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If you’ve Googled “Distance Learning Coordinator job description”, you’ve probably seen dozens of generic articles. The problem? Most of them don’t actually help you attract a great Distance Learning Coordinator—they just give you bland bullet points that could apply to any admin role.
But here’s the truth: a Distance Learning Coordinator is not just someone who updates online course schedules or troubleshoots Zoom calls. They’re the backbone of your virtual learning experience—the person who ensures instructors, students, and technology all work in harmony. If your job post doesn’t reflect that, the best candidates will scroll right past you.
That’s why in this guide, we’ll show you how to write a Distance Learning Coordinator job description that actually connects—with real templates, examples, and practical tips you can use right away. And if you want the full deep dive on writing compelling job posts, don’t miss our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ .
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What Does a Distance Learning Coordinator Do?
A Distance Learning Coordinator is the bridge between education and technology. They make sure online learning programs run smoothly by supporting instructors, engaging students, and managing the tech platforms that bring it all together.
In plain English: they’re the person who ensures that learning doesn’t stop just because it’s happening online. From setting up virtual classrooms and training faculty on tools, to troubleshooting issues and tracking student progress, they handle the behind-the-scenes details that make remote education possible.
That means this role isn’t just about knowing the latest software. A great Distance Learning Coordinator combines technical skills, communication, and empathy. They help teachers teach better, students learn better, and institutions deliver a high-quality digital learning experience.
Two Great Distance Learning Coordinator Job Description Templates
✅ Option 1: Job Description For Experienced Distance Learning Coordinator
Job Title: Distance Learning Coordinator — Lumina Distance Education (LDE)
Location: Remote (HQ: Austin, TX, USA)
Employment Type: Full-Time
Salary Range (US): $58,000–$72,000/year (based on experience)
🎥 Meet the Team (2-min Loom): A quick hello from our Director of Online Programs on how this role supports learners and faculty. (Insert Loom/YouTube link)
Who We Are
Lumina Distance Education (LDE) partners with universities and professional schools to design, deliver, and scale high-quality online programs. Our teams bring together instructional design, faculty enablement, and learner success to create an online learning experience that feels human, not transactional. We currently support 30,000+ active learners across programs in business, healthcare, and education.
What You’ll Do
- Own end-to-end delivery across our LMS ecosystem (Canvas + LTI tools like Zoom, Panopto, Turnitin, Gradescope).
- Train and support faculty and TAs; develop quick-hit guides and micro-workshops.
- Monitor live course operations (enrollments, grade syncs, content releases, SSO issues) and resolve escalations fast.
- Track learner engagement and course health metrics; surface insights to Program Leads.
- Coordinate term rollovers, section builds, blueprint courses, and QA checks.
- Champion accessibility and compliance (WCAG 2.1 AA, FERPA, basic ADA considerations).
- Partner with Instructional Designers and IT on continuous improvements and new tool pilots.
What Makes You a Great Fit (Qualifications)
- 2+ years in EdTech, online learning ops, instructional tech, or LMS administration.
- Solid hands-on with Canvas (or Blackboard/Moodle) and synchronous tools (Zoom/MS Teams).
- Comfortable with analytics/exports (CSV), basic HTML in LMS, and LTI troubleshooting.
- Strong communication skills—you help non-technical folks feel confident with tech.
- Organized, proactive, and steady under pressure during live terms.
Perks & Benefits
- Medical, dental, vision (company-subsidized)
- 401(k) with employer match
- 20 days PTO + 12 paid holidays + flexible summer Fridays
- Annual learning budget ($1,000) for certifications/courses
- Home-office & internet stipend + company-issued equipment
- Paid parental leave + wellness stipend
Why This Role Is a Great Fit
- Real impact: Your work directly improves how thousands of learners experience online education.
- Autonomy + collaboration: You’ll own key processes while working closely with ID, Faculty Success, and IT.
- Growth-ready: Clear progression to Senior Coordinator or Program Operations Lead as we scale.
How We Hire
We respect your time. You’ll hear from us within 7–10 days of applying. Our process: quick intro call → practical scenario (asynchronous) → panel conversation → references.
How to Apply: Submit through WorkScreen here: [Insert WorkScreen link]. You’ll complete a short skills-based evaluation so we can understand how you approach real scenarios—not just what’s on your résumé.
✅ Option 2: Job Description For Entry-Level / Willing-to-Train Candidate
Job Title: Junior Distance Learning Coordinator — Lumina Distance Education (LDE)
Location: Remote (HQ: Austin, TX, USA)
Employment Type: Full-Time
Salary Range (US): $44,000–$52,000/year
🎥 Meet the Team (1-min Loom): Hear from our Faculty Success Manager on how we train junior team members and what your first 90 days look like. (Insert Loom/YouTube link)
Who We Are
At Lumina Distance Education (LDE), we believe potential + grit beats “perfect” experience. We help universities run engaging online programs and we’re building a supportive pathway for early-career professionals to grow in EdTech operations. You’ll join a cohort-based onboarding with mentorship, shadowing, and real responsibility from week one.
What You’ll Do
- Set up and QA online course shells (modules, dates, assignments, quizzes) with checklists.
- Help instructors and students navigate Canvas and Zoom; escalate complex issues.
- Monitor basic course health (content release, discussion activity, gradebook visibility).
- Update quick guides, FAQ docs, and short how-to videos alongside senior staff.
- Collect feedback from learners/faculty and share improvement ideas with the team.
What Makes You a Great Fit (Qualifications)
- Bachelor’s degree (any field) or relevant experience in customer support/admin/IT helpdesk.
- Tech-comfortable and eager to learn; you pick up new tools quickly.
- Clear communicator with patience and service mindset.
- Detail-oriented and reliable; you follow checklists without losing the big picture.
- Any exposure to LMS tools (Canvas, Google Classroom, Moodle) is a plus—but we’ll train you.
Perks & Benefits
- Medical, dental, vision (company-subsidized)
- 18 days PTO + 10 paid holidays
- Annual learning budget ($750) + structured mentorship
- Home-office & internet stipend + company-issued equipment
- Internal mobility plan after 12 months (promotion track)
Why This Role Is a Great Fit
- Career onramp: We’ll train you on the LMS, support workflows, and live-term operations.
- Supportive team: Cohort-based onboarding + a dedicated mentor for your first 90 days.
- Meaningful work: Help learners and faculty succeed—your “wins” are visible every term.
How We Hire
We reply within 5–7 days of your application. Process: intro call → skills-lite exercise (no “gotchas”) → team interview → references.
How to Apply: Apply via WorkScreen here: [Insert WorkScreen link]. The evaluation focuses on practical thinking and communication—not just experience.
Don’t let bad hires slow you down. WorkScreen helps you find the right people—fast, easy, and stress-free.
Why These Distance Learning Coordinator Job Posts Work
1. Clear, Specific Job Titles
Instead of a bland “Coordinator” title, both posts clearly spell out “Distance Learning Coordinator” and tie it to the company, Lumina Distance Education. This makes the role discoverable in searches and immediately tells candidates what they’ll be doing. Adding “Junior” for the entry-level post signals openness to early-career talent.
2. Personal Video Touch
Each post includes a short Loom video from a leader. This instantly humanizes the company and gives candidates a sense of who they’d work with. Most job descriptions skip this, but it can dramatically increase connection and trust.
3. Context-Rich “Who We Are” Section
Instead of a dry company boilerplate, the descriptions share mission + impact. For the experienced hire, the focus is on scaling high-quality online programs and serving 30,000+ learners. For the entry-level version, it emphasizes growth opportunities and mentorship, appealing to candidates who value learning.
4. Responsibilities Show Impact, Not Just Tasks
The tasks are written to show purpose:
- Experienced version highlights ownership of systems and how the coordinator directly affects learner and faculty success.
- Entry-level version frames tasks as stepping stones into a bigger career path, so even small duties feel meaningful.
5. Transparent Salary Ranges
Both include realistic salary bands. This builds trust and clarity, and filters in serious applicants. Transparency is especially valued by top talent.
6. Split “Perks & Benefits” from “Why This Role Is a Great Fit”
- Benefits sections clearly list tangible rewards (insurance, PTO, stipends, learning budgets).
- “Why This Role Is a Great Fit” explains the intangible appeal (impact, growth, supportive culture). This separation makes each message stronger and avoids blending them together.
7. Respectful Hiring Process
Both descriptions outline timeline + steps. Instead of the dreaded “only shortlisted candidates will be contacted,” they commit to clear communication. This shows respect and instantly differentiates the company in a market where ghosting is common.
8. Human, Conversational Tone
The posts avoid jargon. They use plain-English phrasing like “your wins are visible every term” or “no gotcha exercises.” This makes the company approachable and helps attract thoughtful, mission-driven candidates rather than checkbox applicants.
Bad Distance Learning Coordinator Job Post Example (And Why It Fails)
Job Title: Coordinator
Company: ABC Institute
Location: Remote
Job Type: Full-Time
Job Summary
ABC Institute is seeking a Distance Learning Coordinator. The role will involve managing online classes, helping instructors, and troubleshooting technical issues.
Responsibilities
- Coordinate online courses.
- Assist faculty with distance learning.
- Troubleshoot problems.
- Provide reports to management.
Requirements
- Bachelor’s degree.
- 2–3 years of experience.
- Strong communication skills.
- Knowledge of technology.
How to Apply
Interested candidates should send their résumé and cover letter to hr@abcinstitute.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Fails
- Generic Job Title
Simply calling it “Coordinator” or even just “Distance Learning Coordinator” without context is too vague. It doesn’t highlight the mission, level, or impact of the role. - Cold, Empty Introduction
The “Job Summary” is two bland sentences that could describe a dozen unrelated roles. There’s no mention of company mission, culture, or why the role matters. - Responsibilities Are Overly Broad
Tasks like “Coordinate online courses” or “Troubleshoot problems” are meaningless without detail. A candidate can’t visualize their day-to-day or how they’ll make an impact. - Minimal & Uninspired Requirements
Listing only “Bachelor’s degree” and “strong communication skills” signals that the company hasn’t thought deeply about what success looks like in this role. It feels like a checkbox list. - No Salary or Benefits Information
The absence of a salary range or benefits makes the post feel outdated and untrustworthy. Candidates today expect transparency. - Dismissive Hiring Process
Ending with “Only shortlisted candidates will be contacted” feels cold and disrespectful. It tells applicants they’re entering a black hole, which deters serious, high-quality talent. - Zero Personality
There’s no human touch, no voice, no values, and no sense of company culture. It reads like a formality, not an opportunity.
Bonus Tips to Make Your Job Post Stand Out
Even with a solid structure, there are extra touches that can set your job post apart from 90% of what’s online. These small additions signal trust, transparency, and culture—things top candidates actively look for.
1. Add a Security & Privacy Notice
Reassure applicants that their information is safe. This builds instant trust. Example:
“We take the security and privacy of all applicants seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.”
2. Highlight Leave Days or Flex Time
While salary is important, flexibility and work-life balance are just as valued. For a Distance Learning Coordinator role—often remote—this matters even more. Example:
“Enjoy 20 days of PTO + 12 company holidays annually, plus the option to work flexible hours.”
3. Showcase Training & Growth Opportunities
Many candidates apply to coordinator roles to build a career in EdTech or program management. Showing growth potential attracts ambitious applicants. Example:
“We invest in growth. You’ll receive $1,000 per year for professional development and have a clear path to Senior Coordinator or Program Lead roles.”
4. Add a Video Element
A short Loom or YouTube video from a hiring manager or team member can dramatically increase engagement. Candidates want to see the people behind the post. Example:
“Watch this 90-second video from our Director of Faculty Success on what makes this role exciting.”
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Humanize Your Hiring Process
Instead of sounding robotic, show candidates you care about their time. Example:
“We respond to every application within 10 business days. No matter the outcome, you’ll always hear back from us.”
👉 These extras might feel small, but together they transform your job description into a trust-building tool that helps you stand out from generic postings.
Should You Use AI to Write a Job Description?
With tools like ChatGPT, Jasper, and even built-in ATS features, it’s tempting to let AI generate job descriptions with a single click. But here’s the hard truth: relying on AI alone is a quick path to a generic, lifeless post that repels great candidates.
❌ Why You Shouldn’t Rely on AI Alone
- Generic output: One-click prompts lead to vague, filler-heavy posts that don’t reflect your company’s personality.
- Wrong candidates: A bland job post attracts “apply-everywhere” applicants, not the thoughtful, mission-driven ones you actually want.
- Brand damage: Your job post is often a candidate’s first impression of your company. A cookie-cutter description sends the wrong message.
✅ The Smarter Way to Use AI
AI is a powerful assistant—if you feed it the right ingredients. The key is to treat it as a refiner, not a creator from scratch.
Here’s how to prompt it properly:
- Give context about your company
Example: “We’re Lumina Distance Education, helping 30,000+ learners access high-quality online programs.” - Explain the role clearly
Example: “We’re hiring a Distance Learning Coordinator to support faculty, students, and technology operations in our online programs.” - Share your tone and values
Example: “We want the tone to feel human, approachable, and mission-driven.” - List your benefits and culture highlights
Example: “Health/dental/vision, 20 PTO days, learning stipend, clear growth paths, supportive remote culture.” - Include your notes
Example: “Candidates should know we reply to all applicants and respect their time. Please add this to the job description.”
🚀 Example of a Good AI Prompt
“Help me write a job description for Lumina Distance Education. We’re hiring a Distance Learning Coordinator to support faculty, students, and LMS operations. We want a warm, human tone that emphasizes our culture of growth and support. Here are the benefits: health/dental/vision, PTO, professional development stipend. Salary: $58,000–$72,000. Please include a section on our respectful hiring process (we reply to all applicants). Add a clear responsibilities list, and keep the writing concise but engaging.Here are a few notes I’ve written to get you started: [paste your notes]”
👉 By providing AI with the raw ingredients, you get a polished, brand-aligned draft. Use AI to refine, structure, and polish—not to shortcut the thoughtful work that attracts top talent.
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
Copy-Paste Job Description Templates for a Distance Learning Coordinator
✅ Option 1: Conversational Job Description Template (Culture-First Style)
Job Title: Distance Learning Coordinator — [Your Company Name]
Location: [City, State or Remote]
Type: Full-Time
Salary Range: [Insert Range]
🎥 Meet the Team: (Insert Loom or YouTube link here with a message from your hiring manager/CEO)
Who We Are
At [Your Company], we believe online learning should feel human, seamless, and accessible. We’re passionate about helping [students/professionals/etc.] thrive in virtual classrooms, and now we’re looking for a Distance Learning Coordinator who shares that mission.
What You’ll Do
- Manage and support online learning systems (Zoom, Canvas, etc.).
- Help instructors and students navigate digital tools.
- Monitor participation and engagement, and share insights with leadership.
- Troubleshoot issues and keep virtual classrooms running smoothly.
- Partner with faculty and IT teams to enhance the online learning experience.
What Makes You a Great Fit
- Experience with online learning tools (LMS, Zoom, etc.).
- Strong communication and organizational skills.
- Tech-savvy and able to solve problems quickly.
- Empathy and patience—because teaching and learning online isn’t always easy.
Perks & Benefits
- Health, dental, vision coverage.
- PTO + holidays.
- Professional development stipend.
- Flexible hours and remote-friendly culture.
Why This Role Is a Great Fit
If you love blending technology with education and want to directly impact how people learn, this role gives you the chance to do meaningful work in a supportive environment.
How to Apply
Apply through WorkScreen: [Insert Link]. Every application is reviewed, and you’ll hear back from us within 7–10 days.
✅ Option 2: Structured Job Brief Template
Job Title: Distance Learning Coordinator — [Your Company Name]
Location: [City, State or Remote]
Type: Full-Time
Salary Range: [Insert Range]
Job Brief
We are looking for a Distance Learning Coordinator to oversee the operations of our online education programs. You’ll work closely with instructors, students, and technical staff to ensure smooth delivery, effective support, and an outstanding online learning experience.
Responsibilities
- Set up and manage virtual classrooms.
- Provide technical support and training for faculty and learners.
- Monitor online course performance and generate reports.
- Collaborate with internal teams to implement improvements.
- Ensure compliance with accessibility and data privacy standards.
Requirements
- Bachelor’s degree (Education, Instructional Tech, or related field preferred).
- Familiarity with LMS platforms (Canvas, Moodle, Blackboard, etc.).
- Excellent communication and organizational skills.
- Problem-solving mindset with attention to detail.
Perks & Benefits
- Comprehensive health coverage.
- Generous PTO policy.
- Remote-first work setup.
- Ongoing training and certification opportunities.
Why Join Us?
You’ll play a critical role in shaping the digital learning journey for thousands of students. This is more than tech support—it’s about making education accessible, engaging, and impactful.
How to Apply
Apply using WorkScreen: [Insert Link]. Our process is simple, transparent, and designed to give every candidate a fair shot.
Take the Next Step of Hiring with WorkScreen.io
Writing a strong job description is only half the battle. Once the applications start rolling in, you need a way to separate the serious, high-quality candidates from the low-effort ones. That’s where WorkScreen.io comes in.
Here’s how WorkScreen helps you hire smarter:
🎯 Instantly Spot Your Top Candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
🛠️ Run One-Click Skill Tests
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
🚫 Eliminate Low-Effort & AI-Generated Applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
📊 Data-Driven Hiring Decisions
With performance scores and clear insights, you can make confident hiring decisions backed by data, not gut feeling.
Your job post is the invitation. WorkScreen makes sure the right people show up.
post your Distance Learning Coordinator role, and let WorkScreen handle the heavy lifting—so you can focus on choosing the best hire.
FAQ
The strongest candidates combine technical expertise with soft skills. Look for:
- Proficiency with LMS platforms (Canvas, Blackboard, Moodle) and virtual tools (Zoom, MS Teams).
- Problem-solving and troubleshooting ability under pressure.
- Strong communication skills to bridge gaps between faculty, students, and IT.
- Project management and organizational skills to juggle multiple courses or terms.
- Empathy and patience when guiding instructors or learners who may be struggling with technology.
Salaries vary by location, institution, and experience level. On average:
- Entry-level roles: $40,000–$50,000 per year.
- Mid-level roles (2–5 years of experience): $55,000–$70,000 per year.
- Senior or specialized coordinators: $72,000–$85,000+ per year.
Remote-friendly organizations may also offer stipends, flexible schedules, or professional development funds on top of base salary.
An Instructional Designer focuses on creating and structuring online courses, while a Distance Learning Coordinator ensures those courses run smoothly. Coordinators handle operations, technology, scheduling, and support—making them the operational backbone of online programs.
Some common challenges include:
- Balancing the technical side of LMS management with the human side of student/faculty support.
- Handling high volumes of inquiries during peak academic terms.
- Staying current with rapidly changing EdTech tools.
- Ensuring accessibility and compliance (ADA, FERPA, WCAG standards).
