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If you’ve Googled “Issuing Clerk job description,” you’ve probably seen the same thing everywhere: long bullet lists, bland corporate wording, and zero insight into what actually makes the role attractive. The problem with those cookie-cutter templates is that they don’t help you hire better people—they just make your post blend into the noise.
But here’s the truth: the right job description isn’t just a formality—it’s your first impression. A strong post doesn’t just list duties; it tells candidates why the role matters, what your company is about, and why someone would be excited to join.
👉 Before we dive in, I recommend reading our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ . It explains why most job descriptions fail and shows you the “old vs. new way” of writing posts that actually connect with candidates.
In this article, we’ll apply those principles specifically to the Issuing Clerk role—so you can walk away with clear examples, ready-to-use templates, and a better way to attract quality applicants.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What an Issuing Clerk Actually Does - Their Roles
An Issuing Clerk is the person who makes sure goods, supplies, or documents are correctly prepared, recorded, and sent where they need to go. Think of them as the link between inventory, paperwork, and people.
In practical terms, they:
- Verify and prepare items for dispatch
- Issue supplies or materials to staff, departments, or customers
- Keep records accurate and up to date
- Ensure everything leaving the company is logged properly and traceable
But here’s the bigger picture: an Issuing Clerk isn’t just moving boxes or stamping papers. They protect your workflow. If items are issued incorrectly or records are sloppy, the entire operation slows down, costs rise, and trust is lost. That’s why attention to detail, reliability, and communication skills matter just as much as knowing the process.
Two Great Issuing Clerk Job Description Templates
✅ Option 1: Job Description for Experienced Issuing Clerk
Job Title: Issuing Clerk – Apex Steel & Fabrication (Houston, TX)
Type: Full-Time | On-site | Pay: $20–$24/hour (DOE) | Schedule: Mon–Fri, 7:00 AM – 3:30 PM
A quick word from our hiring manager (video): (Insert Loom/YouTube link here)
Who We Are
Apex Steel & Fabrication supplies structural steel and custom metal components to commercial builders across Texas. For 30+ years, our 200-person team has earned a reputation for on-time delivery, rigorous QA, and zero-compromise safety. When contractors break ground, they depend on Apex to have the right parts, prepped and documented, every single time.
What You’ll Do
- Verify outgoing materials against pick lists, MTRs, and customer POs
- Prepare and label orders (heat numbers, lot codes, packing lists, bills of lading)
- Log all issues/dispatches in NetSuite and maintain accurate issuance records
- Coordinate with warehouse leads, QA, and dispatch to resolve discrepancies fast
- Maintain clean, compliant staging areas and support cycle counts as needed
What You’ll Bring
- 2+ years in warehousing/inventory/issuing (manufacturing or metalworks preferred)
- Proven accuracy with documentation and data entry (ERP/WMS experience a plus)
- Strong attention to detail, time management, and follow-through
- Comfortable lifting up to 50 lbs and working in a fast-paced shop environment
Perks & Benefits
- Medical, dental, vision + 401(k) with company match
- Paid time off and paid holidays
- Steel-toe boot stipend + safety gear provided
- Overtime opportunities during peak projects
Why This Role Is a Great Fit
If you like being the person everyone counts on to get orders 100% right, this role puts you at the heart of production and delivery. You’ll see the direct impact of your accuracy in fewer site delays, happy customers, and a smoother day for the entire team. You’ll also learn advanced documentation and ERP workflows that level up your operations career.
Our Hiring Process
We review every application, and you’ll hear from us within 7–10 business days. Shortlisted candidates complete a short skills evaluation and an on-site walkthrough before final interviews.
How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords.
👉 Click to complete your short, structured evaluation: [Insert WorkScreen Link]
✅ Option 2: Job Description For Entry-Level / Willing-to-Train Issuing Clerk
Job Title: Junior Issuing Clerk (Central Supply) – Riverstone Health Network (Columbus, OH)
Type: Full-Time | On-site | Pay: $17–$22/hour (DOE) | Schedule: Mon–Fri, 8:30 AM – 5:00 PM
A quick word from our hiring manager (video): (Insert Loom/YouTube link here)
Who We Are
Riverstone Health Network is a nonprofit hospital system serving Central Ohio with a focus on patient-first care. Our Central Supply team ensures clinicians always have the right equipment and consumables—on time, tracked, and compliant—so care teams can focus on patients, not logistics.
What You’ll Do
- Learn issuing procedures for clinical supplies, PPE, and devices
- Pick, stage, and deliver items to units; record all transactions in Pyxis/ERP
- Monitor par levels and flag low stock or expiries
- Keep storerooms tidy, labeled, and Joint Commission–ready
- Support cycle counts and simple reconciliations with supervision
What You’ll Bring
- High school diploma or equivalent; healthcare or retail stockroom experience is a plus
- Reliability, organization, and willingness to follow standard procedures
- Basic computer skills; we’ll train you on Pyxis/ERP
- Comfort moving carts/boxes (up to ~40 lbs) and walking between units
Perks & Benefits
- Medical, dental, vision + employer-paid life insurance
- Tuition assistance and certification support (e.g., CS/Supply Tech)
- Employee wellness programs and EAP
- PTO, sick leave, and paid holidays
Why This Role Is a Great Fit
Perfect for detail-oriented starters who want a healthcare operations career but don’t yet have experience. You’ll get hands-on training, a clear path to growth (procurement, materials management, or supply chain), and the satisfaction of supporting patient care behind the scenes.
Our Hiring Process
We review every application and respond within 1–2 weeks. Shortlisted candidates complete a brief WorkScreen evaluation and a department tour. Finalists do a short paid shadow shift to ensure mutual fit.
How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords.
👉 Click to complete your short, structured evaluation: [Insert WorkScreen Link]
Don’t let bad hires slow you down. WorkScreen helps you find the right people—fast, easy, and stress-free.
Breakdown of Why These Issuing Clerk Job Posts Work
✅ 1. The Job Titles Are Clear and Specific
Instead of the vague “Issuing Clerk,” each title is tailored:
- “Issuing Clerk – Apex Steel & Fabrication (Houston, TX)”
- “Junior Issuing Clerk (Central Supply) – Riverstone Health Network (Columbus, OH)”
This instantly tells candidates the role, the company, and the location. No guessing. Serious applicants appreciate that level of clarity.
✅ 2. Warm Introductions That Build Context
Both posts include a short video from the hiring manager plus a company intro that feels human.
- Apex emphasizes its 30+ year legacy in supplying structural steel.
- Riverstone highlights its mission-driven healthcare focus.
This does more than list facts — it shows purpose. Candidates can imagine the bigger mission they’re joining.
✅ 3. Transparent Pay and Schedule
Each listing puts salary and hours right at the top.
- Apex: $20–$24/hr, 7:00 AM – 3:30 PM
- Riverstone: $17–$22/hr, 8:30 AM – 5:00 PM
Transparency signals respect. It also filters out mismatched candidates early, saving everyone time.
✅ 4. Responsibilities That Show Impact
Tasks are written with context — not just “issue supplies.”
- Apex: Highlights how accurate documentation prevents costly mistakes and delays in steel delivery.
- Riverstone: Shows how issuing supplies directly supports patient care.
This tells candidates why the role matters and how their work impacts the bigger picture.
✅ 5. Requirements Are Balanced
- Apex lists concrete experience (2+ years, ERP familiarity).
- Riverstone is beginner-friendly — requiring only a diploma and willingness to learn, while labeling “nice to have” skills.
This balance ensures you don’t scare off good talent while still signaling standards.
✅ 6. Perks & Benefits Are Separate From the Pitch
Splitting Perks & Benefits from Why This Role Is a Great Fit prevents clutter and helps candidates scan quickly.
- Perks show tangible rewards (insurance, PTO, stipends).
- “Why This Role Is a Great Fit” explains emotional benefits (being central to production, supporting patient care, growing in operations).
That mix appeals to both the head and the heart.
✅ 7. The Hiring Process Is Respectful and Clear
Each post tells candidates exactly what to expect:
- Apex promises replies in 7–10 days, with evaluations and site walkthroughs.
- Riverstone commits to 1–2 week responses, WorkScreen evaluation, and even a paid shadow shift.
This is the opposite of the cold “only shortlisted candidates will be contacted” line you see in bad posts.
✅ 8. Human Call-to-Action
Instead of a lifeless “send CV to hr@company.com,” both posts end with:
“We respect your time. That’s why we use WorkScreen…”
This positions your hiring process as fair, modern, and skill-based — exactly what strong candidates want.
👉 Together, these elements transform a boring template into a compelling story that actually attracts reliable, detail-oriented people (the kind you need in an issuing role).
Bad Issuing Clerk Job Post Example: And Why It Fails
Job Title: Issuing Clerk
Company: Global Manufacturing Ltd.
Job Type: Full-Time
Job Summary
Global Manufacturing Ltd. is seeking an issuing clerk to assist with issuing goods and materials from the warehouse.
Responsibilities
- Issue supplies and materials as needed
- Maintain records of items issued
- Ensure supplies are available for staff
- Perform related duties as assigned
Requirements
- High school diploma
- Good communication skills
- Attention to detail
- 1–2 years of experience preferred
How to Apply
Please send your CV and cover letter to hr@globalmanufacturing.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Fails
- Generic Title
Just “Issuing Clerk” with no context about the company, industry, or location. It doesn’t help candidates see if the role is relevant to them. - Cold Introduction
The “Job Summary” is vague and uninspiring. It doesn’t explain what the company does, why the role matters, or what kind of person would thrive. - No Salary or Benefits
Compensation is missing entirely. Today’s job seekers expect transparency — leaving this out signals a lack of openness. - Culture and Values Are Invisible
Nothing about what it’s like to work at Global Manufacturing. Candidates can’t tell if this is a supportive place or a soulless one. - Responsibilities Are Too Broad
“Perform related duties as assigned” is a red flag. The list could apply to almost any job, which makes it unhelpful and impersonal. - Dismissive Hiring Process
“Only shortlisted candidates will be contacted” is impersonal and discouraging. It tells applicants their effort may go unnoticed. - Bland Call-to-Action
Just “send your CV.” There’s no warmth, no sense of fairness, and no modern approach like skills-based evaluation.
👉 This kind of post doesn’t connect with candidates. It reads like a chore list, not an opportunity — and that’s why top talent scrolls past it.
Bonus Tips to Make Your Issuing Clerk Job Post Stand Out
Most companies stop after listing tasks and requirements. But if you want to attract detail-oriented, reliable people — the kind who thrive as issuing clerks — you’ll need to go one step further. Here are a few easy but powerful additions:
🛡️ 1. Add a Security & Privacy Notice
Build trust from the start by reassuring applicants their information is safe.
“We take applicant privacy seriously. We will never ask for payment, bank details, or personal financial information during any stage of the hiring process.”
This helps protect candidates from scams and positions your company as transparent and ethical.
🌴 2. Mention Leave Days or Flexibility
Clerical roles can be fast-paced and repetitive. Signaling rest and balance makes your post more attractive.
“Enjoy up to 20 paid leave days per year, plus 8 company holidays — because we know recharging matters.”
📈 3. Highlight Training & Growth Opportunities
Issuing clerks often want to move into broader supply chain or logistics roles. Show them there’s room to grow.
“We invest in your development with on-the-job training, mentorship from senior supply staff, and opportunities to progress into inventory control or procurement roles.”
🎥 4. Add a Short Video
Whether from the hiring manager or CEO, a Loom or YouTube clip makes your job post feel personal. Candidates want to see the people behind the company, not just bullet points.
Even a 60-second clip that says “Here’s who we are, and here’s why this role matters” makes a huge difference.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
📣 5. Clarify How You Treat Candidates
Little details here go a long way. For example:
“We reply to every application within 10 business days.”
or
“We respect your time. That’s why our process includes a short skills test instead of long back-and-forth interviews.”
This instantly sets you apart from companies that ghost applicants.
👉 Together, these small touches make your Issuing Clerk job description feel thoughtful, trustworthy, and human — the kind of post serious candidates want to engage with.
Should You Use AI to Write an Issuing Clerk Job Post?
It’s tempting to let AI churn out a job description in seconds. In fact, some ATS platforms already offer “auto-generate” job description tools. But here’s the catch: AI-written posts are usually bland, repetitive, and uninspiring.
❌ Why You Shouldn’t Rely on AI Alone
- Generic Content: You’ll end up with a post that looks like hundreds of others, filled with buzzwords and empty bullet points.
- Wrong Candidates: AI-written posts often attract low-effort applicants who mass-apply without reading the details.
- Brand Damage: Remember, your job post is often the first impression of your company. If it reads like copy-paste filler, top talent will assume your hiring process is equally uninspired.
✅ The Smarter Way to Use AI
AI can still be a powerful assistant — but only if you give it the right raw material. Think of AI as your editor, not your author.
Here’s how to do it right:
- Feed it the essentials:
- What your company does
- Why this role exists and why it matters
- The culture and values you want to highlight
- The exact responsibilities and requirements
- Your salary range and benefits
- What your company does
- Prompt it properly:
- Instead of: “Write me a job description for an Issuing Clerk.”
- Try: “Help me write a job description for an Issuing Clerk at Apex Steel & Fabrication in Houston. The role handles issuing materials, verifying records, and supporting dispatch. Our culture values precision, safety, and teamwork. We pay $20–$24/hr with benefits and are looking for someone with 2+ years of warehouse/ERP experience. Here are a few notes I’ve written to get you started: [paste your notes].”
- Instead of: “Write me a job description for an Issuing Clerk.”
- Use AI to polish, not replace:
- Let it rephrase for clarity
- Let it suggest structure or formatting
- But always keep your company’s voice and details in place
- Let it rephrase for clarity
👉 Bottom line: don’t outsource authenticity. AI can help smooth the edges, but the heart of your job post needs to come from you — your company, your values, and your mission.
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
Quick Copy-Paste Issuing Clerk Job Descriptions
✅ Option 1: Conversational (Culture-First Style)
Job Title: Issuing Clerk – Keep Operations Moving at [Company Name]
💼 Location: Remote (HQ: [City, State])
🕒 Type: [Full-Time/Part-Time]
💰 Salary Range: [${X},000 – ${Y},000]/year
🎥 A quick word from our Hiring Manager: (Insert Loom/YouTube link)
Who We Are
[Company Name] is a [size descriptor]-person team in the [industry/niche] space, focused on delivering [your core promise/outcome] with accuracy and speed. We support teams across [departments/customers/regions] to ensure the right items reach the right people—fully documented and on time.
What You’ll Be Doing
- Verify outgoing materials against pick lists, requisitions, or POs
- Prepare and label items for dispatch with correct documentation (e.g., packing lists)
- Record all issues in our system (ERP/WMS/spreadsheet) and keep logs audit-ready
- Coordinate with warehouse/admin teams to resolve discrepancies quickly
- Keep staging areas organized, safe, and compliant
What You’ll Bring
- [2+] years in inventory/warehousing/issuing (or similar)
- Proven accuracy with documentation and data entry
- Strong organization, time management, and follow-through
- Comfortable with basic computer tools (we’ll train on our systems)
Perks & Benefits
- Health, dental, and vision insurance
- Paid time off and paid holidays
- [401(k) match / stipend / wellness benefits]
- [Safety gear/boot stipend or remote-work setup support]
Why This Role Is a Great Fit
You’re the person people trust when details matter. If you like seeing the direct impact of getting things right—fewer delays, smoother days, happy teams—this role puts you at the center of it. You’ll also build documented processes and system skills that advance a career in operations and supply chain.
How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
✅ Option 2: Structured (Job Brief + Responsibilities + Requirements)
Job Title: Issuing Clerk – Keep Materials Flowing at [Company Name]
💼 Location: Remote (HQ: [City, State])
🕒 Type: [Full-Time/Part-Time]
💰 Salary Range: [${X},000 – ${Y},000]/year
Job Brief
[Company Name] is hiring an Issuing Clerk to ensure supplies, parts, or documents are issued accurately, recorded properly, and dispatched on time. Your work keeps teams productive and customers confident.
Responsibilities
- Issue materials/supplies per approved requests and document every transaction
- Maintain accurate issuance logs in [ERP/WMS/tool]
- Prepare dispatch paperwork and labels; keep orders traceable
- Monitor stock levels and flag shortages or expiries
- Support cycle counts and simple reconciliations
Requirements
- High school diploma or equivalent
- Experience in warehousing/retail/supply chain is a plus (not required)
- Strong attention to detail and record-keeping
- Able to lift/move boxes or carts as needed
- Basic computer literacy (training provided)
Perks & Benefits
- Health, dental, and vision insurance
- PTO, sick leave, and paid holidays
- [Tuition/certification assistance or learning stipend]
- [Employee wellness/EAP/commuter benefits]
How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
Next Step: Let WorkScreen Handle the Hard Part
Writing a great job post is just the first step. The real challenge comes next: sorting through applicants to find the few who are genuinely the right fit. That’s where WorkScreen.io helps.
With WorkScreen, you can:
✅ Quickly identify your most promising candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
✅ Easily administer one-click skill tests
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
✅ Eliminate low-effort applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
If you want to hire faster, smarter, and with more confidence, let WorkScreen handle the heavy lifting.
FAQ
Beyond basic clerical and inventory knowledge, the best issuing clerks combine attention to detail, time management, and communication skills. They should be comfortable using simple software or ERP tools, be able to spot and resolve discrepancies quickly, and stay organized under pressure. Reliability and integrity are also key — issuing clerks handle goods and records that directly impact operations, so trustworthiness is non-negotiable.
Salaries vary by industry and location. On average, issuing clerks earn between $30,000 and $45,000 per year in the U.S. In manufacturing or healthcare, where accuracy and compliance are critical, the range can trend higher. Entry-level clerks may start closer to $28,000, while experienced clerks or those in specialized industries can earn $50,000 or more.
- Issuing Clerk: Focuses on dispatching and recording outgoing items (supplies, materials, documents).
- Store/Inventory Clerk: Focuses more on receiving, stocking, and counting inventory.
In many organizations, these roles overlap — but issuing clerks are specifically trusted with making sure items go out correctly.
