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If you’ve Googled “job description for a Medical Scribe,” you’ve probably come across dozens of articles. But here’s the problem: most of them give you a standard, cookie-cutter template filled with buzzwords and filler content. They don’t actually teach you how to attract top talent—they just tell you what to include.
The truth is, when you’re hiring for a crucial role like a Medical Scribe, you need more than just a list of responsibilities and qualifications. You need a job post that grabs attention, gives insight into your company culture, and resonates with the kind of candidate who will thrive in your organization.
In this guide, we’ll show you how to craft a job description that does more than just fill a vacancy. We’ll help you write a post that reflects your company values, builds trust, and attracts the best candidates who are excited about the role. For a deeper dive into crafting compelling job posts, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/
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What A Medical Scribe Actually Does - Their Roles
A Medical Scribe is the right-hand support for healthcare professionals, documenting patient interactions in real-time during medical visits. They manage the details, take notes, and ensure that the electronic health records (EHR) are up-to-date, allowing doctors to focus on providing quality care rather than being bogged down by administrative tasks.
But here’s the key: a Medical Scribe is often the first line of communication between a patient and the doctor’s documentation. This means they play a pivotal role in patient care, accuracy, and efficiency. As the first impression many patients have of their medical care experience, reliability, communication skills, and emotional intelligence are just as important as the technical aspects of the role.
To sum it up: a Medical Scribe isn’t just a note-taker; they’re an essential part of the healthcare team, ensuring smooth documentation processes and contributing to better patient outcomes.
Two Great Medical Scribe Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
1. Job Description For Experienced Medical Scribe
Job Title: Experienced Medical Scribe for Oakwood Medical Center
Location: Oakwood, TX
Job Type: Full-Time | In-Person
Salary Range: $18 – $22 per hour (Based on Experience)
Video from Hiring Manager:
[Insert Loom or YouTube video link from the Hiring Manager introducing the role and team]
About Us:
At Oakwood Medical Center, we’re committed to providing compassionate, high-quality healthcare to the Oakwood community. With a reputation for excellence in patient care, we believe in fostering a culture where every team member contributes to the mission of improving the lives of our patients. As we continue to grow, we’re looking for an Experienced Medical Scribe to join our dedicated healthcare team. You’ll play a crucial role in supporting our providers and ensuring that patient records are accurately documented, allowing our medical professionals to focus on what matters most—patient care.
Key Responsibilities:
- Accurately document patient histories, physical exams, and other medical information during patient visits.
- Ensure timely and complete entry of all clinical data into electronic health records (EHRs).
- Assist in preparing patient charts and documents for daily visits.
- Collaborate with healthcare providers to ensure accurate medical coding and billing.
- Maintain patient confidentiality and comply with HIPAA regulations.
- Provide support for medical professionals by preparing materials needed for patient care.
Qualifications:
- 2+ years of experience as a Medical Scribe or in a healthcare-related role.
- Strong understanding of medical terminology, procedures, and EHR systems.
- Excellent typing speed (X words per minute) and attention to detail.
- Ability to multitask and work under pressure in a fast-paced environment.
- Strong interpersonal skills and ability to work well with healthcare teams.
Perks and Benefits:
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off (PTO) and holidays.
- Retirement plan with employer contributions.
- Continuing education opportunities and support for certifications.
Why This Role Is a Great Fit:
- At Oakwood Medical Center, we value our team’s contributions and offer opportunities for growth and advancement.
- You’ll be part of a close-knit, collaborative team where your contributions are valued.
- We promote a healthy work-life balance, with flexible scheduling options available.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
2. Job Description For Entry-Level / Willing-to-Train Medical Scribe
Job Title: Entry-Level Medical Scribe for Oakwood Medical Center
Location: Oakwood, TX
Job Type: Full-Time | In-Person
Salary Range: $16 – $18 per hour (Based on Experience)
Video from Hiring Manager:
[Insert Loom or YouTube video link from the Hiring Manager introducing the role and team]
About Us:
Oakwood Medical Center is dedicated to providing personalized, compassionate care to our community. With a strong focus on collaboration and excellence, we aim to be a place where our team can grow, thrive, and make a real impact. As we expand, we are looking for an Entry-Level Medical Scribe to join our team and contribute to the smooth running of our medical services. If you’re passionate about healthcare and eager to learn, this is the perfect opportunity to begin your career in the medical field.
Key Responsibilities:
- Assist healthcare providers by documenting patient information during medical visits.
- Help maintain accurate and up-to-date electronic health records (EHRs).
- Support the clinical team by preparing patient charts and necessary documents.
- Ensure that all patient data is documented in a timely and organized manner.
- Maintain confidentiality and adhere to HIPAA regulations.
- Provide administrative support and handle tasks as assigned by medical staff.
Qualifications:
- High school diploma or equivalent (a degree in a healthcare-related field is a plus).
- Strong interest in healthcare and willingness to learn medical terminology and procedures.
- Excellent attention to detail and strong organizational skills.
- Ability to work in a fast-paced environment and stay calm under pressure.
- Strong communication skills and a collaborative mindset.
Perks and Benefits:
- Health, dental, and vision insurance.
- Paid time off (PTO) after 90 days.
- Paid training and mentorship opportunities.
- Opportunities for career growth and skill development.
Why This Role Is a Great Fit:
- This is a fantastic entry-level role for those looking to start their career in the medical field.
- We offer comprehensive training and support to help you succeed and grow within the organization.
- You’ll be part of a supportive and collaborative team, where your contributions will make a real difference in patient care.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
Don’t let bad hires slow you down.
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Breakdown of Why These Medical Scribe Job Posts Work
These job descriptions go beyond the basics, creating a post that resonates with potential candidates. Here’s a breakdown of what makes these posts stand out:
1. Clear, Specific Titles
- Why it works: The job titles are tailored to the specific role at Oakwood Medical Center. Instead of using generic titles like “Medical Scribe,” we’ve specified the job type (e.g., “Experienced Medical Scribe” or “Entry-Level Medical Scribe”), which helps attract the right candidates for the experience level and gives a clear picture of what the job entails.
2. Warm Intros with Context
- Why it works: Both job posts start with a personalized intro that sets the stage for the role. We don’t just talk about what the job is; we talk about why the role is important within the larger context of the company’s mission. This approach helps applicants connect emotionally with the company’s vision and feel that they’re applying for something meaningful, not just a job.
3. Transparent Salary & Perks
- Why it works: We provide a clear salary range and outline the perks and benefits. Transparency builds trust with candidates, ensuring they know what to expect. When salary details are shared upfront, it eliminates the guesswork and attracts serious candidates who are aligned with your compensation structure.
4. Respectful Application Process
- Why it works: The application process is humanized and respectful, with an emphasis on communicating with candidates. In both job descriptions, we explain that applicants will be contacted, and everyone will hear back. This is crucial, as many candidates are frustrated by the lack of feedback in the application process.
5. Human Tone that Connects
- Why it works: The job posts are written with a conversational and warm tone. We’ve avoided corporate jargon and used language that’s accessible and engaging. By focusing on how the role fits into the bigger picture and how the company values its employees, we create a welcoming environment that encourages top talent to apply.
Example of a Bad Medical Scribe Job Description (And Why It Fails)
It’s easy to slip into the trap of posting a generic, uninspiring job description that fails to connect with potential candidates. Here’s an example of what a bad Medical Scribe job description might look like—and why it falls short.
❌ Bad Job Post Example:
Job Title: Medical Scribe
Company: Oakwood Medical Center
Job Type: Full-Time
Location: Oakwood, TX
Job Summary:
We are looking for a Medical Scribe to assist doctors by recording patient information during visits. The ideal candidate will document histories, exams, and medical information. This position requires someone who can handle multiple tasks and work under pressure.
Responsibilities:
- Record patient histories, physical exams, and other information.
- Keep patient charts up-to-date in the electronic health records system.
- Assist doctors by documenting key patient details.
- Maintain confidentiality.
Qualifications:
- High school diploma required.
- Previous experience preferred.
- Ability to type quickly and accurately.
How to Apply:
Send your resume to hr@oakwoodmedical.com.
❌ Why This Job Post Falls Short:
- The Job Title Is Too Generic
- “Medical Scribe” is a fine job title, but it doesn’t give the candidate enough insight into the company or role. There’s no indication of the type of medical setting or why this job matters to Oakwood Medical Center. The title doesn’t make the role stand out.
- “Medical Scribe” is a fine job title, but it doesn’t give the candidate enough insight into the company or role. There’s no indication of the type of medical setting or why this job matters to Oakwood Medical Center. The title doesn’t make the role stand out.
- The Introduction Feels Cold
- The job summary is bland and lacks context. It doesn’t explain why the role is important to the organization or the impact it will have on patient care. This makes it feel transactional and unengaging.
- The job summary is bland and lacks context. It doesn’t explain why the role is important to the organization or the impact it will have on patient care. This makes it feel transactional and unengaging.
- No Mention of Company Culture or Mission
- There’s no mention of Oakwood’s values or culture. Candidates want to know what kind of environment they’ll be working in, and this job post misses that crucial element. A lack of context about the company makes it harder for top candidates to connect with the job.
- There’s no mention of Oakwood’s values or culture. Candidates want to know what kind of environment they’ll be working in, and this job post misses that crucial element. A lack of context about the company makes it harder for top candidates to connect with the job.
- No Salary or Benefits Info
- Omitting salary and benefits is a huge turn-off for candidates. Without this information, candidates may assume they won’t be fairly compensated, which leads them to look elsewhere.
- Omitting salary and benefits is a huge turn-off for candidates. Without this information, candidates may assume they won’t be fairly compensated, which leads them to look elsewhere.
- Vague Responsibilities
- The responsibilities are overly simplistic and lack detail. They don’t give candidates a clear idea of what their day-to-day will look like. Instead of using bland, generic phrases like “document key patient details,” the post could show exactly how the Medical Scribe will make an impact.
- The responsibilities are overly simplistic and lack detail. They don’t give candidates a clear idea of what their day-to-day will look like. Instead of using bland, generic phrases like “document key patient details,” the post could show exactly how the Medical Scribe will make an impact.
- Cold, Impersonal Call to Action
- The call to action is basic and uninviting. “Send your resume to hr@oakwoodmedical.com” is not compelling. It feels like the company is just going through the motions instead of offering an exciting opportunity. It’s a missed chance to encourage the right candidate to take action.
- The call to action is basic and uninviting. “Send your resume to hr@oakwoodmedical.com” is not compelling. It feels like the company is just going through the motions instead of offering an exciting opportunity. It’s a missed chance to encourage the right candidate to take action.
Bonus Tips to Make Your Job Post Stand Out
In addition to creating a compelling job description, there are a few bonus tips that can elevate your post and make it more attractive to top candidates:
1. Add a Security/Privacy Notice for Applicants
Why it works:
Job seekers care about their privacy and security, especially when applying for roles that involve sensitive information like healthcare data. By adding a brief notice to reassure applicants that their personal information will be kept safe, you build trust and show that you respect their privacy.
Example:
“We take the security and privacy of all job applicants very seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.”
2. Mention Leave Days or Flex Time
Why it works:
Candidates want to feel that their well-being is valued. Offering flexibility or clear leave policies can be a huge selling point, especially in today’s work environment where work-life balance is a priority.
Example:
“Enjoy up to 24 flex days off per year, so you can recharge and come back stronger.”
3. Highlight Training & Growth Opportunities
Why it works:
Top candidates are often looking for opportunities to grow and develop in their careers. By mentioning any mentorship programs, skill-building opportunities, or the potential for career advancement, you make the role more appealing.
Example:
“We invest in growth. You’ll get access to training and mentorship to help you improve your skills and develop your career.”
4. Add a Loom Video for Trust
Why it works:
A video from the hiring manager or team can create a personal touch and make your job post feel more approachable. Candidates appreciate seeing faces behind a job description—it helps humanize your company and sets the tone for the kind of team they’ll be joining.
Example:
Consider adding a Loom or YouTube video link where your hiring manager introduces themselves, talks about the role, and explains why Oakwood Medical Center is a great place to work.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Make the “Why This Role Is Worth Your Time” Section Compelling
Why it works:
This section is your pitch to the candidate. Instead of just listing perks, emphasize the meaningful aspects of the role and how it aligns with your company’s mission.
Example:
“At Oakwood, you won’t just be another Medical Scribe. You’ll be an integral part of a team that ensures our patients receive the best care possible. You’ll be supported, valued, and have room to grow professionally while making a real difference in the community.”
Recap
By incorporating these bonus tips, you can create a job post that not only stands out but also connects with the right candidates. These additional touches show that you care about your applicants, their privacy, and their future within your company.
Should You Use AI to Write Job Descriptions?
AI is a powerful tool—but it’s not a magic fix for your job descriptions. While AI can help streamline the writing process, relying on it blindly can lead to generic, uninspired posts that fail to connect with the candidates you want to attract.
Why You Shouldn’t Rely on AI Alone:
- Generic Content: AI might generate a job post for you, but it won’t capture the unique voice of your company or the specific culture you’re trying to build. The result? A bland, cookie-cutter job description that could easily apply to any company in the field.
- Missed Personal Touch: AI doesn’t understand the nuances of human emotion, culture, and what makes your team special. It’s difficult for AI to write with the same warmth and authenticity that a real person can.
- Lack of Company Values: AI doesn’t have the context about your company’s mission and vision unless you provide it. Without this context, AI will generate a description that doesn’t reflect your values or your company’s culture.
How to Use AI the Right Way:
AI can be a great supplement, but it should never replace the human touch. Here’s how to get the most out of it:
- Provide Context: Before you ask AI to write your job post, make sure to provide detailed information about your company’s culture, values, and mission. The more context you give AI, the better the results will be.
Example Prompt:
“Help me write a job post for Oakwood Medical Center. We’re hiring a Medical Scribe to assist our healthcare team by documenting patient information during visits. Our culture is collaborative, patient-centered, and we value continuous learning. We want to attract candidates who are detail-oriented, empathetic, and thrive in a fast-paced environment. We offer health insurance, paid time off, and a supportive work environment. Here are a few notes I’ve written to get you started: [paste your notes] ” - Refine the Output: Once AI generates the job post, don’t just use it as-is. Take time to review it and personalize it. Make sure it reflects the tone, personality, and specific details of your company.
- Use AI to Polish: Once you’ve written a thoughtful, authentic job post, let AI help polish it. AI can help refine your message, check grammar, and improve clarity, but it should never be the sole creator of the content.
Recap
AI can be a valuable tool in your hiring toolkit, but only when used correctly. It should never replace the authenticity, values, and personal touch that come with writing a job description. Use AI to enhance your posts—not as a shortcut to creating meaningful, compelling content that speaks directly to your candidates.
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Copy-Paste Job Description Templates for Quick Use
Need a Quick Copy-Paste Job Description?
We get it—sometimes you just need something fast. Maybe you’ve already gone through this guide and understand what a strong job post looks like. But you also want a solid starting point you can copy, paste, and tailor to your company in just a few minutes.
That’s what this is.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational Job Description Template (Culture-First Style)
Job Title: Medical Scribe for [Company Name]
Location: [City, State]
Job Type: Full-Time | In-Person
Salary Range: $[X] – $[Y] per hour (Based on Experience)
Video from Hiring Manager:
[Insert Loom or YouTube video link]
About Us:
At [Company Name], we’re committed to providing compassionate, high-quality healthcare to our [City/Region] community. We believe in a team-based approach to healthcare, where every role matters. We’re looking for a Medical Scribe to join our team and ensure our healthcare providers can focus on delivering exceptional patient care, while you take care of the documentation.
Key Responsibilities:
- Document patient histories, exams, and medical information during patient visits.
- Update and maintain electronic health records (EHRs).
- Collaborate with healthcare providers to ensure accurate medical documentation.
- Support the clinical team with preparation of charts and patient data.
Qualifications:
- 2+ years of experience as a Medical Scribe or in a healthcare-related role (preferred).
- Proficient in EHR systems and medical terminology.
- Ability to type quickly (X words per minute) and accurately.
- Excellent organizational and communication skills.
Perks and Benefits:
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off (PTO) and holidays.
- Retirement plan with employer contributions.
- Continuing education opportunities.
Why This Role Is a Great Fit:
- Work in a supportive, team-oriented environment where your contributions matter.
- Flexible scheduling options available.
- Opportunities for career growth and professional development.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
✅ Option 2: Structured Job Brief + Responsibilities + Requirements Format
Job Title: Medical Scribe for [Company Name]
Location: [City, State]
Job Type: Full-Time | In-Person
Salary Range: $[X] – $[Y] per hour (Based on Experience)
Video from Hiring Manager:
[Insert Loom or YouTube video link]
About Us:
[Company Name] is a community-focused healthcare provider dedicated to excellence. We’re seeking a skilled Medical Scribe to assist our medical team by documenting patient visits and ensuring accurate and efficient record-keeping.
Job Brief:
The Medical Scribe will work closely with healthcare providers to document patient histories, exams, and other important details, ensuring that all clinical data is entered into the EHR system quickly and accurately.
Responsibilities:
- Record patient information during medical visits.
- Ensure accurate and timely entry of data into the EHR.
- Support healthcare providers by preparing necessary materials for patient visits.
- Collaborate with team members to maintain a high level of patient care.
Requirements:
- High school diploma or equivalent (preferred).
- Experience in a healthcare setting (preferred).
- Proficient in medical terminology and EHR systems.
- Strong typing skills and attention to detail.
- Excellent communication and organizational skills.
Perks and Benefits:
- Competitive salary based on experience.
- Comprehensive health, dental, and vision insurance.
- Paid time off (PTO) and holidays.
- Continuing education and training support.
- Retirement plan with employer contributions.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
Let WorkScreen Handle the Next Step of Hiring
Once your job post is live and attracting the right candidates, it’s time to take your hiring process to the next level. WorkScreen.io is here to help you identify top talent faster, smarter, and more efficiently.
Why Use WorkScreen.io?
- Quickly Identify Top Talent
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Easily Administer One-Click Skill Tests
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Eliminate Low-Effort Applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
- Save Time, Make Smarter Decisions
WorkScreen’s performance-based evaluations take the guesswork out of hiring, helping you make data-driven decisions that lead to better hires, faster. Say goodbye to sorting through endless resumes and hello to a streamlined, more efficient hiring process.
Ready to Hire Smarter?
Start by creating a compelling job post with WorkScreen.io today. Let us handle the rest by evaluating, scoring, and ranking your applicants, so you can focus on what really matters: making the best hire for your team.
👉 Create Your Job Post on WorkScreen.io
Medical Scribe Job Description - FAQ
While both roles are important in a healthcare setting, their responsibilities are distinct.
- Medical Assistants are trained professionals who perform both clinical and administrative tasks. Their duties often include taking patient vital signs, assisting with medical procedures, scheduling appointments, administering medications, and managing patient records.
- Medical Scribes, on the other hand, focus solely on documentation. They work alongside healthcare providers to transcribe patient information into electronic health records (EHRs) during medical visits. Scribes help streamline the workflow by ensuring that all details are accurately recorded, so doctors can concentrate on patient care.
In summary, medical assistants have a broader scope of duties, while medical scribes specialize in medical documentation.
When hiring a medical scribe, there are several key skills to look for:
- Strong Typing Skills: Accuracy and speed are critical, as scribes need to document patient information in real-time.
- Medical Terminology Knowledge: A solid understanding of medical terminology ensures that the scribe can accurately transcribe technical information.
- Attention to Detail: Scribes need to pay attention to small details in patient charts to ensure that all information is captured correctly.
- Communication Skills: Scribes must be able to effectively communicate with healthcare providers, ensuring they understand and capture the necessary details.
- Technical Proficiency: Familiarity with Electronic Health Record (EHR) systems is essential, as scribes will be responsible for inputting patient information into these systems.
- Emotional Intelligence: Scribes often work closely with patients, so empathy and understanding are important for creating a supportive environment.
The salary for a medical scribe can vary depending on factors such as experience, location, and the healthcare setting. However, the average salary in the United States typically ranges between $14–$22 per hour. More experienced scribes, particularly those working in specialized medical fields, may earn higher wages. Additionally, some positions may offer benefits such as health insurance, paid time off, and opportunities for advancement.
