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If you’ve Googled “Sales Administrative Assistant job description,” you’ve probably seen the same thing over and over again.
A short paragraph. Some lifeless bullet points. And a vague list of responsibilities copied from somewhere else.
But here’s the truth:
Those kinds of job descriptions don’t attract great candidates—they drive them away.
Top performers aren’t looking for generic jobs. They’re looking for roles where they can grow, contribute meaningfully, and work with teams that value their time and skills.
Yet most job posts fail to communicate any of that.
So before we jump into templates and examples, let’s be clear about something:
Your job post isn’t just a formality—it’s a first impression.
If it’s dull, vague, or outdated, your best applicants will scroll past it.
If you want to write a job post that actually attracts sharp, capable Sales Admins, this guide will show you how.
We’ll break down what the role really is, give you two effective job description templates (one for experienced hires, one for entry-level), explain why they work, and even give you a quick copy-paste version to use.
Before we get into examples, if you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. It walks through everything you need to know—from structure to tone to candidate psychology.
Ready? Let’s get into it.
Build a winning team—without the hiring headache.
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What Does A Sales Administrative Assistant Actually Do
A Sales Administrative Assistant is the behind-the-scenes engine that keeps a sales team running smoothly.
They’re not out closing deals—but they’re making sure the people who are can close deals.
Here’s what that looks like in practice:
They manage CRM updates so your sales reps don’t waste time on data entry.
They schedule calls, prep reports, and track client communications.
They keep proposals organized, calendars updated, and team processes flowing.
But the best Sales Admins do more than support—they anticipate.
They see bottlenecks before they happen.
They know when a deal is about to slip through the cracks.
And they step in to keep everything moving forward without chaos.
In short:
A great Sales Administrative Assistant is part organizer, part communicator, part process optimizer.
They don’t just take tasks off your plate.
They create clarity, structure, and follow-through—the essential ingredients for any sales team that wants to scale.
Two Great Sales Administrative Assistant Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.”
✅ Version 1: Job Description For Experienced Candidates
📌 Job Title: Sales Administrative Assistant at Sparkline Tech (Remote-Friendly)
💼 Full-Time | Remote (U.S.-based) | $22–$28/hour (Based on experience)
🕒 Schedule: Monday–Friday, standard business hours
🎥 A Quick Message from Our Sales Lead
Watch this 60-second Loom to learn who we are, what we’re building, and why this role matters.
[Insert Loom or YouTube link]
Who We Are
At Sparkline Tech, we build marketing automation tools that help ecommerce brands scale smarter. We’re a fully remote team of 15, and we’re growing fast. Our sales team is lean, focused, and deeply collaborative—and we’re looking for a Sales Admin who can keep us organized, responsive, and ready to close.
What You’ll Be Doing
You’ll be the operational backbone of our sales team.
From CRM updates to scheduling demos to prepping client reports—you’ll help our team stay fast, sharp, and focused on what matters.
Your work will touch every part of our pipeline.
What your week might include:
- Updating and maintaining HubSpot records for inbound and outbound leads
- Coordinating demo calls, follow-ups, and internal team meetings
- Drafting sales proposals and customizing templates
- Monitoring shared inboxes and routing incoming inquiries
- Prepping weekly sales reports for leadership
- Troubleshooting calendar issues and syncing with executive assistants
What We’re Looking For
- 2+ years in a Sales Admin, Executive Assistant, or Sales Ops role
- CRM experience (we use HubSpot, but flexible)
- Superb attention to detail—you love checklists, automations, and staying organized
- Friendly, clear communicator (written and verbal)
- Comfortable juggling tasks and keeping your team accountable
🎁 Perks & Benefits
- Fully remote and async-friendly
- Health, dental, and vision insurance
- PTO (starting at 15 days annually)
- Quarterly team retreats (in fun, founder-friendly locations)
- $500/year learning stipend
💡 Why This Role Is a Great Fit
This isn’t a back-office role that gets ignored.
As our Sales Admin, you’re plugged into everything: client conversations, strategy sessions, revenue tracking.
You’ll help us operate at our best—and grow as we grow.
If you’re the kind of person who loves keeping chaos in check and making good teams great, this is your lane.
📥 How to Apply
We use WorkScreen.io to make hiring fair, fast, and skill-based.
Click the link below to complete a short evaluation:
👉 [Insert WorkScreen apply link]
We’ll keep you updated at every step. No ghosting. No mystery.
✅ Version 2: Job Description For Entry-Level / Willing-to-Train Candidates
📌 Job Title: Sales Admin Assistant (No Experience Required)
💼 Full-Time | In-Person (Columbus, OH) | $18–$22/hour
🕒 Schedule: Monday–Friday | 8:30am–5pm
🎥 Meet Your Future Team
Watch this short Loom from our Sales Manager to get a feel for the culture, the role, and the support you’ll get from day one.
[Insert Loom or YouTube link]
Who We Are
We’re Horizon Print Co.—a fast-growing print-on-demand startup that works with creators and merch brands nationwide.
Our sales team handles everything from onboarding new clients to coordinating large-scale custom orders.
We’re a tight-knit crew that gets things done—and we’re excited to bring on someone who’s ready to learn and grow with us.
What You’ll Do
We’ll train you—don’t worry!
You’ll shadow our current admin, then start handling tasks like:
- Scheduling sales calls and updating calendars
- Tracking client info and order status in our CRM
- Following up with prospects via email and templates
- Helping prep presentations and client docs
- Keeping everything running behind the scenes so deals don’t fall through
What You Need
- High school diploma or GED
- Basic computer skills (Google Docs, email, etc.)
- Good communication and organizational habits
- A friendly, respectful attitude—we’ll teach you the rest
Nice to Have:
- Interest in sales or marketing
- Experience in retail, customer service, or admin roles
🎁 Perks & Benefits
- On-the-job training and mentorship
- PTO (12 days/year) + paid holidays
- Quarterly team lunches and birthday treats
- Tuition reimbursement for business-related learning
- Wellness allowance ($25/month for gym, yoga, or mental health apps)
💡 Why This Role Is a Great Fit
This is the kind of job where you don’t need a stacked resume—you just need the right mindset.
We value people who show up, care, and want to grow.
You’ll get mentorship, structure, and a team that genuinely wants to see you succeed.
If you’re reliable, curious, and ready to build a career—not just clock in—this is for you.
📥 How to Apply
We use WorkScreen.io to make sure great people like you don’t get overlooked.
Click the link below, complete a quick evaluation, and we’ll take it from there:
👉 [Insert WorkScreen apply link]
Smart Hiring Starts Here
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Why These Job Posts Work (And What You Can Learn From Them)
Let’s break down what makes these Sales Administrative Assistant job descriptions stand out—and how you can apply the same principles to any role.
1. ✅ The Job Titles Are Clear and Specific
They don’t just say “Sales Assistant.”
They clarify who the job is for, where it’s located, and what makes it unique—whether it’s remote, entry-level, or tied to a specific mission.
For example:
- “Sales Admin Assistant (No Experience Required)” speaks directly to entry-level applicants who may otherwise hesitate.
- “Sales Administrative Assistant at Sparkline Tech (Remote-Friendly)” signals flexibility and purpose.
This isn’t just about clarity—it’s about increasing relevance and attracting the right fit faster.
2. ✅ The Introductions Are Warm and Contextual
Instead of starting with dry facts or legal-sounding summaries, these posts open with human, engaging intros that give the role purpose.
They answer questions candidates are asking in their heads:
- What does this company do?
- Who will I be supporting?
- Why does this job even exist?
The Loom videos reinforce this further—adding a face, voice, and emotion to the opportunity.
3. ✅ Responsibilities Are Described With Impact
These aren’t just to-do lists.
They show how each task supports the team and contributes to the mission.
Instead of saying:
“Update CRM”
They say:
“Update and maintain HubSpot records so our sales reps can focus on selling, not admin.”
It’s a small shift—but one that makes the role feel more meaningful and respected.
4. ✅ Qualifications Are Thoughtfully Framed
For experienced roles, the post is clear about expectations but not rigid.
For entry-level roles, it welcomes learners and openly says “we’ll train you.”
This opens the door to high-potential candidates who might otherwise self-select out—even though they’d thrive in the role.
By separating “Must-Have” from “Nice-to-Have,” you broaden your talent pool without lowering your bar.
5. ✅ Perks & Benefits Are Transparent and Real
Both versions highlight what candidates care about:
- PTO
- Health insurance
- Learning stipends
- Wellness support
- Remote flexibility
These aren’t buried or vague—they’re presented clearly and respectfully, showing that the company values the whole person, not just their output.
6. ✅ “Why This Role Is a Great Fit” Sells the Opportunity
This section isn’t fluff—it’s a mini-pitch that helps the right candidate envision themselves succeeding in the role.
It reinforces:
- The team’s respect for the position
- Growth potential
- Culture and mindset alignment
This is the emotional connection part of the job post—and it’s often the deciding factor between applying or moving on.
7. ✅ The Hiring Process Feels Fair and Human
Instead of saying “only shortlisted candidates will be contacted,” these posts explain what the candidate can expect:
- A quick, fair skills evaluation
- Transparent communication
- No ghosting
That level of clarity builds trust—and sets your company apart in a sea of cold, impersonal hiring processes.
8. ✅ The Tone Is Conversational, Not Corporate
Throughout both posts, the writing feels like a real person talking to a real person.
No robotic language. No buzzword bingo.
That’s what attracts thoughtful, emotionally intelligent candidates—people who want to work somewhere that values clarity, empathy, and purpose.
Bad Job Post Example (And Why It Doesn’t Work)
Let’s take a look at what not to do.
Here’s a fictional—but unfortunately realistic—example of a Sales Admin Assistant job description that would likely repel great candidates:
❌ Bad Job Description Example
Job Title: Sales Admin Assistant
Company: BrightEdge Solutions
Location: Houston, TX
Job Type: Full-Time
Deadline: August 20, 2025
Job Summary
We are looking for a Sales Admin Assistant to support our sales team with administrative tasks. The successful candidate will have strong organizational skills and be able to perform multiple duties efficiently. This role reports to the Head of Sales.
Key Responsibilities
- Maintain CRM records
- Schedule meetings and calls
- Prepare reports
- Handle sales documentation
- Assist with administrative support as needed
Requirements
- Bachelor’s degree preferred
- Proficiency in Microsoft Office
- Strong communication skills
- Ability to multitask
- 2–3 years experience in a similar role preferred
How to Apply
Please send your resume and cover letter to hr@brightedgesolutions.com. Only shortlisted candidates will be contacted.
🧨 Why This Job Post Falls Flat
1. 🆇 The Job Title Is Too Generic
“Sales Admin Assistant” tells us what the job is, but not who it’s for or why it matters.
There’s no sense of mission, no detail about the role’s level, and no hook to get someone interested.
2. 🆇 The Introduction Is Cold and Vague
“We are looking for…” is how every lifeless job post begins.
There’s no context, no company personality, no reason why this role matters. It feels like a formality, not an opportunity.
3. 🆇 Responsibilities Are Just Buzzwords
“Prepare reports.”
“Assist with admin.”
These phrases say what the person will do—but not why or how it supports the team.
It’s dry, uninspiring, and tells candidates nothing about what their day-to-day actually looks like.
4. 🆇 No Salary, Perks, or Benefits
This post gives candidates zero information about compensation, work-life balance, or what the company offers in return.
That immediately erodes trust—and it will reduce your response rate from serious candidates.
5. 🆇 Culture and Values Are Completely Missing
There’s nothing about what the company believes, how the team works, or what kind of environment the candidate would be walking into.
It feels sterile, outdated, and disconnected.
6. 🆇 The Hiring Process Feels Dismissive
“Only shortlisted candidates will be contacted.”
This tells applicants: “Don’t expect to hear from us.”
That’s a red flag for top talent who value respect and clear communication.
7. 🆇 The Call to Action Is Weak and Uninspiring
“Send resume to hr@…” is functional—but it’s also cold, old-school, and impersonal.
There’s no encouragement, no human voice, and no indication that you want the right person to apply.
This kind of job description doesn’t reflect the role, the team, or the company’s personality—and it’s exactly why so many great candidates never apply.
Bonus Tips to Make Your Job Post Stand Out
Once you’ve nailed the structure, tone, and content of your job description, it’s time to go the extra mile—especially if you’re in a competitive hiring market.
Here are a few subtle but powerful additions that make your post more trustworthy, candidate-friendly, and appealing:
✅ 1. Add a Security & Privacy Notice (Builds Trust Instantly)
Applicants are more cautious than ever—especially with scam listings floating around online.
Adding a simple IMPORTANT NOTICE at the bottom of your post builds credibility and shows you care about their safety.
Example:
🔒 We take the security and privacy of all applicants seriously. We will never ask for payment, banking details, or personal financial information at any stage of the hiring process.
This also signals that your company is organized and transparent—two traits that top candidates value.
✅ 2. Mention Leave Days or Flex Time (Small Detail, Big Impact)
You’d be surprised how often a single line about paid time off or flexibility nudges a great candidate to apply.
Even a modest benefit—like “12 paid days off a year” or “flexible scheduling after 90 days”—goes a long way in showing you respect work-life balance.
Example:
🌴 Enjoy up to 15 paid days off annually—so you can recharge and come back stronger.
✅ 3. Highlight Training & Growth Opportunities (Especially for Entry-Level Roles)
If you’re open to training or promoting from within, say it clearly. Many candidates want to grow but won’t assume the opportunity exists unless you spell it out.
Example:
🎓 You’ll get on-the-job training, regular check-ins, and a clear path to move up into Sales Ops or Account Management if that’s your goal.
✅ 4. Add a Video from the Hiring Manager or CEO (Puts a Face to the Post)
Including a short Loom or YouTube video helps humanize the experience and dramatically increases engagement.
It’s also a great way to filter in culture-fit candidates and make your job stand out in busy job boards.
Tip: You don’t need high production value—just a quick video explaining:
- Why the role matters
- What kind of person would thrive
- A warm welcome to future applicants
Example prompt:
🎥 “Hi, I’m Jordan—Head of Sales at Sparkline Tech. If you’re someone who loves keeping things organized and enjoys helping teams run at full speed, I’d love for you to apply…”
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
✅ 5. Mention Interview Timelines and Candidate Experience
One of the biggest complaints from job seekers? Not knowing what happens after they apply.
Set expectations clearly in your post:
- How long it’ll take to hear back
- If you’ll respond to all applicants
- What the interview process looks like
Example:
🕒 We review every application and aim to respond within 7 business days. If you’re shortlisted, we’ll invite you to a virtual interview and keep you updated every step of the way.
These little details create confidence, connection, and clarity—three things that dramatically improve application quality and reduce ghosting on both sides.
Should You Use AI to Write Job Descriptions?
Short answer? Yes—but only if you know how.
AI can help speed up your writing process—but it’s also the reason so many job descriptions online sound the same.
When misused, it creates bland, robotic content that attracts the wrong people (or worse, no one at all).
That’s why if you’re going to use tools like ChatGPT or Jasper, you need to feed them the right ingredients.
Let’s break it down:
❌ The Wrong Way to Use AI:
“Write a job description for a Sales Administrative Assistant.”
This prompt gives you… well, exactly what you’d expect:
- Vague responsibilities
- Buzzword-heavy tone
- No company culture
- No personality
- No real connection to your actual team or workflow
It saves time, but it costs you quality—and the best candidates will scroll right past.
✅ The Smarter Way to Use AI:
Start by doing some prep work—just like a chef gathering ingredients. You want to feed the AI context, tone, values, and key inputs.
Use a prompt like this instead:
Better AI Prompt:
Help me write a job description for our company, [Insert Company Name].
We’re hiring a Sales Administrative Assistant to help with [list 3–5 real responsibilities].
Our team is [describe your culture: fast-paced, collaborative, async, etc.]
We want to attract candidates who are [list key traits: organized, detail-oriented, curious, etc.]
We offer the following perks: [insert salary range, benefits, flexibility, etc.]
We also offer growth opportunities like [mentorship, internal promotions, learning stipends, etc.]
And here’s what our hiring process looks like: [briefly describe: skills test, interviews, timelines]
Here are a few notes I’ve written to get you started:
[Paste your own bullet points or draft ideas here]
This kind of input gives the AI a real foundation to work with—which results in:
- More human tone
- Personalized messaging
- Better alignment with your values
- Posts that stand out instead of blending in
Use AI as your writing assistant—not your job post generator.
Start with raw, thoughtful inputs… and then let the AI help you organize, edit, and polish your voice—not replace it.
Don’t let bad hires slow you down.
WorkScreen helps you identify the right people—fast, easy, and stress-free.
Quick Copy-Paste Job Description Templates
Need something fast?
We get it—sometimes you just want a solid starting point you can copy, paste, and tweak for your company.
That’s exactly what this section is for. Two quick templates: one conversational, one more structured.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational Job Description Template (Culture-First Style)
📌 Job Title: Sales Admin Assistant (Remote-Friendly)
💼 Job Type: [Full-Time/Part-Time] | Location: [Remote/Hybrid/In-Office – City, State]
💵 Salary Range: [$XX–$XX/hour or annual range based on experience]
🕒 Schedule: Monday–Friday, standard business hours
🎥 Quick Intro Video
Watch this short video from our Sales Manager at [Company Name] to learn what we do, how this role helps us grow, and what kind of person we’re looking for.
[Insert Loom or YouTube link here]
Who We Are
At [Company Name], we help [describe what your company does in 1–2 lines].
Our sales team is lean, fast-moving, and collaborative.
Now we’re hiring a Sales Admin Assistant to help us stay organized, close more deals, and keep everything running smoothly behind the scenes.
What You’ll Be Doing
- Keeping our CRM updated and clean
- Scheduling demos, follow-ups, and internal meetings
- Preparing sales reports and organizing client documentation
- Monitoring inboxes and assisting with email templates
- Creating structure and follow-through across the sales pipeline
What We’re Looking For
- Detail-oriented and loves a good checklist
- Clear, friendly communicator (especially in writing)
- Experience with tools like [HubSpot, Notion, or Google Workspace] (or excited to learn)
- Organized, accountable, and eager to support a growing team
🎁 Perks & Benefits
- Remote or hybrid flexibility
- Paid time off + holidays
- Health and dental insurance
- Monthly wellness allowance
- Learning and development budget
💡 Why This Role Is a Great Fit
This isn’t just busywork. You’ll play a central role in helping [Company Name] scale.
If you’re the kind of person who sees problems before others do, loves systems, and thrives behind the scenes—you’ll love this job.
You’ll be trusted, appreciated, and given the tools to grow.
📥 How to Apply
We use WorkScreen.io to evaluate all applicants fairly and efficiently.
Click the link below to complete a short evaluation. It only takes a few minutes and helps us learn more about your strengths right away:
👉 [Insert WorkScreen application link]
✅ Option 2: Structured Job Description Template (Job Brief + Responsibilities + Requirements)
📌 Job Title: Sales Administrative Assistant
📍 Location: [City, State or Remote]
💼 Job Type: [Full-Time/Part-Time]
💵 Salary Range: [$XX–$XX/hour or annual]
🎥 Meet the Hiring Team
Watch this brief video to hear from our Sales Manager at [Company Name] about what we’re hiring for and how you’ll fit into the team.
[Insert Loom or YouTube link here]
Job Brief
[Company Name] is looking for a Sales Administrative Assistant to support our sales team with coordination, documentation, and process execution.
This role is essential for helping the team stay focused on what they do best—building relationships and closing deals.
Key Responsibilities
- Maintain CRM records and sales documentation
- Schedule client calls, team meetings, and demos
- Prepare sales reports and internal updates
- Support the creation and formatting of proposals and pitch materials
- Assist with general administrative duties tied to sales operations
Requirements
- 1–2 years in a sales support, operations, or admin role
- Familiarity with tools like [HubSpot, Salesforce, Google Workspace]
- Strong organizational and time management skills
- Professional written and verbal communication
- Ability to handle multiple tasks and meet deadlines
🎁 Perks & Benefits
- Paid time off and public holidays
- Flexible working hours
- Health, dental, and vision coverage
- Team-building events (virtual or in-person)
- Opportunities for growth within the company
📥 How to Apply
We use WorkScreen.io to ensure a smooth and fair hiring process.
Click below to complete a brief skills-based evaluation. We’ll review every submission and keep you updated at every step:
👉 [Insert WorkScreen application link]
What Happens After You Write a Job Post? (Let WorkScreen Handle the Rest)
Writing a compelling job post is just the beginning.
Once the applications start coming in, you need to:
- Separate high-intent applicants from low-effort ones
- Identify candidates with real skills—not just polished résumés
- Avoid wasting time on interviews that go nowhere
That’s where WorkScreen.io comes in.
🎯 WorkScreen Helps You:
✅ Quickly Identify Your Best Candidates
As applicants come in, WorkScreen automatically evaluates, scores, and ranks them based on how they perform—not just what they claim on paper.
You’ll get a performance-based leaderboard that makes it easy to see who’s a potential top hire in just a glance.
✅ Run One-Click Skill Tests
Want to see how someone thinks, solves problems, or communicates?
WorkScreen makes it easy to attach lightweight, role-relevant skill tests to your job post.
This helps you assess candidates holistically, so you can hire based on ability and alignment—not just credentials.
✅ Filter Out Low-Effort or AI-Generated Applications
WorkScreen helps you screen out applicants who rely on:
- One-click apply
- Copy-paste answers
- AI-generated résumés and cover letters
So you can focus your time and attention on genuine, committed candidates—the ones who care enough to show up with effort.
If you’re tired of making hiring decisions based on gut feel or résumé buzzwords, it’s time to switch to a process that’s faster, smarter, and fairer.
Create your job post with WorkScreen.io, share it across your channels, and let the platform take care of the evaluation.
👉 Check out WorkScreen for your next hire
Sales Administrative Assistant Job Description - Frequently Asked Questions
Look for a mix of technical proficiency and soft skills. At minimum, candidates should demonstrate:
- Organizational skills (task management, calendar coordination, CRM upkeep)
- Attention to detail (proofing documents, updating records, avoiding errors)
- Clear written communication (emails, follow-ups, internal notes)
- Basic tech fluency (CRM tools like HubSpot/Salesforce, Google Workspace, Notion, Zoom)
- Proactive mindset (someone who anticipates issues and solves problems early)
- Discretion and professionalism (especially when handling sensitive client or sales data)
Bonus points for candidates who ask clarifying questions, follow up proactively, and take ownership of processes.
Salaries vary by location, industry, and experience level, but here’s a general benchmark:
- Entry-level: $18–$22/hour (or $36,000–$45,000/year)
- Experienced (2–4 years): $22–$28/hour (or $45,000–$58,000/year)
- Senior-level (5+ years, or hybrid sales/ops roles): $30+/hour or $60,000+/year
These numbers are based on data from Glassdoor, Payscale, and current job listings on platforms like Indeed and LinkedIn as of 2025.
Offering clear compensation info in your job post (even a range) improves trust and increases application rates from quality candidates.
It’s both—but it’s not a sales-closing role.
A Sales Administrative Assistant doesn’t own quotas or close deals. Instead, they:
- Support the sales team’s workflow
- Handle operations behind the scenes
- Free up time for reps to focus on relationships and selling
Think of them as a project coordinator for the sales department—critical, but not customer-facing in the same way as an Account Executive or Sales Rep.
Not necessarily.
What matters more is:
- Familiarity with sales processes or B2B environments
- Willingness to learn industry tools and terminology
- Strength in admin, coordination, and systems
Many great Sales Admins come from customer service, executive support, or marketing backgrounds. If you’re open to training, don’t limit your candidate pool to “sales only.”
