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If you’ve searched “Maintenance Coordinator job description,” you’ve probably seen the same recycled content everywhere: bullet points, buzzwords, and dry lists that could apply to any role in any company. The problem? Generic posts don’t attract great candidates—they just attract any candidates.
Top talent isn’t inspired by a checklist of duties. They want to know what they’re stepping into, why it matters, and who they’ll be working with. That’s why most job descriptions fail: they inform, but they don’t connect.
In this article, I’ll show you how to write a Maintenance Coordinator job description that actually attracts the right people. We’ll break down what the role really is, share strong templates (including a copy-paste version you can use today), show you what not to do, and give you bonus tips to make your posting stand out.
And if you haven’t yet, I recommend reading our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ — it explains why the “old way” of job posts fails and how a more human, transparent approach helps you bring in serious, motivated applicants.
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
What a Maintenance Coordinator Actually Does
A Maintenance Coordinator is the person who keeps your facilities, equipment, and day-to-day operations running smoothly. Think of them as the “air traffic controller” of maintenance: they schedule repairs, track work orders, manage vendors, and make sure nothing slips through the cracks.
But here’s the thing—this role isn’t just about fixing things when they break. A great Maintenance Coordinator is proactive. They spot issues before they become costly problems, keep safety standards high, and ensure your team has the right tools, systems, and environment to do their best work.
That’s why attention to detail, organization, and strong communication skills matter just as much as technical knowledge. A Maintenance Coordinator isn’t just maintaining equipment—they’re maintaining efficiency, safety, and trust across your whole organization.
Two Great Maintenance Coordinator Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Option 1: Job Description For Experienced Maintenance Coordinator
Job Title: Maintenance Coordinator — SteelSpring Manufacturing
📍 Location: Fort Worth, TX
💼 Type: Full-Time | On-site | Mon–Fri, 7:00 AM–3:30 PM
💲 Salary Range: $62,000–$76,000 per year (DOE)
A quick word from our Operations Director
Watch a 60-second intro on the role and team: [Loom/YouTube link]
Who We Are
SteelSpring Manufacturing is a 250-person, ISO-9001 metal fabrication company serving construction, energy, and OEM partners across the Southwest. Our 3-shift operation runs CNC, stamping, and finishing lines out of our Fort Worth facility, where uptime and safety are everything. We’re proud of our on-time delivery record and the way our maintenance team keeps production humming.
What You’ll Do
- Own the preventive maintenance calendar for production equipment and facility systems
- Triage, assign, and track work orders (internal techs + approved vendors) in our CMMS
- Coordinate planned shutdowns, parts orders, and service windows to minimize downtime
- Enforce safety/compliance (LOTO, OSHA, fire/life safety), document incidents, and close CAPAs
- Monitor critical spares, negotiate vendor SLAs, and manage maintenance budgets
- Partner with Production, EHS, and Quality to solve root causes—not just symptoms
What We’re Looking For
- 3+ years in maintenance/facilities coordination within manufacturing (multi-line preferred)
- Working knowledge of CMMS (UpKeep, Fiix, eMaint, or similar) and basic reliability metrics (MTTR/MTBF)
- Strong scheduling, vendor management, and communication skills
- Comfortable reading equipment manuals/prints and collaborating with technicians
- Plus: experience with LOTO programs, PLC service coordination, or ISO environments
Perks & Benefits
- Medical, dental, vision + company HSA contribution
- 401(k) with company match after 90 days
- 15 days PTO + 8 paid holidays
- Steel-toe boot stipend & PPE provided
- Free on-site parking; subsidized cafeteria
Why This Role Is a Great Fit
You’ll be the air-traffic controller for everything maintenance—reducing downtime, improving safety, and directly impacting on-time delivery. If you enjoy owning a plan, coordinating moving parts, and seeing the line run smoother because of your work, this role is designed for you. Clear paths exist into Maintenance Planning or Facilities Management.
📥 How to Apply
Apply via Workscreen for a fair, skill-based process: [Workscreen link]
We review every application and will keep you updated at each step.
✅ Option 2: Job Description For Entry-Level / Willing-to-Train Candidates
Job Title: Maintenance Coordinator (Entry-Level, Training Provided) — Maple Ridge Apartments
📍 Location: Phoenix, AZ
💼 Type: Full-Time | On-site | Tue–Sat, 8:30 AM–5:00 PM
💲 Pay Range: $20–$24 per hour (DOE) + quarterly performance bonus
A quick word from our Community Manager
Meet the team and learn how we support residents: [Loom/YouTube link]
Who We Are
Maple Ridge Apartments is a 520-unit, garden-style community managed by Desert Oak Residential. We focus on resident care, fast response times, and preventative upkeep across HVAC, plumbing, and common areas. Our maintenance and office teams work shoulder-to-shoulder to keep the property safe, clean, and welcoming.
What You’ll Do
- Log, prioritize, and schedule resident work orders (make-readies, common-area repairs, unit service)
- Coordinate technician routes and outside vendors (HVAC, plumbing, electrical, landscaping)
- Track parts and supplies; keep the maintenance shop organized and stocked
- Communicate timelines and updates with residents and the front-office team
- Help maintain records for inspections, safety checks, and service history in our CMMS
- Learn property systems and safety basics—training provided
What We’re Looking For
- Reliable, organized, and comfortable communicating with residents and vendors
- Detail-oriented with a calm, problem-solving mindset
- Basic computer skills; comfortable learning a CMMS
- High school diploma or equivalent preferred (not required)
- Plus: any experience in customer service, hospitality, or property operations
Perks & Benefits
- Medical, dental, and vision insurance
- 10 days PTO in year one + 7 paid holidays + 2 personal days
- Paid training & certification support (e.g., Fair Housing, Pool Operator, basic HVAC safety)
- Monthly phone stipend; on-site gym access
- Employee rental discount across Desert Oak communities
Why This Role Is a Great Fit
If you like organizing moving pieces, helping people, and seeing the results of your work every day, you’ll thrive here. You’ll get hands-on training, mentorship from experienced techs, and a clear path to roles like Assistant Property Manager or Maintenance Planner.
📥 How to Apply
Apply through Workscreen: [Workscreen link]
We review every application and keep candidates informed throughout the process.
Smart Hiring Starts Here
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Breakdown of Why These Maintenance Coordinator Job Posts Work
1. Clear, Specific Job Titles
- Instead of just “Maintenance Coordinator,” the titles are expanded with company name + context (“SteelSpring Manufacturing” or “Maple Ridge Apartments”).
- This helps candidates immediately know the setting (manufacturing vs. property management), making the post feel real and intentional.
2. Personal Touch With a Video
- Each job post includes a short video intro from a manager.
- This adds personality and trust, showing that there are real people behind the words. It humanizes the company and gives top candidates a reason to lean in.
3. Warm, Contextual Introductions
- The “Who We Are” sections don’t just list facts — they give context and culture.
- SteelSpring highlights precision, safety, and production uptime.
- Maple Ridge emphasizes resident care, teamwork, and responsiveness.
- Both connect the candidate’s work to the company’s mission.
4. Transparent Salary & Perks
- Both posts include salary/pay ranges and clear benefits.
- This builds trust and attracts serious candidates who appreciate transparency.
- Perks like PTO, health benefits, and growth opportunities show the company values its people.
5. Responsibilities That Show Impact
- Tasks are written in a way that explains why they matter.
- SteelSpring: “reduce downtime, improve safety, and directly impact on-time delivery.”
- Maple Ridge: “help residents feel safe, supported, and at home.”
- SteelSpring: “reduce downtime, improve safety, and directly impact on-time delivery.”
- This gives meaning to the work, not just a list of chores.
6. Respectful Hiring Process
- Both posts highlight that every application will be reviewed and candidates will receive updates.
- This shows respect and positions the employer as considerate — a huge differentiator when most applicants expect silence.
7. Separate “Perks & Benefits” and “Why This Role Is a Great Fit”
- Splitting these sections helps candidates distinguish between tangible incentives (insurance, PTO, stipends) and intangible motivators (growth, purpose, culture).
- This makes the role appealing on both practical and emotional levels.
8. Human Tone That Connects
- The language is conversational, not corporate: “air-traffic controller for everything maintenance,” “see the results of your work every day.”
- This makes the posts more relatable and approachable, while still professional.
Example of a Bad Maintenance Coordinator Job Description (And Why It Fails)
Job Title: Maintenance Coordinator
📍 Location: Dallas, TX
💼 Type: Full-Time
Company Overview
ABC Company is looking to hire a Maintenance Coordinator to manage daily maintenance activities.
Job Responsibilities
- Handle maintenance requests
- Coordinate with vendors
- Maintain equipment records
- Ensure compliance with safety rules
Requirements
- High school diploma or equivalent
- 2+ years of maintenance experience
- Strong organizational skills
How to Apply
Send your resume to hr@abccompany.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Fails
- Generic Job Title
- Just says “Maintenance Coordinator” with no context about industry, environment, or impact. Candidates have no idea what they’d actually be maintaining.
- Just says “Maintenance Coordinator” with no context about industry, environment, or impact. Candidates have no idea what they’d actually be maintaining.
- Cold, Minimal Introduction
- “ABC Company is looking to hire…” is uninspired. There’s no mission, no culture, and no reason to care about the company.
- “ABC Company is looking to hire…” is uninspired. There’s no mission, no culture, and no reason to care about the company.
- Responsibilities Are Vague
- “Handle maintenance requests” and “coordinate with vendors” could mean anything. This doesn’t paint a picture of the day-to-day work.
- “Handle maintenance requests” and “coordinate with vendors” could mean anything. This doesn’t paint a picture of the day-to-day work.
- No Salary, Perks, or Benefits
- Omitting pay range and benefits makes the company look outdated or untrustworthy. Today’s candidates expect transparency.
- Omitting pay range and benefits makes the company look outdated or untrustworthy. Today’s candidates expect transparency.
- No Personality or Connection
- The tone is robotic. There’s nothing that speaks to the human side of the job—why it matters, who you’ll work with, or how success is recognized.
- The tone is robotic. There’s nothing that speaks to the human side of the job—why it matters, who you’ll work with, or how success is recognized.
- Dismissive Application Process
- “Only shortlisted candidates will be contacted” signals indifference toward applicants’ time and effort. Top talent wants clarity, not dismissal.
- “Only shortlisted candidates will be contacted” signals indifference toward applicants’ time and effort. Top talent wants clarity, not dismissal.
- No Call to Action That Inspires
- Ending with “send your resume” is transactional. There’s no excitement or motivation for the right candidate to apply.
- Ending with “send your resume” is transactional. There’s no excitement or motivation for the right candidate to apply.
Bonus Tips to Make Your Job Description Stand Out
If you want your Maintenance Coordinator job post to rise above the generic ones online, here are a few extra touches that make a big difference:
1. Add a Security & Privacy Notice
Show candidates you take their trust seriously. A simple line like this builds credibility:
“We take applicant privacy seriously. We will never ask for payment, bank details, or personal financial information at any stage of the hiring process.”
This reassures applicants and makes your company look professional and trustworthy.
2. Mention Leave Days or Flex Time
Salary matters, but so does time off. Candidates care about work-life balance. Include something like:
“Enjoy up to 15 days of PTO in your first year, plus 8 paid holidays and 2 personal days—because rest matters as much as hard work.”
This signals that your company values people, not just productivity.
3. Highlight Training & Growth Opportunities
Great candidates look for places where they can grow. Even for maintenance roles, adding growth signals is powerful:
“We invest in your growth with ongoing training, certification support, and mentorship to help you advance into supervisory or facilities management roles.”
This widens your applicant pool to include ambitious people who want a career, not just a job.
4. Use a Video to Build Connection
As shown in the good examples, a quick Loom or YouTube video from the hiring manager or property director makes your job post feel personal.
Seeing a real face and hearing directly from a leader helps top candidates picture themselves on the team.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Add Employee Testimonials or Reviews
If possible, include a quote or a link to real reviews (e.g., Glassdoor). Example:
“Working here has been the best move for my career—I started as a tech and now I lead projects. They really support growth.” – Current Maintenance Tech
This provides social proof and gives your job post authenticity.
Should You Use AI to Write a Job Description?
With tools like ChatGPT, Manatal, and Workable offering one-click job description generators, it’s tempting to let AI do all the heavy lifting. But here’s the truth: if you rely on AI blindly, you’ll end up with the same bland, lifeless job posts as everyone else.
❌ Why You Shouldn’t Rely on AI Alone
- Generic Results: AI without direction gives you recycled bullet points that could fit any company.
- Attracts the Wrong Candidates: Generic posts pull in “apply to everything” job seekers instead of people aligned with your role and values.
- Hurts Your Brand: A job post is often the first impression someone has of your company. A generic post makes you look generic too.
✅ The Right Way to Use AI
AI is a great assistant — if you feed it the right ingredients. Instead of saying:
“Write me a Maintenance Coordinator job description.”
Come prepared with context:
- What your company actually does
- What the role entails day-to-day
- The culture and values you want to highlight
- The type of candidate you want to attract
- Salary, perks, and growth opportunities
Then prompt AI like this:
“Help me write a job description for a Maintenance Coordinator at [Company Name]. We’re a [describe company/industry], and the role will focus on [key responsibilities]. Our culture is [describe values], and we want to attract candidates who are [ideal traits]. Here’s our salary range [insert], benefits [insert], and hiring process [insert]. Here are a few notes I’ve written to get you started: [paste your notes]. Please write this in a human, conversational tone.”
By doing this, you’re not outsourcing your voice — you’re using AI to polish your own inputs. That’s the difference between a forgettable post and one that truly connects.
Don’t let bad hires slow you down.
WorkScreen helps you identify the right people—fast, easy, and stress-free.
Copy-Paste Job Description Templates for Quick Use
We know that sometimes, you just need something solid—fast.
Maybe you’ve read the guide and understand what makes a great job post. But you also want a professional, ready-to-use template you can copy, paste, and customize in just a few minutes.
That’s what this is.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational Job Description Template (Culture-First Style)
Job Title: Maintenance Coordinator – Keep Operations Running Smoothly at [Company Name]
💼 Location: [Remote/On-site/Hybrid] (HQ: [City, State])
🕒 Type: [Full-Time/Part-Time]
💰 Salary Range: [$X,000 – $Y,000]/year
Meet Your Manager (60-second video)
🎥 [Insert Loom/YouTube link]
Who We Are
[Company Name] is a [industry/sector] team of [~team size] focused on reliable operations, safety, and great service. From preventive programs to quick turnarounds, our maintenance culture is about being proactive, communicating clearly, and keeping people and equipment safe and productive.
What You’ll Do
- Coordinate preventive maintenance schedules across facilities/equipment using [CMMS name]
- Triage, assign, and track work orders for techs and [approved vendors]
- Plan parts/orders and service windows to minimize downtime
- Maintain safety/compliance records (LOTO/OSHA/Fire & Life Safety) and close out follow-ups
- Monitor key spares, manage vendor SLAs, and support budget tracking
- Partner with [Operations/Production/Property/Facilities] to solve root causes, not just symptoms
What We’re Looking For
- [2–4]+ years in maintenance/facilities/operations coordination (industry [preferred])
- Familiarity with CMMS ([UpKeep/Fiix/eMaint/other]) and reliability basics (MTTR/MTBF)
- Strong scheduling, communication, and vendor management skills
- Comfortable in fast-moving environments; calm, organized, and detail-driven
- Plus: experience with [ISO environment/PLC service coordination/EPA or local codes]
Perks & Benefits
- Health, dental, vision + [HSA/FSA]
- 401(k) with [company match %] after [X] days
- [X] days PTO + [Y] paid holidays + [Z] personal days
- [Boot/clothing/PPE] stipend; on-site [parking/gym/cafeteria]
- [Tuition/certification] support (g., CPO/HVAC safety/Forklift/LOTO)
Why This Role Is a Great Fit
You’ll be the air-traffic controller for maintenance—reducing downtime, improving safety, and making the day run smoother for everyone. If you love coordinating moving parts, communicating clearly, and seeing your impact daily, you’ll thrive here. Growth paths into [Maintenance Planning/Facilities Management/Operations] are real.
📥 How to Apply
Apply via Workscreen for a fair, skill-based process: [Workscreen link]
We review every application and keep you updated at each step.
✅ Option 2: Structured “Job Brief + Responsibilities + Requirements” Template
Job Title: Maintenance Coordinator – Keep Equipment & Facilities Reliable at [Company Name]
💼 Location: [Remote/On-site/Hybrid] (HQ: [City, State])
🕒 Type: [Full-Time/Part-Time]
💰 Salary Range: [$X,000 – $Y,000]/year
Job Brief
[Company Name] is seeking a Maintenance Coordinator to organize preventive/corrective maintenance across [site size/equipment types/properties]. You’ll schedule work, align vendors/techs, maintain safety and compliance documentation, and help keep operations efficient and safe.
Responsibilities
- Build and manage preventive maintenance calendars in [CMMS]
- Assign, prioritize, and track work orders; manage SLAs with [vendors]
- Coordinate planned shutdowns and service windows to minimize downtime
- Ensure compliance with [OSHA/Local codes/ISO]; maintain accurate records
- Track spares/parts and support budget adherence; keep the shop organized
- Partner with [Operations/Production/Property/Facilities/EHS/Quality] to address root causes
Requirements
- [3+ years] in maintenance/facilities/operations coordination ([industry preferred])
- Proficiency with [CMMS] and basic reliability metrics (MTTR/MTBF)
- Strong organization, prioritization, and vendor communication skills
- Familiarity with [LOTO/HAZCOM/EPA or local safety standards]
- [High school diploma/Associate’s/Bachelor’s] or equivalent experience
Perks & Benefits
- Medical, dental, vision coverage
- 401(k) with [match %] after [X] days
- [X] days PTO + [Y] paid holidays
- [Boot/PPE/tool] stipend; [parking/gym/cafeteria] access
- Training & certification support (g., LOTO, CPO, basic HVAC safety)
📥 How to Apply
Apply via Workscreen: [Workscreen link]
Every application is reviewed; you’ll receive clear updates at each stage.
Next Step: Let WorkScreen.io Handle Candidate Screening
Writing a strong Maintenance Coordinator job description is the first step. But once applications start rolling in, the real challenge begins: how do you separate top talent from low-effort applicants without wasting hours?
That’s where WorkScreen.io comes in.
With WorkScreen, you can:
- Quickly identify your most promising candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Easily administer one-click skill tests
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Eliminate low-effort applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
The result? Smarter, faster, and more confident hiring decisions — without the guesswork.
Start hiring smarter with WorkScreen.io →
👉 After your job post brings in candidates, let WorkScreen.io take over and make the screening process effortless.
Maintenance Coordinator Job Description - FAQs
A strong Maintenance Coordinator combines technical know-how with organizational and interpersonal skills. Look for:
- Organization & scheduling: Ability to manage preventive maintenance calendars and prioritize work orders.
- Communication: Clear updates between technicians, vendors, and leadership.
- Problem-solving: Identifying root causes instead of only addressing surface issues.
- Vendor & budget management: Negotiating SLAs, tracking costs, and keeping projects on budget.
- Attention to safety & compliance: Familiarity with OSHA, local codes, and workplace safety programs.
These skills ensure the role isn’t just reactive but adds long-term value to the company.
On average, Maintenance Coordinators in the U.S. earn between $48,000 and $65,000 annually, with some experienced coordinators in industries like manufacturing or energy earning $70,000+. Factors that affect pay include:
- Industry (manufacturing and oil/gas pay higher than residential property)
- Location (urban centers typically pay more than rural areas)
- Experience level (entry-level may start in the mid-$40Ks, while senior coordinators with certifications can exceed $75K).
A Maintenance Coordinator focuses on scheduling, organizing work orders, and handling vendor relationships — more of an administrative/operational role. A Maintenance Manager, on the other hand, typically oversees the entire maintenance department, supervises staff directly, and has broader responsibility for strategy, budgets, and performance.
While not always required, certifications can give candidates an edge. Common ones include:
- CMRP (Certified Maintenance & Reliability Professional)
- OSHA Safety Training
- HVAC, Electrical, or Plumbing licenses (depending on industry)
- CMMS software training (like UpKeep or Fiix)
These demonstrate technical credibility and readiness to step into higher-responsibility roles.
