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If you’ve Googled “office manager job description,” chances are you’ve run into the same problem:
Every article gives you the same generic template.
Bullet points. Corporate jargon. No context. No personality.
And here’s the real problem: while these templates might look complete, they don’t actually help you attract a great office manager.
Why?
Because top candidates aren’t excited by a long list of tasks—they’re drawn to clarity, culture, and purpose. They want to know why the role matters, who they’ll be working with, and whether the company values people like them.
Unfortunately, most job descriptions fail to deliver any of that. And as a result, the best applicants scroll right past your listing.
Before we dive in, you might want to check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/—it breaks down what makes a great job post, with real examples and tips you won’t find in generic HR templates.
In this guide, we’ll show you how to write an office manager job description that not only looks great—but actually works. You’ll learn:
- What the role really is (in plain English)
- Two high-quality job description templates (one for experienced candidates, one for entry-level)
- What makes a job post great just okay
- Bonus tips to make your post stand out
- A caution on how (not) to use AI for this
- A fast copy-paste version for when you’re in a hurry
And at the end, we’ll show you how to evaluate your applicants smartly with WorkScreen.io—so you don’t waste time on the wrong hire.
Ready to write a job post that actually attracts your next great Office Manager?
Let’s get into it.
Smart Hiring Starts Here
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
What An Office Manager Actually Does (Their Roles)
An office manager isn’t just someone who keeps the office tidy or orders supplies—they’re the person who makes sure everything runs smoothly behind the scenes.
They’re the hub between teams, vendors, clients, and leadership. They keep schedules moving, manage office communications, ensure operations stay organized, and handle unexpected issues before they become problems.
In short: they’re the glue that holds your business together.
Great office managers are highly organized, emotionally intelligent, and proactive. They know how to balance structure with flexibility. They’re often the quiet operators making sure deadlines are met, meetings stay on track, and the work environment stays productive and positive.
Whether you’re running a busy medical clinic, a fast-growing startup, or a legal firm—your office manager is one of your most essential hires.
Two Great Office Manager Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced Line Cook with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.”
✅ Option 1: Experienced Office Manager Job Description
🎯 Job Title: Office Manager at CraftStone Interiors – Help Us Stay Organized & Scalable
📍 Location: On-site – Denver, CO | 💼 Full-Time | 💰 $55,000–$65,000/year (DOE)
🕒 Schedule: Monday–Friday | 8:30AM–5:00PM
🎥 A quick hello from our COO: [Insert Loom/YouTube video]
🏢 Who We Are
CraftStone Interiors is a locally owned design and renovation company that helps homeowners transform everyday spaces into stunning living environments. We’ve completed over 1,000 projects across Denver and are known for our high standards, fast timelines, and down-to-earth team culture. We’re growing fast—and we’re hiring someone who can keep our operations humming as we scale.
🤝 Our Culture
We’re a friendly, focused, and hardworking team. Our culture values initiative, problem-solving, and clear communication. If you’re the type of person who likes systems, efficiency, and finding calm in the chaos—you’ll thrive here.
🛠️ What You’ll Be Doing
As our Office Manager, you’ll be responsible for keeping daily operations running smoothly so the team can focus on delivering projects. You’ll handle scheduling, internal coordination, vendor communications, and office admin tasks like invoicing, ordering supplies, and supporting payroll. This is a hands-on, high-trust role where you’ll wear multiple hats—and your impact will be felt every day.
✅ What We’re Looking For
- 2+ years experience as an office manager or operations coordinator
- Excellent organizational and communication skills
- Proficiency in GSuite, Excel, and project tools like Asana or Trello
- Comfortable coordinating with vendors, contractors, and clients
- Professional, proactive, and calm under pressure
🎁 What You’ll Get
- $55,000–$65,000/year based on experience
- Health, dental, and vision insurance (after 60 days)
- 10 PTO days + 7 paid holidays
- Weekly team lunches + quarterly team outings
- Career growth potential as we expand operations
📥 How to Apply
We use WorkScreen.io to evaluate all candidates. This helps us focus on skills and potential—not just resumes. To apply, click the link below and complete the short evaluation.
👉 [Insert WorkScreen Apply Link]
We’ll review every application carefully and reach out within one week. You’ll hear from us either way.
🌱 Option 2: Office Manager (Willing to Train the Right Person)
🎯 Job Title: Entry-Level Office Manager at CraftStone Interiors – We’ll Train You!
📍 Location: On-site – Denver, CO | 💼 Full-Time | 💰 $18–$22/hr
🕒 Schedule: Monday–Friday | 8:30AM–5:00PM
🎥 Meet your future team: [Insert Loom/YouTube video]
🏢 Who We Are
At CraftStone Interiors, we help homeowners bring their dream spaces to life. From countertops to cabinetry, we’ve built a reputation for quality, speed, and care. We’re a small, growing team based in Denver, and we believe in hiring for potential—not just experience.
🤝 Our Culture
Our team is supportive, honest, and down-to-earth. We love people who ask questions, take initiative, and want to grow. You don’t need to know everything on day one—we’ll teach you what you need to succeed. We just ask that you show up curious, reliable, and ready to learn.
🛠️ What You’ll Be Doing
In this role, you’ll help keep our office and operations organized. That means answering phones, updating schedules, supporting the team with supply orders, organizing paperwork, and handling client communication. You’ll work side-by-side with our project team and receive hands-on support and training.
✅ What We’re Looking For
- High school diploma or equivalent
- Basic computer skills (Google Docs, email, etc.)
- Strong attention to detail
- Great attitude and willingness to learn
- Reliable and trustworthy
🎁 What You’ll Get
- $18–$22/hr based on your experience and learning pace
- Paid training and mentorship
- Growth opportunities into full admin or operations lead roles
- Health benefits after 60 days
- A team that values and invests in you
📥 How to Apply
We use WorkScreen.io to help us evaluate all candidates fairly—no resumes required upfront. Just complete the quick application and assessment at the link below:
👉 [Insert WorkScreen Apply Link]
We’ll review every application and keep you updated through the entire process.
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Why These Office Manager Job Posts Work
Both job description templates—from the experienced version to the willing-to-train one—are designed to do more than list tasks. They’re built to attract real people, not just fill a slot. Let’s break down what makes each of them effective:
✅ 1. The Job Title Is Clear, Specific, and Human
Instead of just saying “Office Manager,” we add context:
- “Office Manager at CraftStone Interiors – Help Us Stay Organized & Scalable”
- “Entry-Level Office Manager – We’ll Train You!”
These titles do more than state a job—they tell a story. They show who it’s for, what the role entails, and why it matters. That’s what helps it stand out in a sea of bland listings.
✅ 2. Warm, Honest Introductions
Rather than leading with a robotic “Company X is hiring,” we start with a conversational tone. We introduce the team, the mission, and the impact of the role. This builds an emotional connection and helps candidates visualize where they’d fit.
Great candidates want more than a job—they want to know who they’re working with and why the company exists.
✅ 3. Transparency on Salary and Schedule
We clearly list pay, work hours, and location. That kind of clarity:
- Saves time for both sides
- Builds trust with serious applicants
- Reduces back-and-forth later in the process
Hiding this information signals a lack of transparency—and top candidates notice.
✅ 4. Company Culture Is Shown, Not Claimed
We don’t just say “We value teamwork.” We show it through examples, tone, and specifics.
Phrases like “you’ll thrive here if…” or “we’re a small, growing team that values…” give personality to the brand and help applicants assess culture-fit early.
✅ 5. The Role’s Impact Is Clear
Instead of listing dry duties like “Answer calls” or “Order supplies,” we frame tasks around impact:
- “Help our team stay focused and on schedule.”
- “Support the field crew by coordinating permits and paperwork.”
That framing helps candidates feel like they’re applying for something meaningful—not just a to-do list.
✅ 6. The Application Process Is Respectful
We let applicants know:
- We reply to every application
- We’ll follow up regardless of outcome
- We use WorkScreen to evaluate fairly
That’s rare in hiring—and it leaves a strong impression. It also increases conversion rates, especially from thoughtful candidates who value respectful communication.
✅ 7. Each Post Ends With a Strong, Human CTA
Rather than a cold “Apply here,” we encourage action by:
- Reminding the reader who we’re looking for
- Making it clear how to apply via WorkScreen
- Reassuring them that we care about their time and effort
Bad Office Manager Job Description Example (And Why It Fails)
Both job description templates—from the experienced version to the willing-to-train one—are designed to do more than list tasks. They’re built to attract real people, not just fill a slot. Let’s break down what makes each of them effective:
✅ 1. The Job Title Is Clear, Specific, and Human
Instead of just saying “Office Manager,” we add context:
- “Office Manager at CraftStone Interiors – Help Us Stay Organized & Scalable”
- “Entry-Level Office Manager – We’ll Train You!”
These titles do more than state a job—they tell a story. They show who it’s for, what the role entails, and why it matters. That’s what helps it stand out in a sea of bland listings.
✅ 2. Warm, Honest Introductions
Rather than leading with a robotic “Company X is hiring,” we start with a conversational tone. We introduce the team, the mission, and the impact of the role. This builds an emotional connection and helps candidates visualize where they’d fit.
Great candidates want more than a job—they want to know who they’re working with and why the company exists.
✅ 3. Transparency on Salary and Schedule
We clearly list pay, work hours, and location. That kind of clarity:
- Saves time for both sides
- Builds trust with serious applicants
- Reduces back-and-forth later in the process
Hiding this information signals a lack of transparency—and top candidates notice.
✅ 4. Company Culture Is Shown, Not Claimed
We don’t just say “We value teamwork.” We show it through examples, tone, and specifics.
Phrases like “you’ll thrive here if…” or “we’re a small, growing team that values…” give personality to the brand and help applicants assess culture-fit early.
✅ 5. The Role’s Impact Is Clear
Instead of listing dry duties like “Answer calls” or “Order supplies,” we frame tasks around impact:
- “Help our team stay focused and on schedule.”
- “Support the field crew by coordinating permits and paperwork.”
That framing helps candidates feel like they’re applying for something meaningful—not just a to-do list.
✅ 6. The Application Process Is Respectful
We let applicants know:
- We reply to every application
- We’ll follow up regardless of outcome
- We use WorkScreen to evaluate fairly
That’s rare in hiring—and it leaves a strong impression. It also increases conversion rates, especially from thoughtful candidates who value respectful communication.
✅ 7. Each Post Ends With a Strong, Human CTA
Rather than a cold “Apply here,” we encourage action by:
- Reminding the reader who we’re looking for
- Making it clear how to apply via WorkScreen
- Reassuring them that we care about their time and effort
Bonus Tips to Make Your Office Manager Job Post Stand Out
Once you’ve nailed the structure, there are a few extra touches that can help your job post rise above the noise—especially if you’re competing for high-quality talent.
These bonus elements show care, build trust, and give candidates the confidence to apply.
✅ 1. Add an Important Notice to Build Trust
Include a short security and privacy disclaimer to show candidates they’re safe applying to your job. This small gesture can make a big difference in today’s scam-heavy job market.
Example:
🔒 We take the privacy and security of all applicants seriously. We will never ask for payment, banking information, or personal financial data during any part of the hiring process.
✅ 2. Mention Leave Days or Flex Time
Time off is one of the first things candidates look for—but few companies include it in the job post. Mentioning your time-off policy or flexibility communicates that you care about work-life balance.
Example:
🌴 Enjoy up to 10 paid flex days per year so you can recharge and come back stronger.
✅ 3. Highlight Growth and Training Opportunities
If you offer on-the-job training, mentorship, or clear promotion paths, say so. Candidates—especially those switching careers or returning to work—want to know they’ll be supported.
Example:
📈 We invest in your growth. You’ll have access to ongoing training, mentorship, and opportunities to move into leadership roles.
✅ 4. Add a Video from the Hiring Manager or Team
A quick Loom or YouTube video from the hiring manager or team adds personality and transparency. It gives applicants a “face behind the job post” and sets you apart from 99% of companies.
Tips for the video:
- Keep it under 2 minutes
- Introduce yourself and the role
- Explain why you’re excited to hire someone
- Reassure candidates about the process (e.g., “We’ll reply to every application”)
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
✅ 5. Acknowledge Candidates’ Effort
Top candidates are tired of being ghosted. A single line acknowledging their effort and promising a fair process can go a long way.
Example:
✉️ We know applying takes time. That’s why we review every application and reply to all candidates—whether we move forward or not.
These small additions cost nothing—but they build massive goodwill. In a market where job seekers are bombarded with robotic listings and cold rejections, your human approach will shine.
Should You Use AI to Write a Job Description? (Yes, But Not Like Most People Do)
Let’s be honest—AI tools like ChatGPT, Gemini, and even built-in features from ATS platforms like Workable and Manatal make it tempting to just click a button and let AI write your job description for you.
And if you’re in a hurry, that might sound perfect.
But here’s the truth: blindly generating a job post with AI usually leads to one thing—bland, lifeless content that pushes great candidates away.
❌ Why You Shouldn’t Rely on AI Alone
When you feed AI nothing but a title—like:
“Write me a job description for an office manager.”
You’ll likely get a recycled, vague post with:
- No tone
- No cultural context
- No personality
- And no real appeal to top-tier applicants
AI is fast—but if you don’t give it anything thoughtful to work with, you’ll get back what you put in: generic fluff.
And generic fluff doesn’t attract great people. It attracts mass applies, not the candidates you want.
✅ Here’s How to Use AI the Right Way
AI works best when you treat it like a writing assistant—not the writer.
You give it the raw material. It helps you organize, polish, and rewrite. That’s the winning combo.
Use a prompt like this:
💬 “Help me write a job post for our company, CraftStone Interiors. We’re hiring an Office Manager to help keep operations organized as we scale. Our company culture is friendly, structured, and fast-moving. We want to attract people who are calm, organized, and great with people. We offer $55–65K/year, health benefits, 10 PTO days, and weekly team lunches. Here’s a few rough notes I’ve written about what the person will do and why it matters: [insert your notes here]. Please write this in a conversational, human tone.”
This way, AI becomes your editor, not your replacement.
🧠 Even Better: Feed It a Reference Job Post
If you liked one of the templates we shared earlier in this guide, just paste that in and say:
“I want something like this, but customized to my company, [insert details].”
AI can remix tone, structure, and formatting while keeping it authentic and aligned with your voice.
🚫 Final Word of Caution
A job post is the first impression your company makes. If it feels cold, forgettable, or AI-generated, great candidates will move on.
So don’t outsource your first impression to a bot. Put your voice into it—and let AI support your message, not dilute it.
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Need a Quick Copy-Paste Office Manager Job Description Template?
We get it—sometimes you just need something fast.
Maybe you’ve already read this guide and know what a strong job post looks like. But you still want a reliable starting point you can copy, paste, and tailor to your business in just a few minutes.
That’s what these templates are for.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational Job Description Template (Culture-First Style)
Job Title: Office Manager at [Company Name] – Be the Glue That Holds Us Together
📍 [Location] | 💼 Full-Time | 💰 [$X – $Y Salary Range]
🕒 [Work Schedule] | 🎥 [Link to Loom or Intro Video if available]
Who We Are
At [Company Name], we’re a [brief, human description of what your company does]. We believe in [insert core values—e.g., trust, structure, people-first service], and we’re growing fast. We’re looking for someone who thrives on organization, communication, and keeping teams in sync.
Our Culture
We’re [collaborative/down-to-earth/fast-moving—insert cultural traits]. We love systems that work, people who take ownership, and teammates who care. If you’re calm under pressure and love helping others stay on track—you’ll feel right at home here.
What You’ll Do
- Coordinate schedules, meetings, and internal communication
- Manage office supplies, vendors, and facility logistics
- Support invoicing, payroll, and light bookkeeping
- Organize documentation and help streamline daily workflows
- Work closely with leadership to keep operations running smoothly
What We’re Looking For
- years of experience in office management or admin
- Proficiency with tools like [Google Workspace, Excel, Asana, etc.]
- Strong communication skills and high attention to detail
- Trustworthy, professional, and reliable
- Bonus: You love systems and enjoy organizing chaos
What You’ll Get
- Competitive salary [$X–$Y/year]
- Health, dental, vision insurance
- PTO days + paid holidays
- Team lunches and regular check-ins
- Opportunities to grow into [ops lead, people management, etc.]
How to Apply
We use WorkScreen.io to make sure our hiring process is fast, fair, and focused on what actually matters—your ability.
👉 Apply now through this link: [Insert WorkScreen Link]
You’ll complete a short evaluation, and we promise to review every application.
🗂️ Option 2: Structured Job Brief + Responsibilities + Requirements Format
Job Title: Office Manager
Location: [City, State]
Job Type: Full-Time
Salary: [$X–$Y/year]
Start Date: [Insert Preferred Start]
Reporting to: [Insert Supervisor/Role]
Job Summary
We’re hiring an Office Manager to help coordinate and oversee day-to-day office operations. You’ll be responsible for managing schedules, maintaining supplies, supporting payroll and admin functions, and ensuring the workplace runs efficiently.
Key Responsibilities
- Oversee front-office and general admin
- Schedule meetings, manage calendars, and coordinate internal communication
- Order office supplies and liaise with vendors
- Maintain digital and paper filing systems
- Support HR and finance tasks including timesheets, invoices, and compliance
Qualifications
- years in office management or a related administrative role
- Proficient in [Microsoft Office/Google Workspace/etc.]
- Strong organizational and interpersonal skills
- Ability to handle confidential information with discretion
- Bachelor’s degree in Business, Administration, or related field (preferred)
Benefits
- Salary: [$X–$Y/year]
- Health and dental insurance
- days PTO + public holidays
- [Any other perks like training, growth opportunities, team lunches]
How to Apply
Apply through WorkScreen.io so we can evaluate you fairly and efficiently.
👉 [Insert WorkScreen Apply Link]
We review every application and provide timely updates to all candidates.
You Wrote a Great Job Post—Now Let WorkScreen Handle the Next Step
Writing a great job description is just the first step.
Now the real challenge begins: figuring out who’s actually a good fit.
Because here’s the hard truth—resumes can only tell you so much. And with AI tools like ChatGPT and one-click apply buttons everywhere, it’s harder than ever to tell who’s genuinely qualified.
That’s where WorkScreen.io comes in.
We help you:
✅ Spot Top Talent Instantly
WorkScreen automatically evaluates, scores, and ranks applicants based on real performance—not just resumes. You’ll see a clear leaderboard of your strongest candidates, so you know exactly who to move forward with.
✅ Run One-Click Skill Assessments
Forget guesswork. With WorkScreen, you can test applicants on the actual skills the job requires—whether it’s organization, communication, attention to detail, or admin tools. That means better hires and fewer mistakes.
✅ Filter Out Low-Effort, AI-Generated Applications
You’ve seen it—candidates copying answers from ChatGPT or blasting generic applications to 50 jobs. WorkScreen helps you eliminate those early by evaluating effort, clarity, and authenticity up front.
✅ Save Time and Hire Smarter
Our platform is built for lean, fast-moving teams. It cuts down on back-and-forth, streamlines your screening process, and helps you hire based on what actually matters.
If you’re tired of hiring based on guesswork—or wasting hours reviewing the wrong applicants—WorkScreen.io is the smarter way forward.
Office Manager Job Description - Frequently Asked Questions
The average salary for an office manager in the United States typically ranges between $50,000 and $65,000 per year, depending on factors like location, company size, and industry.
- In large metro areas (e.g., New York, San Francisco), salaries often exceed $70,000–$80,000
- In smaller cities or rural areas, the range can be closer to $40,000–$55,000
Hourly pay for entry-level office managers usually falls between $18 and $25/hour
💡 Tip: Always include a salary range in your job post. It builds trust, improves transparency, and filters out mismatched applicants early.
That depends on the level you’re hiring for. Generally, you should include:
- For experienced hires: 2–4 years of experience in office management or admin roles, familiarity with office tools (e.g., Google Workspace, Excel), and strong communication and organizational skills.
- For entry-level or trainable roles: Emphasize soft skills like reliability, eagerness to learn, and emotional intelligence. Technical skills can be taught—mindset can’t.
✨ Bonus Tip: Make “nice to haves” clear. It encourages great candidates who may not check every box to apply anyway.
Absolutely. Top candidates want clarity. Always include:
- On-site vs. remote
- City + state
- Work hours (and whether they’re flexible)
Candidates often filter job listings by location and schedule, so this info directly impacts visibility and conversion.
Let applicants know:
- When you’ll get back to them
- What the next step is (e.g., an evaluation via WorkScreen)
- That they’ll hear back no matter what
You can also say something like:
“We respect your time and review every application carefully. We’ll update you regardless of the outcome.”
That alone puts you ahead of most companies.
