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If you’ve ever Googled “Executive Virtual Assistant job description template,” you’ve probably seen dozens of results that all look the same. Bullet points. Buzzwords. Dry lists of “responsibilities” and “requirements.”
The problem? Those generic posts don’t actually help you attract top-tier Executive Virtual Assistants. They read more like a legal form than an invitation to join your team. And if your job post doesn’t inspire or connect, the best candidates will simply scroll past you and apply somewhere else.
Here’s the truth: a great Executive Virtual Assistant isn’t just checking boxes on an application. They’re someone who’ll protect your time, manage your priorities, and act as your right hand in keeping everything on track. If your job description doesn’t communicate that, you risk missing out on the talent you really want.
That’s why this guide is different. Instead of giving you a bland copy-paste template, we’ll walk you through how to write an engaging, human, and effective job description that:
- Clearly explains what the role actually is
- Uses conversational language to connect with real people
- Provides two ready-to-use job description templates (one for experienced VAs and one for entry-level hires you can train)
- Shows you a bad example—so you know what to avoid
- Includes bonus tips, an AI usage guide, and quick copy-paste versions
If you want a deeper dive into the strategy behind writing job posts that actually attract top talent, I recommend starting with our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/
Smart Hiring Starts Here
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
What the Role Actually Is
An Executive Virtual Assistant (EVA) is more than just a remote administrative helper. Think of them as the strategic partner who ensures leaders stay focused on the big picture while the details are handled with precision.
In plain English: an Executive Virtual Assistant is your right hand. They manage your calendar, emails, documents, and projects, but they also anticipate needs, solve problems before they land on your desk, and make sure nothing slips through the cracks.
Unlike a standard Virtual Assistant who may only handle task-based work, an Executive VA typically:
- Works closely with CEOs, founders, or senior leaders
- Acts as a gatekeeper—filtering priorities, handling communication, and managing time
- Coordinates across teams, clients, and stakeholders
- Balances both admin duties (scheduling, inbox management, travel planning) and strategic support (research, reporting, project tracking)
The best Executive Virtual Assistants combine organization, judgment, and discretion with the ability to adapt quickly. They’re not just “support staff”—they’re trusted partners who make leaders more effective, less overwhelmed, and more focused on growth.
Two Great Executive Virtual Assistant Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potentia
✅ Job Description Example 1 — For Experienced Executive Virtual Assistants
Job Title: Executive Virtual Assistant to CEO at Orion Strategy Group
💼 Remote | Full-Time | $55,000–$65,000 per year (based on experience)
📹 A Quick Word From Our Team
(Insert Loom or YouTube link here — e.g., a short intro video from the CEO or hiring manager talking about the role and culture)
About Orion Strategy Group
Orion Strategy Group is a boutique consulting firm helping fast-growing startups and mid-sized companies refine their business strategies and scale with confidence. We work with founders and leadership teams across the U.S. to solve complex challenges and unlock growth opportunities.
We’re looking for an experienced Executive Virtual Assistant to directly support our CEO. This is a high-impact role where you’ll not only manage day-to-day operations but also play a critical role in keeping the CEO focused on strategic priorities.
What You’ll Do
- Manage and prioritize the CEO’s inbox, schedule, and travel arrangements
- Prepare reports, presentations, and briefing documents for client meetings
- Act as the point of contact between the CEO and stakeholders (internal & external)
- Research and summarize information to support decision-making
- Coordinate team projects, follow-ups, and deadlines
- Anticipate needs, flag priorities, and proactively solve problems
What We’re Looking For
- 3+ years of experience supporting C-level executives
- Excellent written and verbal communication skills
- Strong discretion and ability to handle confidential information
- Highly organized with the ability to juggle multiple priorities
- Tech-savvy: comfortable with Google Workspace, project management tools (Asana, Trello, or similar), and virtual collaboration platforms
Why You’ll Love Working With Us
- Transparent pay range ($55,000–$65,000 based on experience)
- Health, dental, and vision insurance
- 15 days of paid vacation + 10 company holidays
- Remote-first, flexible work culture
- Growth opportunities — we promote from within
- A collaborative, supportive team that values your input and impact
Our Hiring Process
We respect your time. Every application is reviewed, and all applicants hear back within 2 weeks. If you’re shortlisted, we’ll schedule an interview, followed by a skills-based evaluation via WorkScreen. Final candidates will go through references and background checks.
📥 How to Apply
Apply here: [WorkScreen application link placeholder]
✅ Job Description Example 2 — For Entry-Level / Willing-to-Train Candidates
Job Title: Entry-Level Executive Virtual Assistant at Orion Strategy Group
💼 Remote | Full-Time | $38,000–$45,000 per year
📹 A Quick Word From Our Team
(Insert Loom or YouTube link here — a warm intro from the hiring manager sharing why Orion values hiring people with potential and drive)
About Orion Strategy Group
At Orion Strategy Group, we help ambitious companies solve business challenges and build smarter strategies for growth. We’re a small but mighty team, and we believe in giving people the tools and support they need to succeed.
We’re open to hiring a motivated, detail-oriented Entry-Level Executive Virtual Assistant who may not have prior experience but is eager to learn and grow. If you’re proactive, reliable, and excited to build a career in executive support, this is your chance to learn directly from leadership.
What You’ll Do
- Support the CEO with inbox and calendar management
- Coordinate virtual meetings and take clear notes for follow-up actions
- Assist with document prep, presentations, and research
- Learn to manage small projects and coordinate team communication
- Get hands-on training in time management, organization, and client relations
What We’re Looking For
- Strong communication skills (written & spoken)
- Eagerness to learn and grow — no prior experience required
- Highly organized and detail-oriented
- Comfortable with technology (Google Workspace, Zoom, Slack)
- A proactive attitude — you don’t wait to be told what to do
Bonus if you’ve worked in any admin, customer service, or support role, but not required.
Why You’ll Love Working With Us
- Transparent pay range ($38,000–$45,000 depending on experience)
- Paid training and mentorship from our senior team
- 10 days of PTO + company holidays
- A remote, flexible role that grows with you
- Supportive environment that values curiosity and initiative
Our Hiring Process
We believe in hiring for potential, not just experience. Here’s what you can expect:
- Submit your application via WorkScreen
- Skills-based assessment (we care about what you can do, not just your résumé)
- Remote interview to get to know you better
- Paid trial period (10–15 hours) to make sure the role is the right fit for both of us
📥 How to Apply
Apply here: [WorkScreen application link placeholder]
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Breakdown of Why These Posts Work
1. Clear, Specific Job Titles
Instead of the vague “Executive Assistant” or “Virtual Assistant,” the posts specify:
- “Executive Virtual Assistant to CEO at Orion Strategy Group”
- “Entry-Level Executive Virtual Assistant at Orion Strategy Group”
This makes it clear who the role supports, the level of experience expected, and the company involved. Candidates immediately know whether it’s for them.
2. Human Intros With Context
Both posts start with a video message from the team, adding warmth and personality. Then the “About Orion Strategy Group” section provides context: what the company does, who they serve, and why the role exists. This human touch is often missing in generic job ads, but it’s exactly what top candidates want to see.
3. Transparent Salary & Perks
Listing the pay range ($55,000–$65,000 for experienced, $38,000–$45,000 for entry-level) builds trust. Too many companies still hide salary info, which frustrates applicants and reduces quality. These posts set clear expectations upfront and highlight benefits (PTO, insurance, mentorship).
4. Responsibilities With Purpose
Notice how the duties aren’t just bullet points like “manage calendar, manage emails.” Instead, they’re framed as impactful contributions:
- “Act as the point of contact between the CEO and stakeholders”
- “Keep everything on track so the CEO can focus on strategy”
This shows candidates the “why” behind the work, not just the “what.”
5. Respectful Hiring Process
Each post outlines the process clearly:
- Timeline (you’ll hear back within 2 weeks)
- Steps (application → skills-based evaluation → interview → references/trial)
- Candidate respect (even entry-level applicants get a paid trial, not unpaid “tests”)
That level of transparency and respect sets you apart, because most companies leave candidates in the dark.
6. Human Tone That Connects
The language is conversational and approachable — no corporate jargon. Phrases like “we’re small but mighty” or “proactive attitude — you don’t wait to be told what to do” feel real and engaging. This tone attracts people who resonate with the culture.
7. Entry-Level Flexibility (Option 2)
The second template specifically invites people without direct experience but with potential. By stating that some requirements are “nice to have” instead of “must-have,” you open the door to hungry, motivated talent who might otherwise self-select out.
8. Video From the Team (Personal Touch)
Adding a short Loom/YouTube video right before the “About the Company” section is a game-changer. Candidates get to see the humans behind the brand, hear tone of voice, and sense authenticity. It’s a small step that massively improves trust and differentiation.
Example of a Bad Executive Virtual Assistant Job Description (and Why It Fails).
❌ Bad Job Description Example
Job Title: Virtual Assistant
💼 Remote | Full-Time
Company Overview
We are a business consulting firm looking to hire a Virtual Assistant to support our daily operations.
Job Summary
The Virtual Assistant will handle administrative tasks, support executives, and perform other duties as assigned.
Key Responsibilities
- Manage schedules
- Handle emails and calls
- Organize documents
- Assist with various tasks as needed
Requirements
- Bachelor’s degree preferred
- 2–3 years of administrative experience
- Strong communication skills
- Must be detail-oriented
How to Apply
Please email your CV and cover letter to hr@company.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Fails
- Generic Job Title
“Virtual Assistant” says almost nothing. It doesn’t specify the level (executive vs. admin), who they’ll support, or why the role matters. - Cold, Bland Company Overview
Instead of explaining what the company does and why the role exists, it drops a vague line: “We are a business consulting firm.” There’s no mission, no culture, no story to connect with. - Responsibilities Are Vague
“Assist with various tasks as needed” is the ultimate red flag. It tells candidates the employer hasn’t thought through the role — or worse, that they’ll be doing random, undefined busywork. - No Salary or Perks
Leaving out compensation details signals a lack of transparency. High-quality applicants are far less likely to apply when pay is hidden. - Rigid Requirements
A bachelor’s degree isn’t essential for most VA roles, yet this ad makes it sound mandatory. That filters out strong, practical candidates unnecessarily. - Dismissive Hiring Process
“Only shortlisted candidates will be contacted” feels cold and one-sided. It sends the message that applicants’ time isn’t valued. Compare this with the transparent, respectful process outlined in the good examples — the difference is night and day. - Zero Personality in the CTA
“Please email your CV” is flat, transactional, and outdated. There’s no motivation, no warmth, no invitation to engage.
Bonus Tips to Make Your Job Post Stand Out
Even if you follow the structure and use a strong template, adding a few finishing touches can make your job description feel more professional, more trustworthy, and far more attractive to top candidates.
Here are some ways to take it to the next level:
1. Add a Security & Privacy Notice
Candidates want to feel safe when applying. Include a simple note like:
“We take applicant privacy seriously. We will never ask for payment, bank details, or personal financial information at any point during the hiring process.”
This small line signals professionalism and builds trust immediately.
2. Mention Leave Days or Flex Time
Work-life balance matters. Even one or two sentences about PTO or flexible scheduling makes a role more appealing:
“Enjoy 15 paid days off each year (plus company holidays) so you can recharge and return refreshed.”
It’s surprising how many employers leave this out — yet it’s one of the first things candidates want to know.
3. Highlight Training & Growth Opportunities
Top talent isn’t just looking for a paycheck — they’re looking for growth. Mention mentorship, workshops, or skill-building opportunities:
“We invest in your growth. You’ll receive ongoing training, mentorship, and support to expand your skills and advance your career.”
4. Add a Personal Video (CEO or Hiring Manager)
Nothing beats hearing directly from the team. A quick Loom or YouTube video gives your job post personality and makes you instantly more relatable. Candidates think: “Wow, this company actually cares.”
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Be Clear About Timeline
Reduce applicant anxiety by clarifying how fast they’ll hear back:
“We review every application and respond within 10 business days.”
This small promise sets you apart in a world where many candidates never hear back at all.
AI Caution — The Right and Wrong Way to Use AI
Lately, it feels like everyone is using AI to generate job descriptions. Even some hiring platforms offer “one-click job post generators.”
But here’s the problem: if you rely on AI without any context or input, you’ll end up with generic, lifeless posts that:
- Fail to connect with serious candidates
- Attract the wrong type of applicants (the ones spraying résumés everywhere)
- Reflect poorly on your brand — since your job post is often the first impression candidates get of your company
A job description isn’t just a checklist of duties — it’s a reflection of your company’s values, culture, and mission. Handing that over to AI with no direction is like outsourcing your first impression to a robot.
❌ The Wrong Way to Use AI
Prompting something like:
“Write me a job post for an Executive Virtual Assistant.”
What you’ll get back: a bland, cookie-cutter list of responsibilities and requirements. It will look like every other job post online — the exact problem we’re trying to avoid.
✅ The Right Way to Use AI
AI can be a great tool if you give it the raw ingredients. Think of it as your writing assistant, not your replacement.
A better prompt looks like this:
“Help me write a job post for an Executive Virtual Assistant at Orion Strategy Group. We’re a boutique consulting firm that works with startups. The role involves managing the CEO’s calendar, inbox, travel, and projects. Our culture is collaborative and remote-first, and we value initiative and trust. The salary range is $55,000–$65,000, and we offer health insurance + 15 days PTO. Here are some notes I’ve drafted: [paste notes]. Please polish the tone, organize structure, and make it engaging but professional.”
Now, instead of replacing your input, AI is enhancing your message — shaping it into a polished, human-friendly post that still feels authentic to your company.
💡 Takeaway
AI should never write your job descriptions from scratch. But when used smartly, it can:
- Save you time polishing language
- Help structure your post more clearly
- Make your writing more engaging and scannable
Think of AI as your editor and collaborator, not your recruiter.
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Need a Quick Copy-Paste Executive Virtual Assistant Template?
We get it — sometimes you just need something fast. Maybe you’ve already read through this guide, understand what makes a strong job description, and now you want a solid starting point you can copy, paste, and tailor to your company.
That’s what this section is for.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational, Culture-First Style
Job Title: Executive Virtual Assistant at [Company Name]
💼 Remote | Full-Time | $[Insert Salary Range]
📹 A quick hello from our team (Insert Loom/YouTube link)
About Us
At [Company Name], we [insert what your company does in one or two sentences]. We’re looking for an Executive Virtual Assistant to support [the CEO/Leadership Team] by keeping priorities organized and ensuring nothing slips through the cracks.
This isn’t just about handling tasks — it’s about becoming a trusted partner who helps the team stay focused on what matters most.
What You’ll Do
- Manage inbox, calendar, and travel for [CEO/Executives]
- Support meetings with prep materials, agendas, and follow-ups
- Coordinate projects and track deadlines
- Communicate with clients, partners, and internal teams
- Keep operations running smoothly so leadership can focus on growth
What We’re Looking For
- Excellent communication skills
- Highly organized and detail-oriented
- Tech-savvy (Google Workspace, Slack, Zoom, etc.)
- [Add specific tools or skills relevant to your company]
- A proactive mindset — you anticipate needs, not just react to them
Bonus: experience supporting executives or working in a fast-paced environment
Why You’ll Love Working Here
- $[Salary Range] + [list benefits: PTO, healthcare, etc.]
- Remote-first, flexible culture
- Supportive, collaborative team
- Opportunities to grow and take on more responsibility
Our Hiring Process
We review every application and reply within [X days].
Expect a [skills-based evaluation/interview process], so we can see your strengths beyond a résumé.
📥 How to Apply
Apply here: [WorkScreen link]
✅ Option 2: Structured “Job Brief + Responsibilities + Requirements” Format
Job Title: Executive Virtual Assistant
💼 Remote | Full-Time | $[Insert Salary Range]
Job Brief
We’re seeking an Executive Virtual Assistant to support [CEO/Leadership Team] with daily operations, communication, and project management. This role is ideal for someone who is detail-oriented, proactive, and comfortable working in a fast-paced environment.
Responsibilities
- Manage and prioritize executive calendars, travel, and inbox
- Prepare reports, presentations, and meeting agendas
- Coordinate communication between executives, teams, and stakeholders
- Track project milestones and follow-up actions
- Handle confidential information with discretion
Requirements
- Strong written and verbal communication skills
- Exceptional organizational and time-management skills
- Proficiency in [Google Workspace, Asana, Trello, or relevant tools]
- Ability to work independently and manage multiple tasks
- [Optional: X years of executive support experience]
Benefits
- Salary: $[Insert Range]
- PTO: [Insert leave policy]
- Health/dental/vision insurance [if applicable]
- Remote and flexible working environment
- Growth and learning opportunities
How to Apply
Please apply via [WorkScreen link]. We respond to all applicants within [X days].
Let WorkScreen.io Handle the Next Phase
WorkScreen.io Handle the Next Phase
Writing a strong job post is just the first step. Once the applications start rolling in, the real challenge begins: How do you quickly identify the best candidates without wasting hours on résumés, emails, and interviews that go nowhere?
That’s where WorkScreen.io comes in.
WorkScreen helps you:
✅ Quickly Spot Your Most Promising Candidates
Workscreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard. You’ll instantly see who rises to the top — saving you time and making your hiring decisions data-driven.
✅ Easily Administer One-Click Skill Tests
Don’t just rely on résumés or polished cover letters. With WorkScreen, you can assess candidates based on real-world ability — problem-solving, communication, time management, and adaptability. This way, you hire more holistically and confidently.
✅ Filter Out Low-Effort Applicants
WorkScreen helps you eliminate low-effort applicants—including those who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
👉 Bottom line: A great job description attracts top talent.
WorkScreen helps you identify them, faster.
Sign up for WorkScreen.io today, create your job post, and let our platform streamline the next step in your hiring process.
Frequently Asked Questions - Executive Virtual Assistant Job Description
The average salary for an Executive Virtual Assistant varies depending on experience, responsibilities, and location. In the U.S., most EVAs earn between $45,000 and $70,000 annually. Experienced EVAs supporting CEOs or founders of fast-growing companies may earn $75,000+, especially if they handle complex projects and act as a strategic partner rather than just an administrative assistant. Entry-level or part-time EVAs may start closer to $35,000–$45,000.
A strong EVA blends administrative excellence with strategic thinking. Key skills include:
- Organization & Time Management: keeping projects, schedules, and deadlines on track.
- Communication Skills: professional writing, clear verbal communication, and the ability to act as a gatekeeper.
- Tech Savviness: proficiency with tools like Google Workspace, Zoom, Slack, project management platforms (Asana, Trello, ClickUp).
- Discretion & Judgment: handling confidential information with professionalism.
- Proactivity: anticipating needs before they’re asked.
Adaptability: thriving in fast-paced, changing environments.
A standard VA usually handles general administrative or task-based support (data entry, inbox management, scheduling). An Executive VA works at a higher level — supporting C-suite executives, making judgment calls, managing priorities, and often acting as a strategic partner who ensures leaders stay focused on the big picture.
Not necessarily. While some companies prefer candidates with a bachelor’s degree, many prioritize experience, skills, and professionalism over formal education. Strong organization, communication, and problem-solving skills are often more important than credentials.
Most companies hire EVAs either through:
- Direct job postings (on LinkedIn, Indeed, or their website)
- Specialized talent platforms for remote assistants
- Referrals from trusted networks
The hiring process usually includes a skills-based evaluation (like WorkScreen), followed by interviews to assess cultural fit and discretion.
While EVAs are most common in startups, consulting firms, and tech companies, they’re also in demand in real estate, healthcare, law, financial services, and creative agencies. Any organization with busy executives who need high-level support can benefit from an EVA.
Yes. Many EVAs grow into Chief of Staff, Operations Manager, or Project Manager roles. Because they work so closely with leadership, they gain unique visibility into company strategy — making them strong candidates for career advancement.
