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If you’ve Googled “Data Collector job description” you’ve probably seen dozens of cookie-cutter articles. But here’s the problem: most of them don’t actually teach you how to attract great candidates. They just give you a bland list of “responsibilities” and “requirements” that could have been copied from anywhere.
The result?
You end up with a job post that looks just like everyone else’s—and the best candidates scroll right past it.
Here’s the truth: top talent isn’t motivated by a bullet list. They want to know what the role really means, how it fits into your mission, and what they’ll gain by joining your team.
That’s why this guide is different. Instead of giving you another lifeless template, I’ll show you:
- A plain-English definition of what a Data Collector actually does.
- Two sample job posts (one for experienced candidates, one for entry-level hires).
- A breakdown of why these job posts work—so you can apply the principles to any role.
- A bad example (so you know what to avoid).
- Bonus tips and a quick copy-paste template you can adapt right away.
Before we dive in, I recommend checking out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ . It explains why generic job posts fail and how to write ones that actually attract top-tier applicants.
Don’t let bad hires slow you down. WorkScreen helps you find the right people—fast, easy, and stress-free.
What a Data Collector Actually Does - Their Roles
A Data Collector is responsible for gathering, recording, and verifying information that helps organizations make smarter decisions. Depending on the industry, this could mean conducting surveys, collecting field observations, capturing customer feedback, entering data from paper forms, or even verifying details from online sources.
But here’s the key: a Data Collector isn’t just someone who “inputs data.” They’re the foundation of reliable insights. If data is inaccurate or incomplete, every decision made from it suffers. That’s why attention to detail, integrity, and consistency matter just as much as technical skills.
In most companies, a Data Collector will:
- Collect information from surveys, interviews, digital tools, or field visits.
- Verify accuracy by cross-checking and validating the information they gather.
- Organize and input data into databases or spreadsheets in a clear, usable format.
- Report findings so managers, analysts, or researchers can act on reliable information.
Put simply: Data Collectors are the ones who make sure the information guiding your company’s decisions is trustworthy.
Two Great Data Collector Job Description Templates
✅ Job Post Example 1: For Experienced Data Collector
📌 Job Title: Data Collector for Market Research Projects (Remote-Friendly)
💼 Employment Type: Full-Time
🕒 Schedule: Mon–Fri, 9am–5pm (flexible core hours)
💰 Salary Range: $20–$25/hour (based on experience)
🌍 Location: Remote or Hybrid from Austin, TX (U.S.-based applicants preferred)
🎥 A quick word from our hiring manager: (Insert Loom/YouTube link)
Who We Are
InsightWave Research is a 35-person market research studio headquartered in Austin, Texas. We run multi-market studies for clients in CPG, fintech, and healthcare, blending survey research with qualitative interviews to deliver decision-ready insights. Our work has powered product launches, pricing strategies, and customer experience improvements for fast-growing brands. To keep our insights sharp, we’re hiring a Data Collector who treats accuracy like a craft.
What You’ll Be Doing
- Conduct web, phone, and panel-based surveys with professionalism and consistency.
- Verify and cross-check entries against source documents and QC rules.
- Consolidate data from multiple sources (survey platforms, CSV exports, field sheets) into clean, usable formats.
- Maintain data quality logs; flag anomalies and suggest fixes.
- Partner with analysts and PMs to ensure completeness, consistency, and timeliness.
What We’re Looking For
- 2+ years in data collection, survey administration, or research operations.
- Proficiency with Excel/Google Sheets (lookups, filters, pivots); basic CSV hygiene.
- Experience with tools like Qualtrics, SurveyMonkey, REDCap, or ODK.
- Meticulous attention to detail; comfort with QA checklists.
- Professional communication; reliable, deadline-driven.
- Bonus: familiarity with basic SQL or data validation scripts; GDPR/CCPA awareness.
Perks & Benefits
- Competitive pay: $20–$25/hour
- Health, dental, vision + HSA option
- 401(k) with employer match
- 15 days PTO + 8 paid holidays + 2 wellness days
- Remote/hybrid flexibility + home-office stipend
- Annual learning budget for courses/certifications
- Modern tools and equipment provided
Why This Role Is a Great Fit
If you love turning messy inputs into reliable, decision-grade data, you’ll thrive here. You’ll own quality at the source, collaborate with curious analysts, and see your work influence real product and marketing decisions. Clear impact, low red tape, and room to grow into Senior Data Ops or QA Lead.
How to Apply
We evaluate real skills with a fair, respectful process via WorkScreen.io.
👉 Apply here: [Insert WorkScreen link]
✅ Job Post Example 2: For Entry-Level Data Collector (Training Provided)
📌 Job Title: Entry-Level Data Collector (Community Programs — Training Provided)
💼 Employment Type: Part-Time to Full-Time
🕒 Schedule: Mon–Fri, 9:30am–6:00pm (occasional weekends for community events)
💰 Salary Range: $15–$18/hour
📍 Location: Onsite, Phoenix, AZ (field visits to local schools & community centers)
🎥 A quick word from our program director: (Insert Loom/YouTube link)
Who We Are
BrightPath Solutions is a Phoenix-based nonprofit improving educational outcomes for families through after-school programs, early childhood support, and community partnerships. Our 50-person team serves seven community sites across the Valley. Accurate, respectful data collection helps us allocate resources and prove impact to donors—so we’re hiring an Entry-Level Data Collector who’s reliable, friendly, and eager to learn.
What You’ll Be Doing
- Distribute and collect surveys at schools, community events, and program sites.
- Enter responses into secure databases; keep records complete and consistent.
- Record observations, capture feedback, and follow privacy protocols.
- Coordinate with program coordinators to meet weekly reporting deadlines.
- Participate in training and shadowing to master our methods and tools.
What We’re Looking For
- High school diploma or equivalent (some college a plus).
- Patient, detail-oriented, and comfortable talking with families.
- Reliable transportation for local site visits; punctual and organized.
- Comfortable with basic spreadsheets and mobile data tools (we’ll train you).
- Bonus: customer service, volunteer, or community outreach experience.
Perks & Benefits
- Paid training with clear skill milestones
- Health, dental, and vision (for eligible employees)
- Mileage reimbursement + monthly cell stipend for fieldwork
- 10 paid holidays + accrued PTO
- Tuition reimbursement and internal mentorship
- Stable schedule with occasional flexible hours
Why This Role Is a Great Fit
You’ll make a direct, visible difference: the data you collect shapes programs for children and families. If you’re mission-driven, people-friendly, and excited to grow, we’ll invest in your development and help you advance into Program Data Coordinator or Research Assistant roles.
How to Apply
We review every application and reply within two weeks. Please apply via WorkScreen.io so we can evaluate your strengths fairly.
👉 Apply here: [Insert WorkScreen link]
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
Breakdown of Why These Data Collector Job Posts Work
🔹 Example 1: InsightWave Research (Experienced Data Collector)
- The job title is specific and human.
Instead of a vague “Data Collector,” the title clearly states “Data Collector for Market Research Projects (Remote-Friendly).” This instantly tells candidates what industry they’ll work in and what the setup is. - The video adds personality and trust.
A short Loom/YouTube intro from the hiring manager signals that this isn’t a faceless job post. It shows candidates there are real people behind the role who value transparency. - The company overview sets context and credibility.
By naming industries (CPG, fintech, healthcare) and describing their client impact, InsightWave positions itself as a serious but approachable company. Candidates can immediately see the scale and type of work they’d be supporting. - Responsibilities tie back to impact.
Tasks aren’t just generic (“collect data”)—they’re framed in terms of ensuring completeness, accuracy, and decision-ready insights. That shows the candidate why their work matters. - Requirements are both professional and precise.
Listing tools (Qualtrics, SurveyMonkey, SQL, GDPR/CCPA awareness) signals this role is designed for skilled professionals, not entry-level applicants. It filters effectively without being overwhelming. - Perks & Benefits are separated and concrete.
By clearly listing health benefits, PTO, wellness days, and learning budgets, InsightWave builds trust and shows it values employees, not just their output. - Why This Role Is a Great Fit appeals to purpose.
It explains how the role connects to analysts and decision-making, giving a sense of ownership and growth trajectory. This makes the role feel like a career path, not just a gig.
🔹 Example 2: BrightPath Solutions (Entry-Level Data Collector)
- The job title highlights opportunity.
“Entry-Level Data Collector (Community Programs — Training Provided)” is inviting, especially for candidates with little or no prior experience. Adding “training provided” reduces fear and widens the applicant pool. - The video adds accessibility.
A quick message from the program director reassures candidates that even though this is an entry-level nonprofit role, the organization cares about communication and human connection. - The company overview is mission-driven.
BrightPath doesn’t just say “we’re a nonprofit.” It explains how they serve schools, families, and donors, making the candidate feel their work will directly improve lives. This appeals strongly to purpose-driven applicants. - Responsibilities are practical and relatable.
Instead of vague corporate jargon, the post lists tasks like distributing surveys at schools and recording observations at community events. This paints a clear, approachable picture of daily work. - Requirements are encouraging, not exclusionary.
The “bonus” section signals that passion and reliability matter more than a perfect résumé. This encourages more diverse applicants. - Perks & Benefits feel attainable.
Paid training, mileage reimbursement, and tuition reimbursement all show investment in the candidate’s growth—without over-promising for a nonprofit role. - Why This Role Is a Great Fit emphasizes impact.
By saying “the data you collect shapes programs for children and families,” BrightPath elevates what might seem like a low-level role into meaningful, mission-critical work.
👉 This breakdown not only shows what works but also why it works, giving hiring managers the tools to adapt the format for their own posts.
Bad Data Collector Job Post Example (And Why It Fails)
📌 Job Title: Data Collector
💼 Employment Type: Full-Time
🌍 Location: United States
🕒 Schedule: Standard office hours
Job Summary
We are looking to hire a Data Collector to gather and record information for various projects. The ideal candidate should be able to follow instructions, input data accurately, and report findings as needed.
Key Responsibilities
- Collect data as instructed.
- Record and input data into company systems.
- Report findings to supervisors.
Requirements
- Bachelor’s degree in any field.
- Strong attention to detail.
- Ability to work independently.
How to Apply
Interested candidates should send their résumé to hr@companymail.com. Only shortlisted applicants will be contacted.
❌ Why This Job Post Fails
- Generic, vague job title.
Just “Data Collector” gives no sense of industry, purpose, or impact. Top candidates won’t even click. - No personality in the introduction.
The job summary is flat and uninspiring. There’s no mission, no “why,” and no sense of company culture. - Responsibilities are too broad.
“Collect data as instructed” could mean anything. It doesn’t help the applicant picture themselves in the role or understand daily expectations. - Requirements exclude unnecessarily.
Asking for a bachelor’s degree in any field adds no value—it just filters out potentially great entry-level applicants who could do the job with training. - No salary or benefits.
The absence of pay transparency or perks feels outdated and signals a lack of respect for candidates’ time. - Cold, dismissive application process.
Saying “only shortlisted applicants will be contacted” makes candidates feel like they’ll be ghosted. There’s no timeline or reassurance of respect. - Zero employer brand.
There’s nothing about who the company is, what it stands for, or why anyone would want to work there. This could be a post from any faceless company.
👉 This “bad” example is the kind of post you’ll often see online: lifeless, generic, and unhelpful. The contrast with the good examples from earlier makes it crystal clear what elevates a job description from average to compelling.
Bonus Tips to Make Your Job Post Stand Out
Even after writing a clear, human job description, a few extra touches can make your post feel professional, candidate-friendly, and trustworthy. Here are some bonus tips you can add to elevate your Data Collector job description:
1. Add a Security & Privacy Notice
Job seekers are cautious about scams. Including a short note builds trust and reassures applicants:
Important Notice: We take the security and privacy of all job applicants very seriously. We will never ask for payment, banking details, or personal financial information during any part of the hiring process.
2. Mention Leave Days or Flexibility
Beyond salary, candidates value time to rest and recharge. Even a small perk like flex time can help your role stand out:
Enjoy up to 15 paid days off each year, plus 8 public holidays, so you can recharge and come back focused.
3. Highlight Training & Growth Opportunities
Candidates want to know there’s a future beyond the entry role. Mentioning training or advancement opportunities makes your post more appealing:
We invest in your growth with structured onboarding, paid training, and clear pathways to move into Senior Data Ops or Research roles.
4. Add a Loom or YouTube Video
A short 60–90 second video from the hiring manager or team leader adds personality and builds a connection before the interview. It helps your post stand out in a sea of text-only listings.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Share Employee Voices
Whenever possible, include a quote or link to a Glassdoor review or testimonial. For example:
“BrightPath is the first place I’ve worked where I feel my work makes a real difference every day.” — Current Data Collector
👉 These small touches don’t take long to add, but they create a big difference in how your company is perceived and how motivated candidates will be to apply.
Should You Use AI to Write Job Descriptions?
With so many tools available today, it’s tempting to use AI to instantly generate a job description. Some ATS platforms even advertise “one-click job description creation.” But here’s the problem:
❌ Why You Shouldn’t Rely on AI Alone
- Generic and bland. AI-generated posts without context almost always sound lifeless—like the “bad example” earlier.
- Attracts the wrong candidates. If your post looks like every other one online, you’ll end up with low-effort applicants who apply to anything.
- Hurts your employer brand. A job post is often a candidate’s first impression of your company. If it feels like it was copied and pasted by a bot, it reflects poorly on your culture.
A Data Collector job post, for example, needs to highlight accuracy, trust, and mission-driven work. AI on autopilot won’t know that unless you tell it.
✅ The Smarter Way to Use AI
AI can be useful—if you use it the right way. Instead of asking:
“Write me a job post for a Data Collector.”
You’ll get much better results if you feed AI the raw ingredients first:
- What your company does (BrightPath Solutions serves local families through education and outreach programs)
- Why the role matters (Data Collectors are the foundation of accurate reporting and funding decisions)
- Your culture and values (community-driven, reliable, collaborative)
- Who you want to hire (detail-oriented, reliable, mission-driven)
- Benefits and pay ($15–$18/hr, paid training, health benefits, PTO)
- Hiring process (every applicant gets a reply, evaluation via WorkScreen.io)
Then, prompt AI like this:
“Help me write a Data Collector job description for [Company Name]. We’re hiring for [Job Title] to support [Key Purpose]. Our culture is [Company Culture] and we’re looking for candidates who are [Traits]. The salary range is [Insert]. Benefits include [Insert]. Our hiring process is [Explain]. Here are a few notes I’ve written to get you started: [paste your notes]. Please make it conversational, engaging, and candidate-friendly.”
This way, AI becomes an assistant to polish your words—not a replacement for your thinking.
👉 Bottom line: AI is a tool, not a shortcut. Use it to refine your tone and structure, but always add your company’s mission, culture, and voice. That’s what makes a job post resonate with real people.
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Copy-Paste Job Description Templates for Quick Use
✅ Option 1: Conversational / Culture-First Template
📌 Job Title: Data Collector (Community Impact Projects)
💼 Employment Type: Full-Time
💰 Salary Range: $18–$22/hour
📍 Location: [Insert Location or Remote Option]
🎥 Meet your future manager: (Insert Loom/YouTube link)
About Us
At [Your Company Name], we believe data isn’t just numbers—it’s the foundation of real-world impact. Our team works with schools, nonprofits, and businesses to gather accurate insights that help improve programs and drive smarter decisions. We’re looking for a detail-oriented, reliable Data Collector to join our team and help turn raw information into meaningful change.
What You’ll Be Doing
- Distribute, collect, and verify surveys and feedback forms.
- Enter responses into secure databases, keeping everything organized and accurate.
- Support fieldwork projects, observations, and interviews.
- Protect confidentiality and follow clear data security protocols.
- Collaborate with program coordinators and analysts to deliver reliable insights.
What We’re Looking For
- Strong attention to detail and accuracy.
- Comfortable with spreadsheets and digital survey tools (training provided).
- Reliable, punctual, and able to work independently.
- Bonus: prior experience in data collection, customer service, or community outreach.
Perks & Benefits
- Competitive hourly pay: $18–$22/hr
- Paid training with growth opportunities
- Health, dental, and vision coverage
- Paid time off and wellness days
- Tuition reimbursement or learning stipend
- Supportive, mission-driven team environment
Why This Role Is a Great Fit
You’ll be more than “someone who inputs data”—you’ll be the foundation of the insights that drive real decisions. If you’re looking for a role where accuracy, reliability, and impact come together, this is the perfect fit.
How to Apply
We respect every applicant’s time. That’s why we use WorkScreen.io to evaluate skills fairly.
👉 Apply here: [Insert WorkScreen Link]
✅ Option 2: Structured Template (Job Brief + Responsibilities + Requirements)
📌 Job Title: Data Collector
💼 Employment Type: Full-Time
💰 Salary Range: $16–$20/hour
📍 Location: [Insert Location or Remote Option]
Job Brief
We’re seeking a Data Collector to gather, verify, and record information for [Your Company]. This role is critical to ensuring that the decisions we make are based on accurate, trustworthy data. The ideal candidate is detail-oriented, organized, and comfortable working with both digital and paper-based data sources.
Responsibilities
- Collect and verify data from surveys, interviews, fieldwork, or digital platforms.
- Accurately enter and organize data into databases and spreadsheets.
- Conduct quality checks to identify errors or inconsistencies.
- Maintain strict confidentiality and follow data protection protocols.
- Report findings and support research or analysis teams.
Requirements
- High school diploma or equivalent (Associate’s or Bachelor’s a plus).
- Strong organizational and time management skills.
- Proficiency with Excel/Google Sheets.
- Excellent attention to detail.
- Prior data entry or survey experience preferred.
Perks & Benefits
- Competitive hourly pay: $16–$20/hr
- Health and wellness benefits
- PTO + paid holidays
- Learning & growth opportunities
- Flexible scheduling options (where possible)
How to Apply
All applicants are reviewed carefully. Apply through WorkScreen.io for a fair, skills-based evaluation.
👉 Apply here: [Insert WorkScreen Link]
Let WorkScreen Handle the Next Step of Hiring
A well-written job description is only the first step. Once applications start rolling in, the real challenge begins: how do you quickly identify the strongest candidates without wasting hours on unqualified or low-effort applicants?
That’s where WorkScreen.io comes in.
Here’s how WorkScreen helps you hire smarter:
- Quickly identify top talent
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Test real-world skills in one click
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Filter out low-effort applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
- Save time and reduce hiring risk
By automating evaluations, you cut down hours of manual screening and lower the risk of a bad hire—saving money, time, and stress.
💡 Put simply: once your job post attracts attention, WorkScreen takes care of the heavy lifting, helping you make data-driven hiring decisions with confidence.
Turn every job post into a powerful recruiting tool.
FAQ
The best Data Collectors combine technical skills and personal qualities. Look for:
- Attention to detail – ability to spot errors and ensure accuracy.
- Data entry & software literacy – comfort with spreadsheets, survey tools, or databases.
- Communication skills – collecting data often involves interacting with people, so professionalism matters.
- Time management – balancing deadlines, especially in fieldwork or large projects.
- Integrity – trustworthiness when handling sensitive or confidential data.
Salaries vary based on location, industry, and level of experience:
- Entry-level roles (nonprofits, community projects, training provided): typically $15–$18/hour in the U.S.
- Mid-level roles (market research, healthcare, or government projects): around $18–$25/hour.
- Specialized roles (with technical tools or compliance requirements): can reach $28–$30+/hour.
Common challenges include:
- Handling large volumes of repetitive data without losing focus.
- Managing fieldwork logistics, such as travel or scheduling with participants.
- Ensuring privacy and compliance with regulations like GDPR or HIPAA.
- Working under tight deadlines where accuracy cannot be compromised.
