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“If you’ve Googled ‘IT Project Manager job description,’ you’ve probably seen dozens of articles. But here’s the thing: most of them don’t actually teach you how to attract the best IT Project Managers—they just give you generic, cookie-cutter content that sounds like it was written by a robot.”
The truth is, top candidates don’t get excited by bland bullet points and endless checklists. They’re looking for something more—something that speaks to them directly, that paints a picture of the role, the company, and the mission they’ll be a part of. But if your job post feels more like a formality than a real opportunity, here’s what happens: the best candidates scroll right past you and apply somewhere else.
The good news is, you don’t need to be a marketing expert to write a compelling job post. You just need the right format—and to be intentional about every part of it. So, if your current job post feels like an afterthought, let’s fix that and turn it into your best recruiting tool.
If you’d like to dive deeper into crafting job posts that attract top talent, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
What An IT Project Manager Actually Does - Their Roles
An IT Project Manager oversees the successful planning, execution, and delivery of technology-driven projects within an organization. They manage timelines, resources, and budgets, all while ensuring that the project aligns with the company’s strategic goals.
In simple terms, an IT Project Manager is the bridge between the technical teams and the business side of things. They’re responsible for translating business needs into actionable tech projects and ensuring that those projects are completed on time and within scope.
But beyond the technical skills, what truly sets a great IT Project Manager apart is their ability to lead. They must be excellent communicators, problem solvers, and critical thinkers, able to motivate teams and steer the project in the right direction even when challenges arise.
An IT Project Manager isn’t just managing tasks—they’re shaping the success of critical technology initiatives that will impact the entire organization.
Two Great IT Project Manager Job Description Templates
Option 1 : Experienced IT Project Manager Job Description
Job Title: Senior IT Project Manager
Location: New York, NY | Hybrid
Salary: $120,000–$140,000 annually
Employment Type: Full-Time
Video from the Hiring Manager:
[Insert Loom/YouTube Video Link]
Introduction:
At TechSpark Solutions, we’re searching for a Senior IT Project Manager who is ready to lead and innovate. We’re a fast-growing tech company that specializes in building cutting-edge software solutions for the healthcare industry. If you’re a strategic thinker, a seasoned project manager, and passionate about leading impactful projects, this is your chance to join a company that’s changing the game in tech.
Who We Are:
At TechSpark Solutions, we’re on a mission to revolutionize healthcare through technology. Our team is dedicated to building scalable and secure software solutions that improve patient outcomes and streamline healthcare systems. We’re a group of innovative thinkers who thrive in a fast-paced, collaborative environment, and we’re looking for an IT Project Manager to join our ranks and help us drive the future of healthcare tech.
Key Responsibilities:
- Lead and manage multiple IT projects from initiation to completion, ensuring they meet scope, quality, and budget requirements.
- Collaborate with cross-functional teams, including software developers, systems engineers, and business stakeholders.
- Develop detailed project plans, including timelines, resources, and risk management strategies.
- Ensure effective communication between team members, stakeholders, and senior leadership.
- Monitor and report on project progress, adjusting plans as necessary to keep projects on track.
- Provide leadership, mentorship, and guidance to junior project managers and team members.
Required Qualifications:
- 5+ years of experience in IT project management, preferably in the healthcare industry.
- Proven experience leading large-scale IT projects from conception to completion.
- Strong knowledge of project management methodologies (Agile, Scrum, Waterfall).
- Exceptional communication, leadership, and organizational skills.
- Experience with project management software (e.g., Jira, Asana, MS Project).
Nice to Have:
- PMP certification or similar project management certification.
- Experience with cloud technologies, enterprise software solutions, or IT infrastructure projects.
Perks and Benefits:
- Comprehensive health, dental, and vision insurance plans.
- 401(k) with company match.
- Generous paid time off (PTO), including vacation and sick days.
- Career growth opportunities with mentorship and training programs.
- Hybrid work environment with flexible hours.
Why This Role Is a Great Fit:
- Impact: Lead transformative projects that directly affect the healthcare industry.
- Growth: Join a fast-growing company with a strong focus on professional development and internal promotions.
- Culture: Work in a collaborative, inclusive environment where your ideas are valued.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
Option 2 : Entry-Level / Willing-to-Train IT Project Manager Job Description
Job Title: Junior IT Project Manager
Location: Austin, TX | Hybrid
Salary: $65,000–$75,000 annually
Employment Type: Full-Time
Video from the Hiring Manager:
[Insert Loom/YouTube Video Link]
Introduction:
At TechSpark Solutions, we believe in growing talent from within. We’re on the lookout for a Junior IT Project Manager to join our dynamic team. If you’re eager to learn, passionate about technology, and want to kickstart your career in project management, we want to help you grow. Join us in our mission to improve healthcare through innovative tech solutions.
Who We Are:
TechSpark Solutions is a leading provider of healthcare software that’s helping to revolutionize the way healthcare providers deliver care. With a focus on innovation, collaboration, and quality, we are committed to building cutting-edge software solutions that improve healthcare outcomes. Our team is like family—supportive, driven, and ready to make an impact. If you’re looking for a place where your career can grow while making a difference, TechSpark is the place to be.
Key Responsibilities:
- Assist senior project managers in coordinating and overseeing IT projects.
- Help develop project timelines, task assignments, and resource planning.
- Communicate with project teams and stakeholders to track progress and resolve any issues.
- Assist in managing project budgets and ensuring timely project delivery.
- Learn and apply project management best practices in a hands-on environment.
Required Qualifications:
- Bachelor’s degree in IT, Computer Science, or related field.
- Strong interest in technology and project management.
- Excellent communication and problem-solving skills.
- Detail-oriented with a strong desire to learn and grow in the field of IT project management.
Nice to Have:
- Any experience with IT projects or internships.
- Familiarity with project management tools and software.
Perks and Benefits:
- Health, dental, and vision insurance plans.
- Paid time off (PTO) and holidays.
- Opportunity for mentorship and career development.
- Flexible hybrid work model with work-from-home options.
Why This Role Is a Great Fit:
- Growth Potential: This role is designed for someone eager to grow their skills and advance within the company.
- Training: Get hands-on training with the guidance of senior project managers.
- Work Environment: Be part of a supportive, team-oriented environment where you’ll be mentored and encouraged to develop your career.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
Don’t let bad hires slow you down. WorkScreen helps you identify the right people—fast, easy, and stress-free.
Breakdown of Why These IT Project Manager Job Posts Work
- Clear, Specific Titles
Both job descriptions feature titles that are clear and specific, which immediately signals the role and its importance within the company. Instead of generic titles like “Project Manager,” the job titles focus on specific roles like “Senior IT Project Manager” and “Junior IT Project Manager,” which helps potential candidates quickly understand what’s expected of them.
- Why it works: A specific job title provides clarity for candidates, helping them decide if they’re the right fit before they even open the job description.
- Warm Intros with Context
Both job descriptions open with an engaging, human-focused introduction that shares the company’s mission and why the role matters. The Senior IT Project Manager job description starts with a compelling introduction about TechSpark Solutions‘ mission in healthcare tech, while the Junior IT Project Manager post emphasizes growth opportunities.
- Why it works: Warm introductions foster an emotional connection and show the applicant why they should care about the job beyond just the daily tasks.
- Transparent Salary & Perks
Both job posts include clear salary ranges and comprehensive benefits, which builds trust from the outset. For example, the Senior IT Project Manager role offers $120,000–$140,000 annually, and the Junior IT Project Manager role offers $65,000–$75,000, both of which come with additional perks like health insurance, paid time off, and flexible work options.
- Why it works: Transparency about salary and perks shows that you respect the candidate’s time and expectations, making the post more appealing to serious job seekers.
- Respectful Application Process
The “How to Apply” section in both job descriptions respects the candidate’s time, using WorkScreen.io for skill-based evaluations instead of relying solely on resumes. This shows that the company values real-world ability over buzzwords, which is especially appealing to high-quality candidates who want a fair, straightforward process.
- Why it works: Candidates appreciate when they know exactly what to expect during the application process, and this clear, respectful approach encourages more applicants to apply.
- Human Tone That Connects
Both job descriptions maintain a friendly and professional tone that speaks to the reader as a human. The descriptions aren’t dry or formal; instead, they engage the reader and make them feel like they’re having a conversation with a recruiter or hiring manager.
- Why it works: A human tone helps make the job post more relatable, improving the chances of attracting candidates who align with the company culture.
Example of a Bad IT Project Manager Job Description (And Why it Fails)
Bad Job Post Example:
Job Title: IT Project Manager
Location: [Company Location] | [Remote/Hybrid/In-office]
Salary: $[Salary Range]
Employment Type: Full-Time
Job Summary:
We are looking for an IT Project Manager to oversee and manage the delivery of IT projects. The ideal candidate will have a strong background in project management and be able to handle multiple projects simultaneously.
Key Responsibilities:
- Manage IT projects
- Coordinate with team members
- Ensure project timelines are met
- Report on project progress
Required Qualifications:
- Bachelor’s degree in related field
- Experience managing IT projects
- Strong organizational skills
How to Apply:
Send your resume to [email] by [deadline]. Only shortlisted candidates will be contacted.
Why This Job Post Falls Short:
- Generic Job Title
The job title “IT Project Manager” is too broad and doesn’t convey the unique qualities or appeal of the position. There’s no indication of what makes this job exciting or different.
- Why it’s bad: A generic job title doesn’t catch the eye of top candidates and fails to stand out in a crowded job market. Candidates don’t know why they should apply.
- Cold, Impersonal Introduction
The introduction lacks warmth and doesn’t give any context about the company or the mission. It doesn’t engage the reader emotionally or provide a compelling reason to apply.
- Why it’s bad: Candidates want to know about the company’s mission and culture. Without this context, the job post feels like a transaction rather than an invitation to be part of something meaningful.
- No Salary or Perks
Leaving out the salary range and benefits makes this post feel outdated and untrustworthy. Candidates will feel unsure about what they’re applying for and will likely move on to other, more transparent posts.
- Why it’s bad: Salary and benefits transparency is key to attracting top candidates. Candidates who don’t know what to expect are less likely to apply.
- No Insight into Team Culture
There’s nothing in the job description that helps the candidate understand the company culture. It doesn’t mention teamwork, values, or what it’s like to work with the team.
- Why it’s bad: Without insights into the culture, candidates can’t assess if they’d be a good fit. Team culture is a key factor in job satisfaction, and many candidates prioritize this in their job search.
- Responsibilities Are Too Broad
The responsibilities are listed vaguely (“manage IT projects” and “coordinate with team members”) without providing real details about the impact of the role or specific tasks.
- Why it’s bad: Vague responsibilities make it hard for candidates to understand the role. It also doesn’t highlight the strategic or leadership components that top candidates are looking for.
- The Hiring Process Feels Dismissive
Ending with “Only shortlisted candidates will be contacted” is cold and discouraging. It’s impersonal and makes candidates feel like their application doesn’t matter.
- Why it’s bad: Applicants want to feel respected, and not acknowledging all applicants or offering any transparency in the process can damage your employer brand.
- Zero Personality in the CTA
The call to action (CTA) is simply “send your resume.” It lacks any warmth or encouragement to apply, leaving candidates with little motivation to take action.
- Why it’s bad: A cold CTA doesn’t inspire action. It’s just a formality, and top talent is likely to pass over it for something more engaging and inviting.
Bonus Tips to Make Your Job Description Stand Out
To take your job description to the next level, here are a few advanced details that can really make your post stand out and attract the right candidates:
1. Add an Important Notice for Security & Privacy
Candidates value transparency and security. Adding a note about how you protect their privacy during the application process builds trust and helps alleviate any concerns.
- Example:
“We take the security and privacy of all job applicants very seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.”
2. Mention Leave Days or Flex Time
In today’s competitive job market, offering flexibility is a huge draw. If you offer paid time off (PTO) or flexible working hours, make sure to mention it. This shows candidates that you understand work-life balance and care about their well-being.
- Example:
“Enjoy up to 24 flex days off per year, so you can recharge and come back stronger.”
3. Highlight Training & Growth Opportunities
Top candidates are always looking for ways to grow professionally. If your company invests in training programs or offers opportunities for career advancement, make sure to highlight this. It shows that you’re committed to your employees’ growth.
- Example:
“We invest in growth. You’ll get access to training and mentorship to help you improve your skills.”
4. Add a Loom Video for Trust
Including a video from the hiring manager or CEO can humanize your job post and add an element of trust. It shows the candidate that there are real people behind the job and can help your company stand out.
- Example:
“Check out this video from our Hiring Manager to learn more about the role and our company culture!”
[Insert Loom/YouTube Video Link]
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Include a Personal Touch in Your CTA
A call to action (CTA) is essential, but it shouldn’t just be a dry instruction. Make your CTA personal and motivating. Encourage the right candidates to take the next step and apply.
- Example:
“Ready to make an impact? Click below to start your journey with [Company Name]!”
These bonus tips are meant to add an extra layer of personality and value to your job posts, helping you attract candidates who resonate with your company culture and mission.
Should You Use AI to Write Job Descriptions?
While AI has made strides in automating many tasks, blindly relying on it to generate your job descriptions can lead to ineffective, cookie-cutter posts that fail to capture your company’s unique personality. Here’s why you should be cautious:
Why You Shouldn’t Rely on AI Alone
- Generic, Low-Quality Content
AI can churn out a job description in seconds, but the result is often bland and devoid of any real connection. It lacks the human touch and fails to showcase your company’s culture, mission, and the exciting challenges your team faces. If the job description reads like a template, you’re not likely to attract top talent. - Attracts the Wrong Candidates
AI-generated posts often target anyone with the right qualifications, not necessarily the right fit for your company. It doesn’t account for the emotional appeal, values, and traits that matter to your ideal candidate. You’ll attract a wide pool of applicants, but it will include many who are just skimming for a job rather than genuinely interested in your company’s mission. - Doesn’t Reflect Your Brand’s Personality
Your company’s job post is often the first impression candidates have of you. If it’s generated by AI, it might come across as impersonal, robotic, and uninspiring—nothing that will make candidates want to hit “apply.” Your job post should reflect the human side of your company, your team, and what makes you different from every other employer out there.
How to Use AI Smartly
While AI can’t replace the thoughtful crafting of a job description, it can be a useful tool when applied properly. Instead of relying on it to create the entire post from scratch, use AI to polish your work.
Here’s how to prompt AI effectively:
- Give Context
Provide the AI with a clear description of your company, the role, and the type of candidate you’re looking for. Include the tone you want to set—whether it’s casual, professional, or somewhere in between. - Use It for Refinement
Once you’ve written your job description with your company’s unique touch, use AI to refine the language, improve readability, and ensure the job post is clear and concise. AI can help with sentence structure, grammar, and formatting. - Shape Your Message
You can even provide AI with a template of your own job description and ask it to suggest improvements based on tone, clarity, and structure. AI can be used as a tool to help your writing, not as a replacement for it.
Example of a Smart AI Prompt:
Instead of saying, “Write a job description for a Project Manager,” try this:
“Help me write a job description for an IT Project Manager at [Company Name]. The role involves managing large-scale healthcare software projects. We value collaboration, creativity, and innovation. Our culture is fast-paced and inclusive. We’re looking for a candidate who has strong leadership skills and can work across teams to deliver complex projects. The ideal candidate will have experience with Agile methodologies and a passion for improving healthcare through technology. Here are a few notes I’ve written to get you started: [paste your notes]. Please write this in a friendly but professional tone.”
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Copy-Paste Job Description Templates for Quick Use
✅ Option 1: Conversational Job Description Template (Culture-First Style)
Job Title: Senior IT Project Manager
Location: [Company Location] | [Remote/Hybrid/In-office]
Salary: $[Salary Range] annually
Employment Type: Full-Time
Video from the Hiring Manager:
[Insert Loom/YouTube Video Link]
Introduction:
At [Company Name], we’re looking for a Senior IT Project Manager to join our growing team. As a company that thrives on innovation, we need someone who is ready to lead projects, collaborate across teams, and make a real impact on our company’s future. If you’re someone who thrives in a fast-paced, mission-driven environment, we’d love to talk to you.
Who We Are:
We’re [Company Name], a company that’s on a mission to revolutionize [industry]. Our team is driven, innovative, and always looking for ways to push the envelope. We value collaboration, respect, and a constant thirst for improvement. Join us, and you’ll be part of a company that’s making a real difference in [industry or field].
Key Responsibilities:
- Lead and manage IT projects from inception to delivery.
- Work closely with cross-functional teams to ensure successful project outcomes.
- Create and manage detailed project timelines, budgets, and resources.
- Ensure timely delivery, within scope and budget.
- Provide mentorship and leadership to junior project managers.
Required Qualifications:
- 5+ years of experience in IT project management.
- Strong understanding of project management methodologies (Agile, Scrum, Waterfall).
- Experience with project management tools (e.g., Jira, Asana, MS Project).
- Excellent communication and leadership skills.
Perks and Benefits:
- Comprehensive health, dental, and vision insurance.
- 401(k) with company match.
- Generous paid time off (PTO).
- Career development opportunities and mentorship.
Why This Role Is a Great Fit:
- Impact: Work on projects that shape the future of [industry].
- Culture: Join a collaborative, inclusive, and fast-moving company.
- Growth: Take your career to the next level with ongoing development and leadership opportunities.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
✅ Option 2: Structured “Job Brief + Responsibilities + Requirements” Format
Job Title: IT Project Manager
Location: [Company Location] | [Remote/Hybrid/In-office]
Salary: $[Salary Range] annually
Employment Type: Full-Time
Video from the Hiring Manager:
[Insert Loom/YouTube Video Link]
Job Summary:
We’re looking for an experienced IT Project Manager to lead the planning and execution of our IT projects. The ideal candidate will have experience working with diverse teams, handling complex projects, and delivering exceptional results.
Key Responsibilities:
- Manage IT projects from start to finish, ensuring they meet all deadlines and goals.
- Collaborate with internal teams to define project scope, timelines, and resources.
- Communicate effectively with stakeholders, updating them on progress and milestones.
- Ensure project deliverables are of the highest quality.
Required Qualifications:
- 3+ years of experience in IT project management.
- Knowledge of project management software (Jira, Asana, MS Project).
- Strong problem-solving and decision-making abilities.
Perks and Benefits:
- Health, dental, and vision insurance plans.
- Paid time off and holidays.
- Flexible work hours with the ability to work from home.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
Let WorkScreen Handle the Next Step of Hiring
After crafting a compelling job description, it’s time to take your hiring process to the next level with WorkScreen.io.
We know writing a great job post is only part of the equation. The next step is ensuring you’re selecting the right candidates efficiently and effectively. That’s where WorkScreen.io comes in.
How WorkScreen.io Helps You:
- Quickly Identify Your Most Promising Candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Easily Administer One-Click Skill Tests
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Eliminate Low-Effort Applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
- Smarter, Data-Driven Hiring Decisions
WorkScreen.io provides you with actionable insights based on objective data, allowing you to make smarter, more informed hiring decisions. You’ll have everything you need to assess candidates’ skills, work history, and potential for success—all in one place.
Ready to take your hiring process to the next level? Start using WorkScreen.io today and experience a smarter, faster way to evaluate candidates.
How to Get Started: Sign up for WorkScreen.io and begin optimizing your hiring process. With skill-based assessments and automated evaluations, you’ll be able to make better hires—faster.
FAQ
When hiring an IT Project Manager, there are a few key skills you should prioritize to ensure they can handle the complexity of the role:
- Project Management Expertise: A deep understanding of project management methodologies, including Agile, Scrum, and Waterfall, is essential. Look for experience managing multiple projects, balancing priorities, and delivering results on time and within budget.
- Technical Knowledge: While they may not be hands-on developers, a good IT Project Manager should have a solid grasp of technology and understand the systems and tools being used by the team. This will allow them to make informed decisions and effectively manage project resources.
- Leadership and Communication: Strong leadership skills are crucial for managing cross-functional teams and ensuring alignment. An IT Project Manager should be able to inspire their team, resolve conflicts, and facilitate effective communication between technical and non-technical stakeholders.
- Problem-Solving and Risk Management: The ability to identify potential project risks early on and take action to mitigate them is a critical skill for any project manager. Look for candidates who can think on their feet and find creative solutions to complex problems.
- Time and Resource Management: Managing timelines and resources effectively is one of the core duties of an IT Project Manager. Look for candidates who are highly organized, detail-oriented, and capable of managing multiple moving parts simultaneously.
The salary of an IT Project Manager can vary based on factors such as location, years of experience, and the complexity of the projects they manage. However, on average:
- In the U.S., an IT Project Manager can expect to earn between $80,000 and $120,000 annually, with the median salary being around $100,000.
- In high-cost-of-living areas like San Francisco or New York, salaries can reach upwards of $140,000 or more.
For entry-level roles, salaries generally start around $65,000 to $75,000 annually, while experienced IT Project Managers with over 5 years of experience can earn higher salaries due to their expertise and leadership experience.
While both roles share similarities, the key difference is in the scope of responsibility:
- IT Project Manager: Focuses on individual projects, ensuring that they are completed on time, within budget, and meet the specified goals.
- IT Program Manager: Oversees a group of related projects (a program) and ensures that they are aligned with broader organizational objectives. They focus on the big picture and how various projects fit together to achieve a larger goal.
Program Managers often have more strategic responsibility, while Project Managers are more hands-on with the execution of individual projects.
