention to detail.
- Ability to multitask.
How to Apply
Send your CV and cover letter to hr@brightpath.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Short
- Generic Job Title
“Executive Assistant” is vague. Is this for the CEO, COO, or another exec? It doesn’t clarify the role’s importance or scope. - Cold, Lifeless Summary
The introduction is bland and transactional. It says nothing about the company’s mission, the CEO’s vision, or why the role matters. - No Salary or Benefits
There’s no compensation info, which immediately signals a lack of transparency. Serious candidates expect clarity. - Responsibilities Are Too Broad
The tasks are generic—things that could apply to any assistant role. There’s no sense of impact or how the CEO Assistant contributes to the bigger picture. - Requirements Are Rigid and Uninspiring
The post lists a degree as a must-have but doesn’t explain why. It creates barriers without adding context or flexibility. - No Culture or Values
There’s no mention of the company’s environment, team dynamics, or what it’s like to actually work there. - Cold Application Process
“Only shortlisted candidates will be contacted” feels dismissive. It implies most applicants won’t even get acknowledged, which damages employer brand. - Zero Personality in the CTA
Ending with “send CV to hr@brightpath.com” is transactional and outdated. It makes the opportunity feel more like a chore than a career move.
Bonus Tips to Make Your CEO Assistant Job Post Stand Out
Most job posts stop at responsibilities and requirements. But if you want to attract great CEO assistants—the kind who are proactive, trustworthy, and selective—you need to go further. Here are a few ways to elevate your posting:
🔒 1. Add a Security & Privacy Notice
Build trust right from the start by reassuring candidates:
“We take applicant security and privacy seriously. We will never ask for payment, bank details, or personal financial information during any stage of the hiring process.”
This instantly differentiates you from scammy postings and makes candidates feel safe.
🌴 2. Mention Leave Days or Flex Time
Top-tier assistants know burnout is real, so showing respect for their well-being is powerful. Example:
“Enjoy 20 paid leave days per year plus flexible hours—so you can recharge and bring your best self to work.”
Even small perks like flex days or “mental health afternoons” go a long way.
📈 3. Highlight Training & Growth Opportunities
A CEO assistant role is a career path, not just a stepping stone. If you offer mentorship or growth into operations/Chief of Staff, say it explicitly:
“You’ll have access to mentorship and leadership training, with a clear path to grow into senior operations or Chief of Staff roles.”
This attracts ambitious candidates who want more than a job.
🎥 4. Add a Loom or Team Video
Text-only posts feel cold. Including a short video from the CEO or Chief of Staff gives candidates a glimpse into your culture and builds trust:
“Watch a short message from our CEO on what it’s like to work at BrightPath Ventures (insert link).”
Candidates apply not just to roles, but to leaders they believe in.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
🤝 5. Candidate Experience Pledge
Set the tone for respect by promising clear communication:
“We respond to every application within 10 business days. We believe your time is valuable, and we’re committed to making this process as transparent as possible.”
This alone will set you apart—since most candidates are used to applying and never hearing back.
Should You Use AI to Write a CEO Assistant Job Description?
AI tools are everywhere right now—and some job boards and ATS platforms even let you “one-click generate” a job description. While it may sound like a shortcut, here’s the reality:
❌ Why You Shouldn’t Rely on AI Alone
If you just type “Write me a CEO Assistant job description” into an AI tool, you’ll get:
- Generic, lifeless content that looks like every other post online.
- Posts that attract the wrong candidates—low-effort applicants who apply everywhere.
- A weak employer brand because your job post fails to show your company’s personality, values, or mission.
Remember: your job post is often a candidate’s first impression of your company. A bad one sets the wrong tone.
✅ The Right Way to Use AI (With Context)
AI can be powerful if you treat it like a polisher, not a writer. To get quality output, feed it the raw details and make it refine your message:
Here’s a sample AI prompt you could use:
“Help me write a job description for a CEO Assistant at [Company Name].
We’re a [Company Type] focused on [What You Do].
The role includes [Key Responsibilities].
Our culture is [Describe Values & Environment].
We want to attract candidates who are [Ideal Traits].
We offer [Salary, Benefits, Growth Opportunities].
Our hiring process is [Explain Steps Clearly].
Tone should be [Friendly/Professional/Conversational].
Please polish and organize this into a clear, engaging job description.”
🎯 Pro Tip
You can also paste in a strong example (like the templates we shared above) and tell AI:
“Make me something similar to this structure, but tailored to [our company and role].”
This way, AI helps you with structure and flow—but the insight, culture, and authenticity still come from you.
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Need Quick Copy-Paste CEO Assistant Job Description Templates
✅ Option 1: Conversational Job Description (Culture-First Style)
Job Title: CEO Assistant at [Company Name]
Location: [Remote / Onsite Location]
Salary Range: [$XX,000 – $XX,000/year + benefits]
Job Type: Full-Time
👋 A Quick Word From Us
(Insert a short Loom or YouTube link here from your CEO or Chief of Staff — even 60 seconds makes your post feel personal and unique.)
Who We Are
At [Company Name], we’re on a mission to [insert company mission in plain English]. Our CEO is focused on scaling the company and needs a sharp, trustworthy assistant who can manage priorities, communication, and projects.
What You’ll Be Doing
- Keep the CEO’s calendar, meetings, and priorities on track.
- Act as the first point of contact for key stakeholders.
- Coordinate travel, prep meeting materials, and manage follow-ups.
- Support special projects and ensure deadlines don’t slip.
What We’re Looking For
- Strong organizational and communication skills.
- Ability to adapt quickly and think ahead.
- High emotional intelligence and discretion.
- Tech-savvy (Google Workspace, Slack, Notion, or similar tools).
Why Join Us
We believe in treating our people like partners, not cogs. You’ll join a team that values clarity, growth, and trust. Beyond a paycheck, we offer [list your benefits: PTO, flexible hours, health coverage, growth opportunities].
Our Hiring Process
- Every application is reviewed.
- Shortlisted candidates complete a WorkScreen evaluation (skills-focused, not résumé-focused).
- We keep you updated at every stage—no black hole applications.
📥 How to Apply
Apply via WorkScreen: [Insert WorkScreen link]
✅ Option 2: Structured “Job Brief + Responsibilities + Requirements” Format
Job Title: CEO Assistant
Company: [Insert Company Name]
Location: [Remote / Onsite]
Salary Range: [$XX,000 – $XX,000/year + benefits]
Job Type: Full-Time
Job Brief
We’re looking for a CEO Assistant to support our CEO in managing time, communication, and projects. You’ll be a trusted partner in keeping operations smooth, priorities clear, and initiatives moving forward.
Responsibilities
- Manage CEO’s calendar, schedule, and travel.
- Prepare agendas, notes, and follow-ups for meetings.
- Handle communication (emails, calls, messages) with discretion.
- Track key projects and ensure deadlines are met.
- Anticipate needs and proactively solve problems.
Requirements
- Proven experience as an assistant, administrator, or similar role.
- Strong written and verbal communication skills.
- Excellent organizational and multitasking ability.
- Proficiency with office software and remote tools (Google Workspace, Slack, Zoom).
- High emotional intelligence and ability to work with discretion.
Perks & Benefits
- Competitive salary + benefits.
- Flexible work environment.
- Paid time off and wellness days.
- Professional development and growth opportunities.
Hiring Process
- Submit your application through WorkScreen (skills-based evaluation).
- Shortlisted candidates will be invited to an interview.
- We commit to keeping candidates informed at every stage.
📥 How to Apply
Apply here via WorkScreen: [Insert WorkScreen link]
Next Step: Let WorkScreen Handle Candidate Evaluation
Writing a great CEO Assistant job description is only the first step. Once your posting attracts applicants, the real challenge begins: figuring out who’s actually qualified, committed, and capable of thriving in the role.
That’s where WorkScreen.io comes in.
With WorkScreen, you can:
- Quickly identify your most promising candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions. - Easily administer one-click skill tests
Workscreen helps you assess applicants on real-world skills—like organization, attention to detail, communication, and time management—so you’re not relying only on résumés or buzzwords. This helps you hire more confidently and holistically. - Eliminate low-effort applicants
Workscreen automatically eliminates low-effort applicants—including those who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
👉 Bottom line: Pairing a compelling job description with WorkScreen ensures you attract, evaluate, and hire the right CEO Assistant—faster, smarter, and with confidence.
let us help you turn a strong job post into a great hire.
FAQ
A great CEO Assistant is more than just organized—they’re a strategic partner. The most important skills include:
- Organization & time management (keeping the CEO’s priorities clear and schedule on track)
- Communication skills (written and verbal, often on behalf of the CEO)
- Emotional intelligence & discretion (handling sensitive information and relationships)
- Proactivity & problem-solving (anticipating needs before they arise)
- Tech savviness (comfortable with tools like Google Workspace, Slack, Notion, Zoom)
- Adaptability (able to thrive in fast-paced, changing environments)
The salary depends on experience, location, and company size. On average in the U.S., CEO Assistants (sometimes called Executive Assistants to the CEO) earn:
- Entry-level / early career: $45,000 – $55,000 per year
- Mid-level / experienced: $60,000 – $80,000 per year
- High-level / strategic partner roles: $85,000 – $120,000+ per year (especially in large corporations or fast-growth startups where the assistant works almost like a Chief of Staff).
💡 Pro tip: Salary transparency in your job post builds trust and attracts serious applicants.
In many companies, the terms are used interchangeably. However:
- A CEO Assistant often works exclusively with the CEO, acting as their right-hand partner.
- An Executive Assistant may support multiple executives or C-level leaders.
The CEO Assistant role usually involves more strategic responsibility, confidentiality, and direct influence on company operations.
Not always. While many CEO Assistants have prior experience supporting senior leaders, some companies are open to entry-level assistants with strong potential—especially if they’re detail-oriented, proactive, and eager to grow. In fact, many CEOs prefer to train someone into the role if they see long-term fit.
