Share
“If you’ve Googled ‘Shipping Clerk job description,’ you’ve probably found dozens of articles. But let’s be honest—most of them just hand you generic lists of responsibilities, a few qualifications, and a weak call to action. The problem is, these job descriptions rarely help you attract the right candidates. They’re not inspiring, and they don’t reflect the heart of your company.
Top talent doesn’t want to fill out a form. They want to know what they’re walking into. They want to connect with your company’s mission, values, and culture. So, why settle for a cookie-cutter job post that doesn’t reflect the personality of your business?
That’s where this guide comes in. We’re going to walk you through how to write a shipping clerk job description that speaks to the heart of the role, attracts qualified candidates, and stands out from the generic posts flooding job boards. Let’s dive in.
If you haven’t already, be sure to check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ to learn more about how to make your job descriptions work for you, not against you.”
Don’t let bad hires slow you down.
WorkScreen helps you identify the right people—fast, easy, and stress-free.
What Does A Shipping Clerk Actually Do?
A Shipping Clerk plays a key role in ensuring the smooth operation of your company’s supply chain and distribution processes. They manage incoming and outgoing shipments, ensure products are packaged correctly, and maintain accurate records of all shipments. The Shipping Clerk also handles inventory, communicates with suppliers and customers, and makes sure everything arrives on time.
In short, they’re the person who keeps your goods moving, your records organized, and your customers happy. A good Shipping Clerk doesn’t just follow instructions—they take ownership of the shipping process, pay attention to detail, and communicate effectively with multiple teams.
Since they often work behind the scenes, reliability and strong organizational skills are just as important as the ability to stay calm under pressure. They’re often the last person to handle a product before it reaches your customer, so ensuring accuracy and efficiency matters.
Whether it’s checking for missing items, ensuring the right packaging is used, or ensuring shipments go out on time, the Shipping Clerk is crucial to keeping your operation running smoothly.
Two Great Shipping Clerk Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Experienced Shipping Clerk Job Description
Job Title: Experienced Shipping Clerk
Location: Silver Leaf Construction, West Point, Mississippi
Salary: $18–$23/hr (Based on Experience)
Type: Full-Time | Mon–Fri, 7AM–3PM
[Video from Hiring Manager]
[Insert Loom or YouTube Video Link Here]
About Us
At Silver Leaf Construction, we are a family-owned asphalt and concrete company with over 25 years of experience in West Point, Mississippi. We’re known for delivering high-quality projects with integrity and care. As a trusted leader in our industry, we believe in building long-term relationships with both our clients and our team. As a Shipping Clerk, you’ll help ensure our operations run smoothly by managing the flow of materials, ensuring timely deliveries, and maintaining organized records.
What You’ll Do
- Oversee all shipping activities, including preparing, labeling, and verifying shipments.
- Coordinate with suppliers and customers to ensure timely deliveries.
- Maintain accurate inventory and shipping records.
- Inspect goods for damages or discrepancies and take corrective action as needed.
- Operate forklifts and other warehouse equipment safely.
- Collaborate with other departments to resolve any shipping-related issues.
What We’re Looking For
- Minimum 2 years of experience in shipping, logistics, or warehouse operations.
- Strong attention to detail and organizational skills.
- Ability to manage multiple tasks under tight deadlines.
- Excellent communication skills, both written and verbal.
- Experience with shipping software and inventory management systems.
- Forklift certification is a plus.
Perks and Benefits
- Competitive hourly pay.
- Health, dental, and vision insurance after 90 days.
- Paid time off (up to 40 hours per year).
- 401(k) retirement plan with company match.
- Ongoing training and development opportunities.
Why This Role Is a Great Fit
At Silver Leaf Construction, we believe in treating our employees like family. You’ll be joining a team that values hard work, communication, and collaboration. As a Shipping Clerk, you’ll play an essential role in keeping our operations running smoothly. This is an excellent opportunity to grow in a stable and growing company, with room for advancement.
How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
✅ Entry-Level / Willing-to-Train Shipping Clerk Job Description
Job Title: Shipping Clerk (Entry-Level)
Location: A New Leaf, Phoenix, AZ
Salary: $14.70/hr–$18.00/hr (Based on Experience)
Type: Full-Time | Mon–Fri, 9:30AM–6:00PM
[Video from Hiring Manager]
[Insert Loom or YouTube Video Link Here]
About Us
At A New Leaf, we’ve been transforming lives since 1971. Our Phoenix Day Program provides educational support to children in need, and we’re looking for a passionate, energetic Shipping Clerk to help keep our operations running smoothly. As part of our family-focused team, you’ll ensure that educational materials and supplies are delivered to where they’re needed most. A New Leaf is committed to giving you the tools to succeed and grow in your role.
What You’ll Do
- Assist with packing, labeling, and shipping orders.
- Help maintain inventory and prepare shipments for delivery.
- Follow all safety protocols and guidelines.
- Assist in organizing shipments and updating records.
- Collaborate with senior team members to improve shipping processes.
What We’re Looking For
- No prior experience necessary—willing to train the right candidate!
- Strong attention to detail and reliability.
- Ability to work independently and as part of a team.
- Basic computer skills.
- A positive, can-do attitude and eagerness to learn.
Perks and Benefits
- Competitive hourly pay.
- Health, dental, and vision insurance after 90 days.
- Paid time off (up to 24 hours in the first year).
- Tuition reimbursement to support your professional growth.
- Wellness programs to help you stay healthy and energized.
Why This Role Is a Great Fit
At A New Leaf, we invest in our team members just as much as we invest in the communities we serve. You’ll be part of a team that values every member’s contributions and fosters a supportive, mission-driven environment. If you’re looking for a fulfilling career where you can grow, learn, and make a meaningful difference, this role is for you.
How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Breakdown of Why These Shipping Clerk Job Posts Work
Now that you’ve seen the templates for both experienced and entry-level Shipping Clerk roles, let’s break down why these job descriptions are effective. The goal here is to understand the elements that make a job post stand out and how they can help you attract the best candidates for your company.
1. Clear, Specific Titles
- Why It Works: Instead of a generic title like “Shipping Clerk,” we’ve made the titles more specific and relevant to the role. For example, “Experienced Shipping Clerk” and “Shipping Clerk (Entry-Level)” immediately tell candidates what level of experience is expected and help set the tone for the role. This specificity ensures that your job post reaches the right audience.
- How It Helps: By clarifying the job’s requirements upfront, you attract more qualified applicants who understand the expectations, leading to better quality hires.
2. Warm Intros with Context
- Why It Works: The introductions are designed to connect with candidates right away by sharing not just what the company does, but why it matters. For example, “At Silver Leaf Construction, we are a family-owned asphalt and concrete company with over 25 years of experience in West Point, Mississippi…” and “At A New Leaf, we’ve been transforming lives since 1971…” These intros show candidates the company’s mission and culture, providing context and making the role feel more purposeful.
- How It Helps: Candidates are more likely to apply when they feel connected to your mission. A warm intro gives them a glimpse into your company culture, helping them decide if they align with your values.
3. Transparent Salary & Perks
- Why It Works: Both job descriptions are upfront about the salary range and the benefits candidates can expect. Transparency about compensation builds trust with potential candidates and sets expectations from the start.
- How It Helps: Salary transparency helps filter out candidates who might be expecting more than your budget allows, while attracting those who are comfortable with the offered pay. Plus, it gives candidates a clear understanding of what they’ll get in return for their work, making the position more appealing.
4. Respectful Application Process
- Why It Works: Both job descriptions include a “How to Apply” section with a clear, straightforward process using WorkScreen. It emphasizes respect for the applicant’s time and gives them confidence that their application will be taken seriously.
- How It Helps: Candidates appreciate clarity in the application process, which makes them feel valued. By using WorkScreen, the process is automated and focused on evaluating skills, not just resumes—this encourages higher-quality applicants who are committed and serious about the opportunity.
5. Human Tone that Connects
- Why It Works: The tone throughout the job descriptions is friendly, conversational, and warm, making the job post feel personal and inviting. The use of phrases like “You’ll be joining a team that values hard work and communication” or “If you’re passionate about helping kids grow, we’d love to hear from you” speaks directly to the candidate and makes the job feel more approachable.
- How It Helps: A human tone engages candidates more effectively than a robotic or overly formal one. It creates a sense of connection and makes candidates feel that the company values them as individuals, not just employees.
Example of a Bad Shipping Clerk Job Description (And Why it Fails)
To help you understand what not to do, here’s an example of a poorly written Shipping Clerk job description and a breakdown of why it falls short.
❌ Bad Shipping Clerk Job Description Example
Job Title: Shipping Clerk
Location: [Company Name]
Salary: Competitive
Type: Full-Time
Job Summary
We are seeking a Shipping Clerk to join our team. The successful candidate will be responsible for handling daily shipping operations, coordinating with suppliers, and managing inventory.
Key Responsibilities
- Manage daily shipping duties.
- Ensure shipments are accurate.
- Follow company procedures.
- Coordinate with other departments.
Requirements
- High school diploma or equivalent.
- 1–2 years of shipping experience.
- Strong organizational skills.
How to Apply
Please send your resume to [email address]. Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Short
- Generic Job Title
- The title “Shipping Clerk” doesn’t specify any unique aspects of the job or why it stands out. It could apply to any role in any company, which doesn’t help attract the right candidate.
- Improvement: Use a more specific title like “Experienced Shipping Clerk” or “Entry-Level Shipping Clerk” to better target the right audience.
- The title “Shipping Clerk” doesn’t specify any unique aspects of the job or why it stands out. It could apply to any role in any company, which doesn’t help attract the right candidate.
- Lack of Company Culture and Mission
- There’s no mention of the company’s values, mission, or what makes the workplace special. Candidates have no sense of who they’re applying to or why they should care.
- Improvement: Include an “About Us” section that reflects the company’s culture and mission to create a more inviting, relatable post.
- There’s no mention of the company’s values, mission, or what makes the workplace special. Candidates have no sense of who they’re applying to or why they should care.
- No Salary Information
- The salary is listed as “competitive,” which is vague and doesn’t provide candidates with any clear expectations.
- Improvement: Be transparent with a specific salary range to build trust and attract candidates who are aligned with your compensation offer.
- The salary is listed as “competitive,” which is vague and doesn’t provide candidates with any clear expectations.
- Cold Hiring Process
- The statement “Only shortlisted candidates will be contacted” gives no personal touch and makes the hiring process feel impersonal.
- Improvement: Communicate respect for the candidate’s time, such as, “We review every application and will get back to you within two weeks.”
- The statement “Only shortlisted candidates will be contacted” gives no personal touch and makes the hiring process feel impersonal.
- Zero Personality in the CTA
- The call to action simply tells applicants to send their resumes to an email address, which lacks warmth or encouragement.
- Improvement: Add a CTA that motivates candidates to apply, like “We look forward to hearing from you and learning how you can contribute to our team.”
- The call to action simply tells applicants to send their resumes to an email address, which lacks warmth or encouragement.
Bonus Tips to Make Your Job Description Stand Out
In this section, we’ll share a few advanced details that can make your job post stand out even more and help attract the right candidates. These extra touches show that you care about the candidate experience and are committed to creating a positive, transparent hiring process.
1. Security/Privacy Notice for Applicants
- Why It Works: In today’s digital world, candidates are cautious about where they share personal information. Including a security/privacy notice helps build trust and shows your commitment to safeguarding their data.
- How to Include It:
“We take the security and privacy of all job applicants very seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process. Your information will be kept confidential and used solely for recruitment purposes.”
2. Mention Leave Days or Flex Time
- Why It Works: Candidates value time off, and knowing that they have flexibility can make a job post much more attractive. It’s a simple way to show that you care about work-life balance, which can be a major factor in a candidate’s decision to apply.
- How to Include It:
“Enjoy up to 24 flex days off per year, so you can recharge and come back stronger. We also offer paid time off for holidays and personal days.”
3. Highlight Training & Growth Opportunities
- Why It Works: Top candidates want to know that they’ll have the chance to grow in their role. By including information about ongoing training and professional development, you can show that you’re invested in your employees’ success.
- How to Include It:
“At [Company Name], we believe in continuous growth. You’ll have access to training programs, mentorship, and opportunities to develop new skills. We want to help you grow into your role and advance in your career.”
4. Add a Loom Video for Trust
- Why It Works: Including a video from the hiring manager or a team member can give your job post a personal touch. It builds trust and allows candidates to see the faces behind the job, making the process feel more human. Videos can also help candidates understand the company culture better.
- How to Include It:
“Watch this brief video from our hiring manager to learn more about what we’re looking for and what makes [Company Name] a great place to work!”
[Insert Loom or YouTube Link Here]
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
Should You Use AI to Write Job Descriptions?
With the rise of artificial intelligence in hiring, it’s tempting to use AI tools to quickly generate job descriptions. While AI can save time, using it blindly can lead to boring, ineffective posts that fail to connect with top talent. Here’s why you need to approach AI carefully and how to use it effectively.
Why You Shouldn’t Rely on AI Alone
- AI-Generated Posts Lack Personality: AI can generate text that sounds “correct,” but it often lacks the warmth and personality needed to engage potential candidates. A job description needs to reflect your company’s unique culture and values—something that AI can’t do on its own.
- It Risks Being Generic: Many AI tools pull from the same basic templates, resulting in job descriptions that all sound the same. If you want to stand out, your job description must be distinct and tailored to your company and role.
- It Misses Context: AI doesn’t always understand the nuances of your company’s culture, your specific needs, or your values. It might produce a job description that looks good on paper but doesn’t truly capture what you’re looking for in a candidate.
How to Use AI Effectively
- Provide the Right Data: Don’t let AI create your job post from scratch. Instead, give it a solid foundation by providing real company info, values, tone, and detailed notes about the role. This way, AI can help you refine your message, not replace it entirely.
- Example Prompt for AI:
“Help me write a job post for our company, [Company Name]. We’re hiring a [Job Title] to help with [Key Responsibilities]. Our culture is [Describe Company Culture], and we want to attract candidates who are [Describe Ideal Traits]. We offer the following benefits: [List Benefits]. We also offer a salary range of [Insert Salary Range], and here’s our hiring process: [Explain Hiring Process]. Here are a few notes I’ve written to get you started: [paste your notes] ”
Once AI generates a draft, review it carefully and make sure it reflects your company’s true tone and values.
Why This Section Works:
- Balanced Approach: By acknowledging that AI has its place while also emphasizing its limitations, you guide readers on how to use it wisely. This adds depth to the hiring process and avoids the over-reliance on automation.
- Practical Guidance: The example prompt is actionable and gives readers a clear way to work with AI without losing the human element. It encourages customization, ensuring the job description stays unique and personal.
Trust and Transparency: This section demonstrates that your hiring process is thoughtful and not automated to the point where it loses human touch, which candidates appreciate.
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Copy-Paste Job Description Templates for Quick Use
We know that sometimes, you just need something solid—fast.
Maybe you’ve read the guide and understand what makes a great job post. But you also want a professional, ready-to-use template you can copy, paste, and customize in just a few minutes.
That’s what this is.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational Job Description Template (Culture-First Style)
Job Title: Shipping Clerk
Location: [Company Name], [Insert Location]
Salary: $[Insert Range]
Type: Full-Time | [Insert Schedule]
[Video from Hiring Manager]
[Insert Loom or YouTube Video Link Here]
About Us
At [Company Name], we’re a [brief description of the company]. We believe in [company values], and we pride ourselves on creating a supportive, fun, and challenging work environment. As a Shipping Clerk, you’ll play a key role in ensuring our operations run smoothly, managing shipments, and keeping our products moving.
What You’ll Do
- Organize and process incoming and outgoing shipments.
- Maintain accurate shipping records and inventory levels.
- Inspect goods to ensure they meet quality standards.
- Assist with packaging, labeling, and shipping materials.
- Communicate effectively with the logistics team and external suppliers.
- Help improve shipping processes for efficiency and accuracy.
What We’re Looking For
- 1+ year of experience in a shipping or logistics role (preferred).
- Detail-oriented with strong organizational skills.
- Ability to work in a fast-paced environment.
- Strong communication skills, both verbal and written.
- Forklift certification (a plus).
Perks and Benefits
- Competitive pay with opportunities for overtime.
- Health, dental, and vision insurance after 90 days.
- Paid time off (up to 40 hours per year).
- 401(k) with company match.
- Career advancement opportunities.
Why This Role Is a Great Fit
At [Company Name], you’ll be part of a dedicated team that values collaboration and initiative. If you’re looking for a job that offers real opportunities for growth and a workplace that feels like a second family, this is it.
How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
✅ Option 2: Structured Job Brief + Responsibilities + Requirements Format
Job Title: Shipping Clerk
Location: [Company Name], [Insert Location]
Salary: $[Insert Range]
Type: Full-Time | [Insert Schedule]
[Video from Hiring Manager]
[Insert Loom or YouTube Video Link Here]
About Us
[Company Name] is a [brief description of the company], dedicated to delivering high-quality products and services. We are seeking a Shipping Clerk to support our logistics department and ensure all shipments are processed efficiently and accurately.
Job Brief
As a Shipping Clerk, you will be responsible for managing all aspects of our shipping operations, including organizing shipments, tracking inventory, and ensuring orders are delivered on time. This position requires strong attention to detail and a commitment to quality.
Key Responsibilities
- Prepare and process shipments, ensuring accuracy and efficiency.
- Maintain accurate records of all shipping transactions.
- Monitor inventory levels and coordinate with suppliers to replenish stock.
- Inspect shipments for damage and report issues to the logistics team.
- Work closely with internal teams to ensure smooth logistics operations.
Requirements
- High school diploma or equivalent.
- 1+ year of experience in a shipping or warehouse role.
- Excellent organizational skills and attention to detail.
- Strong communication skills and ability to work independently.
- Forklift certification or ability to obtain one.
Perks and Benefits
- Competitive hourly rate with the potential for overtime.
- Health, dental, and vision benefits after 90 days.
- Paid time off and holidays.
- 401(k) retirement plan with company match.
- Employee discounts on company products.
How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation: 👉 [Insert WorkScreen Link]
Let WorkScreen Handle the Next Step
After crafting a compelling job post, the next step is to streamline the hiring process and ensure you’re selecting the best candidates. Here’s where WorkScreen.io comes in. With its automated candidate evaluation system, you can focus on what truly matters: identifying top talent.
WorkScreen.io Helps You:
- Quickly Identify Your Most Promising Candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- Easily Administer One-Click Skill Tests
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- Eliminate Low-Effort Applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
How It Works
- Create Your Job Post: Use our customizable templates and make your job post stand out.
- Share with Candidates: Share your job post with candidates via a direct link. They’ll complete a quick, structured evaluation designed to highlight their strengths.
- Get the Results: WorkScreen will automatically rank candidates based on their performance, allowing you to make quick, informed hiring decisions.
Why Choose WorkScreen.io?
WorkScreen simplifies the hiring process by removing bias and inefficiencies. By using objective performance data instead of relying on resumes or initial impressions, you can make better hiring decisions and build stronger teams.
Get started today and make smarter hiring decisions with WorkScreen.io.
Click here to sign up and start using WorkScreen.io: [Insert WorkScreen Link]
Shipping Clerk Job Description - FAQ
When hiring for a Shipping Clerk role, look for the following key skills:
- Attention to Detail: Shipping Clerks must be meticulous in ensuring that every item is packaged, labeled, and documented correctly to prevent shipping errors.
- Organizational Skills: They need to be able to manage large volumes of shipments, maintain organized inventory, and track orders efficiently.
- Communication Skills: Shipping Clerks often interact with other departments, suppliers, and customers. Clear communication is essential for ensuring that shipments are processed smoothly.
- Problem-Solving Skills: Whether it’s dealing with shipping delays, damaged goods, or inventory discrepancies, a Shipping Clerk should be able to handle challenges effectively.
- Technical Proficiency: Familiarity with shipping software, inventory systems, and barcode scanning is important. Experience with logistics platforms is often a plus.
- Physical Stamina: Shipping Clerks may be required to lift heavy packages and stand for long periods, so physical endurance is necessary for success in the role.
The average salary for a Shipping Clerk varies depending on location, experience, and company size. On average, Shipping Clerks can expect to earn:
- $14–$18 per hour for entry-level positions
- $18–$23 per hour for experienced clerks with 2+ years of experience
- $35,000–$45,000 annually for full-time positions, with higher salaries possible in larger companies or in regions with a higher cost of living
Salaries may also vary depending on the benefits package, including health insurance, paid time off, and opportunities for overtime.
Shipping Clerks typically work full-time hours, but shifts may vary depending on the industry and employer. Most companies operate during regular business hours (Monday to Friday, 9 AM to 5 PM). However, some warehouses and distribution centers may require evening or weekend shifts, especially during peak seasons.
