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If you’ve Googled “Material Coordinator job description,” you’ve probably noticed something: most of the results look exactly the same. A few bullet points, some copy-pasted duties, maybe a short list of requirements… and that’s it.
The problem? Those generic templates don’t actually help you attract a great Material Coordinator — they just give you filler content. They say what the job is, but they don’t show why someone should want to do it for your company. And in a competitive hiring market, that’s a recipe for getting flooded with unqualified or unmotivated applicants.
Before we get into the role itself, here’s the truth: a great job post is more than a checklist. It’s your first sales pitch to potential hires. If you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ , where we break down exactly why generic job descriptions fail — and how to write one that sparks interest from serious, qualified candidates.
Today, we’re going to take those principles and apply them directly to the Material Coordinator role. You’ll get a plain-English definition, two ready-to-use templates, real examples of good vs. bad job posts, and a set of tips that will make your listing stand out in any industry.
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
What A Material Coordinator Actually Does - Their Roles
A Material Coordinator is the person who makes sure your materials — whether that’s raw parts, construction supplies, or finished goods — are in the right place, at the right time, in the right quantity.
They’re the link between purchasing, inventory, and production. One day they might be tracking shipments and updating stock levels, the next they’re coordinating with suppliers to fix a delivery delay, and the next they’re helping the warehouse team rearrange inventory so production never stops.
It’s a role that demands organization, clear communication, and problem-solving under pressure. And because they work across departments — purchasing, operations, warehouse, and sometimes even sales — a good Material Coordinator isn’t just a “materials person.” They’re a relationship-builder who keeps projects moving and teams aligned.
In other words: your Material Coordinator is the quiet force that keeps everything running smoothly in the background — and when they do their job well, no one notices a problem, because there isn’t one.
Two Great Material Coordinator Job Description Templates
✅ Option 1: Experienced Material Coordinator (Culture-First Style)
📌 Job Title: Material Coordinator — Manufacturing Operations | Columbus, OH
🏢 Company: Summit Precision Manufacturing (SPM)
💼 Employment Type: Full-Time | On-Site
💲 Salary Range: $48,000–$58,000/year (DOE) + Bonus Eligible
🕒 Schedule: Monday–Friday | 8:00 AM – 4:30 PM
🎥 A quick word from our Operations Director: (60-second overview of the role and team) [Insert Loom/YouTube link]
Who We Are
Founded in 1999, Summit Precision Manufacturing (SPM) is a 180-person, ISO-certified shop producing machined aluminum and steel components for medical devices and EV suppliers across the Midwest. From our 120,000 sq. ft. facility in Columbus, we run a tight three-shift operation, with an obsessive focus on quality, on-time delivery, and cross-functional teamwork.
What You’ll Do
- Own inbound/outbound material movement and documentation
- Coordinate delivery schedules with suppliers; escalate delays proactively
- Maintain inventory accuracy in our ERP (Epicor) and conduct cycle counts
- Align material availability with production plans; flag risks early
- Investigate shortages/quality issues and drive corrective actions
- Build weekly usage/variance reports for Ops & Purchasing
What We’re Looking For
- 2+ years in materials, inventory, or supply chain within manufacturing
- Working knowledge of ERP/MRP (Epicor preferred) and Excel
- Detail-obsessed, calm under pressure, great communicator
- Comfortable on the floor (shipping/receiving/warehouse) and in vendor calls
- Bonus: experience with ISO 9001 environments or PPAP documentation
Perks & Benefits
- Medical, dental, vision + HSA option
- 401(k) with 4% company match
- 15 days PTO + 8 paid holidays
- Annual PPE & work gear stipend
- Tuition reimbursement for supply-chain coursework
- Free on-site parking; subsidized cafeteria
Why This Role Is a Great Fit
- Impact you can see: Your planning keeps three shifts on schedule
- Tools & autonomy: Modern ERP, supportive purchasing & ops leaders
- Career runway: Clear path to Senior Coordinator or Planner within 12–18 months
- Tight-knit culture: Low ego, high accountability, quick decision cycles
Our Hiring Process
We review every application and respond within two weeks. You’ll have a brief intro call, an on-site interview with Ops & Purchasing, and reference checks for finalists.
How to Apply
Apply via WorkScreen: [Insert WorkScreen link]. You’ll complete a short, role-specific assessment so we can evaluate real-world skills—not just résumés.
✅ Option 2: Entry-Level / Willing-to-Train Material Coordinator
📌 Job Title: Material Coordinator — Will Train | Mesa, AZ
🏢 Company: Red Rock Composites
💼 Employment Type: Full-Time | On-Site
💲 Salary Range: $40,000–$45,000/year + Benefits
🕒 Schedule: Monday–Friday | 7:30 AM – 4:00 PM
🎥 Meet your future manager: (1-minute welcome + what success looks like in 90 days) [Insert Loom/YouTube link]
Who We Are
Red Rock Composites builds lightweight interior panels and UAV components for aerospace customers nationwide. We’re a 90-person team in Mesa known for craftsmanship, reliability, and teaching people the trade. If you’re organized, curious, and hands-on, we’ll train you to thrive in materials and operations.
What You’ll Learn & Do
- Receive, label, and store materials accurately (with coached checklists)
- Update inventory in our ERP (NetSuite) and track lot/batch details
- Prep kits for production and notify teams about shortages
- Coordinate with vendors and the warehouse team to keep timelines tight
- Support cycle counts and simple root-cause checks when counts are off
What You Bring
- High school diploma or equivalent
- Reliable, organized, and eager to learn
- Comfortable using email/spreadsheets; we’ll teach you ERP basics
- Able to lift 30–40 lbs and spend time on your feet
- Nice-to-have: warehouse, retail stock, or shipping/receiving experience
Perks & Benefits
- Medical, dental, vision from day 1
- 10 days PTO + 7 paid holidays + 1 volunteer day
- Quarterly skill-building workshops; paid OSHA & forklift certification
- Employee referral bonus; monthly team lunch
Why This Role Is a Great Fit
- We train and promote: Clear 90-day onboarding and a path to Planner/Buyer
- Real responsibility fast: Own kits and counts within your first month
- Supportive mentors: Work side-by-side with leads who love to teach
- Purposeful work: Your accuracy keeps aerospace builds on time
Our Hiring Process
Every application is reviewed. Expect a quick phone screen, an on-site meet-the-team, and a paid trial shift (3–4 hours) to make sure it’s a mutual fit.
How to Apply
Apply via WorkScreen: [Insert WorkScreen link]. You’ll complete a short skills check so we can understand your strengths before we meet.
Don’t let bad hires slow you down. WorkScreen helps you identify the right people—fast, easy, and stress-free.
Breakdown of Why These Material Coordinator Job Posts Work
1. Clear, Specific Titles
Both titles instantly tell candidates what the role is, where it’s based, and in one case, that training is offered.
- “Material Coordinator — Manufacturing Operations | Columbus, OH” attracts experienced professionals who want a defined environment and location.
- “Material Coordinator — Will Train | Mesa, AZ” speaks directly to career-changers or entry-level candidates who value learning opportunities.
2. Personal Video Element
Including a short Loom or YouTube video from a hiring manager or leader instantly adds trust, warmth, and personality. It makes the company feel real, gives a face to the process, and increases application rates — especially from higher-quality candidates.
3. Warm, Context-Rich ‘Who We Are’
These aren’t generic “we are a company that…” blurbs.
- Summit Precision’s section paints a picture of scale, industry, and operational culture.
- Red Rock Composites highlights specialized aerospace work and a teaching mindset, which is especially appealing for entry-level talent.
4. Role Importance is Framed, Not Just Listed
Instead of diving into tasks, each post explains why the job matters in the bigger picture. This helps candidates connect their daily work to the company’s mission and outcomes.
5. Responsibilities Are Action-Oriented
The “What You’ll Do” / “What You’ll Learn & Do” sections use active verbs (“own,” “coordinate,” “prep,” “investigate”) and connect each task to an outcome, making them more engaging than lifeless bullet points.
6. Transparent Perks & Benefits
Both posts clearly list pay, PTO, insurance, and extras like training stipends or gear allowances. This transparency builds trust and reduces wasted applications from people with mismatched expectations.
7. Separate ‘Why This Role Is a Great Fit’ Section
By breaking this out from the perks, candidates can quickly see non-financial motivators — career growth, mentorship, team culture, autonomy — without hunting for them in long paragraphs.
8. Respectful, Clear Hiring Process
- Timeline is given (“we respond within two weeks”).
- Steps are spelled out (intro call, on-site interview, paid trial shift).
- This reduces candidate anxiety and sets your process apart from companies that ghost applicants.
9. WorkScreen Integration
WorkScreen is woven in naturally as part of the application process — not a bolt-on sales pitch — showing that candidate evaluation will be skill-based and fair.
Example of a Bad Material Coordinator Job Description (And Why It Fails)
❌ Bad Job Post Example
📌 Job Title: Material Coordinator
🏢 Company: ABC Manufacturing
💼 Employment Type: Full-Time
📍 Location: Ohio
Job Summary
We are seeking a Material Coordinator to manage materials and inventory. The successful candidate will coordinate deliveries, track shipments, and update inventory records.
Responsibilities
- Track incoming and outgoing materials
- Update records in the system
- Coordinate with suppliers and internal teams
- Maintain inventory levels
Requirements
- Bachelor’s degree in business or related field preferred
- 3 years of experience in a similar role
- Knowledge of inventory systems
- Good communication skills
How to Apply
Please send your CV to hr@abcmfg.com. Only shortlisted candidates will be contacted.
Why This Job Post Fails
1. Generic Job Title
“Material Coordinator” with no qualifiers (industry, location, scope, seniority) makes it invisible in search results and unappealing to candidates scanning listings.
2. Cold, Minimal Introduction
The “Job Summary” is a flat sentence that could apply to any company in any industry. There’s no mission, no personality, and no reason why this job matters.
3. No Company Story
There’s zero insight into what ABC Manufacturing does, its size, culture, or values. Candidates can’t tell if they’d be working in aerospace, automotive, or apparel.
4. Responsibilities Are Too Broad
“Track incoming and outgoing materials” is vague and uninspiring. There’s no detail on how the work is done, who they interact with, or what success looks like.
5. Requirements Create Barriers
Asking for a bachelor’s degree without explaining why it’s relevant can deter great candidates with years of practical experience but no formal degree.
6. No Transparency on Pay or Benefits
Withholding salary information and perks signals a lack of openness and forces candidates to guess whether the role is worth pursuing.
7. Cold and Dismissive Application Process
“Only shortlisted candidates will be contacted” tells applicants up front they might be ghosted. This can discourage the very people you want to attract.
Bonus Tips to Make Your Material Coordinator Job Post Stand Out
Small details can dramatically change how your job post is perceived. Here are a few advanced touches that help you attract serious, high-quality candidates while building trust in your company.
1. Add a Security & Privacy Notice
Show candidates you take their personal data seriously:
We will never ask for payment, bank details, or personal financial information during any part of the hiring process. Your application will be reviewed only by our internal hiring team, and your information will not be shared without your consent.
This reassures applicants and immediately sets you apart from scammy, low-trust postings they’ve seen elsewhere.
2. Mention Time Off & Flexibility
Even in operations-heavy roles like Material Coordination, candidates appreciate knowing they’ll have breathing room:
Enjoy 15 days of paid time off, 8 paid holidays, and 1 volunteer day per year to recharge and give back to your community.
This signals that your company values work-life balance.
3. Highlight Training & Growth Opportunities
Even experienced hires want to see a career path:
We invest in our people with quarterly skill-building workshops, tuition reimbursement for supply chain coursework, and clear promotion tracks to Senior Coordinator or Planner roles.
This keeps high performers engaged and makes entry-level candidates more willing to apply.
4. Add a Quick “Day in the Life” Video
A 60–90 second Loom or YouTube clip from the hiring manager or a current Material Coordinator can dramatically increase application quality. It makes the work environment feel tangible and human.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Show Real Employee Voices
If possible, include a short employee quote:
“I started here as a shipping clerk and now run the materials team. The pace is fast, but the support is real.” – Luis, Materials Lead at Summit Precision Manufacturing
Authentic testimonials make the culture believable.
Why You Shouldn’t Let AI Write Your Material Coordinator Job Post from Scratch
These days, it’s tempting to let AI tools — including those built into some ATS platforms — spit out a job description in seconds. But if you simply type “Write me a job description for a Material Coordinator” and copy-paste the result, here’s what you’ll get:
- A generic, recycled template that reads like hundreds of other listings.
- Zero personality, mission, or culture — the things that actually attract strong candidates.
- A post that’s more likely to pull in low-effort “one-click apply” applicants instead of motivated professionals.
Remember: your job post is often the first impression a candidate has of your company. If it feels bland or lifeless, it sets the tone for the rest of the hiring process — and may scare off the exact people you’re hoping to hire.
The Smarter Way to Use AI
AI can still be a fantastic assistant — if you feed it the right details. Instead of asking it to “write a job post,” give it the raw ingredients:
- About Your Company: Industry, size, products/services, culture, mission.
- Why This Role Matters: How the Material Coordinator impacts operations.
- Must-Have & Nice-to-Have Skills: Be specific.
- Salary Range & Benefits: Builds trust and saves time.
- Your Hiring Process: Timelines, steps, and how you treat candidates.
- Tone: Culture-first, warm, and human — not corporate jargon.
Then prompt AI like this:
“Write a job description for a Material Coordinator at Summit Precision Manufacturing, a 180-person ISO-certified machining company in Columbus, OH. This person will coordinate materials for CNC production, work with suppliers, and maintain ERP accuracy. Use a warm, culture-first tone. Include salary ($48–58k), benefits (PTO, insurance, 401k), and a transparent hiring process. Target experienced manufacturing candidates who value teamwork and growth opportunities. Here are a few notes I’ve written to get you started: [paste your notes]”
This way, AI shapes and polishes a job post that already feels like you — instead of forcing you to rewrite a lifeless template.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Need a Quick Copy-Paste Job Description?
✅ Option 1: Conversational, Culture-First Style
Job Title: Material Coordinator – Keep Production Flowing at [Company Name] 💼 Location: Remote (HQ: [City, State]) 🕒 Type: [Full-Time/Part-Time] 💰 Salary Range: [${X},000 – ${Y},000]/year
🎥 Meet Your Hiring Manager (60–90s): What success looks like in 90 days + team intro — [Insert Loom/YouTube link]
Who We Are
[Company Name] is a [~[Headcount]]-person [industry/sector] company serving [customer type/region] from our HQ in [City, State]. We build [products/services] and pride ourselves on [values: e.g., reliability, craftsmanship, on-time delivery]. Our teams work cross-functionally, move fast, and celebrate clear communication and ownership.
Why This Role Matters
Materials are the backbone of our operation. You’ll keep suppliers, inventory, and production in sync so schedules hold, costs stay predictable, and customers get what we promised—on time.
What You’ll Do
- Coordinate inbound/outbound materials; own documentation and traceability
- Maintain inventory accuracy in [ERP/MRP Name]; perform cycle counts
- Align deliveries to production priorities; flag risks early
- Troubleshoot shortages/quality issues; drive quick corrective actions
- Build weekly usage/variance reports for Ops/Purchasing/Finance
What We’re Looking For
- [2–4]+ years in materials/inventory/supply chain ([industry preferred])
- Hands-on with [ERP/MRP Name] and spreadsheets
- Detail-obsessed, calm under pressure, proactive communicator
- Comfortable on the floor (shipping/receiving/warehouse) and on vendor calls
- Bonus: [ISO 9001/AS9100/PPAP/GMP] familiarity
Perks & Benefits
- Health, dental, vision [plan details]
- [401(k)/Pension] with [X%] company match
- [X] days PTO + [Y] paid holidays + [1] volunteer day
- [Tuition/certification reimbursement] for supply-chain coursework
- [Gear/PPE stipend | commuter benefit | on-site parking]
Why This Role Is a Great Fit
- Visible impact: Your planning keeps production on schedule
- Autonomy + tools: Modern systems and supportive partners in Ops/Purchasing
- Growth path: Clear steps to Senior Coordinator/Planner in [12–18] months
- Team culture: Low-ego, high-accountability, fast decisions
Our Hiring Process
We review every application and respond within [X] days. Expect a [short intro call], [virtual/on-site interview], and [reference/background checks] for finalists.
How to Apply
Apply via WorkScreen: [Insert WorkScreen link]. You’ll complete a short, role-specific skills check so we can focus on real ability—not just résumés.
✅ Option 2: Structured Format (Job Brief + Responsibilities + Requirements)
Job Title: Material Coordinator – Orchestrate Materials & Inventory at [Company Name] 💼 Location: Remote (HQ: [City, State]) 🕒 Type: [Full-Time/Part-Time] 💰 Salary Range: [${X},000 – ${Y},000]/year
Job Brief
[Company Name] is hiring a Material Coordinator to manage the flow of materials across [warehouse/production sites]. You’ll ensure accurate receiving, storage, and kitting while maintaining clean data in [ERP/MRP Name] and supporting an on-time production schedule.
Responsibilities
- Track incoming/outgoing materials and maintain documentation
- Keep inventory accurate in [ERP/MRP Name]; perform cycle counts
- Coordinate supplier delivery schedules and expedite when needed
- Prep kits to production priorities; communicate shortages early
- Resolve discrepancies and quality issues with vendors and internal teams
Requirements
- [0–2 / 2–4]+ years in materials/inventory ([industry preferred])
- Familiarity with [ERP/MRP Name] and spreadsheets
- Strong organization, attention to detail, and cross-team communication
- Able to lift [X] lbs and work on your feet as needed
- Nice-to-have: [forklift cert, OSHA 10, GMP/ISO exposure]
Perks & Benefits
- Base salary [${X},000 – ${Y},000] + [bonus/OT eligibility]
- Health, dental, vision [plan details]
- [401(k)/Pension] with [X%] match
- [X] days PTO + [Y] paid holidays
- [Training budget | certifications | lunch stipend]
Application Process
Apply via WorkScreen: [Insert WorkScreen link]. We review every application and aim to respond within [X] days.
Let WorkScreen Handle the Next Step of Hiring
Once you’ve crafted a job post that truly connects with the right candidates, the next challenge is separating the genuine, high-quality applicants from the flood of low-effort submissions.
That’s exactly where WorkScreen.io comes in.
WorkScreen helps you:
- Quickly identify your most promising candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Assess real skills, not just résumés
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Eliminate low-effort applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
Bottom line: You’ll spend less time reviewing résumés and more time speaking with the candidates who can actually do the job — helping you hire faster, smarter, and with more confidence.
Ready to take your hiring to the next level?
FAQ
Look for a combination of technical skills and soft skills. On the technical side, proficiency with inventory/ERP systems, understanding of supply chain processes, and the ability to track and reconcile materials are essential. On the soft skills side, prioritize organization, attention to detail, problem-solving under time pressure, and strong communication across teams and with suppliers.
The average salary varies by location, industry, and experience level. In the U.S., most Material Coordinators earn between $40,000 and $60,000 annually, with entry-level roles starting closer to the lower end and experienced coordinators in high-demand industries reaching or exceeding the upper range.
While both roles involve managing materials and information flow, a Material Coordinator is typically more hands-on with inventory and production support, ensuring physical goods are where they need to be. A Supply Chain Coordinator often has a broader scope, involving planning, vendor negotiations, and logistics management across multiple facilities or product lines.
