Executive Assistant Job Description Template (That Actually Helps You Hire the Best Candidate)

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If you’ve Googled “Executive Assistant job description template,” you’ve probably seen the same thing over and over again: a wall of bullet points, vague responsibilities, and corporate filler.
Things like “manage calendars,” “handle admin tasks,” and “must be organized.” You’ve seen it. We’ve seen it. And let’s be honest—it doesn’t help you hire someone exceptional.

Because here’s the truth: top-tier Executive Assistants aren’t just task managers—they’re force multipliers. They anticipate problems before they happen. They make your life easier, your team smoother, and your calendar actually manageable. But most job descriptions? They don’t reflect any of that.

They look like a to-do list. They sound like a formality. And that’s exactly why high-performing EAs scroll past them and apply somewhere else.

In this article, we’ll show you how to write an Executive Assistant job post that doesn’t just list duties—it attracts the kind of candidate you actually want by being human, clear, and intentional. We’ll show you real examples, break down why they work, and even give you a copy-paste version to get started.

But first—if you haven’t already—read this guide on full guide on how to write a job post that attracts top talent: Link https://workscreen.io/how-to-write-a-job-post/ It lays out the new way of writing job descriptions: one that’s clear, personal, and built to convert.

Hiring doesn’t have to be hard. If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.

What an Executive Assistant Actually Does

An Executive Assistant isn’t just someone who manages calendars or answers emails—they’re a strategic partner to the leadership team.

They keep things running behind the scenes, protect the executive’s time, and often serve as the bridge between departments, clients, and stakeholders. A great EA is part organizer, part communicator, part problem-solver—and entirely indispensable.

They anticipate needs before you ask. They catch the details others miss. And they free up your time so you can focus on what matters most—whether that’s growing the business, leading a team, or closing key deals.

That’s why hiring the right Executive Assistant isn’t just a productivity decision—it’s a business-critical one.

Great Executive Assistant Job Description Templates

✅ Option 1: For an Experienced Executive Assistant

📌 Job Title: Executive Assistant to CEO – Fast-Growth SaaS Startup (Remote-Friendly)
💼 Type: Full-Time | Hybrid (2–3 days in Austin, TX) | $70,000–$85,000/year + Equity
🕐 Schedule: Monday–Friday | 9AM–6PM (Some flexibility required)
🎥 Quick Intro Video from Our CEO: [Insert Loom or YouTube Link]

Who We Are
We’re a fast-growing SaaS startup helping small businesses simplify their operations using smart, no-code tools. Our team is lean, ambitious, and serious about building a company that balances excellence with empathy. We’re now hiring an Executive Assistant who can operate at the pace we move—someone who doesn’t just react, but runs point and keeps the chaos away from the core.

What You’ll Be Doing
You’ll be working closely with our CEO to ensure priorities are protected, days are structured, and execution happens without friction. You’ll manage scheduling, prep for high-stakes meetings, handle internal communications, and make sure nothing slips through the cracks. This role touches everything—from operations to culture to investor communication.

Key Responsibilities

  • Own and manage the CEO’s calendar with intention and foresight

  • Draft, proof, and send high-level communications

  • Help prioritize tasks, meetings, and follow-ups

  • Coordinate with internal teams and external partners

  • Book travel, prep documents, and support board/investor relations

  • Identify ways to improve executive workflows and protect time

What We’re Looking For

  • 3+ years in an EA, Chief of Staff, or similar admin role

  • Excellent written and verbal communication

  • Master of Google Workspace (and probably Notion, too)

  • Unshakable attention to detail and discretion

  • Able to manage up and make decisions independently

  • Based in or near Austin, or willing to relocate

Why This Role Is Worth Your Time
You’ll be joining a leadership circle—not just an admin function. We’re intentional, kind, ambitious, and growing fast. You’ll have visibility, trust, and influence. And if you’re someone who thrives on structure, clarity, and being the calm in the storm—this role will energize you.

How to Apply
We use WorkScreen.io to ensure a fair, skills-first hiring process. Expect a short evaluation and a chance to showcase how you think. We respond to every applicant. Can’t wait to learn more about you.

✅ Option 2: For Entry-Level or Trainable Executive Assistant

📌 Job Title: Executive Assistant (Willing to Train) – Join a Purpose-Driven Team
💼 Type: Full-Time | In-Office (Phoenix, AZ) | $21–$26/hr + Health Benefits
🕐 Schedule: Monday–Friday | 8:30AM–5:00PM
🎥 Meet the Team: [Insert Video Link Here]

Who We Are
We’re a nonprofit organization focused on early childhood development and family support programs. Our team is passionate, mission-driven, and collaborative. We’re looking for someone who may not have years of EA experience but has the drive, curiosity, and organization to learn fast and support our executive director with heart and hustle.

What You’ll Be Doing
You’ll work closely with our ED to keep the calendar organized, follow up with key partners, draft email communications, and make sure internal meetings run smoothly. Training will be provided—we care more about potential and mindset than perfect credentials.

Key Responsibilities

  • Manage and maintain the executive’s calendar

  • Draft and send follow-up emails

  • Prepare meeting agendas and take notes

  • Coordinate internal communications and scheduling

  • Support event planning and travel booking

What We’re Looking For

  • High school diploma or equivalent

  • Excellent written and verbal communication

  • Strong sense of initiative, professionalism, and reliability

  • Able to learn tools like Gmail, Docs, and Slack

  • Friendly, discreet, and trustworthy

  • Prior office experience is a bonus, but not required

Why This Role Is Worth Your Time
You’ll be supported, trained, and included. You’ll grow your skill set while working closely with an experienced leader. And you’ll be part of a team that truly values kindness, structure, and long-term development.

How to Apply
We respect your time, so we use WorkScreen.io to keep things fair, fast, and easy. Complete a short skills-based evaluation and we’ll be in touch quickly. Looking forward to meeting you.

Don’t let bad hires slow you down. WorkScreen helps you identify the right people—fast, easy, and stress-free.

Why These Executive Assistant Job Posts Actually Work

Let’s break down what makes both versions effective—not just as job descriptions, but as recruiting tools that attract high-quality applicants.

✅ 1. The Job Titles Are Clear, Specific, and Purpose-Driven

  • Instead of a generic “Executive Assistant,” you see titles like:
    “Executive Assistant to CEO – Fast-Growth SaaS Startup (Remote-Friendly)”
    or
    “Executive Assistant (Willing to Train) – Join a Purpose-Driven Team.”

  • These titles immediately communicate the seniority, mission, location, and culture. That filters in the right people and filters out the wrong ones.

✅ 2. The Introductions Set the Tone and Tell a Story

  • They don’t just say what the company does—they explain why the company exists, how the team works, and why the role matters.

  • Example:
    “Our team is lean, ambitious, and serious about building a company that balances excellence with empathy.”
    That line alone connects with mission-driven, emotionally intelligent candidates.

✅ 3. There’s Salary Transparency

  • Both job posts include the compensation range up front. That builds trust, saves time, and attracts candidates who are serious—not just browsing.

✅ 4. Responsibilities Are Written with Impact

  • It’s not just a to-do list. Each task is tied to real outcomes.
    For example:
    “Help prioritize tasks, meetings, and follow-ups” becomes “Ensure execution happens without friction.”
    That shift makes the role feel important, not transactional.

✅ 5. Qualifications Feel Human, Not Gatekeeping

  • The experienced EA post is precise about what’s required—without being arrogant.

  • The entry-level version is welcoming, using lines like:
    “We care more about potential and mindset than perfect credentials.”
    That expands the talent pool while still setting expectations.

✅ 6. The Hiring Process Is Transparent and Respectful

  • They don’t just say “Apply now.” They walk the candidate through what to expect.
    Including:

    • Short evaluation (not a resume black hole)

    • A real response, either way

    • A direct link to apply with WorkScreen

  • This builds psychological safety—and shows that you respect your applicants’ time.

✅ 7. They Sell the Role (Without Overhyping It)

  • The “Why This Role Is Worth Your Time” sections pitch the experience of working at the company, not just the tasks.

  • They highlight growth, trust, visibility, and culture—what real candidates actually care about.

✅ 8. There’s a Personal Touch

  • Both include a Loom or video prompt, adding humanity to the post. Candidates are more likely to apply when they see a real person behind the listing.

Bad Executive Assistant Job Post Example ( And Why It Fails)

📌 Job Title: Executive Assistant
💼 Company: VentureX Holdings
🕐 Job Type: Full-Time
📍 Location: New York, NY
📅 Deadline: Applications close June 30, 2025

Job Summary
VentureX Holdings is seeking a reliable Executive Assistant to support the CEO in day-to-day tasks and scheduling. The candidate will be responsible for administrative duties and ensuring the executive is organized.

Key Responsibilities

  • Manage calendar and appointments

  • Book travel and accommodations

  • Draft emails and handle correspondence

  • Organize documents and files

  • Schedule meetings and prepare agendas

Requirements

  • Bachelor’s degree preferred

  • 2–3 years of administrative experience

  • Proficiency with Microsoft Office

  • Must be detail-oriented and reliable

  • Ability to multitask

How to Apply
Send your resume and cover letter to hr@venturexholdings.com. Only shortlisted candidates will be contacted.

🧯 Why This Job Post Falls Flat

🚫 1. The Job Title Is Too Generic

  • “Executive Assistant” tells you nothing about who the role supports, what industry it’s in, or what makes it different.

  • This reads like a placeholder, not an opportunity.

🚫 2. The Introduction Feels Cold and Robotic

  • There’s no mission, no vision, no context—just a vague line about “supporting the CEO.”

  • It doesn’t tell the candidate why the role exists or why they should care.

🚫 3. There’s Zero Personality or Culture

  • The post could be from any company in any industry.

  • No mention of company values, leadership style, or what it’s like to work at VentureX.

🚫 4. The Responsibilities Are Copy-Paste Generic

  • “Book travel.” “Manage calendar.” These aren’t wrong—but they’re meaningless without context or impact.

  • Great candidates want to know what success looks like in the role—not just a checklist.

🚫 5. No Compensation or Benefits Mentioned

  • Leaving out salary ranges feels outdated and signals a lack of transparency.

  • This reduces trust and discourages high-quality applicants who value clarity.

🚫 6. The Hiring Process Feels Dismissive

  • Saying “only shortlisted candidates will be contacted” implies that you don’t value applicants’ time.

  • In a competitive market, that cold tone pushes good candidates away.

🚫 7. No Human Connection at All

  • No video. No team intro. No sign-off from a real person.

  • It feels like the post was written to meet a deadline—not to attract a teammate.

Final Takeaway:

This post might attract applicants—but likely not the right ones. It reads like a formality, not a real invitation to join a team. The best Executive Assistants are highly selective—they won’t waste their time on a job post that feels this disconnected.

Bonus Tips to Make Your Job Post Stand Out

Once you’ve written a clear, honest, and human job post, these finishing touches can give it the polish (and trust factor) that top candidates notice—and appreciate.

✳️ 1. Add a Security & Privacy Notice to Build Trust

Job scams are everywhere, and candidates are increasingly cautious. Including a short disclaimer at the end of your post shows you take their safety seriously.

Example:

🛡️ We take your privacy seriously. We will never ask for payment, banking information, or personal financial details at any point during the hiring process.

This sets you apart as a professional and ethical employer.

✳️ 2. Mention Time Off or Flexibility—Even if It’s Modest

You don’t need to offer unlimited PTO to show you value work-life balance. Candidates—especially EAs managing high-stress execs—value any sign of breathing room.

Example:

🌴 Enjoy 15 days of PTO per year plus company-wide recharge days every quarter. Because you can’t support someone else if you’re running on empty.

✳️ 3. Highlight Growth, Mentorship, or Upward Mobility

Executive Assistants often grow into Operations Managers, Chiefs of Staff, or HR leads. Mentioning that possibility upfront can help you attract ambitious candidates—not just career admins.

Example:

📈 We invest in your growth—whether that means sharpening your skills through mentorship or preparing you for a future leadership role in operations.

✳️ 4. Include a Loom Video or Personal Message

A short video from the CEO or hiring manager humanizes your brand and makes your post feel personal. It also gives candidates insight into the leader they’d be supporting—which is crucial for EA roles.

Tip:
Just a 60-second Loom where the CEO says:

“Here’s why I’m looking for the right person to help me stay focused, lead better, and protect my time.”
This builds instant emotional connection.

Example:

👋 Before you apply, take 60 seconds to meet our CTO. Here’s what we’re building and why we’re excited about it.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4

These simple tweaks can elevate a “pretty good” job post into something memorable—and that’s what it takes to attract the best candidates in a noisy hiring market.

✳️ 5. Make the Application Process Feel Fair and Respectful

Instead of vague instructions like “email your resume,” give candidates a clear, modern process. Using platforms like WorkScreen.io (and explaining why) shows you’re intentional.

Example:

🧠 We use a short skills-based evaluation through WorkScreen. It’s designed to give every applicant a fair shot based on real ability—not just resume keywords.

Should You Use AI to Write an Executive Assistant Job Post?

The short answer: yes—but only if you use it the right way.

We get it. It’s tempting to open ChatGPT, type “Write an Executive Assistant job description,” and hit copy-paste.
But here’s the problem with that approach:

❌ Why You Shouldn’t Rely on AI Alone

  • You’ll get something generic. AI will default to the most common templates online—which is exactly what you’re trying to avoid.

     

  • It won’t sound like your company. AI doesn’t know your culture, tone, or leadership style unless you give it context.

     

  • It attracts the wrong people. Bland posts attract people who apply to everything, not the ones who actually resonate with your mission.

     

  • It makes a bad first impression. Your job post is often the first real touchpoint a candidate has with your company. Why start that relationship with something that sounds like everyone else?

     

✅ The Right Way to Use AI When Writing a Job Post

AI is powerful—if you give it the right ingredients.

Here’s how to do it right:

  1. Start with real context
    Before prompting AI, gather the raw info:

     

    • What does your company actually do?

       

    • Who will the EA be supporting?

       

    • What’s your company culture like?

       

    • What kind of person thrives in this role?

       

  2. Use a thoughtful prompt
    Instead of saying:


    “Write an Executive Assistant job description”


    Try this:


    “Help me write a job post for our company, [Company Name]. We’re hiring an Executive Assistant to support our CEO with calendar management, internal ops, and cross-functional coordination. We’re a fast-paced startup with a transparent, kind, and high-performing culture. The ideal candidate is organized, emotionally intelligent, and able to anticipate needs before they’re voiced. We offer a $75K–$85K salary, hybrid work from Austin, and health benefits. Here are a few rough notes I’ve written to help shape the post: [Insert notes here].”

     

  3. Edit and humanize the result

     

    • Add a real intro about your team

       

    • Include salary, process, and culture cues

       

    • Drop in a Loom or video link

       

    • Make sure it sounds like you, not like a corporate bot

       

Bottom line:
AI should support your writing process—not replace your voice, values, or vision. Treat it like a co-writer, not a shortcut.

Hiring doesn’t have to be hard. If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.

Need a Quick Copy-Paste Job Description? Start Here.

✅ Option 1: Conversational, Culture-First Job Description

📌 Executive Assistant to CEO – Mission-Driven Startup
Location: Hybrid (San Diego or Remote) | Salary: $70K–$85K + Equity
Schedule: Mon–Fri | Full-Time | Some flexibility required
🎥 Watch a quick intro from our CEO: [Insert Loom Link]

Let’s be honest—keeping a CEO focused, prepared, and unbothered is no small feat.

But if you’re someone who thrives on structure, finds calm in chaos, and actually enjoys running point behind the scenes, this could be your next favorite job.

We’re a growing tech startup with a big mission: helping local businesses thrive through automation and better customer relationships. Now, we’re looking for an Executive Assistant who doesn’t just “assist”—they elevate. Someone who protects the CEO’s time, anticipates needs, and brings order to a fast-paced team.

What You’ll Do

  • Manage and optimize the CEO’s calendar, inbox, and schedule

  • Coordinate internal and external meetings with clarity and purpose

  • Draft communication, prep materials, and support board/investor updates

  • Handle occasional travel bookings and event logistics

  • Improve workflows, build processes, and keep everything (and everyone) on track

What We’re Looking For

  • 3+ years as an Executive Assistant or Chief of Staff

  • Organized, proactive, and emotionally intelligent

  • Clear communicator and excellent writer

  • Discretion is second nature—you’re trusted and professional

  • Comfortable in fast-moving, growing teams

  • Bonus: Familiarity with Notion, Slack, or CRM tools

Why This Role Is Worth Your Time

  • Competitive pay and equity

  • Real visibility with leadership

  • Flexibility and trust

  • A kind, driven, no-BS culture

  • Health benefits, PTO, and professional development opportunities

How to Apply
We use WorkScreen.io to run a short skills-based evaluation (no resume roulette here). We’ll reply to every applicant and keep you informed throughout the process.

🗂 Option 2: Structured Job Description Format

Job Title: Executive Assistant
Reports To: CEO
Location: Hybrid – New York, NY | Salary Range: $72,000–$85,000/year
Schedule: Monday to Friday, Full-Time

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role involves calendar management, meeting coordination, communication handling, and operational support. The ideal candidate is trustworthy, detail-oriented, and able to anticipate the needs of an executive leader in a fast-paced environment.

Key Responsibilities

  • Manage and maintain the CEO’s calendar and schedule

  • Coordinate meetings, prepare agendas, and take notes

  • Draft and proofread executive communications

  • Handle logistics including travel booking and event support

  • Maintain confidentiality and exercise discretion at all times

  • Serve as a liaison between the CEO and internal/external stakeholders

Qualifications

  • 3–5 years of experience as an EA, preferably to C-level executives

  • Strong communication skills (written and verbal)

  • Exceptional attention to detail and problem-solving ability

  • Ability to multitask and prioritize effectively

  • Proficiency in Microsoft Office, Google Workspace, and collaboration tools

  • Professionalism and emotional intelligence

Benefits

  • Competitive salary and annual performance bonus

  • Health, dental, and vision insurance

  • 15 days PTO + company holidays

  • Flexible schedule and hybrid work setup

  • Professional development stipend

How to Apply

Please complete our quick evaluation on WorkScreen.io at [Insert Link]. We believe in skill-based hiring and respond to every applicant within 10 business days.

Let WorkScreen Handle the Next Step

You’ve put in the effort to write a thoughtful, human job post that actually reflects your team and what you need in a great Executive Assistant.

Now let WorkScreen.io help you hire the right person—faster and smarter.

Here’s how it works:

🔍 1. Quickly Spot Your Best Candidates

WorkScreen automatically evaluates every applicant using skill-based tasks and a smart scoring system.
You’ll see a performance-based leaderboard that makes it easy to identify top talent—no guesswork, no résumé roulette.

⚙️ 2. Run One-Click Skill Tests

Assess candidates on real-world scenarios that matter for Executive Assistant roles—like time prioritization, communication, and attention to detail.
This gives you a clearer picture of who can actually do the job, not just talk about it.

🧼 3. Eliminate Low-Effort Applicants

WorkScreen helps filter out spammy, AI-generated, or one-click applicants.
You focus only on genuine, committed, high-quality candidates—saving time and avoiding costly hiring mistakes.

Start hiring smarter with WorkScreen.io today. Post your job, assess with confidence, and find your next executive assistant—without the stress.

FAQ

The average salary for an Executive Assistant in the U.S. typically ranges from $60,000 to $85,000 per year, depending on experience, location, and industry.

  • In major cities like New York, San Francisco, or Washington, D.C., salaries can exceed $90,000–$100,000, especially when supporting C-level executives.

  • Entry-level roles may start around $45,000–$55,000, while top-tier EAs or those supporting multiple executives can command six figures.

💡 Tip for hiring managers: Always include a salary range in your job post—it builds trust and improves applicant quality.

 

  1. Organization & Time Management – EAs must juggle shifting priorities, complex schedules, and last-minute changes without dropping the ball.

  2. Communication Skills – They serve as a gatekeeper and liaison, so written and verbal clarity is essential.

  3. Discretion & Emotional Intelligence – EAs often handle sensitive information and must read situations (and people) with maturity and professionalism.

Yes—especially for high-performing candidates. Today’s top EAs evaluate the full package, not just the salary.
Include things like:

  • PTO or flexible time off

  • Health insurance

  • Work-from-home flexibility

  • Career growth or mentorship opportunities

  • Company culture cues (trust, transparency, respect)

Even small perks—like recharge days or team retreats—can make a difference in attracting the right fit.

Not necessarily. While some companies still list a bachelor’s degree as a preference, the most important factors are skills, experience, and attitude.
If you’re open to a wider range of applicants, consider phrasing it like:

“Degree preferred but not required—what matters most is your ability to stay organized, think ahead, and support leadership with professionalism and discretion.”

Aim for 500–800 words. That’s enough space to:

  • Introduce your company

  • Share what makes the role meaningful

  • Explain responsibilities and qualifications

  • Set expectations for the process

  • Include salary, perks, and culture cues

  • Offer a respectful, clear CTA

If it’s too short, it feels cold. Too long, and it feels overwhelming. Stick to what matters, and make it human.

If your job post is written thoughtfully and distributed well (LinkedIn, niche job boards, employee referrals), you’ll usually start seeing quality candidates within 48–72 hours.
Speed things up by:

  • Including salary in the post

  • Using a platform with built-in evaluations

  • Responding quickly and respectfully

Make Your Next Great Hire With WorkScreen

Easily streamline your hiring process with AI-powered applicant scoring, automated skill testing, and a credit-based system that ensures you only pay for quality applicants. Perfect for teams serious about hiring top talent.

Author’s Details

Mike K.

Mike is an expert in hiring with a passion for building high-performing teams that deliver results. He specializes in streamlining recruitment processes, making it easy for businesses to identify and secure top talent. Dedicated to innovation and efficiency, Mike leverages his expertise to empower organizations to hire with confidence and drive sustainable growth.

Hire Easy. Hire Right. Hire Fast.

Stop wasting time on unqualified candidates. WorkScreen.io streamlines your hiring process, helping you identify top talent quickly and confidently. With automated evaluations , applicant rankings and 1-click skill tests, you’ll save time, avoid bad hires, and build a team that delivers results.

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