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If you’ve Googled “Project Coordinator job description,” you’ve probably seen dozens of templates.
They all look the same—lists of tasks, a few bullet-point qualifications, and a vague invitation to apply. But here’s the problem: those generic posts don’t actually help you hire a great Project Coordinator. They just help you check a box.
And that’s a mistake.
Because Project Coordinators are often the glue that holds your team together. The right one can keep timelines on track, prevent communication breakdowns, and make the difference between smooth delivery and total chaos. The wrong one? That’s how projects fall apart.
Most job posts don’t show any of that. They don’t tell candidates why the role matters, what your team values, or why someone should want to work with you.
This guide is different.
We’ll walk you through how to write a job post that doesn’t just describe the role—it attracts the right person to it.
You’ll see real examples, a breakdown of what makes them work, and tips you can reuse across all your roles.
Before we get into examples, if you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. It walks through everything you need to know—from structure to tone to candidate psychology.
Don’t let bad hires slow you down. WorkScreen helps you find the right people—fast, easy, and stress-free.
What a Project Coordinator Actually Does - Their Roles
A Project Coordinator isn’t just someone who schedules meetings and updates spreadsheets.
They’re the organizer, the communicator, and the bridge between teams.
They make sure everyone knows what’s happening, when it’s due, and what needs to be done next.
Think of them as the air traffic controller of your projects—keeping timelines clear, stakeholders aligned, and progress moving forward without collisions.
Here’s what that usually looks like:
- Keeping projects on schedule by managing timelines and deliverables
- Supporting project managers with documentation, reporting, and communication
- Coordinating across departments to make sure nothing slips through the cracks
- Jumping in to remove small blockers before they become big problems
And here’s what it really means:
A great Project Coordinator helps your team work smarter, not just harder.
They’re detail-oriented, organized, emotionally intelligent, and calm under pressure.
If you hire the right one, they’ll quietly prevent dozens of things from going wrong every week—
Two Great Project Coordinator Job Description Templates
✅ Job Description Template 1 – Experienced Project Coordinator
📌 Job Title: Project Coordinator for SummitFlow – Fast-Growing SaaS Startup (Remote)
💼 Full-Time | Remote (US & Canada) | $60,000 – $75,000 USD/year
🕒 Core Hours: Mon–Fri, 10 AM – 4 PM ET
🎥 Meet Your Hiring Manager: Watch a 90-second intro from Emma, our VP of Product → (insert Loom/YouTube link)
________________________________________
👋 Who We Are
SummitFlow is a venture-backed SaaS company founded in 2019 by former Google engineers. Our platform automates everyday workflows—think approvals, hand-offs, and status checks—for 3,800+ small businesses in 42 countries. We’re 23 people across five time zones, obsessed with building tools that remove friction and let teams scale smarter.
________________________________________
🌍 What You’ll Be Doing
● Own project timelines for two-week sprints and quarterly roadmaps.
● Facilitate sprint planning, stand-ups, and retros in ClickUp.
● Coordinate feedback loops between Product, Engineering, and Design.
● Keep stakeholders aligned with crisp weekly status reports.
● Surface blockers early and chase down resolutions before they snowball.
________________________________________
🙌 What We’re Looking For
● 2+ years in a Project Coordinator (or similar) role—SaaS preferred.
● Fluency with tools like ClickUp, Jira, or Asana.
● Written communication that’s clear, concise, and context-rich.
● Calm, proactive, resourceful—you spot risks before others do.
● Bonus: experience on fully remote, Agile product teams.
________________________________________
🎁 Perks & Benefits
● 20 paid days off + your birthday.
● 100% remote-first culture with a $750 WFH stipend.
● Company-covered medical, dental & vision (US) or monthly health allowance (Canada).
● Annual team retreat (last year: Lisbon).
● $1,000/year learning budget—books, courses, conferences.
________________________________________
💡 Why This Role Is a Great Fit
You’ll step into a product team that values ownership, async clarity, and kind collaboration. Your fingerprints will be on features used by thousands of SMBs—meaning your organization skills literally turn into customer impact every week. If you love making chaos feel like clockwork, you’ll thrive here.
________________________________________
📥 How to Apply
We hire through WorkScreen.io to keep things fast, fair, and skill-based. Click below, finish a short evaluation (≈20 min), and we’ll update you at every step.
👉 Apply here: (insert WorkScreen link)
________________________________________
🌱 Job Description Template 2 – Entry-Level Project Coordinator (Willing to Train)
📌 Job Title: Entry-Level Project Coordinator at Elevate Construction (Chicago)
💼 Onsite | Full-Time | $20 – $24 USD/hour
🕒 Schedule: Mon–Fri, 8:30 AM – 5:00 PM
🎥 Hear From Our Senior Project Manager: Meet Carlos and see a day on site → (insert Loom/YouTube link)
________________________________________
👋 Who We Are
Elevate Construction is a 43-year-old, family-owned builder specializing in mixed-use and multifamily projects around Chicagoland. With 110 employees and $85 M in annual revenue, we’re known for finishing jobs on time, on budget, and with zero safety compromises. Our culture blends old-school craftsmanship with modern tech (Procore, DroneDeploy) to keep projects humming.
________________________________________
🛠 What You’ll Be Doing
● Assist Senior PMs with schedules, sub-contractor coordination, and RFIs.
● Update permits, change orders, and daily site logs in Procore.
● Communicate timelines to vendors and internal teams.
● Track project milestones, budgets, and close-out docs.
● Jump in wherever documentation or logistics are falling behind.
________________________________________
🙌 What We’re Looking For
● High school diploma or equivalent.
● Organized, detail-oriented, and hungry to learn.
● Strong follow-up habits—nothing slips past you.
● Comfortable with Google Workspace + basic spreadsheets.
● Bonus: bilingual English/Spanish (helps on job sites).
________________________________________
🎁 Perks & Benefits
● Health & dental insurance after 90 days.
● 7 paid holidays + 10 PTO days in year 1 (builds to 20 by year 3).
● $300 annual tool or gear stipend.
● Tuition reimbursement up to $1,500/year for construction-related courses.
● Free on-site parking and daily catered lunch on larger projects.
________________________________________
💡 Why This Role Is a Great Fit
You’re not stuck making coffee—your work keeps million-dollar builds on track. We promote from within (three current PMs started in this role), pair you with seasoned mentors, and give you hands-on exposure to every phase of the construction lifecycle. If you’re organized, curious, and care about quality, you’ll grow quickly here.
________________________________________
📥 How to Apply
We respect your time, so we use WorkScreen.io to run a fair, skill-focused hiring process. Complete the short evaluation (≈20 min) and we’ll respond within two weeks—no résumé black hole.
👉 Apply here: (insert WorkScreen link)
________________________________________
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
Why These Job Descriptions Work (And What You Can Learn From Them)
Both of these job posts (experienced and entry-level) go beyond just listing tasks. They connect, inspire, and filter—which is exactly what great job descriptions are supposed to do.
Here’s what makes them effective:
✅ 1. The Job Titles Are Clear, Specific, and Purpose-Driven
- Instead of vague titles like “Project Coordinator,” each headline includes the company, location or work style, and even the team or mission.
- This improves relevance, boosts search visibility, and makes it clear who the job is for—which saves everyone time.
✅ 2. Each Post Starts with a Video from the Hiring Manager
- This small addition makes a huge difference in trust and connection.
- Candidates get to see the face behind the role and hear what the team is like—it sets your job post apart from 99% of listings out there.
✅ 3. The “About Us” Sections Are Specific and Story-Driven
- No fluffy buzzwords here. Each company intro explains what the company does, how they work, and why it matters.
- That helps candidates visualize themselves on the team—and it filters in the right culture-fit applicants from the start.
✅ 4. The Responsibilities Show Impact, Not Just Tasks
- Instead of generic to-do lists, each responsibility is written to show why it matters.
- Phrases like “own project timelines” or “keep our builds on track” show ownership and purpose—which attracts better candidates.
✅ 5. The Requirements Are Realistic and Inclusive
- Experience levels are clearly stated—but there’s also flexibility.
- The entry-level role even says “willing to train” and includes “nice to have” suggestions, not dealbreakers.
- This encourages more diverse applicants to apply—especially those who might be great but less confident.
✅ 6. Perks & Benefits Are Transparent and Specific
- Salary ranges, time off, team retreats, stipends, growth budgets—all listed clearly.
- This builds trust, reduces back-and-forth, and signals that you care about your team’s well-being.
✅ 7. Each Post Includes a “Why This Role Is a Great Fit” Section
- This section acts as a pitch to the candidate.
- It answers the question, “Why should I choose you over 10 other companies hiring for this same role?”
- That emotional close matters more than most hiring teams realize.
✅ 8. The Call to Action Feels Human, Not Robotic
- These posts don’t end with “send your resume to HR@…”
- They use io to demonstrate fairness and efficiency—and explain exactly what the candidate should expect next.
It reassures people that their time won’t be wasted, which encourages stronger applicants to take action.
Example of A Bad Project Coordinator Job Description (And Why it Fails)
📌 Job Title: Project Coordinator
Company: GlobalTech Solutions
Location: Hybrid (Some remote, some in-office)
Salary: Not disclosed
Deadline: Open until filled
Job Summary
We are seeking a motivated and organized Project Coordinator to join our team. This role involves managing project timelines, coordinating meetings, and supporting project managers in various administrative duties.
Responsibilities
- Monitor project schedules and timelines
- Organize and document team meetings
- Communicate with internal departments
- Track project milestones and deliverables
- Assist in creating project reports
Requirements
- Bachelor’s degree required
- 2–3 years of experience in a similar role
- Proficiency in Microsoft Office
- Strong communication and organizational skills
How to Apply
Interested candidates should submit a résumé and cover letter to careers@globaltech.com. Only shortlisted candidates will be contacted.
🚨 Why This Job Post Falls Short (And What It Teaches You)
This job post isn’t terrible—but it’s also not good. It’s generic, uninspiring, and unhelpful to the candidate. Let’s break it down:
❌ 1. The Job Title Is Too Generic
- Just “Project Coordinator” tells me nothing about the company, the team, or the mission.
- There’s no hook or reason for the right candidate to stop scrolling.
❌ 2. The Introduction Is Cold and Vague
- “We are seeking a motivated and organized Project Coordinator” = default language.
- No mention of the company mission, team culture, or why this role exists.
❌ 3. The Responsibilities Are Basic and Uninspired
- Tasks are vague (“organize meetings,” “track milestones”) with no real context or outcomes.
- It reads like a task list, not a job with purpose or impact.
❌ 4. No Insight Into Company Culture or Values
- There’s zero info on how the team works, what they care about, or who would thrive there.
- That makes it hard for candidates to self-select—or get excited.
❌ 5. No Salary or Perks Information
- Leaving out compensation details feels outdated and signals a lack of transparency.
- Also, no mention of benefits or learning opportunities. Why should someone apply?
❌ 6. The Hiring Process Feels Cold
- “Only shortlisted candidates will be contacted” comes off as dismissive.
- There’s no clarity, no timeline, and no sense of respect for the candidate’s time.
❌ 7. The Call to Action Is Bland
- A generic email and nothing more.
- No system, no evaluation, no follow-through. Just… send and hope.
🧠 Takeaway:
This kind of post might get some applicants—but not the kind who are proactive, mission-aligned, or growth-minded. It reflects a company that hasn’t put real thought into attracting or evaluating talent—and top candidates will notice.
Bonus Tips to Make Your Job Description Stand Out
Even if your job post has a clear title, a warm tone, and a solid structure—there are still a few advanced touches that separate great posts from average ones.
Here’s what you can add to take it to the next level:
✅ 1. Add a Security & Privacy Notice for Applicants
Candidates today are skeptical of scams and spam—and rightly so. A short, clear notice in your job post helps build immediate trust.
Try this:
🛡️ We take your privacy seriously. We will never ask for payment, banking information, or sensitive personal details during any part of the hiring process. If anyone claiming to represent our company does, please report it to us immediately.
✅ 2. Mention Leave Days or Flex Time
Most candidates don’t just want to know the salary—they also care about balance. Including this info upfront makes your post more attractive and reduces questions later.
Example:
Enjoy up to 20 PTO days per year, plus flexible work-from-home days so you can recharge when needed.
✅ 3. Highlight Training and Growth Opportunities
Great candidates are looking for more than a job—they’re looking for a path. Let them know you invest in your people.
Example:
We offer a $1,000 annual learning stipend for books, courses, and certifications. Many of our Project Coordinators grow into leadership roles within 12–18 months.
✅ 4. Add a Loom or YouTube Video From the Hiring Manager
It’s one of the easiest ways to personalize your job post—and very few companies do it.
Why it works:
Candidates get to see the human side of your company. A short video sharing what the team is like, what success looks like, and why the role matters builds connection fast.
Suggested prompt for the video:
“Hi, I’m [Name], and I’m the hiring manager for this role. I just want to give you a quick feel for who we are and why we’re excited about this position…”
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
✅ 5. Set a Clear Timeline for Responses
One of the biggest complaints candidates have is silence. Even if your process takes time, setting a clear expectation helps.
Example:
We review every application carefully and aim to respond within 10–14 days. If you’re selected, we’ll invite you to the next step via email.
🧠 Pro Tip:
You don’t need to add all of these in every job post. But even 1–2 of them can make your listing more trustworthy, human, and high-converting—especially when competing for top talent.
Should You Use AI to Write Job Descriptions?
Let’s be honest—everyone’s using AI these days.
Platforms like Manatal, Workable, and even ChatGPT can generate job descriptions in seconds. But the real question is:
Should you trust AI to write your job post for you?
❌ Why You Shouldn’t Rely on AI Alone
Yes, AI can save you time.
But if you just ask it to “Write me a Project Coordinator job description,” here’s what you’ll get:
- A generic post filled with buzzwords
- A lifeless tone that sounds like a textbook
- A list of responsibilities copied from 20 other job boards
- No culture, no human voice, and no connection
This leads to the wrong applicants—unqualified people applying in bulk, often using the same tools to respond as you did to write.
Worse, it reflects poorly on your company.
Your job post is often the first impression of your brand. Don’t let that first impression feel robotic or careless.
✅ The Smarter Way to Use AI
AI isn’t the enemy. You just have to guide it.
Use AI like a writing assistant—not a replacement for your judgment or company voice.
Here’s how to do it right:
🛠 Smart AI Prompt Framework
Instead of:
“Write a job post for a Project Coordinator.”
Try something like:
“Help me write a job post for our company, Elevate Construction. We’re hiring an entry-level Project Coordinator to assist with schedules, permits, and communication. Our company culture is detail-oriented, team-driven, and growth-minded. We want to attract candidates who are coachable, organized, and thrive under pressure. We offer health insurance, a $300 tool stipend, and paid training. Our salary range is $20–$24/hour. Here are some rough notes to work from: [paste your bullet points or ideas here].”
This way, AI can help you polish your draft, improve your phrasing, and organize your ideas—without losing your voice.
🧠 Bonus Tip: Show AI What Good Looks Like
Take one of the strong job posts we shared earlier in this article. Copy the format into your prompt and say:
“Please help me write a similar job post using this structure, but make it specific to my company, [Your Company Name].”
AI will follow the pattern and mirror the tone. Now you’re not just saving time—you’re scaling quality.
Bottom line:
AI is a tool. But like any tool, it only works if you use it with intention.
Let your insights guide the message. Then let AI help you sharpen it.
Smart Hiring Starts Here WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Need a Quick Copy-Paste Job Description?
Option 1: Conversational, Culture-First Template
📌 Job Title: Project Coordinator at [Company Name]
💼 [Full-Time] | [Remote or Location-Based] | [Salary Range]
🕒 Core Hours: [Insert preferred hours or say “Flexible”]
🎥 Meet Your Hiring Manager: Watch a 1-minute intro video from [Hiring Manager’s Name] → (Insert Loom or YouTube link)
👋 Who We Are
At [Company Name], we help [describe what the company does in one sentence — e.g., “we build clean energy solutions for commercial properties”].
We’re a collaborative, mission-driven team that cares deeply about doing meaningful work—and doing it well. Now, we’re hiring a Project Coordinator who can help us stay organized, aligned, and on time as we continue to grow. If you’re someone who thrives in fast-moving environments and loves bringing clarity to chaos, this role could be a perfect fit.
🌍 What You’ll Do
- Own internal project timelines across departments
- Coordinate weekly stand-ups, sprint reviews, and task tracking
- Keep documentation updated and stakeholders aligned
- Track deliverables and ensure milestones are met
- Support the project team in managing priorities and removing blockers
🙌 What We’re Looking For
- 2+ years experience in project coordination or a similar role
- Organized, resourceful, and calm under pressure
- Great communicator—especially in writing
- Comfortable with tools like Asana, Trello, or ClickUp
- Bonus: experience in [industry, e.g., sustainability, SaaS, marketing]
🎁 Perks & Benefits
- days of PTO per year + paid sick days
- [Health / Dental / Vision] insurance
- [Learning stipend] or [career development budget]
- [Flexible schedule or remote-first culture]
- [Team retreats, wellness days, or equipment stipend, if applicable]
💡 Why This Role Is a Great Fit
If you love getting things done, enjoy supporting teams behind the scenes, and take pride in making work feel smoother for everyone—you’ll be right at home here. You’ll have autonomy, support, and a clear path to grow as our company continues to scale.
📥 How to Apply
We use WorkScreen.io to make our hiring process skill-based, fair, and efficient.
Click below to complete a short evaluation (≈20 minutes). We’ll keep you updated throughout the process.
👉 Apply here: [Insert WorkScreen Link]
📋 Option 2: Structured Format (Job Brief + Responsibilities + Requirements)
Job Title: Project Coordinator
Location: [Remote or Onsite – Insert Location]
Job Type: [Full-Time or Part-Time]
Salary: [Insert Salary Range]
Team: [Insert Department or Team Name]
🎥 Watch the Intro Video: Hear from [Hiring Manager or Team Lead] → (Insert Link)
Job Brief
We’re looking for a Project Coordinator to support cross-functional teams, manage project timelines, and keep workflows moving efficiently. The ideal candidate is organized, proactive, and comfortable managing multiple priorities across stakeholders.
Responsibilities
- Track and maintain project schedules using [Insert Tools]
- Organize meetings, track deliverables, and take detailed notes
- Communicate progress updates to internal stakeholders
- Help identify risks or blockers and escalate as needed
- Keep documentation clean, accessible, and up to date
Requirements
- 1–3 years in a project support or coordination role
- Strong written and verbal communication skills
- Familiarity with project tools (e.g., Asana, Notion, Trello)
- Highly organized with good follow-up habits
- Bachelor’s degree preferred but not required
Perks & Benefits
- [Insert number] paid time off days per year
- [Health insurance, dental, vision]
- [Learning or training budget]
- [Flexible work hours / Remote setup]
- [Other team perks like retreats, wellness stipends, etc.]
How to Apply
We use WorkScreen.io to evaluate applicants based on skills, not just resumes.
Click below to begin your application—our process is quick, fair, and transparent.
👉 Apply now: [Insert WorkScreen Link]
Ready to Hire Smarter? Let WorkScreen Handle the Next Step
You’ve written a thoughtful, clear job description—now make sure it leads to the right hire.
Because here’s the truth:
Even the best job post won’t help if your inbox gets flooded with low-effort applications, AI-generated résumés, or candidates who just click “apply” without reading anything.
That’s where WorkScreen.io comes in.
✅ WorkScreen Helps You:
🔍 Quickly identify your most promising candidates
Every applicant goes through a short, structured evaluation. WorkScreen automatically scores and ranks them on a real-time leaderboard—so you can spot the best-fit candidates instantly.
🧪 Evaluate real skills, not just polished résumés
Use one-click assessments to test for what actually matters: follow-through, communication, attention to detail, and task execution. No more guessing based on titles or buzzwords.
🧹 Eliminate low-effort applicants—fast
WorkScreen filters out candidates who rely on AI to apply, paste generic answers, or skip instructions. You’ll spend your time only on serious, qualified applicants who care enough to show up properly.
📈 The Result?
You make faster, more confident, and more data-driven hiring decisions—without the overwhelm
Whether you’re hiring one Project Coordinator or building a full team, WorkScreen gives you the tools to do it right. 👉 Create your job post today at www.WorkScreen.io and let the platform handle the rest.
FAQ
A Project Assistant typically handles more administrative tasks—like scheduling meetings, preparing reports, and organizing files. They support the broader project team but usually don’t manage timelines or lead communication across departments.
A Project Coordinator, on the other hand, is responsible for keeping the project on track. They manage timelines, coordinate between teams, ensure deliverables are moving forward, and flag blockers early. It’s a more strategic and cross-functional role.
TL;DR:
- Project Assistant = admin support
- Project Coordinator = timeline & team coordination
Look for a combination of hard skills and people skills:
Top skills include:
- Time management and task prioritization
- Written communication (concise and proactive)
- Comfort with project tools (Asana, Trello, ClickUp, etc.)
- Stakeholder coordination across departments
- Attention to detail under pressure
- A calm, solution-oriented mindset
Bonus: Look for people who follow up unprompted and bring clarity without being asked. That’s gold.
Salary depends on location, industry, and experience—but here’s a general range based on U.S. data:
- Entry-level: $45,000–$55,000/year
- Mid-level: $60,000–$75,000/year
- Senior or specialized industries: $80,000+
In major cities or competitive sectors (like tech, construction, or healthcare), expect to pay on the higher end. Remote roles also tend to offer wider ranges based on time zone and skill set
Watch out for candidates who:
- Can’t explain how they managed a project from start to finish
- Only speak in team terms (“we did this”) without specifics on their contribution
- Struggle with written communication in early emails or forms
- Get defensive when asked about past delays or mistakes
Project Coordinators need to be clear, accountable, and structured. If they’re vague or disorganized in the hiring process, they’ll likely be the same on the job.
