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If you’ve Googled “substitute custodian job description,” you’ve probably seen dozens of cookie-cutter posts filled with generic bullet points, copy-paste duties, and zero personality. The problem? Posts like that don’t actually help you attract reliable, motivated custodians—they just give you filler text.
Here’s the truth: a job description is more than a checklist. It’s the first impression of your workplace, and if it feels cold or vague, great candidates will scroll right past. That’s why before we dive into the specifics of a substitute custodian role, I recommend checking out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. In it, we break down why most job descriptions fail and show you how to make yours stand out.
This article builds on that framework, but now we’re zooming in on one specific role—substitute custodians. You’ll learn what the job actually involves, see real job description templates (including one for entry-level candidates), and get practical tips for making your post both human and effective.
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What a Substitute Custodian Actually Does
A substitute custodian is the person schools and facilities count on to keep everything safe, clean, and running smoothly—especially when regular staff are absent. They’re the behind-the-scenes problem solvers who make sure classrooms, hallways, restrooms, and common areas are tidy, functional, and ready for use every single day.
This isn’t just about sweeping floors or taking out trash—it’s about creating an environment where teachers can teach, students can focus, and the entire community feels proud of the space they walk into. Reliability, attention to detail, and a strong work ethic matter just as much as physical tasks.
In short, a substitute custodian isn’t “just filling in.” They’re the unsung hero who steps in when needed and ensures the standards of cleanliness and safety never slip.
Great Job Description Templates for Substitute Custodians
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.”
✅ Job Description Template (Experienced Candidate)
Job Title: Substitute Custodian – Keep Our Schools Clean & Safe at BrightPath Academy
💼 Location: Springfield, IL (On-Site)
🕒 Type: Part-Time, Flexible Schedule
💰 Pay: $17.50 – $20.00/hour (Based on Experience)
🎥 A Quick Word From Our Team
(Insert link to a short Loom or YouTube video from the Facilities Manager explaining the role, why it matters, and welcoming applicants.)
Who We Are
BrightPath Academy is a growing network of charter schools serving over 2,000 students across Illinois. Our mission is simple: to create learning environments where students thrive and teachers can focus on teaching. That mission doesn’t work without reliable custodians who keep our schools safe, clean, and welcoming.
Our Company Culture
At BrightPath, teamwork is everything. From the classroom to the custodial team, we believe in pitching in, respecting one another, and taking pride in our shared spaces. Everyone’s contribution matters—whether you’re leading a lesson or making sure the cafeteria shines.
What You’ll Be Doing
- Maintain cleanliness of classrooms, hallways, restrooms, and common areas
- Perform routine tasks like sweeping, mopping, vacuuming, and disinfecting surfaces
- Ensure trash and recycling are collected and disposed of properly
- Monitor supplies and notify the team when restocks are needed
- Support basic facility needs (moving desks, setting up for events, minor maintenance tasks)
What We’re Looking For
- 1+ year custodial or facility maintenance experience
- Strong attention to detail and reliability
- Ability to lift up to 40 lbs and be on your feet for extended periods
- A flexible, positive attitude—you’ll be stepping in to help when others are out
- High school diploma or GED preferred
Why This Role Is Worth Your Time
Being a substitute custodian at BrightPath means you’re not just filling in—you’re part of the team that keeps our mission alive. You’ll get flexible scheduling, competitive pay, and the chance to work with a supportive staff who value what you do.
Our Hiring Process
We value your time. Every application will be reviewed, and we’ll respond within 10 business days. Shortlisted candidates will have a quick interview (virtual or in person). Final candidates will complete a reference check before we move forward.
📥 How to Apply
We use WorkScreen to make the process fair and efficient. Apply here: [Insert WorkScreen link]
✅ Job Description Template (Entry-Level / Willing to Train)
Job Title: Substitute Custodian – Flexible Hours, No Experience Needed at BrightPath Academy
💼 Location: Springfield, IL (On-Site)
🕒 Type: Part-Time, Flexible Schedule
💰 Pay: $15.00 – $18.00/hour (Training Provided)
🎥 A Quick Word From Our Team
(Insert link to a short Loom or YouTube video where a custodian or principal explains why this role matters and how new hires are supported.)
Who We Are
BrightPath Academy is dedicated to providing safe, supportive schools for our students and staff. Custodians play a huge role in that mission, and we welcome team members who are dependable, willing to learn, and motivated to contribute.
Our Company Culture
We know great custodians aren’t born—they’re trained and supported. Our team works together, looks out for one another, and celebrates small wins. Whether you’re an experienced cleaner or brand new to the role, we’ll give you the guidance you need to succeed.
What You’ll Be Doing
- Learn and perform custodial tasks such as sweeping, mopping, vacuuming, and disinfecting
- Keep common areas and classrooms safe and organized
- Help with basic tasks like moving furniture, setting up rooms, and stocking supplies
- Work alongside experienced custodians to learn proper techniques and safety procedures
What We’re Looking For
- No prior custodial experience required—we’ll train you
- Reliable, punctual, and willing to learn
- Comfortable with physical tasks (lifting, bending, cleaning)
- Positive attitude and respect for students, staff, and coworkers
Why This Role Is Worth Your Time
This is more than “just a cleaning job.” At BrightPath, you’ll be part of a team that cares about its schools and the people inside them. You’ll get on-the-job training, flexible hours, and a chance to build skills you can use in future roles.
Our Hiring Process
We review every application carefully and provide updates within 7–10 days. If selected, you’ll go through a short interview and a trial shift (paid) so you can see what the role is like before committing.
📥 How to Apply
We use WorkScreen to keep hiring simple and fair. Apply here: [Insert WorkScreen link]
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Breakdown of Why These Substitute Custodian Job Posts Work
These two templates stand out compared to the generic “Responsibilities + Requirements” style you see everywhere. Here’s why they work:
1. Clear, Specific Job Titles
Instead of just “Custodian” or “Cleaner,” the titles are descriptive and human:
- “Substitute Custodian – Keep Our Schools Clean & Safe at BrightPath Academy”
- “Substitute Custodian – Flexible Hours, No Experience Needed at BrightPath Academy”
The first emphasizes responsibility and impact; the second highlights accessibility and flexibility. Both are designed to attract the right type of candidate immediately.
2. Personal Touch with a Video
Placing a short Loom/YouTube video from the hiring manager or team right before the company intro makes the post feel human. Candidates see real people behind the words—this builds trust and differentiates the employer instantly.
3. Warm, Mission-Driven Intros
Both job descriptions explain why custodians matter to the school’s mission.
- For experienced hires, it emphasizes reliability and contribution to the overall learning environment.
- For entry-level hires, it emphasizes support, training, and growth.
This frames the job as meaningful work, not just chores.
4. Culture Section Shows, Not Tells
Rather than saying “we value teamwork,” the posts describe how custodians and staff support each other, celebrate wins, and contribute to the school’s success. This helps candidates picture themselves in the environment.
5. Responsibilities Are Written with Impact
Generic posts say: “Clean classrooms and restrooms.”
These posts say: “Make sure classrooms, hallways, restrooms, and common areas are tidy, functional, and ready for use every single day.”
That small shift shows the purpose behind the work—helping students and teachers succeed.
6. Flexible Approach to Requirements
- The experienced version asks for 1+ years custodial experience.
- The entry-level version says “no experience required, we’ll train you.”
This broadens the candidate pool without lowering standards. Candidates feel encouraged, not excluded.
7. Transparent Pay & Scheduling
Both versions clearly list hourly pay and flexibility. This immediately builds trust and attracts serious applicants (instead of endless “what’s the pay?” questions).
8. Respectful Hiring Process
Each post reassures applicants that:
- Every application will be reviewed.
- They’ll hear back within a clear timeframe.
- Entry-level candidates even get a paid trial shift—showing fairness and respect.
This sets these posts apart in a world where most candidates never hear back at all.
9. Why This Role Is Worth Their Time
Both templates include a dedicated section pitching why someone should care about this role: flexibility, meaningful contribution, training, benefits. Too many job posts skip this—but it’s what actually sells the opportunity.
10. Fair & Modern Application Process with WorkScreen
By using WorkScreen links, the process is:
- Fair (everyone evaluated equally)
- Simple (no endless forms or ghosting)
- Candidate-friendly (scores based on skills, not just résumés)
This shows applicants they’ll be treated with respect and makes the employer look modern and trustworthy.
Example of a Bad Substitute Custodian Job Description (And Why It Doesn’t Work)
Job Title: Custodian
Company: Springfield School District
Type: Part-Time
Pay: Not Disclosed
Job Summary
We are seeking a custodian to perform cleaning duties and maintain school facilities.
Responsibilities
- Clean classrooms, restrooms, and hallways
- Take out trash and recycling
- Perform basic custodial duties as assigned
Requirements
- High school diploma
- Previous custodial experience preferred
- Ability to lift heavy objects
How to Apply
Send your résumé to hr@springfieldschools.org. Only shortlisted candidates will be contacted.
❌ Why This Job Post Fails
- Generic Job Title
“Custodian” is vague and uninspiring. It doesn’t signal substitute work, flexibility, or why the role matters. - Cold, Minimal Intro
The job summary is one sentence with no context. It doesn’t explain why the role is important or how it supports the school community. - No Salary or Benefits Transparency
Failing to mention pay immediately creates mistrust. Candidates don’t want to waste time applying when basic details are hidden. - Responsibilities Are Too Broad
The listed tasks could apply to any custodial job. There’s no description of the impact or daily rhythm, making it forgettable. - Culture & Mission Are Missing
There’s nothing about the school’s environment, values, or team dynamic. This makes the role feel transactional instead of meaningful. - Exclusionary Requirements
Listing “previous custodial experience preferred” without offering training cuts out potentially great candidates who are willing to learn. - Dismissive Application Process
“Only shortlisted candidates will be contacted” is impersonal and discouraging. It signals that applicants may never hear back, which drives away top talent. - Zero Personality in the CTA
The call to action is “send your résumé.” That’s cold and outdated—there’s no encouragement, no sense of excitement, no effort to connect.
Bonus Tips to Make Your Substitute Custodian Job Post Stand Out
Once you’ve nailed the essentials—clear title, warm intro, transparent pay, and a respectful process—you can elevate your post with small details that build trust and attract better candidates.
1. Add an Important Notice to Build Trust
Scams are common in job postings, especially for entry-level roles. A simple notice can reassure candidates:
“We take the security and privacy of all job applicants very seriously. We will never ask for payment, bank details, or personal financial information during any part of the hiring process.”
This builds credibility and shows applicants you care about their safety.
2. Mention Leave or Flex Time
Even part-time custodians value time off. If you offer any leave days or flexible scheduling, highlight it:
“Enjoy up to 10 flex days per year so you can recharge and come back stronger.”
This small addition signals respect for work-life balance and makes your role more attractive.
3. Highlight Training & Growth Opportunities
Custodial roles are often seen as “static jobs.” Break that assumption by showing you invest in people:
“We invest in growth. You’ll get on-the-job training and mentorship to help you build skills for future facility or maintenance roles.”
This widens your applicant pool by appealing to candidates looking for long-term stability.
4. Add a Video from the Team or Manager
A 60-second Loom or YouTube video makes a huge difference. Candidates feel connected when they see who they’ll work with. For example:
- A custodian sharing what they like about the role
- The facilities manager explaining how the team works together
- A principal thanking custodians for the impact they have
It humanizes the role and helps your post stand out.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Use Respectful, Human Language
Instead of saying “Must clean and maintain assigned areas,” say:
“You’ll help keep our classrooms and hallways safe, clean, and welcoming for students and teachers.”
Language matters—it shifts the role from “tasks” to impact.
A Word of Caution on Using AI for Job Posts
It feels like everyone is turning to AI tools to whip up job descriptions these days. Platforms like Workable and Manatal even offer “one-click job posts.” But here’s the problem: when you rely on AI blindly, you usually get the exact thing we’re trying to avoid—generic, lifeless, and ineffective descriptions.
❌ Why Blind AI Use Hurts More Than It Helps
- Generic Content: AI will often spit out the same bullet-point duties you’ve seen everywhere else—“clean classrooms,” “take out trash,” “maintain restrooms.” Nothing that inspires or attracts top candidates.
- Wrong Applicants: Boring, vague posts attract the wrong crowd—people mass-applying to any job, not reliable, motivated custodians who care about doing the work well.
- Weak First Impressions: A job post is often the very first interaction a candidate has with your organization. If it reads like it was auto-generated, it reflects poorly on your culture and values.
✅ The Right Way to Use AI (Smart Support, Not Replacement)
AI can be a fantastic assistant—but it needs your input to be useful. The key is to feed it the raw ingredients:
- What your school/company actually does
- The importance of the custodian role
- The values and culture you want to reflect
- Details like pay, schedule, and benefits
- Notes about your hiring process
Then, instead of “write me a custodian job post,” you prompt it like this:
“Help me write a job post for a Substitute Custodian at BrightPath Academy. This role is part-time, pays $15–$18/hr, and supports classrooms, restrooms, and common areas. Our culture is collaborative, respectful, and mission-driven. We want to attract reliable, detail-oriented candidates. Here’s what we offer: flexible schedules, on-the-job training, and growth into full-time facility roles. Our hiring process is simple, respectful, and transparent. Please write in a warm, human tone that connects with candidates. Here are additional notes I’ve written [paste notes]”
This way, AI shapes and polishes your content instead of producing bland filler. You stay in control of the message, while AI helps with clarity, formatting, and flow.
Smart Hiring Starts Here
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Need Quick Copy-Paste Substitute Custodian Job Description Templates
We get it—sometimes you just need something fast. Maybe you’ve already read through this guide and understand what a strong job post looks like, but you also want a solid starting point you can copy, paste, and tailor to your company in just a few minutes.
That’s what this is.
Here are two ready-to-use job description templates. But please keep this in mind:
✏️ Customize them. Edit them. Make them yours.
Add a Loom video if possible. Inject your culture. This is a foundation—not something to use blindly.
✅ Option 1: Conversational (Culture-First) Style
Job Title: Substitute Custodian – Keep Our Schools Clean & Welcoming
💼 Location: [Insert Location]
🕒 Type: Part-Time, Flexible Schedule
💰 Pay: [$X – $Y/hour]
About the Role
We’re looking for a dependable Substitute Custodian who can step in and help keep our school safe, clean, and ready for learning. This isn’t just about sweeping floors—it’s about creating a welcoming space for students, teachers, and families.
A Little About Us
At [Company Name], every role matters. Our custodial team is a huge part of our mission to provide an environment where students thrive. When you fill in as a substitute, you’re stepping into an important role that makes a real difference.
What You’ll Do
- Clean classrooms, restrooms, hallways, and common areas
- Handle trash, recycling, and basic facility needs
- Support event setups and day-to-day requests
- Ensure the school is safe, tidy, and welcoming every day
What We’re Looking For
- Reliable, detail-oriented, and ready to pitch in
- Comfortable with physical tasks (standing, lifting, cleaning)
- Previous custodial experience is a plus—but not required (we’ll train)
Why Join Us
You’ll be joining a team that values respect, teamwork, and pride in our shared spaces. With flexible schedules, fair pay, and a supportive environment, this is a role where your work is noticed and appreciated.
📥 How to Apply
We use WorkScreen to make hiring fair and simple. Apply here: [Insert WorkScreen Link]
✅ Option 2: Structured (Classic Format)
Job Title: Substitute Custodian
Company: [Company Name]
Location: [Insert Location]
Type: Part-Time | Flexible Hours
Salary: [$X – $Y/hour]
Job Brief
We are seeking a Substitute Custodian to maintain cleanliness and safety in our school facilities when regular staff are unavailable. The ideal candidate is reliable, detail-oriented, and committed to creating a positive environment for students and staff.
Key Responsibilities
- Clean and sanitize classrooms, restrooms, and hallways
- Empty trash and recycling bins
- Assist with event setup and basic maintenance tasks
- Ensure facilities remain safe, organized, and welcoming
Requirements
- High school diploma or GED preferred
- Ability to perform physical tasks (standing, bending, lifting up to 40 lbs)
- Strong work ethic and reliability
- Prior custodial experience preferred but not required
Benefits
- Flexible scheduling
- Fair pay ($X – $Y/hour)
- On-the-job training provided
- Supportive and respectful work culture
Application Process
Apply through our WorkScreen link: [Insert Link]. Every application is reviewed, and we’ll follow up with next steps within [X] business days.
Take the Next Step with WorkScreen.io
Writing a strong job description is just the first step. The real challenge comes once applications start rolling in—how do you quickly spot your best candidates without wasting hours sorting through resumes or worrying about low-effort applicants?
That’s where WorkScreen.io comes in.
With WorkScreen, you can:
- ✅ Quickly identify your most promising candidates.
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
- ✅ Assess real-world skills with one-click tests.
Workscreen allows you to easily administer one-click skill tests. This way you can assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
- ✅ Filter out low-effort applicants.
Workscreen automatically eliminates low-effort applicants—including those who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
- ✅ Hire with confidence.
By combining fair evaluation with skill-based scoring, you reduce hiring mistakes and make better, data-driven decisions.
Whether you’re hiring one substitute custodian or building out a full team, WorkScreen helps you do it faster, smarter, and more confidently.
👉 Ready to simplify hiring? Sign up for WorkScreen.io today and let us handle the heavy lifting once your job post goes live.
👉 Ready to simplify hiring? Sign up for WorkScreen.io today and let us handle the heavy lifting once your job post goes live.
Frequently Asked Questions - Substitute Custodians Job Description
Most substitute custodian roles do not require advanced education—a high school diploma or GED is often preferred but not always mandatory. The main qualifications are:
- Reliability and punctuality (showing up consistently when scheduled)
- Physical ability to lift, bend, stand, and handle cleaning tasks for extended periods
- Attention to detail in keeping spaces clean and safe
- Respect and professionalism when working around students, staff, and visitors
- Previous custodial or maintenance experience is a plus, but many schools and organizations are open to training dependable candidates who are eager to learn.
Key skills include:
- Time management (cleaning within scheduled hours)
- Knowledge of cleaning practices and safety procedures (using supplies, handling equipment)
- Communication skills (reporting issues, coordinating with staff)
- Problem-solving (handling unexpected messes or maintenance needs quickly)
- Teamwork (working alongside other custodial or school staff)
- Time management (cleaning within scheduled hours)
Pay varies by location and organization, but substitute custodians typically earn $14–$20 per hour. Some schools or districts may offer higher rates depending on experience or union agreements. Entry-level candidates with no experience usually start on the lower end, while experienced custodians can earn more.
Yes, many schools and organizations provide on-the-job training. Even if you don’t have prior custodial experience, most employers will walk you through cleaning procedures, safety protocols, and use of equipment. This makes it an accessible role for entry-level workers.
For substitute custodians, the process is usually straightforward:
- Submit an application (often through platforms like WorkScreen)
- Brief interview with a supervisor or facilities manager
- Background and/or reference checks
- Orientation or trial shift (in some cases)
Because these roles are often needed urgently, the hiring timeline tends to move quickly.
Absolutely. Many custodians start as substitutes and transition into full-time permanent positions once they’ve proven their reliability and skills. Employers value dependable workers and often promote from within.
