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If you’ve Googled “Medical Transcriptionist job description”, you’ve probably seen the same thing over and over again — a lifeless block of bullet points, generic duties, and no real insight into what makes a great hire.
The problem? Posts like that might fill space on your careers page, but they don’t actually attract high-quality candidates. They attract anyone — which means you end up with a flood of applications to sift through, most of them from people who aren’t the right fit.
A great job post does more than list responsibilities. It connects. It tells the right people why the role matters, who they’ll be working with, and how their work impacts lives. This is especially true for a role as detail-oriented and high-trust as a Medical Transcriptionist — where accuracy, confidentiality, and efficiency aren’t just nice-to-haves, they’re non-negotiable.
Before we dive in, I recommend checking out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ . It’ll give you the bigger picture on why generic job descriptions fail, and how to structure one that excites and converts the right candidates.
Don’t let bad hires slow you down.
WorkScreen helps you identify the right people—fast, easy, and stress-free.
What a Medical Transcriptionist Actually Does
A Medical Transcriptionist is the invisible link between doctors’ words and accurate patient records. They listen to voice recordings from healthcare professionals — whether that’s a surgeon dictating post-op notes or a GP summarizing a consultation — and turn them into clear, precise, and legally sound medical documents.
But this role isn’t just about typing fast. It’s about listening carefully, understanding medical terminology, catching details others might miss, and ensuring every word is accurate — because the information you produce directly affects patient care.
Medical Transcriptionists are guardians of accuracy and confidentiality. They work behind the scenes, but their work is critical: a single transcription error could change a diagnosis, a treatment plan, or even impact a patient’s safety. That’s why attention to detail, a strong grasp of medical language, and a commitment to privacy are just as important as speed.
In short: if a doctor’s voice is the first step in documenting care, a Medical Transcriptionist is the one who makes sure that care is correctly recorded — every single time.
Two Great Medical Transcriptionist Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Option 1: Job Description For Experienced Medical Transcriptionist
📌 Job Title: Medical Transcriptionist for Growing Multi-Specialty Clinic | Remote | $20–$27/hour
🎥 A quick word from our hiring manager: [Insert Loom/YouTube link]
Who We Are
At Riverside Medical Group, our mission is simple: deliver exceptional care to every patient, every time. We’re a multi-specialty clinic serving over 15,000 patients annually — and we know that accurate, timely medical documentation is at the heart of great care.
We’re looking for a detail-obsessed Medical Transcriptionist to join our remote documentation team. If you thrive on precision, love turning spoken words into flawless medical records, and value the role accurate documentation plays in patient safety, you’ll fit right in.
What You’ll Be Doing
- Transcribe voice recordings from physicians, nurse practitioners, and other providers into accurate reports, summaries, and patient files.
- Ensure each document follows clinic and legal standards.
- Review and edit drafts from speech recognition software for accuracy and completeness.
- Flag inconsistencies or unclear audio and collaborate with providers to clarify.
- Maintain confidentiality per HIPAA and clinic policies.
What We’re Looking For
- 2+ years’ medical transcription experience (multi-specialty preferred).
- Strong knowledge of medical terminology, anatomy, and pharmacology.
- Excellent grammar, spelling, and attention to detail.
- Able to work independently and hit deadlines without sacrificing accuracy.
- Comfortable with EMR/EHR systems.
Perks & Benefits
- 100% remote work with flexible scheduling
- Health, dental, and vision coverage after 90 days
- Paid training on our in-house systems
- Annual performance bonuses tied to accuracy & TAT
- PTO and paid holidays
- Home-office stipend and secure transcription tools provided
Why This Role Is a Great Fit
- You take pride in error-free documentation that directly supports patient care.
- You want autonomy, clear expectations, and measurable outcomes.
- You enjoy collaborating asynchronously with providers and editors.
- You care deeply about privacy, precision, and professional standards.
Our Hiring Process
We respect your time and effort. We review every application, respond to all candidates, and use WorkScreen to assess real-world skills — so you’re evaluated on ability, not just a résumé.
📥 How to Apply
Apply via WorkScreen: [Insert WorkScreen link]. Complete the brief evaluation and we’ll be in touch within one week.
✅ Option 2: Job Description For Entry-Level / Willing-to-Train Medical Transcriptionist
📌 Job Title: Entry-Level Medical Transcriptionist | Full Training Provided | Remote
🎥 Meet your future manager: [Insert Loom/YouTube link]
Who We Are
At BrightPath Health, we believe great documentation starts with great people — and we’re ready to invest in yours. We provide healthcare services across five states, and our transcription team ensures every patient record is accurate, complete, and clear.
We’re hiring a motivated, detail-focused learner who wants to master the art and science of medical transcription. If you’re curious, coachable, and committed, we’ll give you the training and mentorship to build a rewarding career.
What You’ll Be Doing
- Learn to transcribe audio from healthcare providers into accurate medical documents.
- Work alongside experienced transcriptionists and editors for mentorship.
- Incorporate feedback to improve speed and accuracy over time.
- Support providers by ensuring notes are complete, accurate, and patient-ready.
What We’re Looking For
- Strong written English and focus under repetitive tasks.
- Curiosity about medical terminology (training provided).
- Reliable internet and a quiet workspace.
- High school diploma or equivalent — no prior experience required.
Perks & Benefits
- Paid, hands-on training program (4–6 weeks)
- Remote work from anywhere in the U.S.
- Structured pay increases as competencies are achieved
- Health, dental, and vision coverage after onboarding
- PTO, paid holidays, and access to continuing education
Why This Role Is a Great Fit
- You’re detail-oriented, patient, and eager to learn a specialized skill.
- You want a healthcare pathway without needing a clinical license.
- You value supportive mentorship and clear growth milestones.
- You’re motivated by work that meaningfully supports patient outcomes.
Our Hiring Process
We give everyone a fair shot. We use WorkScreen to test real-world aptitude — not just prior experience. You’ll know within a week if we’re moving forward together.
📥 How to Apply
Apply through WorkScreen here: [Insert WorkScreen link]. Complete the skills evaluation; we’ll review your results and follow up quickly.
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Breakdown of Why These Medical Transcriptionist Job Posts Work
1. The Job Titles Are Clear, Specific, and Purpose-Driven
Instead of “Medical Transcriptionist” alone, the titles include:
- The work environment (Remote)
- Compensation range (for the experienced role)
- Mission or hiring angle (“Full Training Provided” for entry-level)
This instantly tells candidates what they’re getting into and helps filter for the right audience before they even click.
2. The Video Element Adds a Human Touch
A short Loom or YouTube video from the hiring manager:
- Lets candidates see and hear from leadership before applying.
- Builds trust and connection, especially for remote roles where the workplace isn’t visible.
- Differentiates your listing from every other faceless text-only post.
3. Warm, Contextual “Who We Are” Sections
Rather than cold corporate bios, both posts:
- Share mission and values upfront.
- Show why the role exists and how it fits into patient care.
- Use plain, human language — no jargon-heavy blocks.
4. Responsibilities Are Written with Impact
Tasks aren’t just listed — they’re framed in terms of purpose:
- Experienced role: “Ensure every document is formatted according to clinic and legal standards” instead of “Format documents.”
- Entry-level role: “Support providers by ensuring notes are complete, accurate, and patient-ready” instead of “Assist providers with notes.”
This makes the work feel important, not just procedural.
5. Perks & Benefits Are Separate from ‘Why This Role Is a Great Fit’
Splitting these sections helps:
- Clearly outline tangible rewards (pay, insurance, PTO).
- Keep the “fit” section focused on personality, values, and work style — so candidates self-select based on both compensation and culture.
6. Transparent Requirements That Encourage the Right Applicants
- Experienced role lists hard skills clearly.
- Entry-level role explicitly says “no prior experience required” but emphasizes traits like focus, curiosity, and willingness to learn.
This attracts serious, motivated applicants while deterring those who wouldn’t align.
7. The Hiring Process Is Respectful and Clear
Both posts:
- State how and when candidates will hear back.
- Highlight the use of WorkScreen for skills-based evaluation — making it clear they’ll be judged on ability, not just a résumé.
- Remove the mystery that causes applicant frustration (“only shortlisted will be contacted” is nowhere to be found).
8. Calls to Action Are Specific and Friction-Free
- Link directly to the WorkScreen application.
- Use action-oriented phrasing (“Apply through WorkScreen here” instead of “Send résumé”).
- Make it clear what happens next (skills evaluation, follow-up within a week).
Example of a Bad Medical Transcriptionist Job Description (And Why It Fails)
📌 Job Title: Medical Transcriptionist
Company: HealthCare Services Inc.
Job Type: Full-Time
Location: Remote
Job Summary
We are seeking a Medical Transcriptionist to transcribe recordings from medical professionals into written documents. Must be able to type quickly and accurately.
Responsibilities
- Transcribe dictated audio from doctors and nurses.
- Edit and format documents as needed.
- Follow clinic procedures and standards.
Requirements
- 1+ year of transcription experience preferred.
- Knowledge of medical terminology.
- Good typing speed.
How to Apply
Send your résumé and cover letter to hr@healthcareservices.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Short
- Generic Job Title
“Medical Transcriptionist” with no context on environment, pay, or company culture means the right candidates have no compelling reason to click. - No Personality or Mission in the Introduction
The summary is flat and transactional — it doesn’t show why the work matters, how it impacts patient care, or why someone would want this role over another. - Responsibilities Are Vague and Mechanical
Duties like “transcribe dictated audio” tell you what to do, but not why it matters or how success will be measured. - Minimal Requirements Without Clarity
Saying “knowledge of medical terminology” and “good typing speed” is too broad — it doesn’t help candidates understand what’s truly essential or desirable. - No Salary or Benefits Listed
Omitting compensation details and perks can signal a lack of transparency, which turns off top-tier applicants. - Cold, Dismissive Hiring Process
Ending with “Only shortlisted candidates will be contacted” feels impersonal and discouraging — especially in a competitive job market. - Zero Differentiation
This post could belong to any healthcare employer. It’s forgettable, which means top candidates will scroll past without applying.
Bonus Tips to Make Your Medical Transcriptionist Job Post Stand Out
Sometimes, the difference between a post that attracts “just anyone” and one that draws the right candidate comes down to a few thoughtful extras. These details are often overlooked — but they instantly signal professionalism, transparency, and respect for applicants.
1. Add a Security & Privacy Notice for Applicants
Candidates want to feel safe sharing personal details. A short note in your post builds trust right away:
IMPORTANT NOTICE: We take the security and privacy of all job applicants very seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.
2. Mention Leave Days or Flex Time
Even detail-oriented roles like transcription benefit from clear downtime policies. Mentioning leave makes your job more appealing:
“Enjoy up to 20 days of paid time off annually, plus paid holidays — so you can recharge and come back focused.”
3. Highlight Training & Growth Opportunities
Whether you’re hiring experienced or entry-level candidates, make sure to mention professional development:
“We invest in your growth. You’ll have access to continuing education in medical terminology, HIPAA compliance, and emerging transcription tools — all covered by the company.”
4. Include a Short Loom or YouTube Video
A 1–2 minute video from the hiring manager or team lead can:
- Put a face to the company name.
- Show the team’s personality and culture.
- Reduce applicant hesitation by making the role feel more “real.”
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Add a “Why This Role Matters” Sentence to the Intro
For high-trust roles like transcription, explain the impact:
“Your accuracy helps ensure patients get the right diagnosis, the right treatment, and the right follow-up care.”
6. Use WorkScreen to Show You Respect Applicants’ Time
Mention that you screen based on skills, not just résumés — this encourages capable applicants who may not have a perfect work history, while discouraging low-effort applications.
Why You Shouldn’t Rely on AI Alone to Write a Medical Transcriptionist Job Post
AI can be an incredible tool for speeding up content creation — but if you ask it to “Write a Medical Transcriptionist job description” with no other context, you’ll get exactly what’s already flooding the internet: generic, lifeless, and forgettable.
Here’s the problem with letting AI do all the work for you:
- It produces posts that sound like everyone else’s. Without your company’s voice, mission, and culture baked in, you lose the chance to stand out.
- It attracts the wrong candidates. Generic posts pull in generic applications — often from people applying to dozens of jobs with no real interest in your role.
- It can hurt your brand. Your job post is often a candidate’s first impression of your company. If it feels copy-pasted or robotic, they may assume your workplace is too.
The Right Way to Use AI for Your Job Post
AI is most valuable when it’s shaping and polishing your ideas — not inventing them from scratch.
Before you use it, gather your raw ingredients:
- What your company does and why it exists
- Why this role matters in the bigger mission
- What makes someone successful here
- Your perks, benefits, and growth opportunities
- Your exact salary range
- Your hiring process and timeline
Then feed AI a detailed, specific prompt, like:
“Help me write a job post for our company, Riverside Medical Group. We’re hiring a Medical Transcriptionist to transcribe and review multi-specialty medical records. Our culture values accuracy, collaboration, and patient safety. We want candidates who are detail-oriented, reliable, and value confidentiality. We offer $20–$27/hour, health benefits, PTO, and performance bonuses. Here’s our hiring process: [insert details]. Please make it engaging, warm, and in plain English — and give me both an experienced hire version and an entry-level version willing to train. Here are a few notes I’ve written to get you started: [paste your notes].”
You can even give AI a reference job post you like (like the examples in this guide) and say:
“Write me something in this style, but tailored to our role and company.”
This way, AI becomes a creative assistant — not the author of another bland, cookie-cutter job ad.
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Need a Quick Copy-Paste Medical Transcriptionist Job Description?
We get it — sometimes you just need something fast.
Maybe you’ve already read this guide and understand what makes a strong job post, but you also want a solid starting point you can paste into your careers page and tweak in minutes.
That’s what this is.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational / Culture-First Style
📌 Job Title: Medical Transcriptionist | [Location or Remote] | [Salary Range] | [Job Type]
🎥 A quick word from our hiring manager: [Insert Loom/YouTube link]
Who We Are
[Company Name] believes great care starts with great documentation. We serve [brief descriptor: e.g., “multi-site clinics / a fast-growing telehealth network / a community hospital”], and our transcription team makes sure every note and report is accurate, complete, and ready when it matters most.
We’re looking for a detail-obsessed Medical Transcriptionist who understands that every line of text impacts patient care. If accuracy, speed, and confidentiality are your strengths, you’ll feel right at home here.
What You’ll Be Doing
- Transcribe voice recordings from healthcare providers into accurate medical documents.
- Review and edit drafts from speech recognition software.
- Ensure compliance with HIPAA and [Company Name] formatting standards.
- Collaborate with providers to clarify unclear audio.
What We’re Looking For
- [X]+ years of medical transcription experience (multi-specialty preferred).
- Strong knowledge of medical terminology.
- Excellent attention to detail and grammar.
- Able to meet deadlines without sacrificing quality.
- Comfortable with EMR/EHR systems.
Perks & Benefits
- Remote-friendly with flexible scheduling
- Health, dental, and vision coverage after [timeframe]
- PTO and paid holidays
- Annual performance bonuses
- Home-office/equipment stipend
Why This Role Is a Great Fit
- You want autonomy and clear, measurable outcomes.
- You value precision and privacy.
- You like working behind the scenes but making a big impact on patient care.
Our Hiring Process
We use WorkScreen to assess your real-world skills — so you’re evaluated on ability, not just a résumé. You’ll hear from us within [timeline] of applying.
📥 How to Apply
Apply via WorkScreen: [Insert WorkScreen link]
✅ Option 2: Structured “Job Brief + Responsibilities + Requirements” Format
📌 Job Title: Medical Transcriptionist
💰 Pay: [Salary Range or “Competitive”]
🏢 Company: [Company Name]
📍 Location: [City, State or Remote]
🕒 Type: [Full-Time / Part-Time / Contract]
Job Brief
[Company Name] is seeking a Medical Transcriptionist to transcribe and edit voice recordings from healthcare providers into accurate medical records. You’ll help ensure timely, error-free documentation that supports patient care.
Responsibilities
- Transcribe audio from healthcare providers into clear, accurate documents
- Edit drafts from speech recognition software for accuracy and completeness
- Apply medical terminology correctly and follow style/formatting guidance
- Adhere to HIPAA and internal documentation standards
Requirements
- [X]+ years of medical transcription experience
- Strong understanding of medical terminology, anatomy, and pharmacology
- Excellent spelling, grammar, and attention to detail
- Proficiency with EMR/EHR systems
Perks & Benefits
- Remote work with flexible scheduling
- Health, dental, and vision insurance after [timeframe]
- PTO and paid holidays
- Ongoing professional development
How to Apply
Apply via WorkScreen: [Insert WorkScreen link] — complete the short skills evaluation, and we’ll follow up within [timeline].
Let WorkScreen Handle the Next Step
You’ve now got everything you need to write a job post that will attract the right Medical Transcriptionist candidates. But writing the post is only half the battle — the real challenge starts when the applications start coming in.
That’s where WorkScreen.io takes over.
With WorkScreen, you can:
✅ Quickly identify your most promising candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
✅ Easily run one-click skill tests
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
✅ Eliminate low-effort and AI-generated applications
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
✅ Save time and reduce costly hiring mistakes
By automating your first-round screening, you can shortlist with confidence and hire faster — without burning out.
📥 Ready to hire your next Medical Transcriptionist the smart way?
Sign up with WorkScreen.io today, create your job post, share it on your preferred platforms, and let WorkScreen handle the rest.
Frequently Asked Questions About Hiring a Medical Transcriptionist
Beyond fast and accurate typing, a strong Medical Transcriptionist should have:
- Deep knowledge of medical terminology to correctly interpret complex terms.
- Excellent listening skills to catch every detail, even in unclear audio.
- Strong grammar and formatting ability to produce professional, consistent records.
- Attention to detail to spot and correct errors before they reach patient files.
- Confidentiality and discretion to handle sensitive patient information in compliance with HIPAA or other privacy laws.
Time management skills to meet turnaround times without sacrificing accuracy.
Salaries can vary based on location, experience, and whether the role is in-house or remote. In the U.S., the average salary typically ranges between $30,000–$55,000 per year (about $15–$27 per hour). Experienced specialists in high-demand areas or with multi-specialty expertise may earn more.
While certification isn’t always required, hiring someone with credentials like the Registered Healthcare Documentation Specialist (RHDS) or Certified Healthcare Documentation Specialist (CHDS) can be a plus — especially for complex or multi-specialty practices.
Ask shortlisted candidates to complete a short, paid writing exercise relevant to your business. For example:
- A blog post outline + intro paragraph.
- A rewritten version of an existing landing page.
- An SEO-optimized meta title and description for a sample article.
Paid tests ensure fairness and show you how they handle real tasks.
Practical testing is key. You can:
- Provide a short sample audio file and evaluate their transcription for accuracy, formatting, and turnaround time.
- Use skill assessment tools like WorkScreen to run standardized tests on transcription speed, comprehension, and terminology knowledge.
- Provide a short sample audio file and evaluate their transcription for accuracy, formatting, and turnaround time.
Turnaround times vary depending on the volume and complexity of the recordings. For most roles, 24–48 hours is standard for routine work, while urgent cases may require same-day completion.
