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If you’ve Googled “real estate virtual assistant job description,” you’ve probably seen dozens of cookie-cutter posts. The problem? Most of them don’t actually help you attract a great real estate VA—they just hand you a recycled template with bullet points and buzzwords.
But here’s the truth: a strong job post is more than a list of tasks. It’s your first chance to inspire, connect, and convince the right candidates to apply. And if you use the same generic format as everyone else, you’ll blend into the noise—and the best applicants will scroll right past you.
That’s why I put together this guide. Instead of just dumping a template, I’ll walk you through:
- What a real estate VA really does (beyond the obvious duties)
- Two sample job descriptions you can use—one for experienced VAs, one for entry-level hires
- Why these posts work, and what to avoid
- Extra tips to make your job posts stand out from the rest
👉 If you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ — it’s the foundation this article builds on.
Let’s dive in.
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What a Real Estate Virtual Assistant Actually Does - Their Duties Explained
A Real Estate Virtual Assistant (VA) is more than just remote admin support—they’re the extra set of hands that keeps your real estate business running smoothly behind the scenes.
At their core, real estate VAs handle tasks like scheduling showings, managing your CRM, responding to client inquiries, preparing property listings, and keeping your documents organized. But their real value goes beyond checklists.
A good real estate VA helps you:
- Stay organized so you can focus on closing deals instead of chasing paperwork.
- Maintain client relationships by handling timely communication and follow-ups.
- Keep marketing consistent by posting listings, updating social channels, and sending newsletters.
- Save time and money by taking on the routine tasks that otherwise eat up your day.
In other words: they’re not just “virtual help.” They’re a reliable extension of your business. And in real estate—where reputation and responsiveness matter—having a skilled VA can make the difference between missing opportunities and scaling smoothly.
Two Great Real Estate Virtual Assistant Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Job Description 1: Experienced Real Estate Virtual Assistant
📌 Job Title: Real Estate Virtual Assistant for Summit Realty Group
💼 Type: Full-Time | Remote
💵 Salary: $900–$1,200/month (based on experience)
⏰ Schedule: 9AM–5PM EST, Monday–Friday
🎥 Meet the Team
Before we jump in—watch this quick 2-minute video from our Operations Manager, Lisa, where she shares why Summit Realty Group is growing and how this role fits into our mission.
About Us
At Summit Realty Group, we help families find their dream homes in the fast-moving U.S. real estate market. With over 15 years in the industry, we’re known for our client-first approach and consistent results. As our business grows, we’re looking for a dedicated Real Estate Virtual Assistant to support our agents, streamline operations, and keep our clients smiling.
What You’ll Do
- Manage and update property listings across MLS and social media
- Handle client inquiries, calls, and follow-ups with professionalism
- Maintain and organize our CRM (Follow Up Boss) to keep deals moving forward
- Prepare contracts, agreements, and other real estate documents
- Coordinate schedules between agents, buyers, and sellers
- Support marketing tasks: newsletters, postcards, and online campaigns
What We’re Looking For
- 2+ years of experience as a real estate VA or administrative assistant
- Strong knowledge of U.S. real estate processes, MLS platforms, and CRMs
- Excellent written and verbal communication skills
- Tech-savvy: Google Workspace, Zoom, Slack, Canva, Follow Up Boss (or similar)
- Highly organized, reliable, and detail-oriented
Why You’ll Love Working Here
- Competitive salary with room for growth
- Work with a supportive, experienced team that values collaboration
- Training & professional development provided
- We respect your time: clear processes and timely communication
- Paid time off after 6 months
Our Hiring Process
We use WorkScreen.io to keep things fair and transparent. Every applicant completes a short skills-based evaluation. We review all applications, and everyone gets a response within two weeks. If shortlisted, you’ll be invited to an interview with Lisa (our Operations Manager).
📥 Apply now through WorkScreen: [Application Link]
✅ Job Description 2: Entry-Level Real Estate Virtual Assistant (Willing to Train)
📌 Job Title: Entry-Level Real Estate Virtual Assistant for Summit Realty Group
💼 Type: Full-Time | Remote
💵 Salary: $600–$800/month (with training provided)
⏰ Schedule: Flexible, core overlap with EST hours
🎥 Meet the Team
Here’s a short intro video from our founder, Mark, sharing what makes Summit Realty Group different and why we invest in training new team members.
About Us
At Summit Realty Group, our mission is simple: make the home-buying and selling process stress-free. We believe in growing together—that’s why we’re open to hiring someone without real estate experience, as long as you bring passion, reliability, and a willingness to learn.
What You’ll Do (With Training Provided)
- Learn how to manage client communications and appointment scheduling
- Help update property listings online (MLS and social channels)
- Assist with email marketing campaigns and social media posts
- Support agents with document prep and basic admin tasks
- Keep our CRM up to date with notes and follow-ups
What We’re Looking For
- No real estate experience required—we’ll train you!
- Strong English communication skills (written & spoken)
- Comfortable with Google Workspace, Zoom, and social media
- Reliable, organized, and eager to learn
- Bonus: Any background in customer service or admin work
Why You’ll Love Working Here
- Hands-on training and mentorship from experienced real estate pros
- A supportive team environment where questions are encouraged
- Growth opportunities as you gain skills
- Respectful hiring process: every application is reviewed and acknowledged
- Paid training period + flexibility with working hours
Our Hiring Process
We believe in giving everyone a fair shot. Apply through WorkScreen.io, complete a simple skills check, and if you’re a fit, we’ll move you into training. Our process is transparent, supportive, and respectful of your time.
📥 Apply now through WorkScreen: [Application Link]
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Breakdown of Why These Real Estate Virtual Assistant Job Posts Work
Let’s break down why the two Summit Realty Group examples stand out compared to the generic job descriptions you see online:
1. The Titles Are Clear and Specific
Instead of “Virtual Assistant” (which could mean anything), the posts use “Real Estate Virtual Assistant for Summit Realty Group” and clearly state whether the role is for experienced or entry-level candidates. This instantly sets expectations and attracts the right people.
2. The Intros Give Context and Mission
Both posts start with a quick video intro from the team, followed by a warm “About Us” section. This does two things:
- Shows that real people are behind the role (human connection).
- Explains why the role exists within the company, giving applicants a sense of purpose beyond just tasks.
3. Transparent Salary Information
Each post includes a salary range right up front. This builds trust, filters out unqualified applicants, and shows respect for candidates’ time. Transparency is one of the simplest ways to make your job posts stand out.
4. Responsibilities Show Impact, Not Just Tasks
Instead of listing vague duties like “handle admin work,” the responsibilities are framed around impact:
- “Keep deals moving forward”
- “Help families find their dream homes”
- “Support marketing consistency”
This makes the role feel meaningful rather than transactional.
5. Flexibility for Different Candidate Types
By including one template for experienced hires and another for entry-level hires willing to train, the company opens the door to a broader pool of candidates while still setting clear expectations.
6. Culture and Benefits Are Highlighted
Both versions emphasize teamwork, training, growth, and respect for candidates’ time. The experienced VA post focuses on collaboration and professional development, while the entry-level one highlights mentorship and flexibility. This appeals to different motivations but connects on a human level.
7. Respectful Hiring Process
Unlike many posts that say “only shortlisted candidates will be contacted,” these posts explain the process clearly:
- Every application is reviewed.
- Responses are sent to all applicants.
- Skills-based evaluation ensures fairness.
That alone makes the company stand out to serious applicants.
8. Soft CTA to WorkScreen.io
By weaving WorkScreen directly into the hiring process, the post reinforces fairness, transparency, and efficiency. Candidates feel reassured that their application won’t get lost—and employers get the benefit of structured evaluation.
Example of a Bad Real Estate Virtual Assistant Job Description (And Why It Falls Short)
📌 Job Title: Virtual Assistant
💼 Type: Full-Time
📍 Location: Remote
Job Summary
We are looking for a Virtual Assistant to help with administrative duties. The ideal candidate should be organized, detail-oriented, and able to multitask.
Key Responsibilities
- Manage schedules and emails
- Update documents and spreadsheets
- Handle general administrative tasks as assigned
Requirements
- Bachelor’s degree preferred
- Strong organizational skills
- Ability to work independently
- Good communication skills
How to Apply
Please send your CV to careers@company.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Short
- Generic Job Title
“Virtual Assistant” is far too vague. It doesn’t say what industry it’s for, what type of VA is needed, or why the role matters. - Cold and Empty Summary
The summary could apply to any admin role in any industry. It gives zero insight into the real estate business, the team, or why the role exists. - Responsibilities Are Too Broad
“Manage schedules” and “update spreadsheets” could mean anything. There’s no mention of real estate tasks (like MLS listings, client follow-ups, or contract support), which means the best candidates won’t see themselves in the role. - Requirements Are Unrealistic or Misaligned
A bachelor’s degree for a VA role? This feels like a lazy copy-paste. Plus, no specific tools or real estate knowledge are mentioned, which shows little understanding of the job. - No Salary Transparency
Not listing a pay range is one of the fastest ways to turn off strong candidates. It signals lack of respect and can waste everyone’s time. - No Culture, No Values, No Human Touch
There’s nothing about the company’s mission, culture, or what it’s like to work with the team. Candidates have no sense of whether they’ll fit in.
Dismissive Application Process
“Only shortlisted candidates will be contacted” feels cold and outdated. It discourages good candidates and signals poor communication.
Bonus Tips to Make Your Job Post Stand Out
Once you’ve nailed the basics of a strong job description, you can elevate it even further by adding small touches that build trust, credibility, and connection with applicants. Here are four ways to go beyond the standard template:
1. Add a Security & Privacy Notice
Applicants today are cautious about scams and misuse of personal data. A simple notice in your job post builds instant trust.
Example:
“We take the security and privacy of all job applicants seriously. We will never ask for payment, banking details, or personal financial information during the hiring process.”
This shows professionalism and reassures serious candidates.
2. Mention Leave Days or Flex Time
Even remote workers value work-life balance. Adding this detail signals you respect their time.
Example:
“Enjoy up to 12 paid flex days off per year to recharge and reset.”
Small benefits like this make a huge difference in how attractive your role looks compared to competitors.
3. Highlight Training & Growth Opportunities
Especially for entry-level roles, growth potential can be the deciding factor for applicants.
Example:
“We invest in your growth with training programs, mentorship, and real opportunities to move into senior roles as you gain experience.”
This turns your post from “just another job” into “a career opportunity.”
4. Add a Loom or YouTube Video from Your Team
Text alone is forgettable—but when candidates see and hear from real people, it humanizes your brand.
Example:
Record a quick Loom video where the hiring manager says:
- Who they are
- Why the company is hiring
- What excites them about this role
It only takes 2–3 minutes but massively increases connection and applicant trust.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
A Word of Caution About Using AI to Write Job Descriptions
It feels like everyone is turning to AI tools to spin up job descriptions in seconds. Even some ATS platforms now include a “one-click job post generator.” And while that might sound convenient, here’s the hard truth:
AI-generated posts, without your input, almost always fall flat.
❌ Why You Shouldn’t Rely on AI Alone
- Generic and forgettable: AI defaults to the same dry, templated wording that dozens of other companies are using.
- Wrong candidates, wrong fit: A bland post attracts low-effort applicants who are spraying résumés everywhere—not committed candidates.
- Hurts your employer brand: Your job post is often the very first impression someone has of your company. If it feels copy-paste, they’ll assume your culture is too.
For example, if you asked AI to “Write a real estate virtual assistant job description,” you’d likely get something like this:
“We are seeking a detail-oriented real estate virtual assistant to handle administrative tasks, coordinate schedules, and provide support as needed.”
Accurate? Maybe. Inspiring? Not at all.
✅ The Smarter Way to Use AI
Think of AI as your editor, not your author. You bring the raw materials—your company’s mission, your culture, the specific duties of the role—and then use AI to polish.
Here’s how to get better results:
- Provide context
- What your company does
- Why you’re hiring for this role
- What kind of candidate you want (skills + personality)
- What your company does
- Set the tone
- Conversational, human-first, warm vs. formal and corporate
- Conversational, human-first, warm vs. formal and corporate
- Give details upfront
- Salary range, growth opportunities, work schedule, tools used
- Salary range, growth opportunities, work schedule, tools used
- Use AI to refine, not replace
- Ask it to clean up grammar, tighten phrasing, and structure formatting
- Or tell it: “Make this sound more conversational”
- Ask it to clean up grammar, tighten phrasing, and structure formatting
📝 Example of a Better AI Prompt
Instead of:
“Write me a job description for a real estate virtual assistant.”
Try this:
“Help me write a job post for Summit Realty Group, a U.S.-based brokerage. We’re hiring a Real Estate Virtual Assistant to help with CRM management, MLS listings, and client communications. Our culture is supportive and growth-driven. We want a conversational tone that shows candidates we value trust and teamwork. Salary is $900–$1,200/month, and we also offer training, mentorship, and PTO. Please structure it with a warm intro, clear responsibilities, qualifications, and a section about our hiring process. Here are the rough notes I’ve written [paste notes]”
See the difference? One gives you a bland template. The other gives you a custom, polished draft you can actually use.
👉 Bottom line: AI won’t replace your insight. But if you feed it real details, it can help you polish your job post so it’s structured, clear, and engaging—without losing your company’s unique voice.
Don’t let bad hires slow you down.
WorkScreen helps you find the right people—fast, easy, and stress-free.
Need a Quick Copy-Paste Job Description Template?
We get it—sometimes you just need something fast. Maybe you’ve already read through this guide and understand what makes a strong job post, but you also want a solid starting point you can copy, paste, and tailor to your company in just a few minutes.
That’s what this section is for.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational Job Description Template (Culture-First Style)
📌 Job Title: Real Estate Virtual Assistant for [Your Company Name]
💼 Type: Full-Time | Remote
💵 Salary: $___ – $___ per month (based on experience)
⏰ Schedule: [e.g., 9AM–5PM EST, Monday–Friday]
About Us
At [Your Company Name], we’re on a mission to make real estate simpler, faster, and more human. Our team helps clients find their dream homes while keeping the process stress-free. We’re looking for a Real Estate Virtual Assistant who can help us stay organized, keep our clients happy, and make sure nothing slips through the cracks.
What You’ll Do
- Keep our property listings and CRM updated so deals move smoothly
- Handle client calls, emails, and follow-ups with warmth and professionalism
- Support marketing tasks: newsletters, postcards, and social media posts
- Prepare contracts and organize important documents
- Coordinate with agents, buyers, and sellers to keep schedules on track
What We’re Looking For
- Experience as a VA (real estate background a plus)
- Strong written and spoken English skills
- Tech-savvy: CRM tools, Google Workspace, Zoom, Slack
- Organized, reliable, and proactive
- A team player who values communication and follow-through
Why You’ll Love Working Here
- A supportive team that values your input
- Opportunities to grow and learn new skills
- Respectful hiring process: we reply to every applicant
- Flexibility and a chance to make a real impact on a growing business
📥 Apply now through WorkScreen.io: [Insert Application Link]
✅ Option 2: Structured Format (Job Brief + Responsibilities + Requirements)
📌 Job Title: Real Estate Virtual Assistant
💼 Type: Full-Time | Remote
💵 Salary: $___ – $___ per month (based on experience)
⏰ Schedule: [Insert hours and time zone]
Job Brief
We are seeking a detail-oriented Real Estate Virtual Assistant to support our agents and clients. You will manage day-to-day administrative tasks, maintain our CRM, update listings, and ensure smooth communication between all parties involved in the real estate process.
Responsibilities
- Manage client communications and appointment scheduling
- Maintain and update property listings across MLS and marketing channels
- Organize and prepare real estate documents, contracts, and reports
- Support marketing efforts through social media and newsletters
- Assist agents with follow-ups and ensure CRM accuracy
Requirements
- Prior experience as a VA (real estate preferred, but not required)
- Excellent organizational and multitasking skills
- Proficiency with CRM tools and office software (Google Workspace, Zoom, etc.)
- Strong communication skills (written & verbal)
- Ability to work independently and meet deadlines
Benefits
- Competitive pay with growth opportunities
- Flexible working schedule
- Training and mentorship provided
- Respectful and transparent hiring process
📥 Apply now through WorkScreen.io: [Insert Application Link]
Ready to Hire Smarter? Let WorkScreen Handle the Next Step
Writing a strong job post is the first step to attracting great candidates. But once the applications start coming in, the real challenge begins: how do you quickly spot the top talent without wasting hours sifting through low-effort or AI-generated applications?
That’s where WorkScreen.io comes in.
With WorkScreen, you can:
- ✅ Quickly identify your most promising candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard. You’ll instantly see who stands out—saving you time and reducing the risk of a bad hire. - ✅ Easily run one-click skill tests
Go beyond résumés and credentials. Workscreen helps you assess candidates based on real-world skills like communication, organization, time management, and problem-solving. This helps you hire more confidently and holistically. - ✅ Eliminate low-effort applicants
Workscreen automatically eliminates low-effort applicants—including those who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes. - ✅ Deliver a modern, respectful candidate experience
Applicants appreciate transparency, speed, and fairness. With WorkScreen, you’ll stand out as a company that values their time.
👉 Bottom line: You’ve already got the blueprint for writing an engaging job description. Now let WorkScreen help you evaluate candidates holistically, hire faster, and make smarter, data-driven decisions.
Start your next hire the smart way.
Frequently Asked Questions - Real Estate Virtual Assistants Job Description
The average monthly salary for a real estate virtual assistant typically ranges from $600 to $1,200 per month, depending on experience, location, and skill set.
- Entry-level VAs (with little to no real estate background) usually start around $600–$800/month.
- Experienced real estate VAs (with MLS knowledge, CRM management skills, and client-facing experience) often earn $900–$1,200/month or more.
Keep in mind: rates can vary widely if you’re hiring locally versus offshore talent (e.g., U.S.-based VAs often earn higher hourly wages compared to overseas hires).
A strong real estate VA combines technical, organizational, and people skills. Key skills include:
- CRM Management (e.g., Follow Up Boss, Zoho, Salesforce)
- MLS Listing Updates and property marketing
- Client Communication (handling inquiries, follow-ups, scheduling)
- Document Preparation (contracts, agreements, compliance forms)
- Marketing Support (social media, newsletters, property flyers)
- Attention to Detail (ensuring nothing slips through in fast-paced real estate transactions)
Soft skills like reliability, proactivity, and emotional intelligence are just as important—they help VAs build trust with agents and clients.
- CRM Management (e.g., Follow Up Boss, Zoho, Salesforce)
Not always. While prior real estate experience is a plus, many agencies successfully hire entry-level VAs and provide training on tools and processes. What matters most is the candidate’s willingness to learn, communication skills, and ability to stay organized. For more complex tasks like MLS management or contract prep, prior experience can save training time.
Most real estate teams use tools like Zoom, Slack, Trello, or Asana for daily communication and task tracking. The key is setting clear expectations:
- Define daily and weekly responsibilities.
- Hold short check-in meetings to keep alignment.
- Use shared calendars for scheduling showings and deadlines.
With structure in place, remote VAs can be just as effective as in-office assistants.
Yes, many experienced VAs support lead nurturing by responding to inquiries, scheduling consultations, and managing drip email campaigns. While they typically don’t cold-call or prospect like sales agents, they play a critical role in keeping leads engaged until they’re ready to move forward.
Depending on your workflow, most real estate VAs work with:
- CRM systems (Follow Up Boss, Salesforce, Zoho)
- MLS access (if permitted by your region/association)
- Google Workspace or Microsoft 365 for documents and calendars
- Communication platforms (Slack, Zoom, WhatsApp)
- Marketing tools (Canva, Mailchimp, Buffer for social posts)
Providing training and access to these tools sets your VA up for success.
