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If you’ve Googled “executive administrative assistant job description” recently, you’ve probably noticed the same thing we have:
Every result looks… the same.
Bullet points. Corporate jargon. Copy-paste templates with zero soul.
But here’s the problem: great candidates don’t get excited by generic posts.
The kind of executive admin you want to hire—someone proactive, organized, emotionally intelligent, and calm under pressure—isn’t scanning for keywords. They’re looking for purpose. For a team they’ll enjoy working with. For a company that values what they bring.
Most job descriptions don’t reflect that. They check boxes—but they don’t inspire action.
So in this guide, we’re not giving you another dry template.
Instead, we’ll show you how to write a compelling, human, and high-converting job description that actually attracts top talent—and repels low-effort, low-fit applicants.
Before we get into examples, if you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. It walks through everything you need to know—from structure to tone to candidate psychology.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What an Executive Administrative Assistant Actually Does
Forget the buzzwords for a second.
An Executive Administrative Assistant isn’t just a “gatekeeper” or “calendar manager.”
They’re a force multiplier.
They keep your most important people focused, your systems running, and your priorities on track—quietly handling 1,000 moving parts behind the scenes so your leadership team can do what they do best.
In plain English?
An executive admin assistant is your COO’s or CEO’s right hand. They schedule meetings, manage travel, prepare reports, organize files, follow up with key partners, and make sure nothing slips through the cracks. But the best ones don’t just do tasks—they solve problems before you even know they exist.
That’s why this role isn’t just about experience—it’s about judgment, initiative, and trust. Because when things get hectic, your executive admin is the person who brings calm, structure, and clarity.
Two Executive Administrative Assistant Job Description Templates
✅ Option 1: Job Description For Experienced Candidates
📌 Job Title: Executive Assistant to the CEO at Atlas Bioworks (Remote-Friendly)
💼 Type: Full-Time | Remote-First | $65,000–$80,000/year
🕒 Schedule: Monday–Friday, 9am–5pm EST (flexible for the right candidate)
🎥 A Quick Word from Our CEO
Want to hear directly from the person you’ll support? Watch this 90-second Loom video where our CEO shares what they’re looking for in this role and how you’ll work together.
🧬 Who We Are
Atlas Bioworks is an early-stage biotech startup reimagining how chronic illness is diagnosed and treated. Our mission is simple: bring cutting-edge science out of the lab and into the hands of the people who need it most.
🛠️ What You’ll Be Doing
- Manage the CEO’s calendar, inbox, and travel
- Coordinate team meetings, investor calls, and follow-ups
- Draft emails, internal docs, and board-ready summaries
- Support company operations—everything from scheduling to systems
- Serve as the primary point of contact for key stakeholders
- Protect the CEO’s time and ensure priorities stay front and center
🎯 What We’re Looking For
- 3+ years supporting C-level executives (bonus if startup or remote experience)
- Strong communication, planning, and follow-through
- Ability to juggle multiple tasks without losing focus
- High emotional intelligence—you know when to speak up and when to listen
- Tech-savvy: You’re comfortable with Google Workspace, Slack, Notion, and Zoom
🎁 Perks & Benefits
- Remote-first flexibility
- Medical, dental, and vision coverage
- 15 days of paid vacation + paid holidays
- Home office stipend
- Annual professional development budget
- Equity option eligibility after 12 months
💡 Why This Role Is a Great Fit
You’ll be working directly with a founder who values clarity, speed, and trust. This role gives you exposure to high-level strategy, operations, and investor communications—ideal for someone who wants to grow into a Chief of Staff or Ops leadership position.
You’ll have autonomy, clear expectations, and the freedom to own your work.
📥 How to Apply
We use WorkScreen to evaluate candidates based on real skills. Click the link to apply—we’ll keep you updated every step of the way.
✅ Option 2: Job Description For Willing to Train / Entry-Level
📌 Job Title: Administrative Assistant to the Executive Team (Training Provided)
🏢 Location: Hybrid – 2 days/week in Seattle office, 3 days remote
💰 Compensation: $21–$26/hour depending on experience
🕒 Schedule: Full-Time | Monday–Friday, 8:30am–4:30pm
🎥 Meet the Hiring Manager
Watch this quick Loom video where our Executive Director shares what success looks like in this role and how your work will support the mission from day one.
🌱 Who We Are
BrightPath is a mission-driven education nonprofit supporting underserved communities across the Pacific Northwest. We’re a close-knit team that values communication, transparency, and heart.
🛠️ What You’ll Be Doing
- Help schedule meetings and track follow-ups
- Organize internal documents and email communications
- Support the Executive Director with daily priorities
- Take notes during meetings and send action items
- Manage travel and small event logistics
🎯 What We’re Looking For
- Strong organizational and writing skills
- Eagerness to learn and grow professionally
- Tech comfort: Google Docs, Calendars, and Zoom
- A positive, can-do attitude—we care more about mindset than your resume
🎁 Perks & Benefits
- Health, dental, and vision insurance
- Tuition reimbursement for continued learning
- 15 paid vacation days + additional holidays
- Wellness stipends & team retreats
- Clear growth path with mentorship support
💡 Why This Role Is a Great Fit
We’re not just hiring for today—we’re investing in your long-term success. This is the kind of team where your voice matters, and your growth is taken seriously.
Whether you want to become an Operations Lead, Chief of Staff, or Program Manager in the future, we’ll help you build the skills to get there.
📥 How to Apply
We use WorkScreen to make sure passionate people don’t get overlooked. Apply through the link and we’ll keep you updated through every step of the process.
Don’t let bad hires slow you down. WorkScreen helps you identify the right people—fast, easy, and stress-free.
Why These Executive Admin Assistant Job Posts Work (And Attract Top Talent)
Now that you’ve seen two strong examples—a culture-first post for experienced candidates and a welcoming one for entry-level hires—let’s break down exactly why they work. This is the difference between a job post that gets ignored and one that converts high-quality applicants.
✅ 1. The Job Title Is Clear, Specific, and Contextual
Instead of just “Executive Assistant,” each title adds who it’s for and where it’s based (e.g., “to the CEO at Atlas Bioworks,” “Hybrid in Seattle”). This helps the right candidates self-select and immediately signals relevance.
✅ 2. Video Adds a Personal, Human Touch
Including a short Loom video from the CEO or hiring manager builds instant trust. Candidates don’t just see a job—they see who they’d be working with and how that leader communicates. That’s a huge differentiator, especially in a crowded job market.
✅ 3. Warm, Contextual Intros Set the Tone
Rather than dropping straight into bullet points, both posts start with a mission, a story, or a reason this role exists. This gives candidates a reason to care. It also makes your company feel real and human, not just a corporate entity.
✅ 4. The “What You’ll Be Doing” Section Shows Real Impact
Tasks aren’t listed mechanically—they’re tied to purpose. For example:
“Protect the CEO’s time and ensure priorities stay front and center.”
This language shows why the work matters, not just what needs to be done. It appeals to thoughtful, mission-driven applicants.
✅ 5. Perks & Benefits Are Clear and Thoughtful
Salary transparency, time off, health benefits, and even professional development budgets are all spelled out—no vague “competitive compensation” claims. This builds trust and shows that you respect the candidate’s time and priorities.
✅ 6. The “Why This Role Is a Great Fit” Section Is a Game-Changer
This section positions the opportunity as a career step, not just a job. It speaks to:
- Autonomy and ownership
- Mentorship and internal growth
- Alignment with long-term goals (e.g., Chief of Staff track)
This attracts ambitious, invested talent, not job-hoppers.
✅ 7. The Application Process Is Respectful and Modern
No “send us your résumé and wait silently” here. Each post uses WorkScreen, a modern tool that shows:
- You evaluate candidates based on actual skills
- You communicate transparently
- You respect every applicant’s time and effort
It positions your company as one that cares about who it hires—and how.
✅ 8. Tone, Voice, and Language Feel Human
Every section sounds like it was written by a real person, for a real person. There’s warmth, clarity, and structure—but no HR-speak or robotic tone.
That human voice stands out, especially in a world of templated, AI-spun job posts.
Bad Executive Assistant Job Description Example (And Why It Doesn’t Work)
Let’s take a look at a typical job post you’ll find online—and why it falls flat with top-tier candidates.
❌ Bad Job Post Example
Job Title: Executive Assistant
Company: GlobalCorp Inc.
Location: New York, NY
Type: Full-Time
Deadline: Open until filled
Job Summary:
GlobalCorp Inc. is seeking an Executive Assistant to provide administrative support to senior leadership. The successful candidate will handle calendar management, travel arrangements, and general office duties.
Key Responsibilities:
- Schedule meetings and appointments
- Coordinate travel and accommodations
- Maintain files and records
- Handle correspondence
- Assist in meeting preparation
Requirements:
- Bachelor’s degree preferred
- 3–5 years of relevant experience
- Proficiency in Microsoft Office
- Strong communication and time management skills
How to Apply:
Submit your CV and cover letter to hr@globalcorp.com. Only shortlisted candidates will be contacted.
🔎 Why This Job Post Fails to Attract Great Candidates
🚫 1. The Job Title Is Vague and Flat
Just saying “Executive Assistant” doesn’t tell you who you’ll support, what kind of company it is, or why the role exists. There’s no sense of mission or specificity—which means top candidates will scroll past without a second thought.
🚫 2. The Intro Is Cold and Generic
There’s no story, no context, no why—just a lifeless sentence. It tells us nothing about the company’s mission, the executive’s work style, or what makes this opportunity worth exploring.
🚫 3. No Salary or Benefits Listed
There’s zero mention of compensation, time off, growth opportunities, or work-life balance. In 2025, this reads as outdated and dismissive. Great candidates expect transparency.
🚫 4. Responsibilities Are Too Broad and Boring
Every item could be copy-pasted into any admin job anywhere. There’s no detail, no impact, no description of how the work supports the team or company. It’s just a checklist.
🚫 5. There’s No Mention of Culture or Values
Does this team move fast? Are they collaborative? Are they remote? Are they kind? We have no idea—and neither will your candidates.
🚫 6. The Hiring Process Feels Dismissive
“Only shortlisted candidates will be contacted” is one of the coldest phrases you can include. It signals that the company sees applicants as numbers, not people.
🚫 7. No Personality in the CTA
The “how to apply” section is dry and transactional. There’s no energy, encouragement, or clarity about what happens next—just an email address and a shrug.
📉 Bottom Line?
This job post isn’t wrong—it’s just forgettable. And in today’s hiring market, forgettable means invisible.
Bonus Tips to Make Your Job Description Stand Out
Once you’ve written a solid, human-centered job post, there are a few extra touches you can add that truly set your company apart—especially with top-tier or hard-to-reach candidates.
These aren’t gimmicks—they’re signals of trust, care, and professionalism.
🔐 1. Add a Security & Privacy Notice
Scammers target job seekers all the time. Adding a short notice shows you care about their safety and builds trust instantly.
Example:
🔒 We take the security and privacy of applicants seriously. We will never ask for payment, personal banking information, or private identification during the hiring process. If you receive a suspicious message claiming to be from us, please reach out directly.
🌴 2. Mention Leave Days or Flex Time
Don’t wait for the final interview to talk time off—bring it up early. It makes you instantly more attractive to candidates who value balance and well-being.
Example:
Enjoy 15+ paid vacation days per year, plus flexible working hours to help you stay energized and productive.
📈 3. Highlight Training & Growth Opportunities
Today’s top candidates want more than a paycheck—they want progress. Tell them how you’ll support their development.
Example:
You’ll get access to mentorship, professional development stipends, and hands-on exposure to leadership. We invest in our people because we grow when you grow.
🎥 4. Add a Loom Video from the Hiring Manager or CEO
We’ve mentioned this already in our job templates—but it’s worth repeating here: a short video introduces your team and builds connection instantly.
It doesn’t have to be fancy—just authentic.
Pro Tip: Keep it under 90 seconds. Introduce who you are, what the role is, and why you’re excited to hire for it.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
🫱 5. Tell Candidates What to Expect After They Apply
Don’t leave people in the dark. Outline your hiring process briefly so applicants feel respected and informed.
Example:
We respond to all applications within 7–10 business days. If shortlisted, you’ll go through a quick skills assessment (via WorkScreen) followed by one or two interviews. We promise to communicate clearly every step of the way.
These small additions go a long way toward earning trust, increasing applications, and giving candidates the confidence to say “yes” to your company—before they’ve even spoken to you.
Should You Use AI to Write Your Job Description?
Let’s be honest—AI tools are everywhere right now.
Workable, Manatal, and even ChatGPT offer one-click job description generators. And yes, they can save time.
But if you rely on them blindly, you’ll end up with the exact same problem we talked about at the beginning:
A lifeless, forgettable post that checks boxes… and repels top talent.
❌ Why You Shouldn’t Use AI Without Context
Here’s what happens when you just type:
“Write a job description for an executive assistant” into any AI tool:
- You get generic wording that could apply to any company
- There’s no mention of your mission, team, values, or culture
- It feels like every other post out there—which means candidates scroll right past it
In other words: it saves you time… but costs you great people.
✅ The Right Way to Use AI (Prompt with Purpose)
AI can be powerful if you treat it like a writing assistant, not a replacement for thought.
Start by giving it the raw ingredients, like:
- What your company does
- Why you’re hiring
- Who the ideal candidate is
- What the role will look like day to day
- What kind of work culture you offer
- What benefits and growth opportunities you provide
- What makes your company different
Then, prompt it with something like:
🧠 “Help me write a job post for our company [Company Name]. We’re hiring a [Job Title] to help with [Key Responsibilities]. Our culture is [Describe it], and we want to attract candidates who are [Ideal traits]. We offer [List of Benefits], and here’s how our hiring process works: [Outline it briefly].”
You can even paste in a rough draft or notes and say:
“Polish this for tone, clarity, and structure—but keep the human voice.”
✏️ Pro Tip: Reference Real Examples
If you like the first two job posts in this guide, copy one into your prompt and say:
“Give me something like this, but tailored to my company.”
Now you’re not just writing a job post—you’re curating a high-converting one that reflects your actual team, values, and standards.
Bottom Line?
AI is a tool—not a shortcut. Use it thoughtfully, feed it context, and make sure the final product sounds like you.
That’s how you write a job post that’s clear, compelling, and uniquely yours.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Need a Quick Copy-Paste Job Description?
✅ Option 1: Conversational Job Description Template (Culture-First Style)
Job Title: Executive Assistant to the CEO at [Your Company Name]
Type: Full-Time | Remote or Hybrid | $[Insert Salary Range]
🎥 Message from Our CEO
[Insert Loom or YouTube video link where the CEO explains the role and working style]
Who We Are
[Your Company Name] is on a mission to [insert 1–2 lines about your purpose]. We’re a fast-moving, impact-driven team that believes in clarity, collaboration, and building something meaningful.
What You’ll Be Doing
- Own the CEO’s calendar, inbox, and travel logistics
- Coordinate meetings, take notes, and track action items
- Draft and manage internal communications and team updates
- Be a key point of contact with internal and external partners
- Anticipate needs, solve problems, and bring calm to chaos
What We’re Looking For
- 2+ years supporting executives or senior leaders
- Great communicator and obsessive about follow-through
- Emotionally intelligent, organized, and calm under pressure
- Familiar with tools like Google Workspace, Notion, and Slack
Perks & Benefits
- Competitive salary + healthcare
- Paid time off + flex days
- Remote-first (or hybrid) flexibility
- Ongoing training and career development support
Why This Role Is a Great Fit
You won’t be just a calendar manager—you’ll be a trusted partner. This role gives you access to leadership, operations, and strategy. If you’re someone who thrives on structure, impact, and real ownership, we’d love to meet you.
How to Apply
We use WorkScreen to evaluate candidates fairly based on real skills—not just resumes. Click here to apply: [Insert WorkScreen link]. We reply to every application.
🧱 Option 2: Traditional Job Brief + Responsibilities + Requirements Format
Job Title: Executive Administrative Assistant
Location: [Insert Location or “Remote”]
Type: Full-Time | $[Insert Salary Range]
🎥 Message from Our CEO
[Insert Loom or YouTube video link where the CEO explains the role and working style]
Job Brief
We are looking for an Executive Administrative Assistant to support our leadership team. This role is ideal for someone highly organized, proactive, and experienced in managing executive-level tasks with discretion and professionalism.
Responsibilities
- Manage schedules, calendars, and travel for executives
- Prepare presentations, reports, and documentation
- Organize internal meetings and take meeting minutes
- Communicate with internal teams and external stakeholders
- Maintain confidentiality across sensitive matters
Requirements
- Proven experience as an executive or administrative assistant
- Excellent communication and time-management skills
- Proficiency in Microsoft Office or Google Workspace
- Ability to work independently and handle fast-changing priorities
- Professional demeanor and sound judgment
Benefits
- [List your benefits: PTO, insurance, growth programs, etc.]
How to Apply
Submit your application via WorkScreen: [Insert Link]. You’ll go through a short evaluation that helps us assess your skills fairly and efficiently.
💡 Tip: Use Option 1 if your company culture is modern, mission-driven, or startup-oriented. Use Option 2 for more traditional industries or formal audiences—but always edit for tone and clarity.
Next Step: Let WorkScreen Handle the Rest
Once your job post is live, the next challenge begins: sorting through a sea of applications.
The good news? You don’t have to do it manually.
WorkScreen.io helps you evaluate candidates fairly, efficiently, and based on real ability—not just resumes or buzzwords.
Here’s what WorkScreen helps you do:
🔍 Quickly spot your best-fit candidates
WorkScreen automatically evaluates applicants and ranks them on a performance-based leaderboard. You’ll see who stands out—based on real work samples, not just impressive words.
🎯 Test skills, not just qualifications
Send one-click assessments tailored to the role. Whether you’re hiring for communication, scheduling, prioritization, or problem-solving—WorkScreen helps you measure it.
🚫 Filter out low-effort applicants
No more sorting through people who clicked “Apply All” or pasted in AI-generated answers. WorkScreen highlights those who are truly committed—and eliminates the rest.
🧠 Make confident, data-driven hiring decisions
Every candidate gets a scorecard. You get the insight you need to move fast, reduce bias, and avoid expensive hiring mistakes.
Bottom line? If you’re serious about attracting top talent—and actually identifying who they are—WorkScreen is the smartest next step.
FAQ
Salaries vary widely based on experience, industry, and location. In the U.S., the average salary for an Executive Administrative Assistant typically falls between $55,000 and $80,000/year, with high-level or C-suite support roles reaching up to $100,000+ in major cities like New York or San Francisco.
Remote roles at funded startups or tech companies may offer additional compensation through equity, performance bonuses, or professional development perks.
💡 Pro Tip: Always list a salary range in your job post—it attracts more serious, qualified candidates and builds trust.
Beyond the obvious organization and communication skills, here are lesser-known—but critical—traits to prioritize:
- Anticipation: Do they solve problems before you know they exist?
- Discretion: Can they handle sensitive information without over-sharing?
- Emotional Intelligence: Do they know how to read a room, navigate personalities, and stay calm under pressure?
- Follow-through: Do they close the loop on tasks without being reminded?
- Time Sensitivity: Do they understand what’s urgent vs what’s important?
These traits often matter more than a polished resume.
A regular admin assistant typically supports a team or department with clerical tasks. An executive assistant, on the other hand, acts as a strategic partner to one or more senior leaders.
They’re trusted with high-stakes communication, calendar control, cross-department coordination, and often have a direct line into executive decision-making. They don’t just keep things organized—they keep the right things moving.
Because the Executive Assistant works so closely with leadership, a wrong hire has outsized consequences:
- Missed meetings or deadlines
- Broken trust with clients or partners
- Poor communication ripple effects across the org
- CEO time wasted on tasks they shouldn’t be doing
That’s why screening for soft skills like trust, judgment, and communication is just as important as checking qualifications.
