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“If you’ve Googled ‘Program Coordinator job description,’ you’ve probably come across countless articles. But here’s the problem—most of them don’t teach you how to actually attract a great program coordinator. They just offer generic, filler content that doesn’t help you stand out or connect with top talent.”
“The truth is, a job description isn’t just a checklist—it’s your opportunity to showcase what makes your company unique and why someone should be excited to join your team. If your job posts read like a dry list of tasks, you’re likely to miss out on the passionate, high-quality candidates you want.”
“In this guide, we’re going to walk you through how to write a job description that actually attracts the right people. Instead of the same old, templated posts, we’ll help you craft something human, clear, and engaging that resonates with top talent.”
For a more in-depth look at writing great job posts, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/
Don’t let bad hires slow you down.
WorkScreen helps you find the right people—fast, easy, and stress-free.
What Does A Program Coordinator Actually Do
A Program Coordinator plays a key role in managing and overseeing specific projects or programs within an organization. They’re responsible for planning, executing, and monitoring programs from start to finish—making sure they run smoothly, meet objectives, and stay on track. The Program Coordinator often works closely with various teams, stakeholders, and sometimes clients to ensure everything is aligned with the organization’s goals.
In simple terms, a Program Coordinator is the glue that holds a project or initiative together. They handle logistical aspects, organize resources, and ensure that tasks are completed on time and within budget. They need to be excellent communicators, problem-solvers, and multi-taskers to manage multiple moving parts.
As the first point of contact for many aspects of a program, their role is crucial for ensuring that deadlines are met, teams are aligned, and the project goals are ultimately achieved.
In short: A Program Coordinator keeps everything running smoothly, making sure your team can focus on the bigger picture while they handle the details.
Two Great Program Coordinator Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
Experienced Program Coordinator Job Description
Job Title: Program Coordinator at SilverLeaf Solutions
Location: Denver, CO | Hybrid
Salary: $60,000 – $75,000 per year
Type: Full-Time
A Message from Our Hiring Manager:
[Insert Loom video link from hiring manager or CEO]
About Us:
SilverLeaf Solutions is a leading provider of innovative solutions to help businesses streamline their operations and drive growth. We’ve been in the industry for over 10 years, focusing on creating custom programs that help our clients achieve their goals more efficiently. We value innovation, collaboration, and continuous learning, and we’re looking for a Program Coordinator to join our dynamic team and contribute to our mission.
Role Overview:
As an experienced Program Coordinator at SilverLeaf Solutions, you’ll be responsible for overseeing the planning, execution, and monitoring of multiple projects and programs. You’ll work closely with cross-functional teams, ensuring that projects are on track, deadlines are met, and program objectives are achieved.
What You’ll Do:
- Coordinate cross-functional teams to ensure successful execution of projects.
- Develop detailed program plans, including timelines, budgets, and resource allocation.
- Monitor program performance, track deliverables, and manage risks to ensure the success of each project.
- Communicate effectively with stakeholders to report on progress, address challenges, and provide updates.
- Foster collaboration across teams to ensure smooth operations and strong partnerships.
- Prepare program documentation, reports, and presentations for senior leadership.
What We’re Looking For:
- 3+ years of experience in program coordination or project management.
- Strong organizational and multitasking skills.
- Excellent communication and problem-solving abilities.
- Experience with project management tools (e.g., Trello, Asana, Microsoft Project).
- Ability to work effectively in a team-oriented environment.
- Bachelor’s degree in Business, Management, or a related field.
Perks and Benefits:
- Health, dental, and vision insurance after 30 days
- 401(k) with company match
- Flexible work schedule and hybrid work options
- Generous paid time off (PTO) and holiday leave
- Employee wellness programs
- Professional development opportunities including access to training courses and seminars
Why This Role Is a Great Fit:
At SilverLeaf Solutions, we believe in the power of collaboration, creativity, and continuous improvement. As a Program Coordinator, you’ll be joining a supportive team that values initiative and innovation. You’ll have the opportunity to make a tangible impact on both the company and our clients. If you thrive in a fast-paced environment and are passionate about delivering results, this is the role for you.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
Entry-Level Program Coordinator Job Description
Job Title: Junior Program Coordinator at New Horizons Tech
Location: Austin, TX | Remote
Salary: $45,000 – $55,000 per year
Type: Full-Time
A Message from Our Hiring Manager:
[Insert Loom video link from hiring manager or CEO]
About Us:
At New Horizons Tech, we’re on a mission to bring cutting-edge software solutions to the educational sector. We create intuitive, scalable technology that helps schools and universities better manage their operations and serve their students. As a fast-growing startup, we’re looking for a passionate Junior Program Coordinator to join our team and help us make a lasting impact on the education system.
Role Overview:
As a Junior Program Coordinator at New Horizons Tech, you’ll be a key player in supporting the execution of various projects aimed at improving the user experience for our software clients. You’ll work closely with senior coordinators to ensure that projects run smoothly, deadlines are met, and goals are achieved.
What You’ll Do:
- Assist with project planning, including scheduling, resource allocation, and task tracking.
- Help monitor program progress and communicate updates to key stakeholders.
- Coordinate logistics for meetings, client calls, and project-related events.
- Support project teams with administrative tasks and documentation.
- Contribute to creating reports and presentations for leadership.
What We’re Looking For:
- Strong organizational and communication skills.
- Ability to manage multiple tasks simultaneously and stay organized.
- Eagerness to learn and grow in the program management field.
- Basic understanding of project management tools (e.g., Asana, Trello) is a plus.
- A positive attitude and ability to collaborate with different teams.
- Bachelor’s degree or equivalent experience preferred.
Perks and Benefits:
- Flexible work arrangements (remote-first with office access as needed)
- Health insurance, including mental health support
- 3 weeks paid vacation per year
- 401(k) plan with employer contribution
- Training programs and mentorship opportunities
- Monthly wellness stipend
Why This Role Is a Great Fit:
At New Horizons Tech, we’re committed to creating an environment where learning and growth are encouraged. As a Junior Program Coordinator, you’ll be given the tools and support to expand your skills and develop into a seasoned program manager. You’ll be part of a passionate, mission-driven team and have the opportunity to make a real difference in the education space.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Breakdown of Why These Program Coordinator Job Posts Work
Creating a job description that resonates with top talent involves more than just listing duties and requirements. Here’s why the job descriptions above work so well:
1. Clear, Specific Titles
The job titles in both descriptions are specific and meaningful. Instead of using generic titles like “Program Coordinator,” we’ve added context that speaks directly to the role and the company. For example, “Program Coordinator for SilverLeaf Solutions” immediately tells the candidate the company they’ll be working for, making it more relevant and personalized. This specificity ensures that the job post stands out from generic listings.
2. Warm Intros with Context
Both job descriptions begin with an engaging, humanized introduction. By including a video from the hiring manager or CEO, candidates get a personal touch and a better sense of what the company is about. This kind of approach sets the stage for a warmer, more inviting job post that feels less like a formality and more like an opportunity to join something meaningful.
3. Transparent Salary & Perks
Including salary ranges and clear benefits shows transparency, which builds trust with candidates. Offering insights into compensation upfront eliminates ambiguity and encourages serious applicants who are ready to commit. Additionally, listing perks and benefits like flexible work arrangements and health insurance makes your company more attractive to top-tier talent.
4. Respectful Application Process
By using WorkScreen.io, both job descriptions highlight a transparent and respectful hiring process. Candidates know they’ll be evaluated based on their abilities, not just buzzwords on their resumes. This adds an extra layer of fairness and clarity, which helps to foster a positive candidate experience from the very beginning.
5. Human Tone that Connects
Both job posts maintain a human, approachable tone throughout. Rather than sticking to cold, formal language, we’ve used a conversational style that speaks to the candidate directly, making them feel like they’re already part of the team. This human touch helps the job post stand out in a sea of impersonal, generic ads.
Example of a Bad Program Coordinator Job Description (And Why It Fails)
Here’s a bland, outdated job description that misses the mark:
Job Title: Program Coordinator
Location: [City, State]
Salary: [Insert Salary Range]
Type: Full-Time
About Us:
[Company Name] is a leading organization in [Industry]. We are looking for a Program Coordinator to manage day-to-day activities and ensure program success.
Key Responsibilities:
- Manage daily operations of programs.
- Coordinate team efforts.
- Prepare reports and documentation.
- Schedule meetings and ensure deadlines are met.
Qualifications:
- Bachelor’s degree in related field.
- 2+ years of experience.
- Strong communication and organizational skills.
How to Apply:
Please send your resume to [Insert Email].
Why This Job Post Falls Short:
- Generic Job Title
The job title “Program Coordinator” is too vague. It doesn’t give candidates any context about the company or what they’ll be doing. It’s the kind of title that blends in with thousands of others on job boards. - No Mention of Company Culture or Mission
The “About Us” section is cold and impersonal. It doesn’t give candidates any insight into the company’s values, mission, or what makes working there unique. Without this context, candidates are left wondering why they should care about this role. - No Salary Information
Salary transparency is essential for attracting serious candidates. Without knowing compensation upfront, many job seekers will skip this post. Salary ranges give candidates a clearer understanding of what they can expect and whether the role fits their expectations. - Cold and Impersonal Application Process
The call to action simply says to send a resume to an email. There’s no warmth, no clear explanation of the process, and no encouragement to apply. This cold approach can make candidates feel like they’re just another number. - Lack of Personality
The language used in the job post feels mechanical and uninspired. It doesn’t make the job sound exciting or compelling. In fact, it could easily be mistaken for an old template that’s been used for years without updating.
This type of job description doesn’t set your company apart—it just adds to the noise of generic postings. Without clear context, a lack of salary transparency, and no personality, this type of job post will likely be skipped by top candidates who are looking for something more engaging.
Bonus Tips to Make Your Job Post Stand Out
While the basics of a great job post are essential, there are a few advanced strategies you can implement to truly make your post stand out and attract top talent. Here are some additional tips to elevate your job descriptions:
1. Add an Important Notice to Build Trust
Building trust with candidates is crucial from the outset. Consider adding an important notice at the beginning of your job description to reassure candidates about the security and privacy of their application. For example:
“We take the security and privacy of all job applicants very seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.”
This simple addition shows candidates that you respect their personal information and are serious about protecting it.
2. Mention Leave Days or Flexible Time Off
Candidates increasingly value flexibility in their work-life balance. Including details about leave days or flexible working options can make your job post much more attractive. For example:
“Enjoy up to 24 flexible days off per year, so you can recharge and come back stronger.”
This will appeal to candidates who value time away from work to maintain their mental and physical well-being.
3. Highlight Training & Growth Opportunities
Top talent is always looking for opportunities to grow. By mentioning the training and development opportunities available at your company, you show that you invest in your employees’ future. For example:
“We invest in growth. You’ll have access to mentorship, training programs, and opportunities to develop your skills and advance your career.”
This highlights your commitment to supporting your team’s professional development.
4. Add a Loom Video for Trust
Including a Loom video from the hiring manager or CEO gives your job post a personal touch that sets it apart from others. Candidates want to see who they’ll be working with, and a quick video makes your job post more relatable. It shows that your company values transparency and accessibility, and it creates an immediate connection with potential candidates.
“Watch this video from our hiring manager, [Name], to learn more about the role and why [Company Name] is the right place for you.”
This video adds a human element to your job post that goes beyond written words.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
These bonus tips can give your job post an extra edge and demonstrate to candidates that you value their time, privacy, and growth. By adding these thoughtful touches, you’ll attract not just any candidates—but the right ones.
Should You Use AI to Write Job Descriptions?
In today’s fast-paced hiring world, AI tools can be tempting for crafting job descriptions quickly. But while these tools can help, they shouldn’t be relied upon to create a job post from scratch without any input or customization. Here’s why:
1. Generic, Low-Quality Posts
AI-generated job descriptions often lack the nuance, personality, and authenticity that make a post stand out. When AI is left to generate content without clear direction, it often resorts to generic phrasing and boilerplate language, which makes your post blend into the crowd. Top candidates won’t be drawn to a post that feels robotic or uninspired.
2. Attracting the Wrong Candidates
AI tools don’t always understand the unique culture or values of your company. If you don’t give it specific guidelines about your company’s mission, tone, and priorities, it might generate a job description that attracts applicants who aren’t aligned with what you’re looking for. Instead of drawing in highly engaged and qualified candidates, you risk attracting individuals who are simply skimming job boards for any available position.
3. A Missed Opportunity to Showcase Your Brand
A job description is more than a list of responsibilities and requirements—it’s a chance to sell your company. It’s the first introduction a candidate has to your organization, so it needs to reflect your company culture, values, and the impact of the role. AI can’t capture the essence of your company or the excitement of the position as well as you can. When you leave it to a machine, you miss the opportunity to humanize your post and connect with potential candidates.
How to Use AI the Right Way
While AI can be helpful, it’s essential to guide it with your company-specific information, tone, and values to create a custom job post. Here’s how you can get the most out of AI:
- Provide the AI with Key Information:
Instead of asking AI to create a job description from scratch, provide it with detailed input about your company’s mission, the role’s responsibilities, and the type of candidate you’re looking for. Here’s how you can structure your prompt:
“Help me write a job post for our company, [Insert Company Name]. We’re hiring a [Insert Job Title] to help with [Insert Key Responsibilities]. Our culture is [Describe Company Culture], and we want to attract candidates who are [Describe Ideal Traits]. We offer the following benefits: [Insert Benefits]. The role involves [Insert Responsibilities]. Here are a few notes I’ve written to get you started: [paste your notes] ” - Polish and Refine the Output:
Once AI generates a draft, go through it and refine the content. Add specific examples, tone adjustments, and culture-specific language that will make the job post feel authentic and aligned with your company’s personality. - Use AI for Structure, Not Content:
Use AI to assist with structure and organization, but add your personal touch. AI can help you outline key sections, but the content itself should be carefully tailored to reflect your brand and voice.
By using AI thoughtfully, it can become a useful tool to save time and improve efficiency. But remember, the heart of your job description should come from you—your company’s values, your culture, and the story you want to tell to attract top talent.
Smart Hiring Starts Here
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Copy-Paste Job Description Templates for Quick Use
We know that sometimes, you just need something solid—fast.
Maybe you’ve read the guide and understand what makes a great job post. But you also want a professional, ready-to-use template you can copy, paste, and customize in just a few minutes.
That’s what this is.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational Job Description Template (Culture-First Style)
Job Title: Program Coordinator at [Company Name]
Location: [City, State] | [Remote, Hybrid, In-person]
Salary: [Insert Salary Range]
Type: Full-Time
A Message from Our Hiring Manager:
[Insert Loom video link from hiring manager or CEO]
About Us:
At [Company Name], we’re passionate about [briefly mention company mission]. We believe that great programs make a lasting impact, and as a Program Coordinator, you’ll play a crucial role in delivering that impact. Join us to help make a difference.
Role Overview:
We’re looking for a Program Coordinator to help us manage and execute impactful programs. You’ll work with cross-functional teams to ensure everything runs smoothly and on schedule. This is a role for someone who thrives in a fast-paced, collaborative environment and is passionate about delivering results.
What You’ll Do:
- Coordinate cross-functional teams to execute programs from start to finish.
- Develop and manage detailed program schedules, budgets, and resources.
- Monitor program performance, track deliverables, and resolve any issues.
- Communicate effectively with all stakeholders, providing updates and resolving challenges.
- Foster collaboration across teams and departments.
- Prepare program documentation and reports for internal and external stakeholders.
What We’re Looking For:
- 3+ years of experience in program coordination or project management.
- Excellent organizational and multitasking skills.
- Strong communication skills, both written and verbal.
- Proficient with project management tools (e.g., Asana, Trello).
- Ability to work under pressure and meet deadlines.
Perks and Benefits:
- Health, dental, and vision insurance
- Paid time off and flexible work schedules
- [Additional perks specific to your company]
Why This Role Is a Great Fit:
If you’re looking to work in a dynamic, supportive, and mission-driven environment, this is the role for you. You’ll get to contribute to meaningful projects that make an impact, work alongside an amazing team, and have plenty of opportunities for growth.
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
Option 2: Structured Job Brief + Responsibilities + Requirements Format
Job Title: Program Coordinator at [Company Name]
Location: [City, State] | [Remote, Hybrid, In-person]
Salary: [Insert Salary Range]
Type: Full-Time
A Message from Our Hiring Manager:
[Insert Loom video link from hiring manager or CEO]
About Us:
[Company Name] is a [brief company description], committed to [company mission]. We’re looking for a Program Coordinator to join our team and help drive the success of our programs.
Job Overview:
The Program Coordinator will manage, execute, and support various programs within the company. This includes overseeing project timelines, coordinating resources, and ensuring successful program delivery.
Key Responsibilities:
- Coordinate multiple program components and manage timelines.
- Work closely with project managers and teams to monitor progress.
- Handle scheduling, logistics, and resource allocation for programs.
- Report program status to senior management and stakeholders.
- Ensure the alignment of program goals with company objectives.
Required Qualifications:
- 2+ years of program management or coordination experience.
- Strong organizational skills with the ability to manage multiple projects.
- Experience with project management tools such as [Insert tools].
- Excellent verbal and written communication skills.
- Bachelor’s degree in [relevant field] or equivalent work experience.
Perks and Benefits:
- Competitive salary and benefits package
- Professional development opportunities
- Flexible working hours and remote work options
- [Company-specific benefits]
How to Apply:
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
Let WorkScreen Handle the Next Step of Hiring
You’ve crafted a compelling job post—now it’s time to make sure you’re attracting the best candidates. Here’s where WorkScreen.io can help take your hiring process to the next level.
Let WorkScreen Handle the Next Phase
Once your job post is live and attracting applications, WorkScreen.io helps you quickly identify your most promising candidates, saving you time and energy. Here’s how we can help:
- Quickly Identify Top Talent
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Easily Administer One-Click Skill Tests
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Eliminate Low-Effort Applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
- Streamline Your Hiring Process
WorkScreen.io simplifies your hiring process by providing a structured, data-driven evaluation. You can easily track candidate performance, compare applicants side-by-side, and make smarter, faster hiring decisions—all while saving time.
Start Hiring Smarter with WorkScreen.io Today
Ready to find the perfect Program Coordinator (or any role) with less hassle? Sign up with WorkScreen.io, create your compelling job post, and let our platform handle the evaluations. Say goodbye to the traditional hiring grind and hello to a more efficient, smarter way of hiring.
👉 [Insert WorkScreen Link]
Regional Retail Manager Job Description - FAQ
When hiring a Program Coordinator, it’s important to focus on both soft and hard skills. Here are key skills to look for:
- Organizational Skills: The ability to manage multiple projects, prioritize tasks, and keep everything running on schedule is crucial for a Program Coordinator.
- Communication Skills: Strong written and verbal communication skills are essential to coordinate with teams, stakeholders, and clients, and to ensure clear reporting.
- Problem-Solving Abilities: Program Coordinators should be able to identify issues early and find efficient solutions to keep programs on track.
- Leadership and Team Management: Even if not directly managing a team, they should be able to inspire collaboration and guide project teams effectively.
- Attention to Detail: Ensuring every aspect of the program is on track and meets deadlines requires a keen eye for detail.
- Time Management: Being able to handle multiple tasks efficiently without missing deadlines or losing focus is a must.
- Technical Proficiency: Familiarity with project management tools (e.g., Asana, Trello, Microsoft Project) and general tech tools is helpful for coordinating various aspects of the program.
The salary for a Program Coordinator can vary based on experience, location, and the type of industry they work in. On average, a Program Coordinator can expect to earn between $50,000 and $75,000 per year. However, in larger cities or specialized industries, this number could rise to upwards of $80,000 or more annually. It’s also important to factor in benefits such as health insurance, paid time off, and retirement savings plans, which add value to the overall compensation package.
Program Coordinators face a range of challenges, including:
- Balancing Multiple Projects: Often managing several programs simultaneously, which requires excellent multitasking and organizational skills.
- Dealing with Tight Deadlines: Ensuring that all tasks and milestones are met within short time frames can be stressful.
- Handling Budget Constraints: Program Coordinators must ensure that programs stay within budget, which can sometimes be difficult due to unexpected costs or scope changes.
- Managing Stakeholder Expectations: Coordinating between various stakeholders with differing needs and priorities can be challenging, especially when there are conflicting interests.
- Adapting to Changes: Programs often evolve or change direction unexpectedly, requiring Program Coordinators to quickly adapt and make adjustments to keep everything on track.
While there is overlap in responsibilities, the main difference is that a Program Coordinator often focuses on the coordination of several projects within a program, ensuring alignment with larger organizational goals. They typically work on the operational side, handling logistics, communication, and tracking progress.
On the other hand, a Project Manager typically handles one specific project, focusing on executing it from start to finish. They are more likely to be involved in the day-to-day management of the project, including budgeting, scheduling, and problem-solving on a tactical level.
