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If you’ve Googled “Outreach Coordinator job description,” you’ve probably seen dozens of articles. But here’s the problem—most of them don’t actually teach you how to attract a great Outreach Coordinator.
They just dump a generic list of bullet points, give you a vague definition, and call it a day. No insight into what makes the role appealing. No advice on how to stand out in a sea of job posts. And definitely nothing about how to connect with the kind of candidates who will actually thrive in the role.
The truth is, the best Outreach Coordinators are proactive, mission-driven, and people-focused. They won’t get excited by a bland checklist—they want to know the story behind your organization, what they’ll be working on, and why it matters.
That’s why, before you use the templates in this article, I recommend checking out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ . It covers why most job posts fail and the exact steps to write one that inspires the right people to apply.
Here, we’ll take those same principles and apply them to one specific role—the Outreach Coordinator—so you can attract high-quality candidates and skip the flood of unqualified, disinterested applicants.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What the Outreach Coordinator Role Actually Is
An Outreach Coordinator is the bridge between your organization and the community you serve. They plan and manage outreach activities, build relationships with partners, and make sure your programs, events, or initiatives reach the right audiences.
Think of them as your connector-in-chief—someone who can pick up the phone and get a meeting, show up at an event and represent your brand with confidence, and follow up to turn that first handshake into a lasting partnership.
It’s a role that’s equal parts strategy and relationship-building. A great Outreach Coordinator isn’t just organized—they’re a great listener, a persuasive communicator, and a problem solver. They need to be able to talk to people from all walks of life, adapt their approach to different situations, and keep things moving behind the scenes so outreach efforts actually lead to results.
And because they’re often the face of your organization in the community, qualities like empathy, professionalism, and cultural awareness matter just as much as hard skills.
Two Great Outreach Coordinator Job Description Templates
Template 1 — Job Description For Experienced Outreach Coordinators
📌 Job Title: Outreach Coordinator at BrightSteps Community Foundation — Grow Community Partnerships in Austin, TX
💼 Type: Full-Time | Hybrid (3 days on-site, 2 remote)
💰 Salary Range: $52,000–$64,000 (DOE)
🕒 Schedule: Mon–Fri, 9 AM–5 PM (some evenings/weekends for events)
🎥 A quick word from our hiring manager
(Watch a 90-second Loom from our Programs Director about impact & expectations: [Insert Loom/YouTube link])
Who We Are
BrightSteps Community Foundation helps Central Texas families move from surviving to thriving through workforce training, early-literacy programs, and housing stabilization services. We partner with neighborhood leaders, schools, clinics, and employers to connect resources with the people who need them most. Our outreach team is the front door to this work—building trust, forging partnerships, and turning community conversations into tangible support.
What You’ll Be Doing
- Plan and run outreach campaigns and neighborhood events tied to program goals
- Build and maintain partnerships with schools, clinics, faith groups, and local nonprofits
- Represent BrightSteps at tabling events, councils, and community meetings
- Coordinate outreach calendars, materials, talking points, and post-event follow-ups
- Track outreach metrics (attendance, referrals, conversions) and report insights to program leads
- Collaborate with Comms to localize flyers, emails, and social posts for specific zip codes
- Train volunteers/ambassadors to extend reach in priority neighborhoods
What We’re Looking For
- 2+ years in outreach, community engagement, partnerships, or field organizing
- Polished communication skills (great listener, great follow-through)
- Comfortable presenting to groups and representing the organization publicly
- Organized operator who can juggle events, partners, and timelines without dropping details
- Bonus: experience with CRMs (e.g., Salesforce/HubSpot), bilingual Spanish/English
Perks & Benefits
- Medical, dental, vision (75% employer-covered)
- 401(k) with 3% match after 90 days
- 15 PTO days + 10 paid holidays + 2 volunteer days
- Monthly cell & mileage reimbursement for field work
- $750 annual learning stipend (conferences, courses, certifications)
Why This Role Is a Great Fit
You’ll have autonomy to shape neighborhood strategies, visibility across city partners, and a mission that translates directly into families getting jobs, childcare, and stable housing. If you love turning first meetings into lasting collaboration—and want your work to show up in real community outcomes—you’ll thrive here.
How to Apply
Apply via WorkScreen: [Insert WorkScreen application link].
We review every application and respond within 10 business days. Shortlisted candidates complete a brief skills task and panel interview. Finalists undergo standard reference checks. We reply to everyone.
Template 2 — Job Description For Entry-Level / Willing-to-Train Candidates
📌 Job Title: Outreach Coordinator (Training Provided) at Harbor Pathways — Connect Immigrant & Refugee Families to Services in Chicago, IL
💼 Type: Full-Time | On-site (West Ridge office; frequent neighborhood events)
💰 Salary Range: $42,000–$48,000
🕒 Schedule: Tue–Sat, 10 AM–6 PM (flex for evening community events)
🎥 A quick word from our hiring manager
(60-second welcome from our Community Programs Manager on growth & support: [Insert Loom/YouTube link])
Who We Are
Harbor Pathways is a community nonprofit that helps immigrant and refugee families navigate life in Chicago—connecting them to ESL classes, legal clinics, job fairs, childcare, and healthcare partners. We believe trust is built face-to-face, and we’re expanding our outreach team to meet families where they are: schools, mosques, markets, libraries, and block parties.
What You’ll Be Doing
- Support the planning and setup of neighborhood outreach events and info sessions
- Greet attendees, answer basic program questions, and route referrals to program staff
- Help with call, text, and WhatsApp follow-ups; keep simple logs of conversations
- Distribute translated flyers and coordinate with local partners about event dates
- Learn to track simple outreach metrics and share weekly summaries with the team
- Join staff at coalition meetings and observe how partnerships take shape
What We’re Looking For
- Friendly, reliable, and people-first—you like talking to folks and following up
- Organized enough to keep lists, calendars, and notes tidy
- Tech-comfortable (email, spreadsheets, messaging apps); we’ll train you on our tools
- Multilingual is a plus (Spanish, Arabic, Urdu, or Bengali especially), but not required
- Any community volunteering or campus leadership is a bonus
Perks & Benefits
- Medical, dental, vision (employee plan fully covered)
- Transit stipend or free neighborhood parking pass
- 12 PTO days + 10 paid holidays + winter closure (Dec 24–Jan 1)
- $500 annual development credit (workshops, classes)
- Wellness stipend for phone plan or gym membership
Why This Role Is a Great Fit
You’ll get hands-on training, a supportive team, and meaningful daily wins—helping families find classes, care, and community. If you’re early in your career and want to learn outreach by doing, this is a place to grow into a senior role while making a visible impact.
How to Apply
Apply via WorkScreen: [Insert WorkScreen application link].
We respond to all applicants within 2 weeks. The process includes a short, paid practical task (e.g., write a follow-up message or plan a mini event checklist) and a conversation with the hiring manager.
Don’t let bad hires slow you down. WorkScreen helps you find the right people—fast, easy, and stress-free.
Breakdown of Why These Outreach Coordinator Job Posts Work
1. Clear, Specific Titles
Both posts avoid generic titles like “Outreach Coordinator”.
- Template 1 specifies the organization (BrightSteps Community Foundation), the mission focus (Grow Community Partnerships), and the location (Austin, TX).
- Template 2 adds “Training Provided” and the community served (Immigrant & Refugee Families) to appeal to entry-level talent and those motivated by cause-driven work.
These details instantly help candidates self-select and increase relevance.
2. Warm, Context-Driven Introductions
Instead of starting with dry duties, each post opens with:
- A short hiring manager video to humanize the process.
- An About Us section that tells a real story—what the organization does, who it serves, and why it matters.
This makes the post feel human, inviting, and purposeful rather than transactional.
3. Transparent Salary & Work Structure
Each template includes a specific salary range, schedule, and work arrangement (on-site, hybrid, remote).
This builds trust and signals professionalism—candidates are more likely to apply when they know the terms upfront.
4. Clear, Impact-Focused Responsibilities
The duties go beyond vague statements like “Coordinate outreach activities.”
They show how the role impacts the organization and community:
- Template 1: “Train volunteers/ambassadors to extend reach in priority neighborhoods.”
- Template 2: “Help families find classes, care, and community.”
This framing turns tasks into mission-driven contributions.
5. Distinct Perks & Benefits Section
Separating Perks & Benefits from “Why This Role Is a Great Fit” keeps the post easy to skim.
- Perks list tangible, financial incentives (insurance, PTO, stipends).
- The fit section sells the emotional value—autonomy, mission alignment, team culture.
This combination appeals to both the head and the heart.
6. Respectful, Transparent Hiring Process
Both templates spell out:
- How to apply (WorkScreen link)
- Timeline for responses (10 business days / 2 weeks)
- What to expect in each stage (skills task, interview, references)
This reduces candidate anxiety and shows the company values communication.
7. Human Tone that Connects
The language is conversational, not corporate:
- “Meet families where they are: schools, mosques, markets…”
- “You like talking to folks and following up.”
This tone makes the posts approachable and relatable—ideal for roles that require relationship-building skills.
8. Cause-Driven Positioning
Each template ties the job to a clear mission:
- BrightSteps focuses on families moving from surviving to thriving.
- Harbor Pathways centers on helping immigrant and refugee families navigate life in Chicago.
Mission-driven language naturally attracts candidates motivated by purpose, not just a paycheck.
Example of a Bad Outreach Coordinator Job Description (And Why It Fails)
📌 Job Title: Outreach Coordinator
💼 Type: Full-Time
🕒 Schedule: Monday–Friday, 9 AM–5 PM
About the Organization
We are a nonprofit organization seeking to hire an Outreach Coordinator to manage community engagement activities and help promote our programs.
Responsibilities
- Coordinate outreach events
- Maintain contact lists
- Assist with marketing materials
Requirements
- Bachelor’s degree in communications, marketing, or related field
- 2–3 years of experience in outreach or community engagement
- Strong communication skills
How to Apply
Send your resume and cover letter to hr@example.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Short
- Generic Job Title
“Outreach Coordinator” tells you almost nothing—no location, no focus area, no community served, no mission context. - Cold, Minimal Introduction
The “About” section is one vague sentence. There’s no sense of what the organization does, who it serves, or why the role exists. - No Salary or Benefits
Leaving out compensation and perks signals a lack of transparency and can discourage serious applicants from even applying. - Responsibilities Are Too Broad
Tasks like “Coordinate outreach events” are so vague they could apply to dozens of unrelated roles. There’s no detail on what events, why they matter, or how they fit into the mission. - No Insight into Culture or Values
Candidates get no sense of what it’s like to work there, the team dynamic, or the values guiding the work. - Dismissive Hiring Process
“Only shortlisted candidates will be contacted” feels cold and impersonal, especially for a role that’s about relationship-building. - Zero Personality in the CTA
The call to action is just an email address with no warmth, encouragement, or clarity on next steps.
Bonus Tips to Make Your Outreach Coordinator Job Post Stand Out
If you want your Outreach Coordinator job description to grab attention—and convert the right candidates—you need to go beyond the basics. These are advanced touches that show you’ve thought about the candidate experience and your employer brand.
1. Add a Security & Privacy Notice
Job seekers are cautious about scams and misuse of their data. A short statement in your job post builds trust instantly:
“We take the security and privacy of all job applicants very seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.”
2. Mention Time Off and Flexibility
Outreach work can involve evenings, weekends, and high-energy events. Showing you value rest and balance makes your post more attractive:
“Enjoy up to 15 paid time-off days per year, plus two volunteer days, so you can recharge and give back to causes you care about.”
3. Highlight Training & Growth Opportunities
Outreach is often a stepping stone to higher leadership roles in community engagement, advocacy, or program management. If you invest in employee growth, say so:
“We offer a $750 annual professional development credit for courses, conferences, or certifications related to community engagement and leadership.”
4. Include a Short Video from the Hiring Manager or CEO
A 60–90 second Loom or YouTube video puts a face and voice to your organization. Candidates are more likely to apply when they feel a personal connection to leadership.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Showcase Real Testimonials or Reviews
If you have positive feedback from current employees or volunteers, weave it in:
“Working here has given me the chance to see the direct impact of our work on families every week. It’s the most fulfilling role I’ve had.” — Current Outreach Coordinator
6. Call Out Mission-Driven Perks
For a community-focused role, perks that connect to your mission resonate even more:
- Paid volunteer hours
- Language-learning stipends
- Wellness stipends for active community engagement (e.g., transit passes, cultural events)
7. Use WorkScreen to Filter for Commitment
Even if you have the best-written job post, you still risk being flooded by “spray and pray” applicants. Using WorkScreen.io helps ensure you’re only spending time on people who genuinely care about the role.
Should You Use AI to Write Job Descriptions?
Lately, it feels like every hiring manager is using AI to pump out job descriptions. And sure—it’s tempting to type “Write me an Outreach Coordinator job post” into ChatGPT and call it a day.
But here’s the problem: AI will give you something generic, bland, and forgettable—the exact type of post your ideal Outreach Coordinator will scroll right past.
Why Blind AI Use Hurts Your Hiring
- It sounds like every other post online — same bullet points, same vague duties.
- It attracts the wrong candidates — generic language appeals to people just applying to anything, not those aligned with your mission.
- It weakens your brand — a cookie-cutter post says “we’re just another job,” not “this is a role worth fighting for.”
The Right Way to Use AI for This Role
AI should be your assistant, not your author. It’s best at shaping, polishing, and structuring content—not inventing it from nothing.
Here’s how to get a strong Outreach Coordinator post with AI:
- Feed it your raw data:
- What your organization does (e.g., “BrightSteps Community Foundation helps Central Texas families thrive through workforce training, early literacy, and housing programs”)
- Who you serve (e.g., “families in Central Texas neighborhoods”)
- The tone you want (e.g., warm, conversational, mission-driven)
- Your perks & benefits (list them specifically)
- Your hiring process (clear timelines, steps, and communication style)
- What your organization does (e.g., “BrightSteps Community Foundation helps Central Texas families thrive through workforce training, early literacy, and housing programs”)
- Prompt it like this:
“Help me write a job post for an Outreach Coordinator at BrightSteps Community Foundation. We’re hiring someone to lead community partnerships and outreach events in Austin, TX. Our mission is to help Central Texas families thrive through workforce training, early literacy, and housing programs. The ideal candidate is proactive, people-focused, and organized. We offer [list benefits], pay [$X–$Y salary], and follow this hiring process [insert details]. Make the tone friendly, human, and mission-driven. Include a section for perks and benefits, a section for why this role is a great fit, and a short intro from the hiring manager. Here are a few notes I’ve written to get you started: [paste your notes]”
- Use the AI output as a draft, not the final version
- Add your own stories, testimonials, and local touches.
- Adjust language so it feels authentic to your team.
- Insert video links, community details, and specific events or partners.
- Add your own stories, testimonials, and local touches.
By guiding AI with real context, you get the speed advantage without losing the authenticity that draws in top talent.
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
Copy-Paste Job Description Templates for Quick Use
✅ Option 1: Conversational (Culture-First) Template
Job Title: Outreach Coordinator – Build Community Partnerships at [Company Name] 💼 Location: [Remote/Hybrid/On-site] (HQ: [City, State]) 🕒 Type: [Full-Time/Part-Time] 💰 Salary Range: [[${X},000 – ${Y},000]/year]
🎥 A quick word from our hiring manager
[Insert Loom/YouTube link — 60–90 seconds on mission, impact, and what success looks like]
Who We Are
At [Company Name], we connect people, partners, and programs to create real community impact. From [brief mission focus: e.g., workforce training/health access/early literacy/housing support] to [second pillar, optional], our outreach team is the bridge—meeting folks where they are and turning first conversations into long-term partnerships.
What You’ll Be Doing
- Plan and run neighborhood outreach campaigns and events tied to program goals
- Build and maintain relationships with community leaders and partner orgs
- Represent [Company Name] at meetings, tabling events, and coalitions
- Coordinate outreach calendars, materials, and post-event follow-ups
- Track outreach metrics (attendance, referrals, conversions) and share insights
- (Optional) Train volunteers/ambassadors to extend reach in priority areas
Requirements
- [2+ years / or “previous experience”] in outreach, partnerships, or community engagement
- Strong communication, follow-through, and comfort with public speaking
- Organized operator who can juggle events, partners, and timelines
- Bonus: CRM familiarity (e.g., Salesforce/HubSpot) and/or bilingual skills
Perks & Benefits
- Medical, dental, vision: [details / % employer-covered]
- PTO: [e.g., 15 days] + holidays: [e.g., 10] + volunteer days: [e.g., 2]
- Retirement: [e.g., 401(k) with match / pension details]
- Stipends: [e.g., mileage/cell, transit, wellness]
- Growth: [e.g., $___ annual learning stipend; conferences/certifications]
Why This Role Is a Great Fit
You’ll have autonomy to shape local strategies, visibility with community partners, and a mission you’ll see in action—families accessing services, programs growing, and partnerships deepening because of your work.
How to Apply
Apply via WorkScreen: [Insert WorkScreen link]. We review every application and respond within [X] business days. Shortlisted candidates complete a brief skills task and conversation with the hiring manager. Finalists undergo standard reference checks. We reply to everyone.
✅ Option 2: Structured “Job Brief + Responsibilities + Requirements” Template
Job Title: Outreach Coordinator – Connect Communities & Partners at [Company Name] 💼 Location: [Remote/Hybrid/On-site] (HQ: [City, State]) 🕒 Type: [Full-Time/Part-Time] 💰 Salary Range: [[${X},000 – ${Y},000]/year]
Job Brief
[Company Name] is seeking a proactive Outreach Coordinator to expand community partnerships and connect constituents to our programs in [City/Region]. The ideal candidate is organized, people-first, and motivated by measurable impact.
Responsibilities
- Develop and execute outreach campaigns and event calendars
- Build and maintain partner relationships across schools, clinics, faith groups, and nonprofits
- Represent [Company Name] at community events and stakeholder meetings
- Track outreach metrics and report results to program leads
- Collaborate with program/comms teams to align outreach and services
Requirements
- [2+ years / or “relevant experience”] in outreach, partnerships, or community engagement
- Strong written/verbal communication and public-facing presence
- Ability to manage multiple projects and deadlines
- CRM familiarity a plus (e.g., Salesforce/HubSpot); multilingual skills welcomed
Perks & Benefits
- Health benefits: [medical/dental/vision details]
- Time off: [PTO/holidays/volunteer days]
- Retirement: [401(k)/match or equivalent]
- Professional development: [annual stipend, training/mentorship]
- Flexibility: [event-based scheduling/flex hours/transit or mileage support]
How to Apply
Apply via WorkScreen: [Insert WorkScreen link]. All applicants hear back within [X] weeks. Process includes a brief skills exercise and an interview panel.
Let WorkScreen Handle the Next Step of Hiring
You’ve now got a job post that’s going to attract more attention, better candidates, and fewer “spray-and-pray” applications.
But here’s the challenge: even with a well-crafted post, the wrong screening process can still flood you with unqualified applicants—and waste hours you don’t have.
That’s where WorkScreen.io steps in.
WorkScreen helps you:
- Quickly identify your most promising candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Easily administer one-click skill tests
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Eliminate low-effort applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
Ready to make your Outreach Coordinator hiring process faster, fairer, and more effective? Write your job post, create your WorkScreen application link, share it on your favorite platforms, and let the system do the heavy lifting.
FAQ
Look for a blend of soft skills and organizational abilities. Strong communication (both verbal and written), relationship-building, adaptability, and cultural awareness are essential for engaging diverse communities. They should also be organized enough to juggle multiple events or partnerships at once, comfortable with public speaking, and capable of using basic tech tools like CRM software or spreadsheets to track outreach efforts.
Salaries vary based on location, sector, and experience level. In the U.S., most Outreach Coordinators earn between $40,000 and $60,000 per year, with larger organizations or specialized sectors (such as healthcare or higher education) paying toward the higher end. Urban areas with higher costs of living also tend to offer higher salaries.
An Outreach Coordinator typically focuses on executing outreach activities—organizing events, building relationships, and maintaining contact with partners. A Community Engagement Manager often works at a strategic level, designing engagement strategies, managing larger teams, and overseeing multiple outreach initiatives.
Key metrics might include the number of new partnerships formed, event attendance rates, engagement levels from target communities, follow-up conversions (e.g., sign-ups, program enrollments), and qualitative feedback from partners or participants. Tracking both quantitative and qualitative results gives a fuller picture of their impact.
