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If you’ve Googled “grant writer job description,” chances are you’ve seen the same format over and over again:
Bullet points. Corporate buzzwords. Copy-paste templates that say nothing about what makes your organization special—or what kind of person would actually succeed in the role.
But here’s the thing:
Top-tier grant writers aren’t just wordsmiths. They’re strategic thinkers, researchers, storytellers, and relationship builders.
If your job post doesn’t reflect that, you’ll end up attracting the wrong people—or worse, no one at all.
That’s why this guide doesn’t just give you another generic template.
It shows you how to write a grant writer job post that attracts high-performing candidates—the kind who win funding, align with your mission, and become long-term assets to your team.
We’ll walk through:
- What a grant writer actually does (in plain English)
- Two proven job post templates—one for experienced pros, and one for entry-level applicants with potential
- A real breakdown of what makes a great job post work
- A cold, outdated example so you can spot red flags
- Bonus tips to stand out
- Smart ways to use AI (without sounding like AI)
- And a quick copy-paste version if you’re short on time
If you want to stop sifting through low-effort applications and actually hire someone who moves the needle, keep reading.
And if you haven’t read our full guide on how to write a compelling job description, you can check it out here : full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ .
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What A Grant Writer Actually Does - Their Roles
A Grant Writer helps your organization secure funding by researching grant opportunities, writing persuasive proposals, and building strong narratives that align with what funders care about.
But it’s not just about writing.
Great grant writers are part researcher, part strategist, and part storyteller. They don’t just list your programs—they connect your mission to the priorities of the funders you’re applying to. They know how to hit deadlines, manage multiple applications, and work closely with your program, finance, and leadership teams to gather the right information.
A good grant writer doesn’t just help you apply for more grants.
They help you win the right ones—and bring in funding that keeps your work alive.
That’s why hiring the right person for this role matters.
Two Great Grant Writer Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Option 1: Experienced Grant Writer Job Description
📌 Job Title: Senior Grant Writer — Join the Funding Team at RiseWell Foundation
💼 Type: Full-Time | Remote-Friendly
💰 Salary: $70,000–$85,000/year (based on experience)
📍 Location: Remote (U.S.-based applicants only) or Hybrid in Atlanta, GA
🎥 Meet Your Future Team
Before we dive in, take a quick minute to hear from our Programs Director, Dana, on what we’re building at RiseWell and how this role helps power our mission:
📽️ [Insert Loom or YouTube link]
💙 About RiseWell Foundation
At RiseWell Foundation, we focus on closing health equity gaps across underserved communities in the American South. Since 2017, we’ve helped over 22,000 families access vital health resources—from nutrition education to mobile clinics to maternal care programs.
We’re a growing, impact-driven nonprofit with a lean team and big goals. With several multi-year partnerships already in place, we’re now focused on scaling our grant efforts to fund our next chapter of growth.
That’s where you come in. We’re looking for an experienced, strategic grant writer who knows how to build powerful proposals, navigate deadlines, and unlock new funding opportunities with clarity and precision.
✍️ What You’ll Do
As our Senior Grant Writer, you’ll serve as the lead architect behind our grant strategy—writing proposals that not only check the boxes but truly connect with funders.
You’ll:
- Research and evaluate government, foundation, and corporate grant opportunities
- Write, edit, and submit grant proposals, LOIs, and supporting documentation
- Collaborate with finance, program, and leadership teams to craft aligned budgets and goals
- Maintain a grants calendar and ensure on-time submissions
- Draft follow-up reports and success stories for funders
- Track proposal outcomes and adapt based on feedback and results
✅ What We’re Looking For
- 3+ years of successful grant writing experience
- Proven track record of securing 5- to 6-figure grants
- Clear, concise writing and strong attention to detail
- Experience navigating nonprofit financials and program design
- Self-motivated, deadline-driven, and comfortable juggling multiple projects
- Bonus: Familiarity with grant platforms like Foundant, GrantHub, or Instrumentl
🎁 Perks & Benefits
- 100% remote flexibility (with optional Atlanta HQ days)
- 401(k) with 4% employer match
- 15+ PTO days (plus 10 paid holidays)
- Medical, dental, and vision insurance
- Professional development stipend ($1,200/year)
- Annual retreat with the full team
- Laptop + home office setup reimbursement
🌟 Why This Role Is a Great Fit
This role is for someone who’s ready to own the grant writing process from end to end—and make a real difference doing it.
You won’t be stuck tweaking old templates. You’ll be building new ones. You’ll collaborate directly with the executive team. Your words will help us expand critical programs, serve more families, and deepen our impact across the South.
If you’ve ever wanted to apply your writing skills to something that actually matters, this is your chance.
📥 How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords.
Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
We review every application carefully and aim to respond within 7–10 business days. We look forward to meeting you.
✅ Option 2: Entry-Level Grant Writer Job Description (Willing to Train)
📌 Job Title: Junior Grant Writer — Help Us Win Funding at RiseWell Foundation
💼 Type: Full-Time | Remote-Friendly
💰 Salary: $50,000–$60,000/year
📍 Location: Remote (U.S.-based) or Hybrid in Atlanta, GA
🎥 Meet the Team You’ll Join
Hear from our Grants & Partnerships Lead, Kira, on how we support early-career talent—and why this role is a great opportunity if you’re looking to break into nonprofit fundraising:
📽️ [Insert Loom or YouTube link]
💙 About RiseWell Foundation
RiseWell Foundation is a nonprofit dedicated to advancing health equity across the American South. Since launching in 2017, we’ve helped over 22,000 families access better care through programs focused on maternal health, nutrition, and preventive services.
We believe strong writing can unlock real impact—and we’re looking for someone early in their career who’s ready to grow into that kind of writer.
You don’t need years of experience—we’ll train you. But we do need someone who’s proactive, thoughtful, and excited to learn the strategy behind great grant writing.
✍️ What You’ll Do
You’ll support our grants team by helping identify opportunities, organize submissions, and assist with writing and research. Over time, you’ll take more ownership of the process and build confidence as a nonprofit writer and communicator.
Here’s what your day-to-day may look like:
- Research new grant opportunities
- Draft and edit LOIs and proposals with support from our senior grant writer
- Help gather data, outcomes, and stories for applications
- Assist in formatting, uploading, and tracking applications
- Maintain our grant calendar and deadlines
- Join internal planning meetings to learn how grants align with our programs
✅ What We’re Looking For
- Strong writing and communication skills
- Interest in health equity, nonprofits, or social impact
- Detail-oriented and well-organized
- Curious, coachable, and eager to learn
- Bonus: Experience with academic writing, nonprofit work, or journalism is a plus—but not required
🎁 Perks & Benefits
- Flexible remote schedule
- Medical, dental, and vision insurance
- 401(k) with 4% employer match
- 12 paid holidays + 15 PTO days
- 3 paid mental health days per year
- Professional development stipend ($800/year)
- Optional team retreat once a year
- Home office stipend + company laptop
🌟 Why This Role Is a Great Fit
This is the perfect role if you’re ready to apply your writing skills to something meaningful—and you want mentorship instead of pressure.
You’ll get real experience in grant writing, nonprofit fundraising, and impact storytelling. You’ll also be part of a team that sees your potential and invests in your growth.
We don’t expect perfection. We expect effort, curiosity, and a willingness to learn. If you bring that to the table, we’ll meet you with training, support, and trust.
📥 How to Apply
We care about giving every candidate a fair shot. That’s why we use WorkScreen to evaluate applicants based on strengths—not buzzwords or background alone.
Click the link below to complete a short evaluation:
👉 [Insert WorkScreen Link]
We review every application thoughtfully and will update you within 10 days of submission.
Don’t let bad hires slow you down.
WorkScreen helps you find the right people—fast, easy, and stress-free.
Breakdown of Why These Grant Writer Job Posts Work
Now that you’ve seen both templates—one for a senior grant writer and one for a junior, entry-level hire—let’s break down why they’re effective (and how you can apply these principles to any job post you write).
1. The Job Titles Are Clear, Specific, and Purpose-Driven
- Instead of generic titles like “Grant Writer,” we use:
- “Senior Grant Writer — Join the Funding Team at RiseWell Foundation”
- “Junior Grant Writer — Help Us Win Funding at RiseWell Foundation”
- “Senior Grant Writer — Join the Funding Team at RiseWell Foundation”
- These versions immediately communicate level, mission, and company, helping the right candidates self-select.
2. The Introduction Builds Trust with a Human Touch
- Both templates include a Loom video from the hiring team to make the post feel personal and inviting.
- This creates instant connection—and helps candidates feel like there are real people on the other end of the application.
3. The ‘About Us’ Section Is Specific—Not Vague
- We don’t use filler phrases like “fast-growing nonprofit” or “leading organization.”
- Instead, the company is positioned with real data (22,000 families helped), clear focus (health equity in the South), and mission-driven language.
- This builds credibility and aligns with values-based candidates.
4. The Company Culture Is Spelled Out—Not Assumed
- Rather than generic claims like “We’re collaborative,” the post shows what collaboration looks like in practice.
- It also sets expectations about mentorship, tone, and how junior hires will be supported, which is key for candidate confidence.
5. The Responsibilities Show Impact, Not Just Tasks
- Instead of bullet points like “Write grants” or “Submit proposals,” the posts explain why the work matters and what success looks like.
- This helps candidates connect emotionally—and visualize themselves in the role.
6. The Requirements Are Realistic and Inclusive
- Senior role? Clear expectations.
- Junior role? Encouraging language like:
“Bonus: Experience with academic writing, nonprofit work, or journalism is a plus—but not required.” - This avoids gatekeeping and expands your talent pool to include capable, mission-aligned people who may not tick every box.
7. Perks and Benefits Are Clearly Separated
- Instead of burying benefits in a wall of text, they’re listed in their own section—making them easier to spot.
- Details like 401(k) match, retreat days, mental health PTO, and a home office stipend show candidates they’ll be supported, not just squeezed.
8. The Hiring Process Is Transparent and Respectful
- Both posts:
- Use WorkScreen to signal a fair evaluation process
- Set a clear response timeline (within 7–10 days)
- Emphasize respect for the applicant’s time
- Use WorkScreen to signal a fair evaluation process
- This builds trust from the very first interaction.
9. The CTA Feels Human—Not Cold
- Instead of ending with “Only shortlisted candidates will be contacted,” both posts say:
“We review every application thoughtfully and will update you within 10 days of submission.” - This reduces friction and encourages more qualified applicants to apply.
Example of a Bad Grant Writer Job Description (And Why It Fails)
Let’s look at a generic, outdated job post—one that you might still find on job boards today. Then we’ll break down exactly what’s wrong with it.
❌ Bad Job Post Example
Job Title: Grant Writer
Company: [Nonprofit Organization]
Job Type: Full-Time
Salary: Competitive
Location: Remote
Job Summary:
We are seeking a grant writer to assist with researching, drafting, and submitting grant proposals. The ideal candidate will have excellent writing skills, attention to detail, and experience working in nonprofit environments.
Responsibilities:
- Identify relevant grant opportunities
- Write compelling grant proposals
- Collaborate with departments to collect necessary data
- Submit timely applications
- Maintain records of all submitted grants
Requirements:
- Bachelor’s degree in English, Communications, or related field
- 2–3 years of grant writing experience
- Strong written and verbal communication skills
- Ability to meet deadlines
How to Apply:
Please send your résumé and cover letter to careers@[nonprofit].org. Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Short
1. The Job Title Is Vague and Uninspiring
“Grant Writer” gives no sense of mission, impact, or organizational personality. A better title would show who it’s for or why it matters.
2. The Introduction Is Dry and Empty
There’s no mission, no excitement, no “why.” The post jumps straight into a job summary without giving candidates any reason to care or connect.
3. No Company Context or Values
Nowhere in the post does it explain what the nonprofit does, who it helps, or what kind of culture the candidate would be joining. It’s a missed opportunity to attract aligned, values-driven applicants.
4. “Competitive Salary” Signals a Lack of Transparency
Today’s top candidates expect clear salary ranges. The phrase “competitive” often translates to “we don’t want to tell you.” It signals that your organization may not value clarity or fairness.
5. The Responsibilities Are Too Generic
Phrases like “write compelling proposals” and “submit timely applications” are surface-level. There’s no detail, no impact, and no insight into what this role actually feels like.
6. The Application Process Feels Cold
“Only shortlisted candidates will be contacted” is a common phrase—but it’s dismissive. It tells the candidate, “Don’t expect to hear from us.” That’s a red flag in today’s hiring landscape.
7. No Mention of Perks, Culture, or Benefits
There’s no information about the team, the work environment, or what’s in it for the candidate. That makes this post feel like a formality—not a real opportunity.
This kind of job description may technically check the boxes—but it does nothing to inspire or attract someone who wants their work to matter.
Bonus Tips to Make Your Grant Writer Job Post Stand Out
Once you’ve nailed the basics—clear title, strong intro, thoughtful responsibilities, and respectful process—there are a few advanced touches that can give your job post a serious edge.
Here are some bonus tips that help your post rise above the noise:
✅ Tip 1: Add a “Security & Privacy” Notice to Build Trust
Unfortunately, job scams still exist—and candidates are more cautious than ever.
Adding a short disclaimer can help establish trust and show that your organization takes privacy seriously.
Example to include in your post:
🔒 Important Notice: We take the security and privacy of all applicants seriously. RiseWell Foundation will never ask for payment, bank details, or personal financial information at any stage of the hiring process.
✅ Tip 2: Mention Leave Days, Mental Health Days, or Flex Time
A simple PTO number isn’t always enough. If you offer flexible scheduling, recharge days, or mental health time off—say it. These perks matter more than ever.
Example to include in Perks & Benefits:
Enjoy 15 days of PTO, 10 paid holidays, and 3 additional paid mental health days every year—because your well-being matters.
✅ Tip 3: Highlight Training and Growth Opportunities (Especially for Junior Roles)
If you’re willing to train someone or support professional development, don’t bury it—highlight it clearly.
Example:
We invest in your growth. From mentorship to an annual professional development stipend, we’ll help you build the skills to grow in your role and beyond.
✅ Tip 4: Include a Loom or YouTube Video From the Hiring Team
We mentioned this earlier, but it’s worth repeating: video builds trust.
Even a 1–2 minute clip from a hiring manager or team lead can make a candidate feel like they’re applying to a real company—not just uploading their résumé into a black hole.
Tips:
- Keep it casual and authentic
- Address the candidate directly
- Share why the role matters and what success looks like
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
✅ Tip 5: Be Clear About the Hiring Process & Timeline
Today’s candidates appreciate clarity. Outline what they can expect next—and when.
Even if it’s just “we’ll respond within 10 days,” that goes a long way in building respect.
Should You Use AI to Write Job Descriptions?
Lately, it feels like everyone’s using AI to write job descriptions.
And sure—tools like ChatGPT, Manatal, and Workable’s AI features can be tempting when you’re in a rush.
But here’s the truth:
The same AI tools you’re using to write job posts are the ones candidates are using to apply.
That means if you use generic AI prompts to create a job post, you’re likely to attract generic AI-generated applications—and end up wasting your time with low-effort candidates who aren’t aligned with your mission.
❌ Why You Shouldn’t Use AI Blindly
- It sounds robotic and impersonal.
One-click AI posts often lack warmth, context, and specificity. They sound like a checklist—because that’s what they are. - It attracts the wrong kind of applicants.
Vague job descriptions pull in candidates who are spraying out dozens of résumés, not thoughtfully applying. - It reflects poorly on your organization.
If your post feels templated or cold, top candidates will assume your hiring process—and your culture—is the same.
✅ Here’s the Smarter Way to Use AI (If You Want Help)
AI can be useful. But only if you treat it like a co-pilot—not the captain.
Instead of telling ChatGPT to “Write me a grant writer job post,” try this:
🔍 Use This Prompt Instead:
Help me write a job description for our nonprofit, RiseWell Foundation. We’re hiring a Junior Grant Writer to help us secure funding for maternal health and nutrition programs. Our culture is low-ego, collaborative, and impact-focused. We want to attract someone who’s curious, coachable, and mission-aligned—even if they don’t have formal grant writing experience yet. We offer a $50–60k salary, remote flexibility, 401(k), and professional development. Here are some notes I’ve written to get started… [Paste your outline or bullet points.]
By giving AI real input—your mission, your values, your tone—you turn it into a tool that can enhance your voice, not replace it.
Let AI help you:
- Improve clarity
- Tighten structure
- Refine your tone
But don’t let it write your post from scratch without your voice, your values, and your strategy.
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Copy-Paste Job Description Templates for Quick Use
We know that sometimes, you just need something solid—fast.
Maybe you’ve read the guide and understand what makes a great job post. But you also want a professional, ready-to-use template you can copy, paste, and customize in just a few minutes.
That’s what this is.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational, Culture-First Template (for a Mission-Driven Organization)
📌 Job Title: Junior Grant Writer — Help Us Win Funding at [Company Name]
💼 Type: Full-Time | Remote-Friendly
💰 Salary: [Insert Salary Range]
📍 Location: [City, State or “Remote”]
🎥 Meet the team you’ll be joining
[Insert Loom or YouTube link from hiring manager]
About Us
At [Company Name], we’re on a mission to [brief mission statement]. Since [Year], we’ve [real impact or stat]. We’re a lean, passionate nonprofit looking for someone who wants to grow while doing work that matters.
What You’ll Do
As our junior grant writer, you’ll support the team in researching, writing, and submitting grant proposals. You’ll learn by doing—and you’ll be part of a mission-driven team that cares about both impact and people.
- Research new funding opportunities
- Assist with writing LOIs and proposals
- Collaborate with program teams to gather data
- Track deadlines and organize submissions
- Learn the strategy behind successful grant writing
What We’re Looking For
- Strong writer with attention to detail
- Organized, curious, and self-motivated
- Willing to learn and take feedback
- Mission-aligned and excited about nonprofit work
- Bonus: Experience in academic writing, journalism, or community programs
Perks & Benefits
- Remote flexibility
- [Insert PTO or mental health days]
- Health, dental, vision
- 401(k) with match
- Training & growth budget
- Team retreats or coworking support
Why This Role Is a Great Fit
You won’t be thrown into the deep end. You’ll get mentorship, structure, and a path to growth. If you’ve got the writing chops and the drive to make an impact, we’ll meet you with support and opportunity.
How to Apply
We respect your time. That’s why we use WorkScreen to evaluate all applicants fairly—no AI-written résumés, no ghosting.
Click below to complete your short evaluation:
👉 [Insert WorkScreen Link]
✅ Option 2: Structured “Job Brief + Responsibilities + Requirements” Format (More Formal)
Job Title: Senior Grant Writer
Company: [Company Name]
Job Type: Full-Time
Salary: [Insert Salary Range]
Location: [Insert Location]
Job Brief
[Company Name] is seeking a Senior Grant Writer to lead our grant strategy, write persuasive proposals, and help secure funding that supports our health and equity programs.
Responsibilities
- Identify and evaluate grant opportunities
- Write and submit proposals, LOIs, and reports
- Collaborate with leadership and program teams
- Maintain grants calendar and submission deadlines
- Track outcomes and improve proposal effectiveness
Requirements
- 3+ years of successful grant writing
- Proven record of securing large grants
- Strong writing and project management skills
- Knowledge of nonprofit budgeting
- Bonus: Experience with CRM or grant platforms
Perks & Benefits
- Remote flexibility
- Health, dental, vision
- 401(k) match
- PTO and paid holidays
- Annual training stipend
- Team retreats
How to Apply
Please apply through our WorkScreen evaluation system:
👉 [Insert WorkScreen Link]
We’ll review your application carefully and respond within 7–10 business days.
Let WorkScreen Handle the Hard Part of Hiring
You’ve crafted a thoughtful job post. Now it’s time to make sure you’re attracting the right candidates—not just the ones who are good at writing résumés.
That’s where WorkScreen.io comes in.
Once your job post goes live, WorkScreen helps you move beyond buzzwords and filter out low-effort applicants automatically.
Here’s how it works:
✅ Quickly identify your strongest candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
✅ Test for real-world skills, not just résumés
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
✅ Eliminate low-effort applicants automatically
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
Whether you’re hiring a grant writer, customer support rep, or sales manager—WorkScreen helps you:
- Save time
- Make better hires
Build a stronger team
👉 Ready to simplify your hiring process?
FAQ - Grant Writer Job Description
Beyond strong writing, great grant writers are:
- Strategic thinkers — They don’t just write proposals; they know how to position your programs to align with funder priorities.
- Detail-oriented — A missed deadline or formatting error can cost you a grant.
- Collaborative — They often need to pull information from program managers, finance staff, and leadership—and turn it into a clear, funder-friendly narrative.
- Curious and research-driven — They know how to find the right opportunities and ask the right questions to understand your organization inside and out.
- Resilient — Rejections are part of the process. A great grant writer doesn’t take it personally—they learn and adapt.
Soft skills like emotional intelligence, time management, and mission alignment are just as important as technical writing ability.
As of 2025, the average salary for a Grant Writer in the U.S. is around $62,000–$70,000 per year, according to sources like Glassdoor, Payscale, and the Bureau of Labor Statistics.
However, this can vary based on:
- Experience level (Entry-level: $45k–$55k, Senior-level: $75k–$95k)
- Location (Urban centers typically pay more than rural nonprofits)
- Type of organization (Large foundations and universities tend to offer higher compensation than small nonprofits)
- Remote vs. in-office flexibility
Including a clear salary range in your job post builds trust and attracts more serious candidates.
While both roles contribute to fundraising, a grant writer focuses specifically on written proposals, research, and managing the grant calendar. A development officer typically works on:
- Donor cultivation and stewardship
- Fundraising events
- Annual giving campaigns
- Managing donor databases (e.g., Salesforce, Bloomerang)
In smaller nonprofits, the roles may overlap—but in larger teams, they’re distinct.
