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If you’ve Googled “legal assistant job description,” you’ve probably seen the same thing over and over:
Bullet points. Legal jargon. And job summaries so dry, they could’ve been written by a contract template generator.
But here’s the truth—
If you’re trying to attract a great legal assistant, a generic job description won’t cut it.
Top candidates aren’t just looking for a list of duties—they’re looking for purpose, clarity, and culture. They want to know what kind of legal team they’re supporting, how their work makes a difference, and whether they’ll be valued beyond admin tasks.
In this guide, we’ll walk you through how to write a modern, effective legal assistant job post that stands out—and actually helps you attract qualified, motivated candidates (not just inbox fillers).
Before we get into examples, if you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. It walks through everything you need to know—from structure to tone to candidate psychology.
But if you’re ready to hire a legal assistant right now, here’s how to do it right—from role clarity to job templates, smart AI use, and beyond.
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
What A Legal Assistant Actually Does - Their Role Explained
A legal assistant is the backbone of any legal team.
They’re not just typing up contracts or scheduling meetings—they’re the ones who keep attorneys focused, cases organized, and deadlines from slipping through the cracks.
In simple terms:
A legal assistant supports lawyers by managing administrative tasks like preparing legal documents, organizing case files, scheduling court dates, and communicating with clients. But the best legal assistants go beyond task management—they’re proactive, detail-obsessed, and often the reason a legal office runs smoothly.
Whether it’s double-checking a filing deadline, spotting an error in a contract, or making sure clients feel heard, a great legal assistant protects your firm’s reputation and helps your team perform at its best.
That’s why writing a strong job post for this role matters. You’re not just hiring admin help—you’re hiring someone to help your legal team stay sharp, compliant, and client-ready.
Great Job Description Templates
✅ Template 1: Experienced Legal Assistant
📌 Job Title: Legal Assistant for Boutique Law Firm in Dallas, TX
📍 Location: Hybrid (2 days in-office, 3 days remote)
💼 Type: Full-Time | $23–$30/hour (based on experience)
🎥 [Insert Loom video from the hiring attorney introducing the firm and the role]
Who We Are
At Harper & Rowe Legal, we’re a small but fast-paced boutique law firm specializing in real estate and corporate law. Our clients range from local entrepreneurs to fast-growing startups, and we pride ourselves on offering legal clarity with a personal touch.
We’re now hiring an experienced Legal Assistant who can help keep our attorneys organized, clients informed, and every case on track.
What Our Team Culture Looks Like
We believe in proactive communication, ownership over your work, and making room for life outside the office. We’re a lean team that moves quickly, trusts deeply, and values people who care about the details.
✅ What We’re Looking For
- 2+ years of experience in a legal assistant or paralegal role
- Familiarity with legal filing systems and court procedures
- Excellent written and verbal communication
- Comfortable using tools like Clio, Google Workspace, and Adobe Acrobat
- Highly organized, deadline-driven, and team-oriented
Bonus if you’ve worked in real estate or corporate law (but not required).
🛠️ What You’ll Be Doing
- Draft and proofread legal correspondence and client communications
- Manage court filings, deadlines, and calendars
- Maintain and organize client case files and databases
- Schedule depositions, court dates, and meetings
- Liaise with clients, courts, and other law firms to keep cases moving
You’ll work directly with two attorneys and be trusted to manage your workflow with minimal supervision.
🎁 Perks & Benefits
- Health, dental, and vision insurance
- 15 days PTO + all major holidays
- 401(k) with 4% match
- Monthly wellness stipend
- Hybrid work environment
🙌 Why This Role Is a Great Fit
You’ll be more than just a task-ticker—you’ll be a key part of a legal team that values your ideas, trusts your judgment, and recognizes your impact. We promote from within and encourage team members to expand their skills through mentorship, certifications, and continued education.
🤝 Our Hiring Process
We use WorkScreen to evaluate applicants based on real-world ability—not just résumés. Apply using the link below, complete a quick evaluation, and we’ll review every application thoughtfully. If you’re a match, we’ll invite you for a casual interview to get to know each other better.
📥 Apply here: [Insert WorkScreen link]
🌱 Template 2: Entry-Level Legal Assistant (Willing to Train)
📌 Job Title: Entry-Level Legal Assistant – No Prior Legal Experience Needed
📍 Location: In-Person | Houston, TX
💼 Type: Full-Time | $18–$21/hour
🎥 [Insert Loom video from the hiring manager welcoming applicants with no experience]
About Us
At Lawline Advocates, we help individuals navigate legal disputes with confidence and clarity. From family law to small business disputes, our mission is to offer dependable, human-first legal guidance—and we’re growing fast.
We’re hiring an Entry-Level Legal Assistant to join our close-knit office. If you’re organized, dependable, and eager to learn, we’ll teach you everything you need to succeed in this role.
🌟 Our Team Culture
Our firm culture is warm, patient, and mentorship-driven. We believe in creating space for people to grow professionally while contributing meaningfully from day one. No legal background? No problem—we invest in training and value attitude over experience.
What You’ll Be Doing
- Support attorneys with admin tasks like scheduling, file organization, and intake
- Help prepare and format basic legal documents
- Communicate with clients via phone and email
- Track deadlines and update internal systems
- Learn the ropes of legal processes in a hands-on environment
What We’re Looking For
- Strong organization and attention to detail
- Good written and verbal communication
- Comfortable with basic computer tools (email, Google Docs, etc.)
- Eagerness to learn and grow in a legal setting
✅ You don’t need a legal background—we’ll train you from day one.
🎁 Perks & Benefits
- 100% paid training & mentorship
- Paid time off after 90 days
- Dental & vision coverage
- Annual team retreat
- Clear growth path to Legal Admin or Paralegal within 12–18 months
Why This Role Is Worth Your Time
You’ll be joining a team that believes in nurturing potential. If you’re the kind of person who loves being dependable, keeping things organized, and supporting a mission-driven team—you’ll thrive here.
🤝 Our Hiring Process
We use WorkScreen to help us identify strong fits for this role—even if you don’t have experience. The application is short, and you’ll complete a quick skill-based assessment so we can get to know your strengths. No cover letter required.
📥 Apply here: [Insert WorkScreen link]
Don’t let bad hires slow you down. WorkScreen helps you find the right people—fast, easy, and stress-free.
Why These Legal Assistant Job Posts Actually Work
Let’s break down why these two job posts (experienced and entry-level) do what most generic listings don’t—they connect, attract, and convert high-quality candidates.
✅ 1. The Job Titles Are Clear, Specific, and Role-Relevant
Instead of the vague “Legal Assistant,” each title adds key context—industry, experience level, and location. That small tweak makes your post more visible in search results and more appealing to qualified applicants.
- Bad Title: “Legal Assistant”
- Better Title: “Legal Assistant for Boutique Law Firm in Dallas (Hybrid Role)”
- Better for Entry-Level: “Entry-Level Legal Assistant – No Prior Experience Needed”
✅ 2. The Introductions Speak to Real People
Each post opens with purpose, not paperwork. Instead of jumping straight into tasks, they speak directly to the candidate—highlighting what kind of team they’ll join and why the role matters.
This builds emotional buy-in early, which is especially important for mission-driven or people-first workplaces.
✅ 3. The Culture Section Isn’t Just Buzzwords
Most job posts say “we value collaboration”—but don’t show what that actually looks like. These templates describe the team dynamic, the pace, and even the mentorship approach—helping candidates self-select in (or out).
This reduces poor-fit applications and boosts long-term alignment.
✅ 4. Transparency Builds Trust
Sharing the salary range upfront saves everyone time. It also signals that your company respects candidates enough to be clear from the start. Same goes for perks, benefits, location expectations, and the type of work environment.
When job posts are transparent, serious applicants feel more confident hitting “Apply.”
✅ 5. The Responsibilities Show Impact
Tasks like “manage legal files” become meaningful when framed around outcomes. Instead of “filing paperwork,” we say “keep attorneys organized and ensure case deadlines aren’t missed.”
This helps candidates see their value, not just their to-do list.
✅ 6. The Hiring Process Is Respectful and Modern
Both templates mention that every application will be reviewed and that applicants will hear back. That alone puts you ahead of 90% of job posts out there.
And using WorkScreen to evaluate skills—not just resumes—shows candidates that your process is thoughtful, fair, and focused on ability, not buzzwords.
✅ 7. The Tone Is Human and Conversational
There’s no legalese, no stiff corporate lingo—just clear, friendly language. That doesn’t mean the tone is casual. It means it’s approachable, real, and easy to trust.
Good tone attracts good people.
Bad Legal Assistant Job Post Example (And Why It Fails)
Let’s look at what a typical legal assistant job post looks like online—and why it completely misses the mark.
❌ Bad Job Description Example
Job Title: Legal Assistant
Company: Stone & Co.
Job Type: Full-Time
Location: New York, NY
Job Summary:
We are seeking a detail-oriented and organized legal assistant to support our attorneys in day-to-day legal tasks. The legal assistant will be responsible for document preparation, scheduling, and general administrative support.
Responsibilities:
- Draft and review legal documents
- Organize and maintain case files
- Manage attorney schedules and appointments
- Communicate with clients and courts
- Perform clerical duties as needed
Requirements:
- Associate’s degree or equivalent
- 1–3 years experience in a legal setting
- Strong organizational and communication skills
- Proficiency in Microsoft Office Suite
How to Apply:
Submit your resume and cover letter to hr@stoneco.com. Only shortlisted candidates will be contacted.
🧨 Why This Job Post Falls Flat
Let’s break down where this listing goes wrong—so you can avoid the same mistakes.
1. The Title Is Generic and Unsearchable
“Legal Assistant” alone gives no context. Is it entry-level or senior? What area of law? Remote or in-person? Even adding “for Family Law Firm (Brooklyn)” would boost relevance.
2. There’s No Story—Just a Summary
This intro could apply to any law office in the country. It doesn’t tell candidates who they’ll be working for, what kind of legal team they’ll join, or why the role exists.
3. No Mention of Company Culture or Mission
Not a single line about what Stone & Co. stands for, how the team works, or what the day-to-day vibe is like. Culture fit is a two-way street—and this post doesn’t give candidates anything to connect with.
4. Salary Is Hidden
No compensation info = trust lost. Top talent wants clarity. Hiding salary says: “We either don’t value transparency or haven’t figured this out yet.”
5. Duties Are Copy-Pasted From Every Other Job Post
“Organize files” and “draft documents” is expected—but there’s no mention of impact or ownership. What kind of documents? What deadlines? Who do they support?
6. The Hiring Process Is Cold and Unwelcoming
“Only shortlisted candidates will be contacted” is a major red flag. It makes the company seem distant, indifferent, and dismissive of applicants’ time.
7. Zero Personality in the CTA
There’s no pitch, no energy, and no explanation of what the candidate will gain. Just: “Submit your resume.” It’s a missed opportunity to inspire action.
Bonus Tips to Make Your Legal Assistant Job Post Stand Out
Want to go the extra mile and attract candidates who are not only qualified but also excited to work with you? Here are a few proven, high-leverage additions that most job posts skip—but yours shouldn’t.
✅ 1. Add a Quick Privacy & Security Notice
In today’s hiring landscape, candidates are rightfully cautious. Add a short line like this to build trust and show applicants they’re safe:
“We take applicant privacy seriously. We will never ask for payment, banking details, or sensitive financial information during any part of the hiring process.”
✅ 2. Mention Time-Off or Flex Days
Great candidates aren’t just thinking about work—they’re also thinking about life. Even if you offer just 10–15 days off, include it:
“Enjoy up to 15 paid days off per year, plus all major holidays—because we believe rest fuels better results.”
This signals that your firm values balance, not just billing hours.
✅ 3. Highlight Training or Growth Opportunities
Whether you’re hiring an experienced assistant or someone new to the field, growth matters. If you offer internal training, mentorship, or advancement paths, say so:
“We invest in our team’s growth. You’ll have access to mentorship, continuing legal education resources, and a clear path to become a senior legal admin or paralegal within 12–18 months.”
This helps candidates envision a future with you, not just for you.
✅ 4. Include a Loom or Intro Video from the Hiring Manager
Candidates want to know who they’ll actually work with. Adding a short Loom video (even 60 seconds) from the lead attorney or office manager makes your post personal and relatable:
“Hi, I’m Jordan—Managing Partner here at Harper & Rowe. In this role, you’ll work directly with me and help us stay organized as we grow. Here’s what we’re about…”
It humanizes the role, builds early rapport, and sets your post apart instantly.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
✅ 5. Mention Tools & Tech You’ll Train On
If you’re hiring for potential, let candidates know you’ll train them on platforms like Clio, MyCase, or DocuSign:
“No worries if you haven’t used Clio or legal filing systems before—we’ll train you.”
This removes friction and encourages smart, capable learners to apply—even if they’re not already experts.
✅ 6. Show Your Commitment to Fair Hiring
Let applicants know you’re focused on ability, not just credentials:
“We evaluate candidates based on real-world skills—not just resumes. Our process includes a short WorkScreen evaluation so we can get to know your strengths fairly.”
It shows that your firm is intentional, modern, and inclusive.
Should You Use AI to Write Job Descriptions?
Lately, it seems like everyone is using AI tools to whip up job posts—many ATS platforms (like Workable and Manatal) even have built-in AI generators.
And while it can save time, here’s the reality:
🚨 The Problem With AI-Generated Job Posts
If you just say,
“Write a job post for a legal assistant,”
AI will give you something that sounds fine… but feels lifeless.
Here’s what usually happens:
- You get generic content that could apply to any law firm.
- It attracts applicants who apply to everything—not people who align with your team, values, or mission.
- It leaves a poor first impression—especially with sharp candidates who can tell when something was auto-generated.
So if you blindly rely on AI without inputting anything meaningful, your post will blend in with the rest—and great candidates will scroll past.
✅ The Smarter Way to Use AI
AI is a great tool—for polishing your thinking, not replacing it.
Here’s how to use it right:
🛠️ What To Feed AI (The Raw Ingredients)
Before you prompt the AI, gather this:
- What your company does (in one or two sentences)
- Why this role matters
- Who the ideal candidate is (traits, not just experience)
- What values matter most in your team
- Benefits, salary range, and work structure (remote/in-office/hybrid)
- Any language/tone preferences (casual, professional, friendly, etc.)
🧠 Sample Prompt That Actually Works
“Help me write a job post for our firm, Harper & Rowe. We’re hiring a Legal Assistant to support our corporate and real estate attorneys. We’re a fast-moving boutique law firm in Dallas that values attention to detail, proactive communication, and trust. We offer hybrid work, $23–$30/hr, and 15 days PTO. The ideal candidate is highly organized, tech-savvy, and has strong emotional intelligence. Here are a few sentences I’ve drafted to get us started…”
[Paste your notes here]
You can also link to a job post you admire and say:
“Write something like this, but for our company and this specific role.”
💡 Pro Tip: Let AI Help With Editing, Not Writing From Scratch
Use AI to:
- Rephrase awkward sections
- Improve structure and clarity
- Check for flow and consistency
But the heart of the job post—your values, your mission, your tone—should come from you. That’s what attracts the right people.
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
Need a Quick Copy-Paste Legal Assistant Job Description?
✅ Option 1: Conversational Job Description (Culture-First Style)
📌 Job Title: Legal Assistant for Mission-Driven Law Firm (Hybrid | [Enter Location])
💼 Type: Full-Time | $X–$X/hr | Mon–Fri, 9AM–5PM
🎥 [Insert optional Loom video from hiring manager]
About Us
At [Company Name]., we help small businesses and nonprofits navigate legal challenges with clarity and care. Our team is growing fast—and we’re looking for a Legal Assistant who thrives in a fast-paced, purpose-driven environment.
What You’ll Be Doing
- Keep our attorneys organized and client-ready
- Draft and format legal documents (contracts, filings, letters)
- Coordinate deadlines, hearings, and calendars
- Communicate with clients and courts with professionalism
- Help manage files and client records using Clio and Google Drive
What We’re Looking For
- 1–2 years of legal or administrative experience
- Detail-oriented, calm under pressure, and great with communication
- Proficient with Microsoft Word, Google Workspace, and basic tech tools
- Bonus if you’ve worked in employment or nonprofit law
Perks & Benefits
- Paid holidays + XPTO days
- Dental & vision insurance
- Wellness stipend
- Hybrid flexibility (2–3 days remote)
- Training & mentorship opportunities
Why This Role Matters
You’ll be joining a small team that values people, not just performance. We promote from within, support continued learning, and treat legal work as both a craft and a service.
How to Apply
We use WorkScreen to make sure we evaluate candidates fairly based on skills—not just resumes. It only takes a few minutes.
📥 Apply here: [Insert WorkScreen link]
📋 Option 2: Structured Format (Job Brief + Duties + Requirements)
📌 Job Title: Legal Assistant
📍 Location: [Enter Location] (In-Office)
💼 Job Type: Full-Time | $X–$X/hour
Job Brief
We’re seeking a Legal Assistant to support our attorneys with document preparation, case file management, and court scheduling. The ideal candidate is highly organized, tech-savvy, and eager to contribute to a dynamic legal team.
Key Responsibilities
- Prepare, proofread, and file legal documents
- Organize and maintain digital and physical case files
- Manage attorney calendars, deadlines, and meetings
- Handle communication with courts, clients, and vendors
- Support client intake and billing processes
Requirements
- 1–3 years experience in a law firm or similar legal setting
- Strong writing, organization, and multitasking skills
- Familiarity with Microsoft Office, Adobe Acrobat, and legal software
- Associate’s degree or higher preferred
Benefits
- Health, dental, and vision insurance
- 401(k) with matching
- Xdays PTO + all federal holidays
- Annual bonus eligibility
Application Process
We use WorkScreen to assess applicants fairly and efficiently. No cover letter needed—just bring your best to the evaluation.
📥 Apply now: [Insert WorkScreen link]
Let WorkScreen Handle the Next Step
You’ve written a thoughtful, compelling job description. Now what?
This is where WorkScreen.io comes in.
Writing a great job post attracts more qualified applicants. But evaluating them? That’s where most companies waste time, make mistakes, or overlook strong talent.
Here’s how WorkScreen helps you move faster and make better hiring decisions:
✅ Quickly Spot Top Talent
WorkScreen automatically scores and ranks applicants on a performance-based leaderboard—so you instantly see who’s likely to thrive in the role.
No more guessing based on resumes alone.
✅ Run One-Click Skill Assessments
Easily assess candidates with short, role-relevant evaluations—customized for legal assistant roles.
You’ll see how they think, organize, write, or solve real-world problems—before the interview.
✅ Filter Out Low-Effort Applicants
Tired of spammy AI-generated applications or people who apply to every job without reading the post?
WorkScreen filters them out. You get serious, committed applicants who are actually ready to contribute.
✅ Save Hours of Screening Time
Instead of manually reviewing 100 resumes, WorkScreen gives you a shortlist based on skill, fit, and effort—automatically.
Ready to hire right, fast, and smart? Sign up at www.workscreen.io, create your job post, and start evaluating candidates with clarity and confidence.
FAQ
In the U.S., the average salary for a legal assistant ranges from $42,000 to $62,000 per year, depending on experience, location, and legal specialization.
Hourly rates typically fall between $20 and $30. Larger firms and those in metro areas tend to offer higher compensation.
💡 Tip: Always include a salary range in your job post—it builds trust and improves applicant quality.
Here are the top skills that matter most:
- Attention to detail (missed deadlines or typos in filings can cost you)
- Organizational skills (they’re managing multiple cases, calendars, and documents)
- Communication skills (they interact with clients, courts, and attorneys)
- Tech proficiency (legal software, document management, e-filing platforms)
- Discretion and confidentiality
- Ability to work independently and under pressure
Soft skills like reliability, adaptability, and emotional intelligence are just as important—especially in small or fast-paced legal teams.
The terms are sometimes used interchangeably, but generally:
- Legal Assistants handle more administrative tasks—like scheduling, client communication, and document formatting.
- Paralegals often perform substantive legal work—such as legal research, drafting contracts, and preparing court documents under attorney supervision.
For small firms, one person may do both. It’s important to clarify the scope in your job post.
