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If you’ve Googled “Salesforce Administrator job description”, you’ve probably seen the same thing over and over again: a wall of bullet points, generic corporate jargon, and a structure that looks like it was copied from HR’s filing cabinet in 2008.
The problem? Posts like that don’t actually attract great Salesforce Admins—they just blend in with every other company hiring for the same role. Top talent doesn’t get excited by lifeless checklists. They want to know what they’ll actually be doing, why it matters, and what kind of team they’re joining.
That’s why, before we dive in, I recommend checking out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ . It explains exactly why generic posts fail and how you can transform your job posts into powerful recruiting tools.
But if you’re here for the Salesforce Administrator role specifically, this article will give you everything you need: a clear definition of the role, great job description templates, real examples of what works (and what doesn’t), and even a copy-paste version you can tailor for your company.
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What a Salesforce Administrator Actually Does
A Salesforce Administrator is the person who keeps your Salesforce platform running smoothly. They’re not just “data entry clerks” or “system babysitters.” A great Admin is part problem-solver, part teacher, and part systems expert.
In plain English: they’re the ones who make sure your sales, support, and marketing teams can actually use Salesforce the way it was intended. That means:
- Customizing dashboards, workflows, and reports so teams have the right data at their fingertips.
- Managing users, permissions, and security so the right people see the right information.
- Training and supporting staff so they know how to actually use the system—not fight against it.
- Identifying problems, improving processes, and making Salesforce more efficient for the entire company.
In other words, a Salesforce Admin isn’t just maintaining software—they’re enabling your team to work smarter, close more deals, and serve customers better. When done right, their impact is felt across the entire business.
Two Great Salesforce Administrator Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Version 1: Job Description For Experienced Salesforce Administrator
Job Title: Salesforce Administrator — Scale Our GTM Engine
Location: Denver, CO (Hybrid)
Compensation: $85,000–$105,000 base + performance bonus (DOE)
Type: Full-Time
🎥 A quick word from our hiring manager: (Insert Loom/YouTube link)
Who We Are
Harborview Technologies is a B2B SaaS company helping field-service teams plan, schedule, and track complex onsite work. We serve 1,200+ mid-market customers across utilities, telecom, and manufacturing. Salesforce is mission-critical for us: 140+ users rely on it daily across Sales, Customer Success, and Support. We’re at a stage where smarter automation and cleaner data directly translate to revenue growth — and we’re looking for a Salesforce Admin who can own that.
What You’ll Do
- Design, build, and maintain automations (Flows), page layouts, validation rules, and approval processes across Sales Cloud & Service Cloud.
- Own data integrity: imports, de-duplication, and governance; create rules that keep data clean by default.
- Develop high-signal reports & dashboards for leadership and frontline teams; standardize KPI visibility.
- Manage users, profiles, permission sets, and security best practices.
- Partner with RevOps to optimize lead routing, opportunity stages, and forecasting.
- Support and improve integrations with tools like Outreach, Gong, Zendesk, NetSuite, and Slack.
- Run enablement: create training guides, host office hours, and champion adoption.
What We’re Looking For
- 3+ years as a Salesforce Admin (multi-team environment).
- Proven experience with Flow, security model, and report/dashboards at scale.
- Strong data hygiene mindset; proficiency with Data Loader and large imports.
- Experience supporting integrations (iPaaS or native).
- Salesforce Administrator certification (Advanced Admin a plus).
- Clear communicator who can translate business needs into technical solutions.
Perks & Benefits
- Competitive base + performance bonus
- Medical, dental, vision (company-covered options)
- 401(k) with match
- 15 PTO days + 10 company holidays + 2 volunteer days
- Annual learning stipend ($1,500) + paid time for certs
- Hybrid work (3 days onsite) with flexible hours
Why This Role Is a Great Fit
- Your work directly impacts pipeline velocity, win rates, and retention — not just “keeping the lights on.”
- You’ll be the Salesforce owner, partnering with leadership on roadmaps, not just tickets.
- Big enough to have interesting problems; small enough that your ideas ship quickly.
How to Apply
We value a respectful, transparent process. Apply via Workscreen here: [Insert Workscreen link]. We review every application and respond within 10 business days. Finalists will complete a short, real-world Salesforce exercise before a panel interview.
✅ Version 2: Job Description For Entry-Level / Willing-to-Train Salesforce Administrator
Job Title: Junior Salesforce Administrator — Learn & Grow With Us
Location: Remote (US)
Compensation: $52,000–$65,000 base (DOE)
Type: Full-Time
🎥 A quick word from our hiring manager: (Insert Loom/YouTube link)
Who We Are
BrightSteps Education is an EdTech company that helps K–12 schools deliver personalized learning at scale. Our Salesforce org powers admissions, partner success, and learner support. We’re expanding access to education — and we’ll train the right person to become a confident Salesforce Admin who keeps our teams aligned and effective.
What You’ll Do
- Support user setup, profiles/permission sets, and basic org maintenance.
- Build and update reports/dashboards; respond to simple data requests.
- Assist with data clean-up, imports, and deduplication tasks.
- Help document processes and create quick-start guides for end-users.
- Troubleshoot tier-1 issues and escalate when needed.
- Learn Flow, security, and data model through real projects and mentorship.
What We’re Looking For
- Curiosity about Salesforce/CRMs and eagerness to learn (Trailhead experience is a plus).
- Detail-oriented, organized, and comfortable working with data.
- Strong communication skills and a service mindset.
- Ability to manage tasks, ask good questions, and take feedback.
- Bachelor’s degree or equivalent experience (not required).
Perks & Benefits
- Health, dental, vision + FSA/HSA options
- 12 paid holidays + 15 PTO days + winter shutdown
- Home-office stipend + company-issued laptop
- Annual learning & certification budget ($1,200)
- Remote-first culture with quarterly team meetups
Why This Role Is a Great Fit
- We’ll invest in your growth: structured onboarding, mentorship, and time to learn Trailhead.
- Real responsibility early — your dashboards and fixes will help educators and families every day.
- Clear growth path to Salesforce Admin → Senior Admin → RevOps/Systems.
How to Apply
We respect your time and effort. Apply via Workscreen here: [Insert Workscreen link]. We review every application and reply within two weeks. Shortlisted candidates complete a brief skills task (friendly and practical), followed by a virtual interview.
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Breakdown of Why These Salesforce Administrator Job Posts Work
Both of these examples are designed with one goal: not just to “fill a role,” but to attract and convert the right candidates. Here’s why they stand out:
1. The Job Titles Are Clear and Specific
- “Salesforce Administrator — Scale Our GTM Engine” tells experienced candidates what kind of impact they’ll have.
- “Junior Salesforce Administrator — Learn & Grow With Us” signals opportunity and growth for less experienced applicants.
Neither title is generic — they both give context and appeal to the right audience.
2. The Video Element Adds Human Connection
A quick Loom or YouTube video from the hiring manager/CEO makes the post instantly more personal. It shows candidates there are real people behind the role, not just HR checkboxes.
3. The ‘Who We Are’ Section Isn’t Generic
- Harborview Technologies shares its industry (B2B SaaS for field-service teams), customer base, and Salesforce user count — giving candidates a picture of scale and complexity.
- BrightSteps Education shows its mission (expanding access to education), the systems Salesforce supports, and the real-world impact of the role.
This context helps candidates connect with the company’s mission, not just the job duties.
4. Responsibilities Show Impact, Not Just Tasks
Instead of vague duties like “manage Salesforce,” the posts explain outcomes:
- Harborview: “Design, build, and maintain automations (Flows)… partner with RevOps to optimize lead routing.”
- BrightSteps: “Your dashboards and fixes will help educators and families every day.”
This frames the role as mission-critical rather than maintenance work.
5. Perks & Benefits Are Transparent and Appealing
- Salary ranges are listed upfront, building trust.
- Specific benefits (healthcare, PTO, stipends, training budgets) signal seriousness and respect for candidates.
- BrightSteps even calls out remote-first culture + quarterly meetups — appealing to entry-level applicants who value flexibility.
6. ‘Why This Role Is a Great Fit’ Sells the Opportunity
These sections pitch the role back to the candidate:
- Harborview: You’ll own Salesforce and influence revenue, not just “keep the lights on.”
- BrightSteps: You’ll be trained, mentored, and have a clear growth path.
This flips the script from “what you’ll do for us” to “what we’ll do for you.”
7. The Hiring Process Is Respectful and Transparent
Both posts promise every application will be reviewed and every candidate will hear back. They outline timelines and next steps clearly (skills task, interview, feedback).
That kind of respect sets your company apart from the majority of postings where applicants never hear anything back.
8. Tone Is Human and Conversational
Phrases like “not just keeping the lights on” and “learn & grow with us” feel approachable and authentic. They speak to candidates like people, not resumes.
👉 Together, these elements make the job descriptions magnetic to the right candidates. They connect emotionally, build trust through transparency, and communicate culture as much as skills.
Bad Salesforce Administrator Job Description Example (And Why It Fails)
Job Title: Salesforce Administrator
Location: New York, NY
Type: Full-Time
Company Overview
We are a global company seeking to hire a Salesforce Administrator.
Responsibilities
- Manage Salesforce platform.
- Oversee data entry and reporting.
- Provide technical support to users.
- Ensure data accuracy.
- Assist with integrations as needed.
Requirements
- Bachelor’s degree in Computer Science, IT, or related field.
- 3–5 years of experience in Salesforce Administration.
- Strong communication and problem-solving skills.
Compensation
Competitive salary.
How to Apply
Interested candidates should send their resume and cover letter to hr@company.com. Only shortlisted candidates will be contacted.
❌ Why This Salesforce Administrator Job Post Fails
- The Job Title Is Too Generic
Just “Salesforce Administrator” — nothing about scope, mission, team size, or company. - The Company Overview Is Empty
No sense of industry, customers, values, or culture. Candidates can’t connect. - Responsibilities Are Vague and Boring
“Manage Salesforce” could mean anything. No mention of automation, user enablement, or impact. - Requirements Feel Like a Gate, Not an Invitation
A laundry list of credentials, but nothing about traits, flexibility, or potential. - No Transparency Around Pay or Benefits
“Competitive salary” is meaningless and signals a lack of trust. - The Hiring Process Feels Cold
“Only shortlisted candidates will be contacted” is dismissive and discouraging. - The Tone Is Lifeless
Reads like it was pulled from a template 15 years ago. There’s no warmth, personality, or energy.
👉 By putting this side by side with the Harborview and BrightSteps posts, hiring managers immediately see the difference between repelling candidates and attracting top talent.
Bonus Tips to Make Your Salesforce Administrator Job Post Stand Out
Even with a solid job description, there are extra touches that can turn a good post into a great one — the kind that makes candidates pause, pay attention, and actually want to apply.
1. Add a Candidate Security & Privacy Notice
Show applicants you respect their information. Example:
“We take applicant security seriously. We will never ask for payment, bank details, or personal financial information at any stage of the hiring process.”
This builds trust immediately and helps you stand out as a professional employer.
2. Highlight Leave & Flexibility
Talented admins often juggle multiple demands. Mention PTO or flex time clearly:
“Enjoy 15 PTO days, 10 paid holidays, and two flex days to recharge when you need them.”
It’s a small detail that signals respect for work-life balance.
3. Call Out Training & Growth Opportunities
Salesforce evolves constantly. Show candidates you’ll invest in their career:
“We cover certification costs and give you paid time for Trailhead learning modules. You’ll also have a $1,500 learning stipend for courses and events.”
This is a huge selling point for ambitious candidates who want to stay current.
4. Include Real Employee Voices
Even a single authentic quote can humanize your brand. For example:
“At Harborview, I started as a junior Salesforce Admin. Two years later, I’m leading process automation for the entire company. Growth here is real.” — Current Admin
5. Use Video to Humanize the Role
Add a short Loom or YouTube video from the hiring manager:
- Explaining the team’s mission
- Sharing what success looks like in the role
- Inviting candidates personally to apply
Video breaks the monotony of text and adds trust.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
👉 These extras may feel small, but together they signal authenticity, respect, and culture — the very things top candidates are looking for.
Should You Use AI to Write a Salesforce Administrator Job Description?
Lately, it feels like every HR tool is bragging about “one-click job descriptions.” Platforms like Workable and Manatal even offer built-in AI generators. But here’s the truth:
AI can be useful — but only if you use it intentionally.
❌ Why You Shouldn’t Rely on AI Alone
If you just type “Write me a Salesforce Admin job description” into ChatGPT (or any tool), you’ll end up with:
- Generic, lifeless bullet points that sound like every other posting online
- No personality, no culture, no mission — just bland filler text
- A job post that attracts the wrong applicants — people skimming for any job, not candidates who care about your company
Remember: your job post is often the first impression candidates have of your brand. A generic, AI-written post tells them your company is generic too.
✅ The Smarter Way to Use AI
AI should be a polishing tool, not a replacement for your insight. Here’s how to use it right:
- Come with the raw ingredients — your company’s mission, role impact, culture, and benefits.
- Feed those details into AI clearly. Example prompt:
“Help me write a Salesforce Administrator job post for Harborview Technologies. We’re hiring an experienced Admin to manage Sales Cloud and Service Cloud for 140+ users. Our culture is collaborative, fast-moving, and growth-focused. We offer 401(k) match, health/dental, PTO, and a $1,500 learning stipend. Our hiring process is respectful and transparent. Here are notes I drafted: [paste your notes]. Please polish this into a conversational job post.” - Ask AI to refine tone, clarity, and flow. Not to invent content out of thin air.
- Cross-check what it produces. Make sure it still sounds like your company, not like every other HR blog on the internet.
👉 Bottom line: Don’t outsource your culture, values, or mission to a machine. AI is best when it’s your editor — not your author.
Smart Hiring Starts Here
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Copy-Paste Job Description Templates for Quick Use
We know that sometimes, you just need something solid—fast.
Maybe you’ve read the guide and understand what makes a great job post. But you also want a professional, ready-to-use template you can copy, paste, and customize in just a few minutes.
That’s what this is.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational, Culture-First Template
Job Title: Salesforce Administrator – Help Us Scale Smarter at [Company Name]
💼 Location: Remote (HQ: [City, State])
🕒 Type: [Full-Time/Part-Time]
💰 Salary Range: [$X,000 – $Y,000]/year
🎥 A quick word from our hiring manager: [Insert Loom/YouTube link]
Who We Are
[Company Name] is a [one-line company description: e.g., B2B SaaS platform helping field teams plan and deliver projects]. Salesforce powers how our [sales/support/marketing/customer success] teams work every day ([~N users], Sales Cloud + Service Cloud). We’re hiring a Salesforce Administrator who can turn business needs into clean processes, reliable data, and helpful automation.
What You’ll Be Doing
- Build and maintain Flows, reports/dashboards, validation rules, and page layouts.
- Keep data clean and trustworthy: imports, deduplication, and governance.
- Manage users, profiles, permission sets, and security best practices.
- Partner with [Sales/Marketing/CS/RevOps] to streamline lead, opportunity, and case workflows.
- Support key integrations (e.g., email, chat, finance, analytics) and document processes.
- Train teams, host office hours, and champion adoption.
What We’re Looking For
- [2–4]+ years as a Salesforce Admin (multi-team environment a plus).
- Proficiency with Flow, reports/dashboards, data tools (e.g., Data Loader).
- Experience with user/security model and integration basics.
- Strong communicator who enjoys translating business needs into Salesforce solutions.
- Salesforce Administrator cert preferred ([any preferred certs]).
Perks & Benefits
- Health, dental, vision (company-covered options available)
- 401(k) with match (or local equivalent)
- [15]+ PTO days + [X] holidays + [Y] volunteer/flex days
- Annual learning budget (e.g., $[1,000–2,000]) + paid cert time
- Remote-friendly with [flex hours/hybrid options]
- Home-office stipend + company laptop
Why This Role Is a Great Fit
- You’ll own core Salesforce processes that impact pipeline, forecasting, and retention.
- We’re big enough for interesting problems and nimble enough to ship your ideas fast.
- You’ll be a partner to leadership—shaping roadmaps, not just closing tickets.
How to Apply
Apply via Workscreen: [Insert Workscreen link]. We review every application and reply within [X] business days. Finalists complete a short, real-world Salesforce task before a panel interview.
✅ Option 2: Structured “Job Brief + Responsibilities + Requirements” Template
Job Title: Salesforce Administrator at [Company Name]
💼 Location: Remote (HQ: [City, State])
🕒 Type: [Full-Time/Part-Time]
💰 Salary Range: [$X,000 – $Y,000]/year
Job Brief
[Company Name] is seeking a Salesforce Administrator to support and enhance our [Sales/Service/Marketing/Success] processes. You’ll help maintain data quality, create useful dashboards, and support users while learning our business and growing your Salesforce skill set.
Responsibilities
- Configure users, roles, profiles, and permission sets
- Create/update reports and dashboards for actionable insights
- Perform data imports, updates, and deduplication
- Build/maintain validation rules, page layouts, and simple Flows
- Troubleshoot user issues and escalate complex items
- Document processes and support training materials
Requirements
- Familiarity with Salesforce (or another CRM) preferred
- Comfortable with spreadsheets/data tools and detail-oriented
- Strong communication, organization, and follow-through
- Ability to learn quickly and take feedback
- [Degree or equivalent experience] (optional)
Perks & Benefits
- Health, dental, vision coverage
- [X] PTO days + [Y] paid holidays (+ optional winter shutdown)
- Annual training/certification budget and support
- Remote-first culture with [quarterly/annual] team meetups
- Home-office stipend + company laptop
How to Apply
Apply via Workscreen: [Insert Workscreen link]. We review every application and respond within [X] weeks. Shortlisted candidates complete a brief skills task before interviews.
Let WorkScreen Handle the Next Step of Hiring
Writing a great job post is only half the battle. The bigger challenge? Sorting through hundreds of applicants and figuring out who can actually do the job.
That’s where WorkScreen.io comes in.
With WorkScreen, you can:
- Quickly spot your most promising candidates.
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Assess real skills with one-click tests.
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Filter out low-effort applicants.
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
Hiring a Salesforce Administrator doesn’t have to be a gamble. Pair your well-written job post with WorkScreen’s smart screening, and you’ll hire faster, fairer, and with more confidence.
👉 Sign up with WorkScreen.io today, create your Salesforce Admin job post, and let us handle the heavy lifting while you focus on meeting only the best candidates.
Salesforce Administrator Job Description - FAQ
A strong Salesforce Admin blends technical expertise with business awareness. On the technical side, look for proficiency with Salesforce configuration (Flows, validation rules, page layouts, reports, dashboards, and user/security management). On the business side, great Admins have problem-solving ability, attention to data integrity, communication skills to train others, and the curiosity to continually improve processes. Certifications like Salesforce Administrator or Advanced Admin are a plus, but the real value comes from how they translate business needs into Salesforce solutions.
Salaries vary based on experience, location, and company size, but generally:
- Entry-level Salesforce Admins: around $55,000–$70,000/year
- Mid-level Salesforce Admins (2–4 years experience): $75,000–$95,000/year
- Senior Salesforce Admins (5+ years or managing large orgs): $100,000–$120,000+/year
Remote flexibility and additional certifications can push compensation higher.
A Salesforce Administrator focuses on configuration — setting up workflows, dashboards, permissions, and data rules without code. A Salesforce Developer, on the other hand, uses custom code (Apex, Visualforce, Lightning components) to build advanced functionality and integrations. Most companies need an Admin to keep the platform efficient day-to-day, while Developers are brought in for deeper customizations.
It depends on the size of your Salesforce org.
- If you have fewer than 30 users and minimal customizations, a part-time or contract Admin may suffice.
- If you have 50–200+ users, multiple integrations, and complex sales/service processes, a full-time Admin is critical.
Think of it this way: the more your business relies on Salesforce, the more sense it makes to have a dedicated Admin.
You’re ready when:
- Your sales/support teams complain Salesforce is “clunky” or “too manual.”
- You rely on outside consultants for small fixes.
- Reports are inaccurate or time-consuming to generate.
- Data quality issues (duplicates, bad imports) are slowing down decisions.
If Salesforce is central to your business and your team is struggling with it, an Admin will quickly pay for themselves.
