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Let’s be honest—most Clinical Coordinator job descriptions online don’t actually help you hire a great Clinical Coordinator.
If you’ve searched “Clinical Coordinator job description template,” you’ve probably seen dozens of results that all look the same: dry bullet points, vague responsibilities, and zero insight into what kind of candidate will actually thrive in the role.
And that’s a problem.
Because if your job post doesn’t stand out or connect with serious applicants, the best candidates will scroll right past it.
The good news? You don’t need to be a copywriter to write a compelling job description. You just need to understand what top candidates actually care about—and how to structure your post in a way that speaks to them.
In this guide, I’ll show you exactly how to do that—step-by-step.
Before we dive in, I also recommend reading our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ if you haven’t already. It breaks down why most templates fail and how to write a post that attracts the right people—not just more people.
Now let’s start with the basics…
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What Does a Clinical Coordinator Actually Do?
A Clinical Coordinator keeps healthcare operations running smoothly behind the scenes. They manage schedules, support clinical staff, ensure compliance with medical standards, and handle day-to-day administrative tasks that keep the clinic, hospital, or healthcare program organized.
They’re part project manager, part problem-solver, and part team support system.
In many settings, they also serve as the go-between for doctors, nurses, and patients—making communication clear, follow-ups timely, and paperwork seamless. That means emotional intelligence, time management, and leadership skills are just as important as any certification.
A great Clinical Coordinator helps your medical team focus on what they do best—providing excellent care—while they take care of the rest.
Two Great Clinical Coordinator Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Experienced Clinical Coordinator Job Description
Job Title: Clinical Coordinator at Riverbend Family Health – Help Us Deliver Excellent Care, Every Day
📍 Location: Knoxville, TN | 🕒 Full-Time | 💵 $50,000–$62,000 per year (based on experience)
🎥 A Quick Note From Your Future Team
Want to hear directly from the people you’ll be working with? Check out this short video from our lead physician: [Insert Loom/YouTube link here].
Who We Are
Riverbend Family Health is a growing primary care clinic in Knoxville, Tennessee, serving more than 5,000 patients annually. We focus on personalized, preventive healthcare that treats the whole person—not just symptoms. Our team is small but mighty, made up of compassionate professionals who believe that great care starts with great coordination behind the scenes.
What You’ll Be Doing
- Oversee daily schedules and coordinate appointments to keep patient flow efficient
- Serve as the main communication bridge between providers, staff, and patients
- Ensure compliance with HIPAA and medical documentation standards
- Maintain accurate electronic health records using Kareo (or similar EHR)
- Track inventory and coordinate supply ordering
- Support new employee onboarding and training
- Implement process improvements that improve team productivity
What We’re Looking For
- 2+ years in a clinic, hospital, or healthcare operations role
- Familiarity with EHR platforms (like Kareo, Athenahealth, or Epic)
- Strong multitasking and organizational skills
- Excellent communication across all levels (patients, staff, leadership)
- CPR certification preferred
- Knowledge of HIPAA and healthcare compliance standards
Why This Role Is a Great Fit
If you’re someone who thrives in fast-paced environments and takes pride in helping things run smoothly, you’ll love this role. You’ll have ownership over your day, a supportive clinical team, and the ability to make a real difference in both patient outcomes and staff satisfaction. We’re not a big hospital—we’re a close-knit team that trusts and respects each other.
Perks & Benefits
- Health, dental, and vision insurance
- Paid time off (15 days/year)
- 401(k) with company match
- Monday–Friday schedule (no weekends!)
- Opportunities for internal promotion and leadership training
- Free parking and employee wellness perks (monthly massage credits, walking meetings)
How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not just buzzwords.
👉 Click here to apply: [Insert WorkScreen link]
You’ll complete a short, role-specific evaluation and hear back from us promptly. We review every application and reply to all candidates.
🟢 Clinical Coordinator Job Description (Entry-Level / Trainable)
Job Title: Entry-Level Clinical Coordinator – Learn & Grow With Us at Riverbend Family Health
📍 Location: Knoxville, TN | 🕒 Full-Time | 💵 $38,000–$44,000 per year (based on experience)
🎥 Watch Before You Apply
Meet the team and get a feel for what it’s like working at Riverbend: [Insert Loom/YouTube link here]
Who We Are
Riverbend Family Health is a locally owned primary care clinic in Knoxville. We serve families across generations—from kids to grandparents—and we believe healthcare should be personal, compassionate, and easy to access. Our front office and admin teams are just as vital to that mission as our doctors and nurses.
What You’ll Be Doing
- Assist with daily scheduling and appointment coordination
- Keep patient records accurate and up-to-date in our EHR system
- Greet patients, answer phones, and help them feel welcomed
- Monitor supply inventory and help with restocking
- Provide basic admin support to the clinic team as needed
What We’re Looking For
- High school diploma or GED
- Basic computer skills and willingness to learn healthcare software
- Friendly, helpful, and reliable
- Comfortable working in a fast-paced team setting
- Interest in starting a healthcare administration career
Bonus if you’ve worked in customer service or hospitality
Why This Role Is a Great Fit
You don’t need years of experience to thrive here—just the right mindset. If you’re dependable, a fast learner, and care about helping people, we’ll give you the tools and support to succeed. You’ll grow your skills, make a difference, and be part of a team that values your effort and potential.
Perks & Benefits
- On-the-job training and mentorship
- Paid time off (10 days/year)
- Health and dental insurance
- Tuition reimbursement after one year
- Team lunches and regular appreciation gifts
- Great hours (Monday–Friday, 8 AM – 4 PM)
How to Apply
We use WorkScreen to make hiring more fair and efficient.
👉 Click here to apply: [Insert WorkScreen link]
The evaluation is short, skill-based, and gives us a chance to see your strengths. No résumé? No problem. Just show us what you can do.
Smart Hiring Starts Here
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Breakdown of Why These Clinical Coordinator Job Posts Work
Here’s a detailed breakdown using the same style as your master guide, showing why each section of the post matters and how it helps attract the right candidates:
✅ Why These Clinical Coordinator Job Posts Actually Work
1. The Job Titles Are Clear, Specific, and Purpose-Driven
Instead of a vague title like “Clinical Coordinator”, both posts include:
- The company name (Riverbend Family Health)
- The role level (Entry-Level or Experienced)
- A human-centered hook that hints at impact (“Help Us Deliver Excellent Care” / “Learn & Grow With Us”)
That added clarity improves search relevance and instantly signals who the job is for.
2. Video Adds a Personal Touch
A Loom or YouTube link from the hiring manager builds instant trust. It humanizes the post, gives a face to the company, and helps your job stand out in a crowded market. Great candidates want to know who they’re working with—this answers that early.
3. The “Who We Are” Section Is Specific and Human
It doesn’t say “We’re a leading clinic in XYZ.”
It tells you:
- What kind of patients they serve
- How the team operates
- What values drive the company
This gives readers emotional context—not just facts.
4. Responsibilities Show Purpose, Not Just Tasks
You’re not just listing duties. You’re showing how the Clinical Coordinator keeps things running, improves care, and helps the entire team.
This makes the role feel important—not just administrative.
5. The Requirements Are Clear—But Not Overly Strict
The experienced version has firm expectations without being harsh.
The entry-level version offers flexibility and encouragement (e.g., “bonus if you’ve worked in hospitality”).
This helps you attract both qualified and promising talent without turning people away prematurely.
6. The “Why This Role Is a Great Fit” Section Builds Emotional Buy-In
This section answers what most candidates are silently asking:
“What’s in it for me if I join?”
By describing team culture, autonomy, trust, and support—you speak to what matters beyond the paycheck.
7. Perks & Benefits Are Clearly Separated
By separating this out, you show that compensation and workplace experience are both valued.
Details like “monthly massage credits,” “no weekends,” and “team lunches” add character and memorability.
8. The Application Process Is Transparent and Respectful
“We respect your time” and “We review every application” sets the tone.
Using WorkScreen reinforces that you’re hiring based on skills, not just résumés—and that’s a message serious candidates resonate with.
9. Tone Is Friendly, Focused, and Real
There’s no corporate filler. No buzzword overload. No robotic phrasing.
The writing talks to the candidate, not at them. It respects their time, experience level, and decision to apply.
Example of a Bad Clinical Coordinator Job Description (And Why It Fails)
This section helps highlight the contrast between a lazy, outdated post and a modern one. It reinforces the “why” behind your recommended structure by showing what goes wrong when it’s ignored.
❌ Bad Job Description Example: Clinical Coordinator
Job Title: Clinical Coordinator
Company: Regional Medical Group
Location: Nashville, TN
Job Type: Full-Time
Salary: Not disclosed
Job Summary
Regional Medical Group is seeking a Clinical Coordinator to oversee administrative and scheduling responsibilities in our clinic. The ideal candidate will have strong organizational skills and previous experience in a similar role.
Responsibilities
- Coordinate patient schedules and manage clinic calendar
- Support clinical staff with admin tasks
- Maintain compliance with internal procedures and documentation
- Communicate with patients when needed
- Manage inventory and supplies
Qualifications
- Bachelor’s degree in healthcare or related field
- 2–3 years experience required
- Proficient in Microsoft Office
- Must be detail-oriented and dependable
How to Apply
Please send your résumé and cover letter to careers@regionalmedicalgroup.com.
Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Flat
1. The Job Title Is Generic and Lacks Context
“Clinical Coordinator” alone doesn’t say who the job is for, what type of clinic it is, or why the role matters. It could be posted by any healthcare facility.
2. The Intro Is Cold and Passive
There’s no mission, no culture, no human element. It’s copy-pasted formality with zero effort to engage the reader.
3. No Mention of Team, Culture, or Purpose
Nowhere does it explain:
- What kind of patients the clinic serves
- What kind of team the candidate will be joining
- Why this role is important to clinic success
This disconnects the role from its impact.
4. No Salary or Perks Mentioned
Failing to include compensation feels outdated and evasive. It erodes trust and increases drop-off. Candidates also have no idea what they’re being offered in return.
5. The Responsibilities Are Bare Minimum
The task list is vague and lifeless. “Support staff” and “manage inventory” don’t give the reader a clear or motivating picture of their day-to-day work.
6. The Application Process Feels Dismissive
“Only shortlisted candidates will be contacted” is a huge red flag. It tells applicants:
“We may not even acknowledge that you applied.”
In a competitive market, that tone loses serious applicants fast.
7. There’s No Personality or Brand Voice
The post could have been written by a bot. There’s no emotion, no story, and nothing to suggest the company actually cares about who joins the team.
Bonus Tips to Make Your Clinical Coordinator Job Post Stand Out
These aren’t mandatory—but they make a big difference.
They show candidates you’re intentional, thoughtful, and trustworthy—and that your job post wasn’t slapped together in 5 minutes.
Here are some smart extras you can include:
💬 1. Add a Candidate Trust Notice
In today’s world of scams and shady job listings, a short notice can go a long way. You don’t need to overdo it—just add something like:
“We take the security and privacy of all applicants seriously. We will never ask for payments, banking information, or personal financial details during the hiring process.”
This builds trust and signals that you’re a real employer who cares about applicant safety.
🗓️ 2. Mention Leave Days or Flex Time
Many job posts talk about health benefits—but few mention time off.
Even just one line like this can make your post more attractive:
“Enjoy up to 15 days of PTO per year—including mental health flex days—so you can recharge and return refreshed.”
Time off isn’t just a perk—it’s a signal that you value long-term wellbeing, not just short-term output.
🚀 3. Emphasize Training & Career Growth
If you invest in your people, say so.
Most candidates want to know there’s a path forward. A simple line like this adds depth:
“We invest in growth. You’ll receive hands-on training and have access to ongoing mentorship and certification support.”
This is especially important for entry-level roles where candidates want to learn the job, not just do it.
🎥 4. Add a Video From the Hiring Manager or Team
This was already included in your templates—but it’s worth repeating here because it’s powerful.
It doesn’t need to be fancy. Just a 60-second Loom or phone video that says:
- What the role is
- What kind of person they’re looking for
- Why they love working at the company
This makes your post 10x more human.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
Should You Use AI to Write Job Descriptions?
Let’s face it—AI-generated job descriptions are everywhere right now.
Tools like ChatGPT, Workable, and Manatal offer one-click templates that promise to save you time. And they do. But if you rely on AI without any strategy or input, here’s what happens:
❌ What Happens When You Use AI the Wrong Way:
- You get a generic post with robotic language and buzzwords
- It sounds just like every other job listing online
- It attracts low-effort applicants who apply to anything
- You lose serious candidates because your post feels lazy or disconnected
- Worst of all: it reflects poorly on your company’s brand
Here’s the truth: your job post is often the first impression a candidate gets of your organization. If it feels like it was churned out by a machine, top applicants won’t take you seriously.
✅ How to Use AI the Smart Way
AI is a great assistant—not a replacement. The key is giving it the right ingredients.
Before you prompt an AI tool, provide it with:
- ✅ What your company does and who you serve
- ✅ The tone and voice you want the post to reflect
- ✅ What the role actually looks like day-to-day
- ✅ What values matter most to your culture
- ✅ Your salary range, perks, and growth opportunities
- ✅ Any notes or specific talking points you want included
Here’s an example of a good prompt you can give ChatGPT:
“Help me write a job post for Riverbend Family Health. We’re hiring a Clinical Coordinator to help manage scheduling, support clinical staff, and ensure operations run smoothly in our outpatient clinic. Our culture is friendly, supportive, and fast-paced, and we want to attract someone who is calm under pressure, highly organized, and people-focused. We offer $50K–$62K per year, health benefits, 15 PTO days, and monthly team lunches. Please reflect our human tone, keep the writing conversational, and structure the post with a clear intro, company summary, responsibilities, qualifications, perks, and application steps. Here are a few bullet notes I’ve drafted: [insert notes].”
When you do this, AI becomes a tool that enhances your voice—not replaces it.
Final Word on AI:
You don’t need a copywriter to create a great post.
But you do need your voice, your context, and your intent.
Write your job post like you’re inviting someone into your team—not just filling a role.
Then, let AI help you shape and polish it.
Don’t let bad hires slow you down.
WorkScreen helps you identify the right people—fast, easy, and stress-free.
Copy-Paste Job Description Templates for Quick Use
Sometimes, you just need something fast.
Maybe you’ve already read this full guide. You understand what makes a great job description, but you still want a clean version you can copy, paste, and tailor to your own clinic.
That’s what this is.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational, Culture-First Job Description (For Experienced Hire)
Job Title: Clinical Coordinator – Help Us Deliver Excellent Care at [Company Name]
📍 Location: [Location] | 🕒 [Job Type] | 💵 [Salary Range]
🎥 A Quick Note From Your Future Team
Want to meet the team before applying? Watch this short video from your future manager: [Insert Loom or YouTube link here]
Who We Are
At [Company Name], we’re a mission-driven healthcare team committed to providing quality, patient-centered care. We believe operational excellence behind the scenes enables clinical excellence out front—and that’s where you come in.
What You’ll Do
- Coordinate daily schedules and manage patient flow
- Communicate between staff, patients, and admin teams
- Ensure accurate EHR documentation and regulatory compliance
- Order and track medical supplies
- Support onboarding and training of new team members
What We’re Looking For
- 2+ years of experience in a healthcare operations or clinic admin role
- Proficient in EHR systems (Kareo, Athenahealth, Epic, etc.)
- Detail-oriented, organized, and calm under pressure
- Great communication and team collaboration skills
- HIPAA and CPR certification preferred
Why This Role Is a Great Fit
You’ll join a close-knit team where your work is noticed, valued, and impactful. This is the kind of role where you take ownership, grow your skills, and help others do their best work—while contributing to better patient care every day.
Perks & Benefits
- Health, dental, and vision insurance
- Paid time off and sick leave
- Monday–Friday schedule (no weekends)
- Career development and internal promotions
- Supportive and respectful work culture
How to Apply
We use WorkScreen to make our hiring process fair, fast, and skill-based.
👉 Click here to apply: [Insert WorkScreen link]
🟢 Option 2: Classic Structure (Job Brief + Responsibilities + Requirements)
Job Title: Clinical Coordinator
📍 Location: [Location] | 🕒 [Job Type] | 💵 [Salary Range]
🎥 Get to Know Us First
Want a quick intro to the team before applying? Watch this video: [Insert Loom or YouTube link here]
About Us
[Company Name] is a modern healthcare practice focused on efficient, compassionate care. We believe strong coordination is essential to patient outcomes—and we’re looking for someone to help make that happen every day.
Job Summary
As a Clinical Coordinator, you’ll be responsible for organizing patient flow, supporting staff, maintaining compliance, and ensuring clinic operations run smoothly.
Key Responsibilities
- Schedule and coordinate patient appointments
- Maintain accurate EHR documentation and logs
- Communicate with staff, patients, and vendors
- Order and manage clinic supplies
- Support internal process improvement
Requirements
- 2–3 years of administrative or clinical coordination experience
- Comfortable using digital tools and healthcare platforms
- Organized, communicative, and solution-oriented
- Knowledge of HIPAA compliance practices
- CPR or safety certifications are a plus
Perks & Benefits
- Competitive pay
- Health and dental benefits
- Paid time off and holiday leave
- Monday–Friday schedule
- Opportunities for growth
How to Apply
We use WorkScreen to evaluate all candidates fairly based on real skills—not just résumés.
👉 Apply here: [Insert WorkScreen link]
WorkScreen.io – Let It Handle the Next Phase of Hiring
Writing a great job post is just the first step. The real challenge begins when the applications start rolling in.
That’s where WorkScreen.io comes in.
🎯 WorkScreen helps you:
✅ Spot Top Candidates—Fast
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
✅ Assess Real-World Skills in One Click
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
✅ Filter Out Low-Effort and AI-Generated Applications
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
Hiring is hard. WorkScreen makes it simple.
If you’re ready to hire smarter and faster, click here to check out WorkScreen.io and let the platform do the heavy lifting.
FAQ: Clinical Coordinator Job Descriptions
Look for candidates who combine organizational precision with people skills. The best Clinical Coordinators are:
- Excellent at managing schedules and multitasking
- Calm under pressure, especially in fast-paced clinical environments
- Strong communicators across patients, staff, and leadership
- Detail-oriented and familiar with EHR systems
- Skilled at enforcing compliance and clinic protocols without micromanaging
Bonus if they’ve shown leadership potential or have experience training others—they’ll be better equipped to support a growing team.
As of 2025, the average salary for a Clinical Coordinator in the U.S. ranges from $48,000 to $65,000 annually.
- Entry-level roles typically start at around $38,000–$45,000, especially in outpatient clinics or smaller practices.
- More experienced coordinators in hospital or specialty settings may earn up to $75,000+, depending on location and responsibilities.
Always include a salary range in your job post—it builds trust and improves candidate quality.
Not exactly. While both roles support the daily operations of a healthcare facility, a Practice Manager typically oversees the entire practice—including budgeting, hiring, and strategic planning. A Clinical Coordinator is more focused on day-to-day operations, scheduling, compliance, and supporting staff.
Think of the Clinical Coordinator as the person who keeps things moving hour-to-hour, while the Practice Manager looks at the big picture.
Yes—if your clinic is growing or becoming more complex. Front desk staff often handle reception and patient intake, while a Clinical Coordinator oversees workflow across departments. They’re the glue between admin, providers, and patients. If your team is stretched or disorganized, a coordinator can massively reduce bottlenecks.
