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If you’ve Googled “Operations Coordinator job description,” chances are you’ve already come across dozens of lifeless posts.
You know the type—bullet points, vague jargon, and a job summary that could apply to just about any company on the planet.
The problem? Those posts don’t attract great candidates.
They attract copy-paste applicants. People applying to dozens of jobs a day using AI-generated résumés, without really understanding what your business needs.
But here’s the truth:
Top performers aren’t looking for a list of duties.
They want to know what kind of team they’re joining. Who they’ll work with. Why the role matters.
So if you’re hiring an Operations Coordinator—and you actually want someone competent, proactive, and aligned with your company culture—this guide is for you.
We’ll not only give you two high-converting job description templates (for experienced and entry-level hires)…
We’ll also explain why they work—and what to avoid if you don’t want to waste time with low-effort applicants.
Bonus: If you haven’t read it yet, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/
Don’t let bad hires slow you down.
WorkScreen helps you identify the right people—fast, easy, and stress-free.
What Does An Operations Coordinator Actually Do
An Operations Coordinator is the behind-the-scenes problem-solver who keeps everything moving.
They’re the person who makes sure projects run on schedule, teams have what they need, and nothing important falls through the cracks. In short—they turn chaos into structure.
This isn’t just an “admin” role. A great Operations Coordinator is part traffic controller, part firefighter, part systems thinker. They handle logistics, communicate with internal and external teams, and make sure the day-to-day operations support your company’s bigger goals.
Whether it’s managing inventory, scheduling work, supporting vendor relationships, or keeping project timelines on track—they’re the connective tissue between departments.
Bottom line: If you want your business to run smoothly and scale sustainably, this role is essential.
Two Great Operations Coordinator Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Option 1: Experienced Operations Coordinator
📌 Job Title: Operations Coordinator at Summit Logistics — Keep Our Fast-Moving Team on Track
📍 Location: Dallas, TX | 💼 Type: Full-Time | 💰 Salary: $58,000–$68,000 (Based on Experience)
🕒 Hours: Monday to Friday, 8AM–4PM
🎥 Meet Your Manager
Want to know who you’ll be working with? Watch this quick video from Maria, our Operations Lead, on what this role looks like day to day:
👉 [Insert Loom/YouTube link]
👋 Who We Are
Summit Logistics is a fast-growing distribution company helping independent retailers across Texas deliver faster, smarter, and more efficiently. Our team handles everything from last-mile delivery to warehouse coordination—and we’re proud to support over 1,200 businesses with reliable, personalized logistics solutions.
We’re growing fast, and as we scale, we need someone who can bring structure to the chaos. That’s where you come in.
🏢 Our Company Culture
At Summit, we’re a team of problem-solvers who thrive on making things work. We keep communication open, treat each other with respect, and encourage ownership. If you’re the kind of person who sees a messy spreadsheet and can’t rest until it’s organized—we’d love to meet you.
🧠 The Role
We’re looking for an experienced Operations Coordinator to join our core team in Dallas. You’ll be the one who makes sure orders are moving, schedules are up to date, and everyone has what they need to hit their targets.
⚙️ What You’ll Do
- Coordinate delivery schedules and logistics with internal and external teams
- Monitor project timelines and update dashboards daily
- Support procurement and supplier communications
- Assist with warehouse coordination and shipping workflows
- Prepare weekly performance reports for management
- Identify gaps in process and recommend improvements
✅ What We’re Looking For
- 2+ years in an operations, logistics, or admin coordination role
- Strong organizational and multitasking skills
- Proficient with Google Sheets, Asana, or similar tools
- Clear communicator with a strong sense of follow-through
- Bonus: experience in logistics, distribution, or fulfillment
🎯 Why This Role Is a Great Fit
This isn’t a back-office-only role. You’ll work directly with our operations team and field coordinators to keep things moving. You’ll get autonomy, recognition, and a chance to make real improvements every day. Your ideas won’t get buried—they’ll get implemented.
🎁 Perks and Benefits
- Health, dental, and vision insurance (after 60 days)
- Paid time off (15 days annually) + 3 flex days
- Company laptop + WFH stipend (for hybrid roles)
- Annual operations training budget
- Team lunches every Friday
📥 How to Apply
We use WorkScreen to ensure a fair and skill-based hiring process. Click the link below to complete a short, practical evaluation—no résumé needed.
👉 [Insert WorkScreen link]
We’ll review every submission and follow up with every candidate.
🌱 Option 2: Entry-Level Operations Coordinator (Train On the Job)
📌 Job Title: Entry-Level Operations Coordinator – Start Your Career with Summit Logistics
📍 Location: Dallas, TX | 💼 Type: Full-Time | 💰 Salary: $45,000–$50,000
🎥 Watch This First
Curious about the team you’ll be joining? Watch this short intro from our hiring manager Maria to see if this role is right for you:
👉 [Insert Loom/YouTube link]
👋 Who We Are
Summit Logistics helps small and mid-sized retailers streamline their shipping and delivery operations across Texas. We’re a growing company focused on fast, accurate, and dependable service—and we believe the right people make all the difference.
🏢 Our Company Culture
We value clarity, hustle, and follow-through. We’re not a place for micromanagement—but we are big on accountability. Our team is collaborative, supportive, and always ready to help each other win. If you bring the energy, we’ll teach you the rest.
🧠 The Role
We’re hiring an Entry-Level Operations Coordinator who’s ready to learn fast and grow into a key part of our logistics team. You’ll be trained by our senior team and gradually take ownership of systems, scheduling, and process coordination.
⚙️ What You’ll Do
- Help schedule deliveries and track inventory movement
- Assist with data entry and system updates
- Follow up with vendors, team leads, and drivers
- Organize paperwork, digital files, and schedules
- Support the operations manager with reporting tasks
✅ What We’re Looking For
- Organized, dependable, and willing to learn
- Comfortable using Google Sheets and email tools
- Strong attention to detail and time management
- No experience required—we’ll train you on the job
- Bonus: experience in retail, logistics, or customer service (not required)
🎯 Why This Role Is a Great Fit
This is a great entry point into logistics and operations. You’ll get real responsibilities from day one, mentorship from experienced teammates, and a chance to grow your skills in a fast-moving environment. If you’ve got drive, we’ve got opportunity.
🎁 Perks and Benefits
- Paid training and mentorship
- Health insurance after 90 days
- 10 PTO days + 2 wellness days
- Company laptop + tool access
- Internal career path into operations management
📥 How to Apply
We use WorkScreen to evaluate skills fairly and avoid résumé bias. Just follow the link below to complete your quick evaluation:
👉 [Insert WorkScreen link]
You’ll hear back from us whether you’re selected or not.
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Breakdown of Why These Operations Coordinator Job Posts Work
✅ Why These Job Posts Work:
1. The Job Titles Are Clear, Specific, and Purposeful
Instead of saying something vague like “Operations Coordinator”, we added context:
- “Operations Coordinator at Summit Logistics — Keep Our Fast-Moving Team on Track”
- “Entry-Level Operations Coordinator – Start Your Career with Summit Logistics”
This does two things:
- Signals who the role is for (entry-level or experienced)
- Connects to the bigger mission, which helps candidates imagine the impact of their work
2. There’s a Human Touch Early On (Video Element)
Before jumping into job responsibilities, candidates are invited to watch a quick video from the hiring manager.
This immediately builds trust and connection, makes your company feel real, and shows that you respect your applicants’ time and curiosity.
3. The ‘About Us’ Section Is Specific and Relatable
Rather than giving a generic mission statement, we told Summit’s real story:
- What they do
- Who they serve
- Why the role matters now
This helps candidates understand the context of the role and feel more emotionally invested in the company.
4. Company Culture Isn’t Just Claimed—It’s Described
We didn’t just say “we value teamwork.”
We showed what it feels like to work at Summit:
- Respect for autonomy
- Emphasis on accountability
- Strong collaboration
This gives candidates a better sense of whether they’ll fit in—not just technically, but culturally.
5. The Responsibilities Are Written Like a Real Day-in-the-Life
Instead of cold, corporate tasks like “Manage processes,” we wrote things like:
- “Track project timelines and update dashboards daily”
- “Organize paperwork, digital files, and schedules”
This paints a clear picture of what the job actually involves, helping reduce surprises down the line and improving candidate-job fit.
6. Salary and Benefits Are Clearly Listed
Transparency builds trust.
By including salary ranges and perks, you:
- Reduce guesswork
- Filter out candidates with mismatched expectations
- Show that you value your employees and their time
7. The “Why This Role Is a Great Fit” Section Makes a Direct Pitch
Most job descriptions forget to sell the opportunity.
These posts clearly explain:
- Why the role matters
- What kind of impact the candidate will make
- How the role supports career growth
This is how you connect with mission-driven applicants—those who care about more than just a paycheck.
8. The Hiring Process Is Respectful and Transparent
We explicitly tell applicants:
- Everyone gets a response
- No résumé needed
- The process is skills-based and fair (through WorkScreen)
This stands out in a sea of vague job posts where candidates are ghosted or ignored.
It helps you attract quality applicants who respect structure and clarity.
Example of a Bad Operations Coordinator Job Description (And Why It Fails)
❌ Bad Job Post Example
📌 Job Title: Operations Coordinator
📍 Location: Dallas, TX | 💼 Type: Full-Time
Job Summary:
We are seeking an Operations Coordinator to manage administrative duties, streamline processes, and support team productivity. The ideal candidate will be detail-oriented, organized, and able to manage multiple tasks.
Key Responsibilities:
- Monitor team performance
- Handle scheduling and coordination
- Manage documentation and reporting
- Assist with logistics and vendor communications
Requirements:
- Bachelor’s degree in Business Administration or related field
- 2–4 years experience in a similar role
- Proficiency in Microsoft Office
- Strong communication and analytical skills
How to Apply:
Send your CV and cover letter to hr@company.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Fails:
- Generic Job Title
“Operations Coordinator” on its own says nothing about the company, the industry, or what makes this role unique.
There’s no hook, no purpose—it feels like a placeholder. - Cold, Impersonal Introduction
The job summary is vague and robotic. There’s no mention of what the company does, why this role is open, or how it contributes to the team’s success.
It fails to create any emotional connection. - No Salary or Perks Mentioned
Leaving out compensation and benefits is a red flag to top candidates. It feels like the company is hiding something—or doesn’t value transparency. - Zero Company Culture
There’s nothing about what it’s like to work there, how the team collaborates, or what values guide the workplace.
This makes it impossible for a candidate to evaluate whether they’d fit in. - Responsibilities Are Vague and Repetitive
The tasks listed could apply to almost any admin or ops job. They don’t show how this role actually fits into the company’s operations or what the impact is. - The Hiring Process Feels Dismissive
“Only shortlisted candidates will be contacted” sends the wrong message—it tells applicants their time isn’t valued and discourages effort. - The Call to Action Is Weak
“Send your CV” is outdated. There’s no sense of urgency, no guidance on what to expect, and no sign that the company has put any thought into the candidate experience.
This kind of post might fill a role eventually—but it won’t attract motivated, high-quality candidates who are aligned with your company’s mission and standards.
Bonus Tips That Make Your Job Post Stand Out
Even with a strong structure, the little things can make your job post feel more human, thoughtful, and candidate-friendly.
Here are a few simple additions that can make a big difference:
✉️ 1. Add an IMPORTANT NOTICE for Trust & Safety
This signals professionalism and protects candidates from job scams (which are becoming more common).
Example:
IMPORTANT: We take the security and privacy of all job applicants very seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.
🌴 2. Mention Leave Days or Flex Time
This shows that you respect your team’s need for rest, not just productivity.
Try something like:
Enjoy up to 18 days off per year, including 3 flex days to recharge when you need it most.
You can also include wellness days, mental health breaks, or company-wide closures if applicable.
🚀 3. Highlight Training & Growth Opportunities
This is especially helpful when hiring early-career talent or career switchers.
Let them know they’ll be supported and developed—not just used.
We invest in your growth. You’ll get access to ongoing training, mentorship, and tools to help you sharpen your skills and grow into leadership roles.
🎥 4. Add a Loom or YouTube Video From the Hiring Manager
Already implemented in your templates—but worth reinforcing here:
A short, friendly video from the person they’ll report to makes a huge difference in candidate trust.
It helps:
- Humanize the company
- Build connection
- Increase response rate from serious applicants
Even a 60-second Loom goes a long way.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
🛠️ 5. Use Language That Matches Your Culture
If your company is fast-paced, be energetic. If it’s structured and traditional, be clear and methodical.
Just make sure the tone of the job post matches the reality of the role, so people who thrive in your environment will be drawn to it—and those who won’t, self-select out.
AI Caution – Why You Shouldn’t Blindly Use AI to Write Job Posts
(Goal: Warn against low-quality AI-generated posts and explain how to use AI the right way)
It’s tempting to ask ChatGPT, “Write me a job post for an Operations Coordinator,” copy-paste the result, and hit publish.
But here’s the problem with that:
❌ Why You Shouldn’t Use AI Blindly
- Generic outputs
AI tools pull from the same bland examples found across the internet. The result? Posts that sound professional—but lack substance, personality, or context. - No reflection of your company culture
AI can’t know what your work environment actually feels like unless you tell it. That means it can’t showcase your values, your team vibe, or your mission. - It attracts the wrong applicants
Generic posts attract generic candidates. Top talent is selective—they want to see the real you, not a boilerplate post they’ve already seen ten times today. - It damages your employer brand
Your job post is often the first interaction someone has with your company. A low-effort, AI-only post tells candidates you don’t care enough to be intentional.
✅ The Right Way to Use AI for Job Posts
AI is a great tool—when you use it as a co-pilot, not an autopilot.
Here’s how to prompt it for a job description that actually works:
🔧 Smart Prompt Template:
“Help me write a job post for our company, Summit Logistics. We’re hiring an Operations Coordinator to help us with [key responsibilities].
Our culture is fast-paced, collaborative, and ownership-driven, and we want to attract candidates who are proactive, organized, and systems-minded.
We offer the following benefits: [list benefits], and here is our salary range: $58,000–$68,000.
We also offer growth opportunities like mentorship and a clear path to ops management.
Here’s our hiring process: [explain steps clearly]
Here are a few notes I’ve written to get you started: [paste your notes]
Use a friendly but professional tone. Avoid clichés. Add a short, compelling intro that shows why this role matters.”
💡 Pro Tip:
Want even better results? Paste in a job post you love and say:
“I want something similar in tone, structure, and clarity—but tailored to my company.”
Let AI refine, not replace your voice.
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Copy-Paste Job Description Templates for Quick Use
💾 Need a Quick Copy-Paste Job Description?
We get it—sometimes you’re short on time.
Maybe you’ve already read this guide and understand what a high-performing job post looks like. But right now, you just want a strong starting point you can copy, paste, and tailor to your company fast.
That’s what this is.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational Job Description Template (Culture-First Style)
📌 Job Title: Operations Coordinator at [Company Name]
📍 Location: [City / Remote] | 💼 Type: Full-Time | 💰 Salary: [Insert Range]
🎥 Watch this quick video from your future manager: [Insert Loom/YouTube link]
👋 Who We Are
[Company Name] helps [target audience] [what you help them do]. We’re growing fast and need someone who can help us stay organized, move faster, and scale better. That someone might be you.
🏢 Our Company Culture
We keep things fast, honest, and team-first. No micromanaging. No corporate fluff. Just a crew of reliable, get-it-done people who genuinely care about what they do.
🧠 The Role
We’re hiring an Operations Coordinator to keep our team on track and our processes tight. You’ll manage timelines, organize schedules, and step in wherever there’s friction—so the rest of the team can move faster and smarter.
⚙️ What You’ll Do
- Track project deadlines and deliverables
- Schedule meetings and manage calendars
- Support internal teams with daily coordination
- Communicate with vendors, partners, or customers
- Organize documents and digital systems
✅ What We’re Looking For
- 1–3 years of admin, logistics, or operations experience
- Great communication and organizational skills
- Self-starter with strong follow-through
- Comfortable with tools like Google Docs, Notion, or Airtable
🎯 Why This Role Is a Great Fit
This isn’t a passive admin role—it’s a key player seat. You’ll be solving problems, helping the team run smoother, and making a real impact every day.
🎁 Perks and Benefits
- Health, dental, and vision insurance
- PTO + mental health days
- Paid training and learning budget
- A team that actually supports you
📥 How to Apply
We use WorkScreen to keep hiring fair, fast, and skills-based. Click below to start your short, structured evaluation. No résumé needed.
👉 [Insert WorkScreen Link]
📎 Option 2: Structured Format (Job Brief + Responsibilities + Requirements)
📌 Job Title: Operations Coordinator
Location: [Insert Location]
Job Type: Full-Time | Salary: [Insert Range]
🎥 Watch this quick video from your future manager: [Insert Loom/YouTube link]
Job Brief:
We’re hiring a proactive Operations Coordinator to help manage internal processes, project timelines, and team workflows. This role requires someone who thrives on structure, loves checklists, and can keep multiple balls in the air.
Responsibilities:
- Coordinate schedules across departments
- Track project timelines and follow up on deadlines
- Maintain internal databases and systems
- Assist with inventory, vendor coordination, and reporting
- Support the leadership team with operational updates
Requirements:
- 1–2 years of experience in operations or admin support
- Proficiency in Google Workspace, Excel, or project tools
- Excellent communication and problem-solving skills
- Organized, resourceful, and deadline-oriented
- Bonus: experience in logistics, fulfillment, or team coordination
Perks and Benefits:
- Competitive pay and performance bonuses
- Health and dental insurance
- Paid leave and holidays
- Professional development allowance
- Hybrid flexibility (if applicable)
Why Join Us:
You’ll be joining a tight-knit team where your work directly shapes how the business runs. You won’t just check boxes—you’ll help us grow.
How to Apply:
Apply using the WorkScreen link below. You’ll complete a short task-based evaluation so we can assess your strengths fairly and fast.
👉 [Insert Link]
You’ve Written the Job Post—Now Let WorkScreen Handle the Rest
Writing a strong job post is just step one.
The real challenge? Figuring out who’s actually a great fit.
That’s where WorkScreen.io comes in.
✅ WorkScreen Helps You:
- Quickly spot your top candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Replace guesswork with real skill signals
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Eliminate low-effort applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
🎯 Final Result?
A faster, fairer, and smarter hiring process—without the chaos.
👉 Create your account here and start hiring smarter
If you’re tired of spending days sifting through résumés or running generic interviews…
Let WorkScreen show you exactly who’s worth your time.
FAQ – Operations Coordinator Job Description
An Operations Manager is typically responsible for setting strategy, managing teams, and overseeing overall department performance. They focus on planning, leadership, and outcomes.
An Operations Coordinator, on the other hand, is more hands-on with the day-to-day execution of processes. They coordinate tasks, ensure timelines are met, and support communication between departments.
Think of it this way:
The Manager sets the direction.
The Coordinator makes sure the train runs on time.
Look for candidates who demonstrate:
- Strong organizational skills
- Attention to detail
- Clear, concise communication
- Initiative and follow-through
- Tech-savviness with tools like spreadsheets or project software
Bonus points if they’re proactive, calm under pressure, and can manage multiple moving pieces without dropping the ball.
Look for candidates who demonstrate:
- Strong organizational skills
- Attention to detail
- Clear, concise communication
- Initiative and follow-through
- Tech-savviness with tools like spreadsheets or project software
Bonus points if they’re proactive, calm under pressure, and can manage multiple moving pieces without dropping the ball.
In the U.S., the average salary for an Operations Coordinator typically ranges from $45,000 to $65,000 per year, depending on location, experience level, and industry.
For example:
- Entry-level roles in smaller companies may start around $40K
- Experienced coordinators in logistics or tech may earn $60K–$70K+
No, but the roles can overlap in smaller teams.
An Administrative Assistant usually supports one person or team with tasks like calendar management and documentation.
An Operations Coordinator, on the other hand, supports entire workflows across departments, tracks deliverables, and helps maintain operational structure.
It’s more cross-functional and often more strategic.
Absolutely. If you’re willing to train, you can find great entry-level talent with:
- Strong soft skills
- A willingness to learn
- Clear communication and organizational ability
In fact, many companies find it easier to train a high-potential new hire than to un-train someone with outdated habits.
This depends on the company, but common tools include:
- Google Workspace or Microsoft Office (for docs, sheets, etc.)
- Trello, Asana, or Notion (for task/project management)
- Slack, Zoom, or Teams (for communication)
- CRM or inventory systems (if working in logistics or fulfillment)
Tech-savviness isn’t about coding—it’s about knowing how to stay organized and communicate efficiently using modern tools.
