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If you’ve ever Googled “Data Encoder job description,” you’ve probably come across dozens of articles that all look the same. A bland list of bullet points. Responsibilities. Requirements. Apply here. That’s it.
But here’s the problem: posts like that don’t actually help you attract great candidates. At best, they bring in a flood of copy-paste applications. At worst, they turn away the very people you want—the detail-oriented, reliable, and motivated candidates who could actually excel at the role.
The truth is, a job post isn’t just a formality. It’s often the first impression someone gets of your company. And if your description doesn’t spark interest, explain the mission, and feel human, top talent will simply scroll past you and hit “apply” somewhere else.
That’s why in this guide, we’ll show you exactly how to write a Data Encoder job description that attracts serious, qualified applicants—without falling into the trap of generic, copy-paste templates.
(And if you haven’t already, I recommend checking out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ —it’ll give you the bigger picture on why most generic posts fail to convert quality candidates, and how to avoid those mistakes.)
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What a Data Encoder Actually Does - Their Roles
At its core, a Data Encoder is the person who makes sure your company’s information is accurate, organized, and ready to use. They take raw data—whether from forms, surveys, transactions, or records—and carefully input it into your systems so it’s reliable and accessible.
But it’s more than just typing. Good data encoders bring speed, precision, and consistency to the table. They notice small errors before they become big problems. They understand the importance of confidentiality, especially when handling sensitive information. And they often provide the first layer of quality control that keeps reports, insights, and decisions accurate.
Think of them as the silent guardians of your data. While their work is often behind the scenes, a skilled data encoder ensures your operations run smoothly—because your business is only as strong as the accuracy of the information it relies on.
Two Great Data Encoder Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Option 1: Job Description For Experienced Data Encoder
📌 Job Title: Data Encoder for Finance & Records Team at BrightPath Solutions (Remote / Full-Time)
💼 Type: Full-Time | Remote | $18–$22/hr (based on experience)
🕒 Schedule: Mon–Fri | 9AM–5PM (your time zone)
🎥 A quick word from our hiring manager: (Insert Loom/YouTube link)
Who We Are
BrightPath Solutions is a fintech company that builds cash-flow tools for 12,000+ small businesses across the U.S. and Canada. Our platform reconciles bank feeds, invoices, and payouts in near-real time so owners can make sharper decisions without a finance team. Accurate source data is our moat—and that’s where you come in.
The Role
As a Data Encoder on our Finance & Records Team, you’ll ensure the integrity of customer and transaction records that drive billing, risk checks, and reporting. You’ll input, validate, and maintain large data sets in our secure databases and collaborate with Finance Ops to resolve discrepancies quickly.
Key Responsibilities
- Enter and update high-volume customer, invoice, and payment data across our CRM and data warehouse.
- Verify inputs against source documents; flag and correct inconsistencies or missing fields.
- Maintain audit trails and follow data governance/PII handling procedures.
- Run routine accuracy checks and generate basic validation reports.
- Partner with Finance Ops to triage exceptions and close data quality tickets.
What We’re Looking For
- 2+ years in data encoding/data entry (fintech, banking, or SaaS a plus).
- 50+ WPM with high accuracy; excellent spreadsheet/database fluency.
- Proven confidentiality with PII and financial records.
- Detail-driven, organized, comfortable with SLAs and queue targets.
- Bonus: experience with HubSpot/Salesforce, BigQuery, or ticketing tools (Jira/Zendesk).
Perks & Benefits
- Medical, dental, vision (company contribution)
- 15 PTO days + 8 company holidays + 3 flex/wellness days
- Home-office stipend + company laptop and peripherals
- Annual learning stipend ($600) and internal mentorships
- Performance bonus eligibility after 6 months
Why This Role Is a Great Fit
- Your work directly improves the accuracy of dashboards our customers rely on daily.
- You’ll own measurable quality metrics and see your impact in faster closes and fewer exceptions.
- We promote from within—encoders have grown into QA, RevOps, and Data Ops roles.
How to Apply
We hire based on skills, not just résumés. Apply via WorkScreen: (Insert WorkScreen link). You’ll complete a short, role-relevant evaluation; results help us fast-track top performers and keep candidates informed at every step.
✅ Option 2: Job Description For Entry-Level Data Encoder (Willing to Train)
📌 Job Title: Entry-Level Data Encoder, Health Records — CareFirst Clinics (Onsite | Phoenix, AZ)
💼 Type: Full-Time | $15–$18/hr | Training Provided
🕒 Schedule: Mon–Fri | 8AM–4PM (onsite)
🎥 A quick word from our clinic director: (Insert Loom/YouTube link)
Who We Are
CareFirst Clinics is a network of five community health centers serving Phoenix families since 1992. We deliver primary care, pediatrics, and women’s health, supported by a modern electronic health record (EHR) system. Precision in patient data helps our clinicians provide safer, faster care—your work makes that possible.
The Role
No prior healthcare experience? That’s okay. We’ll train you to enter and maintain patient demographics, visit notes, referrals, and lab information in our EHR. You’ll learn privacy standards, coding basics, and how to collaborate with front desk and nursing teams to keep records complete and accurate.
Key Responsibilities
- Input patient information and visit details into the EHR with high accuracy.
- Verify insurance and demographic data; follow up with staff to resolve gaps.
- Maintain confidentiality (HIPAA) and follow clinic documentation protocols.
- Assist with simple reports, filing, and scanning as needed.
What We’re Looking For
- High school diploma or equivalent; strong typing and computer skills.
- Meticulous attention to detail; calm under time pressure.
- Friendly communicator who can collaborate with clinical and admin staff.
- Nice-to-have (not required): prior clerical, medical front-desk, or records experience.
Perks & Benefits
- Health, dental, vision after 60 days
- 12 PTO days + 6 paid holidays + 2 personal days
- Free on-site parking and staff wellness events
- Paid training program with clear skills milestones
- Tuition reimbursement eligibility after 1 year (role-related courses)
Why This Role Is a Great Fit
- You’ll build a durable, healthcare-relevant skill set without needing prior experience.
- Your accuracy helps clinicians spend more time with patients and less time chasing paperwork.
- We offer a clear path to Medical Records Specialist, Front Office Lead, or EHR Coordinator.
How to Apply
We respect your time and believe in fair hiring. Apply via WorkScreen: (Insert WorkScreen link). You’ll complete a short, practical exercise so we can understand your strengths beyond a résumé.
Don’t let bad hires slow you down.
WorkScreen helps you identify the right people—fast, easy, and stress-free.
Breakdown of Why These Data Encoder Job Posts Work
1. The Titles Are Clear and Specific
Instead of just “Data Encoder,” the posts specify who it’s for, what team, and where it’s based.
- “Data Encoder for Finance & Records Team at BrightPath Solutions (Remote / Full-Time)” instantly signals the function and context.
- “Entry-Level Data Encoder, Health Records — CareFirst Clinics (Onsite | Phoenix, AZ)” tells candidates the level, industry, and location.
This filters in the right applicants and discourages those who don’t fit.
2. Personal Video From a Real Leader
Including a short Loom or YouTube video before the company intro adds authenticity. Candidates get to “meet” the hiring manager or clinic director. That human connection builds trust and differentiates your job post from the endless text-only ads.
3. About Us Is Mission-Driven, Not Generic
- BrightPath positions itself as a fintech company solving real problems for 12,000+ small businesses.
- CareFirst highlights its 30-year community healthcare legacy in Phoenix.
Both posts explain the company’s purpose and why the role matters, giving candidates a reason to be emotionally invested.
4. Responsibilities Show Impact, Not Just Tasks
The duties aren’t just “input data.”
- At BrightPath, encoding is tied to financial accuracy that customers rely on daily.
- At CareFirst, encoding ensures patients receive safer, faster care.
This framing shows why the role is important—not just what the candidate will do.
5. Requirements Feel Honest and Inclusive
- BrightPath sets a clear bar (2+ years, fintech background helpful).
- CareFirst explicitly welcomes entry-level candidates willing to learn.
This balance attracts both seasoned pros and motivated beginners, depending on the post.
6. Perks & Benefits Are Transparent
Instead of vague promises, both posts list concrete benefits:
- BrightPath: PTO, flex days, home-office stipend, learning stipend.
- CareFirst: health insurance, tuition reimbursement, wellness events.
Transparency builds trust and prevents wasted time on both sides.
7. Why This Role Is a Great Fit Section
This section goes beyond perks—it’s the pitch.
- BrightPath emphasizes measurable impact (accuracy, data quality) and internal career growth.
- CareFirst highlights skill-building, pathways into healthcare, and how accuracy helps frontline clinicians.
This turns the role from “just a job” into a meaningful career step.
8. Fair, Respectful Hiring Process With WorkScreen
Both posts clearly explain that applications go through WorkScreen’s skill-based evaluation, not a résumé black hole. Candidates feel:
- Their application won’t disappear.
- They’re evaluated fairly.
- They’ll get timely updates.
That’s rare—and it immediately makes your company stand out.
👉 Together, these elements create job posts that feel human, transparent, and inspiring. They don’t just check boxes—they sell the opportunity to the right people.
Example of a Bad Data Encoder Job Description (And Why It Fails)
❌ Bad Job Post Example:
📌 Job Title: Data Encoder
💼 Type: Full-Time | Location: N/A
🕒 Schedule: Standard office hours
Company Overview
We are a company seeking to hire a Data Encoder.
Job Summary
The ideal candidate will be responsible for entering data into the company database.
Responsibilities
- Enter data into the system.
- Review data for errors.
- Maintain files and records.
Requirements
- High school diploma.
- Basic computer skills.
- At least 1 year of experience.
How to Apply
Send your CV and cover letter to hr@company.com. Only shortlisted candidates will be contacted.
❌ Why This Data Encoder Job Post Fails
- The Job Title Is Generic
“Data Encoder” alone tells candidates nothing about industry, level, or context. Is it finance? Healthcare? Entry-level? Experienced? Candidates are left guessing. - The Introduction Is Cold
There’s no mission, purpose, or reason the role exists. Just “we are a company hiring a data encoder.” That’s a missed opportunity to connect with applicants. - Responsibilities Are Too Broad
“Enter data into the system” is vague. It doesn’t explain what kind of data, how much, or why it matters. Good candidates won’t feel excited or challenged by this. - No Transparency on Pay or Benefits
The post doesn’t mention compensation, benefits, or perks. This feels outdated and discourages serious applicants who expect transparency. - No Insight Into Company Culture
There’s zero information about what it’s like to work there, how the team operates, or the company’s values. Candidates want to know who they’ll be working with, not just what they’ll be doing. - Dismissive Hiring Process
Ending with “only shortlisted candidates will be contacted” feels impersonal and disrespectful. It signals that the company doesn’t value applicants’ time. - No Personality in the CTA
“Send CV to hr@company.com” is as bland and transactional as it gets. There’s no warmth, no sense of excitement, and no candidate experience in mind.
👉 Bottom line: This type of job post is uninspired, vague, and forgettable. It might attract a few generic applications, but it won’t connect with the detail-oriented, motivated, and reliable candidates you actually want in a Data Encoder role.
Bonus Tips to Make Your Data Encoder Job Post Stand Out
Even if you’ve nailed the structure, there are small but powerful details that can make your Data Encoder job description pop and instantly build trust with applicants. Here are some add-ons you can include:
🔒 1. Add an Important Security & Privacy Notice
Candidates want to know their information is safe. A quick line in your job post can put them at ease and make your company look professional. For example:
“We take applicant security seriously. We will never ask for payment, bank details, or personal financial information at any stage of our hiring process.”
🌴 2. Mention Leave Days or Flex Time
While compensation is key, time off is just as important. A clear statement about PTO or flex days makes your job post more attractive. Example:
“Enjoy 15 days of paid time off plus 3 personal wellness days each year to recharge.”
📈 3. Highlight Training & Growth Opportunities
Especially for entry-level roles, candidates want to know there’s a path forward. Even simple programs make a big difference:
“We invest in growth. You’ll receive ongoing training on our systems, mentorship from senior staff, and a clear path to advance into data quality or operations roles.”
🎥 4. Add a Loom or YouTube Video From a Leader
We already added this in the strong examples above, but it’s worth stressing: a quick 2–3 minute video from the hiring manager or director adds personality, credibility, and warmth to your job post. People apply to people, not just companies.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
📢 5. Show Off Employee Testimonials or Reviews
If possible, link to Glassdoor reviews or include a short employee quote:
“I started as a Data Encoder here two years ago, and now I’m a Data Quality Analyst. The training and support I got here changed my career.”
This helps applicants picture themselves growing with you.
👉 Use even two or three of these tips, and your Data Encoder job post will immediately stand out against the dozens of bland, copy-paste templates online.
Should You Use AI to Write a Data Encoder Job Description?
With tools like ChatGPT, Jasper, and even built-in features in some ATS platforms, it’s tempting to click a button and have AI generate a full job description for you. But here’s the truth: using AI blindly will almost always give you a generic, lifeless post that attracts the wrong candidates.
❌ The Wrong Way to Use AI
- Typing a vague prompt like:
“Write me a job post for a Data Encoder at my company.” - What you’ll get: a bland, cookie-cutter post that looks just like every other listing online.
- The problem: it doesn’t reflect your company’s culture, values, or unique needs. And top talent can spot a copy-paste JD from a mile away.
✅ The Right Way to Use AI
Think of AI as your editor and structure-helper, not your recruiter. To get a strong, customized job post, you need to provide AI with the right raw ingredients. Here’s how:
- Tell it about your company:
- Example: “We’re BrightPath Solutions, a fintech company serving 12,000+ small businesses.”
- Example: “We’re BrightPath Solutions, a fintech company serving 12,000+ small businesses.”
- Explain the role’s purpose:
- Example: “We’re hiring a Data Encoder to ensure accuracy in transaction and customer records.”
- Example: “We’re hiring a Data Encoder to ensure accuracy in transaction and customer records.”
- Share your culture and values:
- Example: “We’re a remote-first company that values precision, growth, and transparency.”
- Example: “We’re a remote-first company that values precision, growth, and transparency.”
- List real perks and salary:
- Example: “This role pays $18–$22/hr, with health insurance, PTO, and an annual learning stipend.”
- Example: “This role pays $18–$22/hr, with health insurance, PTO, and an annual learning stipend.”
- Provide your hiring process:
- Example: “Candidates apply via WorkScreen and complete a short skills test.”
- Example: “Candidates apply via WorkScreen and complete a short skills test.”
Example Prompt You Could Use
Instead of asking AI to “write a Data Encoder job description,” try this:
“Help me draft a job description for a Data Encoder at BrightPath Solutions. We’re a fintech company serving 12,000+ small businesses. This role ensures accuracy in financial and customer records. Our culture is detail-oriented, transparent, and growth-driven. Salary range: $18–$22/hr. Benefits: health insurance, PTO, learning stipend. Hiring process: skill-based evaluation via WorkScreen. Please format with: Job Title, About Us, Responsibilities, Requirements, Perks, Why It’s a Great Fit, and How to Apply Here are a few notes I’ve written to get you started: [paste your notes].”
That way, you get a custom draft that sounds like your company, not like generic filler.
👉 Bottom line: AI won’t replace your input. Use it to polish and speed up the process—but let your values, mission, and candidate experience shine through.
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Copy-Paste Data Encoder Job Description Templates
We get it—sometimes you just need something fast.
Maybe you’ve read this guide, you understand what makes a strong job post, but you still want a solid template you can copy, paste, and tailor to your company in just a few minutes.
That’s what this is.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational Template (Culture-First Style)
Job Title: Data Encoder – Keep Data Clean & Reliable at [Company Name]
💼 Location: [Remote/Hybrid/Onsite] (HQ: [City, State])
🕒 Type: [Full-Time/Part-Time]
💰 Salary Range: [${X,000} – ${Y,000}]/year
🎥 Meet Your Hiring Manager: [Insert Loom/YouTube link]
Who We Are
[Company Name] helps [your customer/audience] do [mission/outcome] by [briefly describe product/service]. We’re a [stage/size, e.g., growing/established] team that believes accurate, well-organized data is the foundation of great decisions and great customer experiences.
The Role
We’re looking for a detail-obsessed Data Encoder to turn messy inputs into clean, reliable records. You’ll keep our systems accurate, consistent, and easy for teams to use—so projects move faster and decisions stay sharp.
Key Responsibilities
- Enter, update, and verify data across [systems/tools, e.g., CRM, spreadsheets, databases].
- Catch duplicates, gaps, and inconsistencies; fix or escalate as needed.
- Maintain confidentiality for any sensitive or personal information.
- Run basic checks/reports to validate accuracy and completeness.
- Collaborate with [teams, e.g., Operations/Finance/Support] to resolve data issues quickly.
Requirements
- [HS diploma/Associate’s/Bachelor’s—choose what fits] or equivalent experience.
- Strong typing and computer literacy; comfort with [Excel/Sheets/CRM].
- High attention to detail; organized and deadline-reliable.
- Nice to have (not required): prior data entry/encoding experience.
Perks & Benefits
- PTO & Holidays: [e.g., 15 PTO days + paid holidays]
- Health & Wellness: [health/dental/vision or stipend]
- Flexibility: [remote/hybrid options, flexible hours]
- Growth: [learning stipend, mentorship, internal mobility]
Why This Role Is a Great Fit
- Your accuracy keeps [Company Name] running smoothly behind the scenes.
- Clear metrics and feedback loops so you can see your impact.
- Build a durable skill set that opens doors to [Data Quality/Admin/Operations]
How to Apply
Apply via WorkScreen: [Insert WorkScreen link].
You’ll complete a short, skills-based evaluation so we can understand your strengths fairly and move fast.
✅ Option 2: Structured Template (Job Brief + Responsibilities + Requirements)
Job Title: Data Encoder – Accuracy & Integrity at [Company Name]
💼 Location: [Remote/Hybrid/Onsite] (HQ: [City, State])
🕒 Type: [Full-Time/Part-Time]
💰 Salary Range: [${X,000} – ${Y,000}]/year
Job Brief
[Company Name] is hiring a Data Encoder to ensure the accurate input, maintenance, and verification of company records across [systems/tools]. The role requires speed, precision, and strict confidentiality.
Responsibilities
- Enter high-volume data with accuracy and consistency.
- Verify completeness; identify and correct errors or escalate.
- Maintain documentation/audit trails per [policy/standards].
- Generate simple validation reports and support audits.
- Partner with [teams] to resolve data issues.
Requirements
- [HS diploma/Associate’s/Bachelor’s—choose what fits] or equivalent experience.
- Proficient with [Excel/Sheets/CRM/DB]; comfortable with keyboard shortcuts.
- Strong attention to detail, organization, and follow-through.
- Preferred: prior data entry/admin experience; [WPM target] typing speed.
Perks & Benefits
- Compensation: [${X,000} – ${Y,000}]/year + potential bonus
- Time Off: [PTO + holidays + wellness/flex days]
- Health: [health/dental/vision or stipend]
- Professional Development: [training, courses, internal mobility]
How to Apply
Apply via WorkScreen: [Insert WorkScreen link].
Our process is skills-based, transparent, and respectful—we’ll keep you updated at each step.
Why Stop at a Great Job Post? Let WorkScreen Handle the Rest
Writing a compelling job description is just the first step. Once the applications start rolling in, the real challenge begins: how do you quickly figure out which candidates are worth your time?
That’s where WorkScreen.io comes in.
With WorkScreen, you can:
- Quickly identify your most promising candidates.
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Easily run one-click skill tests.
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Filter out low-effort applicants—including AI spam.
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
- Save hours while improving candidate experience.
Instead of sifting through piles of résumés, you get a clear shortlist of high-quality applicants, while candidates enjoy a fair, transparent process.
👉 In other words, you write the job post, and WorkScreen does the heavy lifting from there.
Create a link you can share in your job ad, and let the platform handle evaluation, scoring, and filtering for you.
Frequently Asked Questions - Data Encoder Job Description
Strong attention to detail, accuracy in typing, and fast data entry speed are the core skills. But beyond that, look for:
- Confidentiality — especially when handling sensitive company or client information.
- Technical literacy — familiarity with spreadsheets, CRMs, or databases.
- Consistency under pressure — the ability to maintain accuracy while working with large volumes of data.
- Communication — clear reporting of errors or gaps to other teams.
Great data encoders are not just typists—they’re quality gatekeepers for your company’s information.
The average salary depends on industry, location, and experience. Generally:
- Entry-level data encoders earn around $25,000–$35,000/year (or $12–$16/hr).
- Mid-level/experienced encoders average $35,000–$45,000/year (or $17–$22/hr).
- Specialized encoders in finance, healthcare, or government sectors may earn higher due to compliance and confidentiality requirements.
Not exactly. While both roles involve entering data, a Data Encoder often handles more sensitive or structured information (e.g., health records, financial data, compliance-related documents). They also tend to have more responsibility for accuracy checks and system updates, not just raw typing.
