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If you’ve Googled “Salesforce Admin job description,” you’ve probably seen dozens of templates.
And if you’re like most hiring managers, you’ve noticed a pattern:
- Bullet points.
- Generic jargon.
- Vague responsibilities.
- No real insight into what makes a great Salesforce Admin.
Here’s the problem: most of these templates don’t actually help you hire the right person—they just help you check a box.
But if you’re trying to attract a candidate who’s detail-oriented, proactive, and capable of turning Salesforce into a true business engine, you need more than a dry list of tasks.
You need a job post that tells a story. One that reflects your company, your expectations, and the real impact of the role.
Before we get into examples, if you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. It walks through everything you need to know—from structure to tone to candidate psychology.
Once you understand the principles behind great job posts, use this Salesforce Admin template as a starting point—then tailor it to your company, your culture, and the kind of person you actually want to hire.
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What the Salesforce Admin Role Actually Is About
Let’s break this down in plain English.
A Salesforce Administrator is the person who keeps your Salesforce CRM running smoothly.
They don’t just “manage the database”—they’re the behind-the-scenes problem solver who helps your sales, marketing, and customer teams stay organized, efficient, and aligned.
They handle tasks like:
- Updating and customizing dashboards
- Managing user access and permissions
- Automating workflows
- Cleaning up data
- Troubleshooting bugs and user issues
But here’s what makes a great Salesforce Admin:
They don’t wait to be told what to fix.
They spot issues before they happen, improve inefficient processes, and help your team use Salesforce to its full potential.
In short, they turn your CRM from a clunky tool into a powerful growth engine.
That’s why hiring the right person isn’t just about certifications or years of experience—it’s about finding someone with curiosity, initiative, and a builder’s mindset
Two Great Salesforce Admin Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced Line Cook with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Option 1: For an Experienced Salesforce Admin (Culture-First Style)
📌 Job Title: Salesforce Admin to Help Us Streamline Sales, Support, and Scale
💼 Job Type: Full-Time | Hybrid (2 days in-office)
📍 Location: Austin, TX
💰 Salary: $70,000–$85,000/year (based on experience)
🎥 A Quick Word from Our RevOps Lead
We know a job description can only tell you so much. So we’ve recorded a quick video to introduce the team, the role, and how Salesforce fits into our growth plans.
👉 [Insert Loom or YouTube Link Here]
🏢 Who We Are
We’re Trackwell, a growing B2B SaaS company based in Austin that helps logistics teams monitor and optimize last-mile delivery. Our platform is used by over 500 companies across the U.S. to improve fleet efficiency, reduce delays, and increase customer satisfaction.
Salesforce is at the heart of how we manage customers, organize our sales team, and track support requests. As we scale, we’re looking for a Salesforce Admin who can help us clean up legacy workflows, drive smarter reporting, and make the system work better for everyone.
🔧 What You’ll Be Doing
- Manage user setup, permissions, and security settings
- Build and maintain reports, dashboards, and automations
- Troubleshoot issues and support internal Salesforce users
- Partner with Sales, Support, and Marketing teams to optimize workflows
- Proactively identify gaps and inefficiencies—and fix them
🧠 What We’re Looking For
- 2+ years of Salesforce Admin experience
- Salesforce Administrator Certification preferred
- Strong communication skills — you’ll be collaborating across departments
- Experience with tools like Zapier, HubSpot, or Intercom is a plus
- Someone who’s proactive, resourceful, and loves simplifying complexity
🎁 Compensation & Perks
- $70,000–$85,000 annual salary
- Health, dental & vision coverage
- 20 days PTO + company holidays
- Quarterly team retreats (next one’s in Denver!)
- Annual $1,000 learning stipend
💡 Why This Role Matters
This isn’t a reactive support job. You’ll be a key part of how we scale Salesforce to support 2x company growth over the next 12 months. Your ideas will be heard—and implemented. You’ll have full ownership and the backing to make improvements that stick.
📥 How to Apply
We use WorkScreen.io to run a skills-based evaluation. No résumé filters—just a short, fair test to understand how you think and solve problems. We’ll review every application and respond within two weeks.
👉 [Insert WorkScreen Link]
✅ Option 2: Entry-Level Salesforce Admin – Willing to Train the Right Person
📌 Job Title: Entry-Level Salesforce Admin – Start Your Tech Career Here
💼 Job Type: Full-Time | Remote
📍 Location: Phoenix, AZ (HQ) or Anywhere in the U.S.
💰 Salary: $45,000–$55,000/year + Paid Training
🎥 Hear From Our Operations Manager
Want to know what it’s like working here—and how we support people learning Salesforce from scratch? Watch this short intro.
👉 [Insert Loom or YouTube Link Here]
🏢 About Us
We’re ParcelPath, a shipping-tech startup helping small e-commerce brands access discounted rates and streamline logistics. Our platform is used by over 10,000 Shopify and Etsy sellers to save time and reduce fulfillment errors.
We’ve outgrown spreadsheets and basic CRMs—so now we’re building a scalable Salesforce setup. And we’re looking for someone excited to learn Salesforce from the ground up and grow into a vital operations role.
📚 What You’ll Be Doing (With Support and Mentorship)
- Assist in creating and updating reports and dashboards
- Help maintain clean and organized customer data
- Learn to manage user roles and permissions
- Support ticket triage and documentation
- Partner with our current Admin to learn best practices and systems
🧠 Who We’re Looking For
- Strong attention to detail and interest in technology
- Clear communicator who enjoys working on cross-functional teams
- Comfortable using tools like Google Sheets, Airtable, or Trello
- Bonus: familiarity with Salesforce or another CRM—but not required
- Eagerness to grow into a full Salesforce Admin role in 12–18 months
🎁 Compensation & Perks
- $45,000–$55,000 base salary
- Full Salesforce Admin certification paid by company
- Health, dental, and vision insurance
- Laptop, tech setup, and home office stipend
- 18 days PTO, plus flexible time off for learning or volunteering
🌟 Why This Role Is a Game-Changer
You won’t just be clicking buttons—you’ll be learning by doing. We’ll mentor you, train you, and give you real projects with support. If you’ve ever wanted to break into tech and gain in-demand skills, this is your launchpad.
📥 How to Apply
We use WorkScreen.io to give everyone a fair shot. No résumé gatekeeping—just a simple evaluation that lets your potential shine through. We’ll review every submission and respond within a week.
👉 [Insert WorkScreen Link]
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Why These Salesforce Admin Job Posts Work
Here’s what makes these two job descriptions stand out—and why they attract better, more qualified applicants compared to the typical copy-paste job posts:
✅ 1. The Job Title Is Clear and Specific
Instead of just saying “Salesforce Admin,” the titles add purpose and positioning:
- “…to Help Us Streamline Sales, Support, and Scale” signals the impact of the role.
- “Entry-Level Salesforce Admin – Start Your Tech Career Here” speaks directly to aspiring candidates and sets expectations.
The title frames the opportunity, not just the task.
✅ 2. There’s a Personal Touch — With a Video
Both job posts include a video from a team lead or hiring manager. This instantly humanizes the process, builds trust, and makes the company more approachable. In a sea of faceless job posts, video helps you stand out and connect emotionally.
✅ 3. The “About Us” Section Actually Tells a Story
Instead of listing facts, both companies explain:
- What they do
- Who they serve
- Why the role matters in the bigger picture
This gives applicants a sense of purpose and clarity—key factors in attracting mission-driven, aligned candidates.
✅ 4. Responsibilities Are Framed Around Impact
Rather than dumping a list of tasks, the responsibilities show how the role contributes to the company:
“Turn chaos into clarity.”
“Help the team stay organized and efficient.”
“Learn by doing, with mentorship and support.”
These phrases help the applicant see themselves succeeding—not just checking off boxes.
✅ 5. Qualifications Feel Inclusive and Encouraging
In the entry-level version, the language is carefully chosen:
“Bonus if you know Salesforce—but not required.”
“We value potential more than polished résumés.”
This expands your talent pool by welcoming people who may not be perfect on paper but are a great fit in practice.
✅ 6. Compensation and Perks Are Transparent
No guessing. No “competitive salary” nonsense.
Listing actual numbers builds trust and filters in serious applicants who align with the budget.
Plus, benefits like learning stipends, paid certification, and flexibility show that the company invests in people—not just output.
✅ 7. The Hiring Process Feels Respectful
Instead of “only shortlisted candidates will be contacted,” the post says:
“We’ll review every application.”
“We’ll respond within two weeks.”
“We use WorkScreen.io to keep things fair.”
That level of clarity and respect elevates your employer brand—even for those who don’t get the job.
✅ 8. The CTA Is Human, Not Robotic
The closing line isn’t just “Send your résumé.”
It reassures the reader:
“We’ll guide you every step of the way.”
“We care about potential, not just paper.”
It turns the application into an invitation—not a hurdle.
Example of a Bad Salesforce Admin Job Post (And Why it Fails)
📌 Job Title: Salesforce Administrator
💼 Job Type: Full-Time
📍 Location: United States (Remote)
💰 Salary: Not specified
Job Summary
We are looking for a Salesforce Administrator to manage our CRM platform, support business operations, and assist with reporting and data entry. The ideal candidate should be organized, have experience with Salesforce, and be able to work independently.
Responsibilities
- Manage user setup and profiles
- Generate reports and dashboards
- Support internal teams with CRM needs
- Maintain data integrity
- Troubleshoot technical issues
Requirements
- Bachelor’s degree required
- 2–4 years of experience as a Salesforce Admin
- Salesforce certification preferred
- Strong analytical skills
- Familiarity with standard Salesforce features
How to Apply
Please send your résumé and cover letter to hr@company.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Flat
🔹 1. The Job Title Is Generic and Vague
Just “Salesforce Administrator.”
There’s no indication of the industry, the type of company, or what the job actually contributes to. This attracts a wide (and often irrelevant) pool of applicants.
🔹 2. The Introduction Lacks Personality
“Support business operations” and “assist with reporting” are vague and uninspiring. There’s no why behind the role—no sense of mission, urgency, or impact.
🔹 3. No Company Identity or Culture
There’s not a single sentence about who the company is, what they do, or what their values are. It reads like a formality, not an opportunity.
🔹 4. No Salary Transparency
Omitting the salary range makes the post feel outdated and non-committal. Great candidates often skip over posts that don’t respect their time and worth.
🔹 5. Responsibilities Are Too Broad
These are stock Salesforce tasks with no context. There’s no mention of the actual business challenges or how success is defined in the role.
🔹 6. Requirements Are Too Rigid
There’s no flexibility or encouragement for potential learners. Even worse, it leads with a degree requirement—automatically filtering out strong self-taught talent.
🔹 7. The Hiring Process Feels Cold
“Only shortlisted candidates will be contacted.”
This outdated language tells applicants: “We don’t value your time.” It gives no indication of timeline, next steps, or fairness.
🔹 8. There’s Zero Human Touch
No video, no team insight, no personal voice.
It reads like it was pulled from a dusty HR manual—and that’s exactly the kind of post top candidates skip over.
Bonus Tips to Make Your Salesforce Admin Job Post Stand Out
Once you’ve nailed the core structure of your job post, here are a few simple but powerful additions that help you attract better candidates, build trust, and elevate your employer brand:
✅ 1. Add a Security / Privacy Notice for Applicants
Candidates are increasingly cautious about scams and data misuse. A short, clear notice in your job post helps them feel safe applying.
Example to use in your footer:
🔒 IMPORTANT: We take your privacy seriously. We will never ask for payment, personal banking information, or sensitive data during any stage of the hiring process.
✅ 2. Mention Leave Days or Flex Time
Candidates care about work-life balance. If your company offers paid time off, flexible workdays, or recharge days—mention it.
Example phrasing:
Enjoy up to 20 days of paid time off per year, plus quarterly “no-meeting” days to unplug and reset.
✅ 3. Highlight Growth, Training, or Mentorship
Especially in tech roles like Salesforce Admin, candidates want to know they won’t stay stagnant.
If you offer training or paid certification, mention it.
Example:
We’ll sponsor your Salesforce Admin Certification and give you dedicated learning time each month to keep growing.
✅ 4. Include a Loom Video from the Hiring Manager or Team Lead
Job seekers want to know who they’ll be working with. A short 60–90 second video builds connection instantly.
You can use Loom or YouTube to record a quick intro from:
- A manager explaining the role
- A team member describing what they love about the job
- The founder sharing the company’s mission
Pro tip: Place this video just before the “Who We Are” section in the job description.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
✅ 5. Add a Simple “Hiring Timeline”
Managing expectations is a big trust-builder. Tell applicants what to expect after they apply.
Example:
We review every application and respond within 7 business days. Interviews are remote and typically take 30–45 minutes. Final decisions are made within two weeks.
These small touches show that you care—and that goes a long way with top-tier applicants.
Should You Use AI to Write Your Job Description?
With tools like ChatGPT, Jasper, and even some ATS platforms (like Manatal and Workable) now offering “one-click” job description generators, it’s tempting to let AI do the heavy lifting.
But here’s the hard truth:
❌ The Wrong Way to Use AI
If you just tell a tool:
“Write a Salesforce Admin job description.”
You’ll likely get:
- Generic, lifeless content
- Buzzwords with no context
- Vague responsibilities anyone could copy-paste
- A post that attracts the wrong people (or no one at all)
Why? Because AI has no context about your company, your culture, or what makes this specific role exciting. And if your post sounds like everyone else’s, you’re going to get exactly that—everyone else’s applicants.
✅ The Right Way to Use AI
AI isn’t a shortcut. It’s a collaborator—if you guide it well.
Here’s how to use AI the smart way:
Step 1: Feed it the Right Inputs
Give the AI real info, like:
- What your company does
- The role’s impact
- Your company values and tone
- Who the ideal hire is
- Salary range and location
- Unique perks or culture points
Step 2: Use a Prompt Like This:
“Help me write a Salesforce Admin job post for [Company Name]. We’re hiring someone to [insert role impact or team need]. Our culture is [describe values or vibe]. The ideal candidate is [traits, experience, mindset]. We offer [salary + benefits] and use [WorkScreen.io or other hiring process details]. Please make it clear, human, and compelling—not robotic or full of buzzwords.”
You can even paste in rough notes and say:
“Use this as source material and turn it into a structured job post.”
🎯 Pro Tip:
Want an even stronger result?
Show AI a great example—like the Trackwell or ParcelPath job posts we shared above—and say:
“Model it after this structure and tone.”
You’ll get a cleaner, more custom draft that still sounds like you—not like a template.
Final Word on AI
Think of AI as your editor, not your author. It can polish, structure, and tighten your job post—but the voice, the values, and the vision? That needs to come from you.
Because when it comes to attracting the right people, authenticity wins every time.
Smart Hiring Starts Here
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Need a Quick Copy-Paste Job Description?
We get it—sometimes you don’t have hours to write a fully custom post from scratch.
Maybe:
- You’ve already read this guide and know what makes a good job post.
- You just need a solid starting point you can tweak fast.
- You’re hiring today and need something live by lunch.
That’s what this section is for.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual kitchen.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
Option 1: Conversational, Culture-First Job Post
📌 Job Title: Salesforce Admin to Help Us Streamline and Scale
📍 Location:[enter location]
💰 Salary: $xxx–$xx/year
💼 Job Type: Full-Time/remote
🎥 A Quick Message from Our RevOps Lead
Want to know what this role is really about? Our RevOps lead shares what we’re building, the problems you’ll solve, and how Salesforce fits into our strategy.
👉 [Insert Loom or YouTube link]
🏢 About Trackwell
[Company name] is a fast-growing B2B SaaS company helping logistics teams simplify last-mile delivery. Our software is used by over 500 companies across the U.S. to track fleet performance, reduce delays, and boost customer satisfaction.
Salesforce powers everything from sales to support—and we’re now scaling it to match our next stage of growth.
🤝 Our Company Culture
We move fast, communicate clearly, and believe in radical ownership. You’ll find no silos or red tape here—just teammates who care deeply about solving real problems and supporting each other along the way. We keep things practical, human, and focused on outcomes.
🛠️ What You’ll Be Doing
- Manage users, roles, profiles, and permissions
- Build dashboards and automate workflows
- Troubleshoot Salesforce issues and support internal teams
- Partner with Sales, Support, and Marketing on workflow improvements
- Proactively audit and clean up legacy data/processes
🧠 What We’re Looking For
- 2+ years of Salesforce Admin experience
- Salesforce Admin Certification (preferred)
- Clear communication skills across technical and non-technical teams
- Proactive mindset—you look for ways to improve, not just maintain
- Bonus: Familiarity with HubSpot, Zapier, or Intercom
🎁 Perks & Benefits
- $70,000–$85,000 annual salary
- Health, dental, and vision insurance
- 20 PTO days + company holidays
- $1,000 annual learning stipend
- Quarterly team retreats (next up: Denver)
- Hybrid work culture with flexible hours
🌟 Why This Role Is a Great Fit
You won’t be a support desk for Salesforce tickets—you’ll be the systems thinker who helps us scale smarter. You’ll have ownership, real input into how things run, and the opportunity to shape the backbone of our internal operations as we grow.
📥 How to Apply
We use WorkScreen.io to run a quick, fair skills-based evaluation—no résumé filters. Just real-world scenarios that help us understand how you think and solve problems.
👉 [Insert WorkScreen Link Here]
Option 2: Structured Format (Entry-Level Salesforce Admin )
📌 Job Title: Entry-Level Salesforce Admin (Training Provided)
📍 Location: [enter location]
💰 Salary: $xx–$xx/year
💼 Job Type: Full-Time/remote
🎥 Meet the Team You’ll Join
Before you apply, hear from our Operations Manager about how we train new hires, what your first few months will look like, and how you’ll grow with us.
👉 [Insert Loom or YouTube link]
🏢 About ParcelPath
[Company name] is a logistics-tech startup helping small e-commerce sellers save time and money on shipping. We’re trusted by over 10,000 Shopify and Etsy merchants to simplify their fulfillment operations, avoid errors, and access exclusive discounts.
Now, we’re building out our internal Salesforce system—and we’re open to training the right person from the ground up.
🤝 Our Company Culture
We believe great work comes from curious, kind people who want to make a real difference. We’re fully remote, values-driven, and supportive of work-life flexibility. At [company name] everyone’s opinion counts, and there’s no such thing as “just” an entry-level role—you’ll be a key part of the team from day one.
📚 What You’ll Be Doing (With Support + Training)
- Assist with user setup and data entry
- Learn to build basic dashboards and reports
- Help document processes and troubleshoot issues
- Partner with our Salesforce Admin on live projects
- Participate in training, 1:1 mentorship, and paid certification prep
🧠 What We’re Looking For
- Strong attention to detail
- Comfortable with tools like Google Sheets, Trello, Notion
- Clear communicator and team player
- Curious about CRM systems and SaaS operations
- No Salesforce experience required—just the right mindset
🎁 Perks & Benefits
- $45,000–$55,000 base salary
- Paid Salesforce Admin certification (worth up to $1,200)
- Health, dental, and vision insurance
- 18 PTO days + paid wellness days
- Home office stipend + equipment provided
- Monthly mentorship sessions with senior team leads
📥 How to Apply
We use WorkScreen.io to give every applicant a fair chance. No résumé black holes—just a short, skill-based challenge that helps us understand how you think and communicate.
👉 [Insert WorkScreen Link Here]
Let WorkScreen Handle the Next Part
Writing a great job post is step one. Step two? Actually figuring out who’s the right fit.
That’s where WorkScreen.io comes in.
Once your job post goes live, WorkScreen helps you evaluate applicants automatically—based on real skills, not just résumés. No guesswork. No wasted interviews. Just real insight.
✅ Here’s How WorkScreen Helps You Hire Smarter:
🎯 1. Quickly Identify Your Top Candidates
WorkScreen automatically scores and ranks applicants on a performance-based leaderboard—so you can instantly spot the best fits, skip the noise, and save hours in your hiring process.
🛠️ 2. Test for Skills That Actually Matter
Whether it’s CRM logic, systems thinking, communication, or admin precision—WorkScreen lets you assess candidates based on real-world tasks. Not how flashy their résumé looks.
🚫 3. Filter Out Low-Effort Applicants
Many applicants today use AI tools like LazyApply or Kickresume to mass-apply and bluff their way through. WorkScreen filters out candidates who:
- Copy-paste answers
- Rush through without thinking
- Use one-click apply tools with no genuine interest
So you spend your time only on people who are serious—and qualified.
🙌 4. Create a Fairer, More Respectful Candidate Experience
Because every candidate gets:
- A short, thoughtful evaluation
- Clarity on what’s next
- Feedback and updates throughout the process
You don’t just hire better—you build a better brand.
👉 Get started with WorkScreen.io
If you’re serious about hiring the right Salesforce Admin, don’t rely on gut feel or paper résumés.
Let WorkScreen help you:
✅ Find better candidates
✅ Move faster
✅ And make smarter, data-backed hiring decisions
Salesforce Admin Job Description - Frequently Asked Questions
A strong Salesforce Admin combines technical knowledge with process thinking and people skills. Key skills include:
- CRM configuration & customization: Understanding how to tailor Salesforce objects, fields, page layouts, and automations to match business needs.
- User management: Handling roles, permissions, and profile setups.
- Report & dashboard creation: Turning data into insights for sales, support, and leadership teams.
- Process automation: Using tools like Flow or Process Builder to reduce manual work.
- Data integrity: Cleaning, updating, and deduplicating records to ensure accuracy.
- Problem-solving: Quickly diagnosing system issues and resolving user pain points.
- Communication: Translating complex CRM issues into everyday language for internal stakeholders.
The best admins are not just button-pushers—they’re proactive problem solvers who improve workflows and empower teams.
As of 2025, the average salary for a Salesforce Admin in the U.S. ranges between $70,000 and $95,000 per year, depending on location, experience, and company size.
- Entry-level roles: Typically $50,000–$65,000
- Mid-level (2–4 years experience): $70,000–$85,000
- Senior Admins or Admins with certifications: $90,000+
Remote and hybrid roles may vary slightly depending on cost of living and regional demand.
The most common and respected certification is the Salesforce Certified Administrator (ADM 201).
Other helpful (but optional) certifications include:
- Advanced Administrator
- Sales Cloud Consultant
- Platform App Builder (for admins working closely with dev teams)
While certifications aren’t always required, they do signal commitment to the platform and familiarity with best practices.
- Hire a Salesforce Admin if you need someone to manage users, dashboards, automations, and day-to-day operations.
- Hire a Salesforce Developer if you need advanced custom code (like Apex, Visualforce, or custom integrations).
Think of it like this:
Admins configure. Developers code.
In many growing teams, the Admin is the first CRM hire—with developers brought in later as complexity grows.
With the right mindset and support, it usually takes 3–6 months to get someone ready for an entry-level Salesforce Admin role—especially if:
- They already understand business processes
- They’re tech-savvy and quick learners
- They have a mentor or manager guiding them
Some companies even pay for certification and onboard junior candidates through structured, on-the-job training.
