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If you’ve ever Googled “Transport Coordinator job description,” you’ve probably seen dozens of nearly identical articles. The problem? Most of them don’t actually teach you how to attract a great Transport Coordinator—they just give you generic bullet points, outdated language, and filler content.
But here’s the truth: a Transport Coordinator is not just another logistics role. They’re the person who keeps deliveries on schedule, minimizes costly delays, and ensures that your entire supply chain runs smoothly. If your job post reads like a checklist, the best candidates will scroll right past it.
That’s why in this guide, we’re not just handing you a cookie-cutter template. Instead, we’ll walk you through how to write a job description that connects with real people—one that explains the role in plain English, highlights your company’s culture, and inspires the right candidates to apply.
👉 Before we dive in, I recommend checking out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ for the full strategy behind why generic job descriptions fail and how to fix them. This article builds on that framework and tailors it specifically to the Transport Coordinator role.
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What Does A Transport Coordinator Actually Do? A simple Explanation
A Transport Coordinator is the person who keeps your logistics engine running. They plan, organize, and oversee the movement of goods and vehicles so that everything arrives where it should—on time, every time.
In plain English: they’re the bridge between your company, your drivers, and your customers. From scheduling routes and tracking shipments to handling paperwork and solving last-minute delivery hiccups, Transport Coordinators make sure operations stay smooth and cost-efficient.
But here’s the bigger picture: a great Transport Coordinator doesn’t just move products—they protect your company’s reputation. Delays, mix-ups, or poor communication in transport can frustrate customers and cost you money. A strong Transport Coordinator ensures reliability, clarity, and consistency at every step.
That’s why qualities like organization, attention to detail, problem-solving, and communication skills matter just as much as technical knowledge of logistics software and compliance regulations.
Two Great Transport Coordinator Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Job Description 1: Experienced Transport Coordinator
📌 Job Title: Transport Coordinator for SwiftHaul Logistics (Dallas, TX)
💼 Type: Full-Time | On-Site
💰 Salary: $48,000 – $58,000/year (Based on Experience)
🕒 Schedule: Mon–Fri | 8AM–5PM
🎥 Meet Your Future Team: [Insert Loom or YouTube link here – message from the Operations Manager]
About Us
At SwiftHaul Logistics, we’re more than just trucks and routes—we’re a growing logistics partner trusted by manufacturers, retailers, and e-commerce businesses across Texas. With over 15 years in the industry, our mission is simple: deliver goods reliably, safely, and on time, every time.
Our Company Culture
We believe logistics is a team sport. Our people are problem-solvers who thrive in fast-paced environments, support each other, and celebrate wins together. At SwiftHaul, every delivery is a chance to build trust—with clients, partners, and within our own team.
What You’ll Do (Key Responsibilities)
- Plan and coordinate daily transport schedules for drivers and fleets.
- Monitor shipments to ensure on-time delivery.
- Handle last-minute changes, reroutes, and emergency requests.
- Ensure compliance with DOT and safety regulations.
- Communicate with clients about delivery status and resolve issues quickly.
- Track costs, fuel, and performance data to optimize routes and reduce waste.
What We’re Looking For (Qualifications)
- 2+ years of experience in transport coordination, dispatching, or logistics.
- Strong knowledge of transport regulations and logistics software (TMS).
- Exceptional problem-solving skills under pressure.
- Clear and professional communication skills.
- High attention to detail and organizational ability.
Why You’ll Love Working Here
- Competitive salary with annual performance bonuses.
- Health, dental, and vision insurance.
- 15 days PTO + 6 paid holidays.
- Ongoing training and certifications (we invest in your growth).
- A team-first environment where your input actually shapes how we improve.
Our Hiring Process
We respect your time and effort. That’s why we:
- Review every application carefully.
- Respond to all candidates within two weeks.
- Conduct two interview rounds (one with HR, one with the Operations team).
- Use WorkScreen to evaluate skills fairly and transparently.
How to Apply
Ready to coordinate with a team that values precision, teamwork, and results? Apply through this link:
👉 [Insert WorkScreen Apply Link]
✅ Job Description 2: Entry-Level / Willing-to-Train Transport Coordinator
📌 Job Title: Entry-Level Transport Coordinator at SwiftHaul Logistics (Dallas, TX)
💼 Type: Full-Time | On-Site
💰 Salary: $40,000 – $45,000/year (with growth potential)
🕒 Schedule: Mon–Fri | 8AM–5PM
🎥 Meet Your Future Team: [Insert Loom or YouTube link – quick welcome from the Logistics Team Lead]
About Us
At SwiftHaul Logistics, we’re on a mission to keep supply chains moving smoothly across Texas. For 15 years, we’ve built our reputation on trust, teamwork, and delivering on promises. Now, we’re looking for someone eager to grow with us as an Entry-Level Transport Coordinator.
Our Company Culture
We value potential, not just experience. Our team is built on mentorship, collaboration, and a willingness to teach and learn. If you’re organized, adaptable, and motivated—we’ll train you on the technical side of logistics.
What You’ll Do (Key Responsibilities)
- Support daily transport scheduling and driver coordination.
- Track deliveries and report status updates.
- Help with paperwork, invoicing, and compliance requirements.
- Learn to use transport management systems (TMS) and reporting tools.
- Assist senior coordinators in solving transport issues.
What We’re Looking For (Qualifications)
- Strong organizational skills and attention to detail.
- Clear communication and teamwork skills.
- Ability to learn quickly and stay calm under pressure.
- Familiarity with basic office tools (Excel, email, scheduling software).
Bonus (but not required): Prior logistics, dispatching, or scheduling experience.
Why You’ll Love Working Here
- Competitive starting salary with opportunities for raises.
- Full training program with mentorship from senior coordinators.
- Health, dental, and vision insurance.
- Paid time off (15 days PTO + holidays).
- Career growth path into senior logistics roles.
Our Hiring Process
We want applying to be a positive experience. That’s why we:
- Review every application (no ghosting).
- Respond within 1–2 weeks.
- Offer a short skills assessment on WorkScreen to give everyone a fair shot.
- Keep you updated at every stage.
How to Apply
If you’re detail-oriented, motivated, and excited to learn logistics, we’d love to meet you. Apply here:
👉 [Insert WorkScreen Apply Link]
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Breakdown of Why These Transport Coordinator Job Posts Work
Both Transport Coordinator job descriptions (experienced and entry-level) stand out because they go beyond the basics. Let’s break down exactly what makes them effective:
1. Clear and Specific Titles
Instead of simply saying “Transport Coordinator,” the titles specify the company (SwiftHaul Logistics), the location (Dallas, TX), and whether it’s experienced or entry-level. This clarity signals to candidates if the job is relevant before they even click.
2. Human Introductions with Context
Rather than opening with a cold “Job Summary,” each JD starts by highlighting what the role means within the company. For example:
- In the experienced version, it emphasizes reliability and on-time deliveries.
- In the entry-level version, it highlights mentorship and growth.
This shows candidates why the job matters and helps them see themselves in the role.
3. Video from the Team
Adding a Loom or YouTube video from the hiring manager or team creates a personal touch. Candidates get to see real people behind the company, which instantly builds trust and makes the listing more engaging than plain text.
4. Authentic Company Overview & Culture
The “About Us” and “Company Culture” sections don’t just list values—they demonstrate them. For example:
- SwiftHaul emphasizes teamwork, problem-solving, and celebrating wins together.
- In the entry-level version, culture highlights mentorship and growth, which reassures candidates with less experience.
This helps applicants decide if they’ll thrive in the environment.
5. Responsibilities with Real-World Impact
Tasks aren’t just bullet points—they’re framed in terms of business value:
- “Keep deliveries on schedule.”
- “Optimize routes to reduce waste.”
- “Be the bridge between drivers, customers, and the business.”
This connects day-to-day duties to the company’s bigger mission, making the role feel more meaningful.
6. Transparent Salary and Perks
Both versions clearly list salary ranges, benefits, PTO, and growth opportunities. Transparency like this builds trust and filters out mismatched applicants early, saving everyone time.
7. Respectful Hiring Process
Instead of the dreaded “Only shortlisted candidates will be contacted,” both JDs promise:
- Every application will be reviewed.
- Responses will come within 1–2 weeks.
- Candidates will get updates at every stage.
This sets SwiftHaul apart from companies that leave applicants in the dark.
8. Use of WorkScreen for Fair Evaluation
By mentioning WorkScreen in the hiring process, these JDs show they’re serious about fair, skill-based hiring. Applicants know they’ll be evaluated on ability, not just résumés. This appeals to both experienced professionals and hungry, trainable candidates.
9. Why the Job is Worth Their Time
Each description includes a “Why You’ll Love Working Here” section that goes beyond generic perks. It emphasizes ownership, career growth, recognition, and being part of a team that values contribution. This helps candidates connect emotionally, not just logically, with the opportunity.
Bad Transport Coordinator Job Post Example (And Why It Falls Short)
❌ Bad Job Post Example: Transport Coordinator
Job Title: Transport Coordinator
Company: Generic Logistics Inc.
Location: Dallas, TX
Type: Full-Time
Job Summary
We are looking for a Transport Coordinator to oversee our transport operations and ensure smooth workflows.
Key Responsibilities
- Plan and schedule transport routes.
- Manage drivers and shipments.
- Ensure compliance with company policies.
- Handle transport-related paperwork.
Requirements
- Bachelor’s degree in logistics, supply chain, or a related field.
- 2–3 years of transport coordination experience.
- Strong organizational skills.
- Ability to work in a fast-paced environment.
How to Apply
Please send your CV and cover letter to hr@genericlogistics.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Falls Short
- Generic Job Title
Just “Transport Coordinator.” No company name, no location context, no signal of who it’s for. Candidates can’t tell if it’s relevant at first glance. - Cold Introduction
“Oversee transport operations” doesn’t say anything about the company, the culture, or why the role matters. It feels lifeless and transactional. - No Salary or Benefits Mentioned
Leaving out compensation details is outdated and signals a lack of transparency. Top candidates won’t waste their time applying. - Responsibilities Are Too Broad
“Plan routes,” “manage shipments”—these are vague tasks that don’t help candidates understand the role’s real impact. - No Culture or Mission
Nothing about how the team works, what the company values, or why someone would enjoy being here. It feels like just another job. - Dismissive Hiring Process
Ending with “Only shortlisted candidates will be contacted” feels cold and disrespectful. Candidates are left wondering if their application was even read. - Zero Personality in the CTA
“Send CV to hr@genericlogistics.com” is impersonal and outdated. There’s no warmth, no excitement, and no encouragement for candidates to engage.
Bonus Tips for Writing a Transport Coordinator Job Description That Stands Out
Most companies stop at the basics—title, duties, requirements. But if you want to truly attract and earn the trust of great candidates, these bonus elements give your job posts an edge:
1. Add a Security & Privacy Notice
Job seekers today are cautious about scams. A short statement shows professionalism and builds trust.
👉 Example:
“We value the security and privacy of all applicants. We will never request payment, bank details, or sensitive financial information at any stage of the hiring process.”
2. Highlight Time Off or Flexibility
Transport roles are demanding, and candidates want to know they’ll have balance. Even a modest PTO package can make your post more attractive.
👉 Example:
“Enjoy 15 days of PTO each year, plus 6 paid holidays, so you can recharge and come back focused.”
3. Show Training & Growth Opportunities
Many Transport Coordinators aspire to move into logistics management or supply chain leadership. Position your role as a stepping stone.
👉 Example:
“We invest in growth—our coordinators have access to training programs, mentorship, and certifications to advance their careers in logistics.”
4. Include a Short Team Video
We already included this before the “About Us” section, but it’s worth reinforcing: a 60-second Loom from the hiring manager or team lead makes your job post 10x more human. Candidates want to see the people they’ll be working with.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
5. Spell Out Your Candidate Experience Promise
This is often overlooked, but it signals respect and fairness.
👉 Example:
“We reply to every application within two weeks. Whether you’re moving forward or not, you’ll hear from us—because we believe every applicant deserves clarity.”
Should You Use AI to Write a Job Description?
AI tools can feel like a shortcut—you type “Write me a Transport Coordinator job description,” and seconds later, you have one. But here’s the catch:
Most AI-generated job posts sound generic, lifeless, and disconnected from your company. They might list tasks and requirements, but they fail to show why the role matters, what your culture is like, or why a great candidate should choose you over someone else.
And when that happens, you don’t attract top talent—you attract mass “one-click apply” candidates who are just spraying résumés everywhere.
❌ The Wrong Way to Use AI
- Typing in “Write me a Transport Coordinator job post” and copy-pasting whatever comes out.
- Posting a generic, cookie-cutter description with no mention of your company’s values, perks, or people.
- Relying on AI to write in a vacuum without context.
✅ The Right Way to Use AI
Think of AI as your assistant, not your replacement. Give it the raw ingredients and let it help polish your draft.
Here’s an example of how to prompt AI the right way:
“Help me write a job post for our company, SwiftHaul Logistics. We’re hiring a Transport Coordinator to schedule routes, manage deliveries, and keep operations efficient. Our culture is team-oriented and growth-focused—we value collaboration, respect, and continuous learning. We offer $48k–$58k salary range, 15 PTO days, health insurance, and training opportunities. Our hiring process is transparent: we respond to all candidates and use WorkScreen to fairly assess skills. Here are a few notes I’ve written to get started: [paste your notes here]. Please create a conversational, human-friendly job post with this info.”
This way, AI takes your authentic inputs and shapes them into something polished and clear—without stripping away your company’s personality.
🔑 The Takeaway
AI is a powerful tool—but only if you use it intentionally. Don’t let it create your job post for you. Instead, use it to:
- Refine tone and structure.
- Polish your wording.
- Save time while keeping your voice and values intact.
Your job description is often the first impression a candidate gets of your company. Don’t outsource that impression blindly to AI.
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Need a Quick Copy-Paste Job Description Template?
We get it—sometimes you just need something fast.
Maybe you’ve already gone through this guide and understand what makes a strong job post. But you also want a solid starting point you can edit to fit your company. That’s what these templates are for.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational Job Description (Culture-First Style)
📌 Job Title: Transport Coordinator at [Your Company Name]
💼 Type: Full-Time | [Location or Remote]
💰 Salary: [Insert Salary Range Here]
🕒 Schedule: [Insert Work Hours]
🎥 Meet Your Team: [Insert Loom/YouTube video link here]
About Us
At [Your Company Name], we keep things moving—literally. Our mission is to deliver goods reliably, safely, and on time for our customers. But beyond logistics, we’re a people-first company that values teamwork, problem-solving, and celebrating wins together.
What You’ll Do
- Plan and coordinate daily transport schedules.
- Monitor deliveries and troubleshoot issues.
- Communicate with drivers and customers about shipment status.
- Ensure compliance with safety and transport regulations.
- Track costs and performance to improve efficiency.
What We’re Looking For
- Strong organizational and multitasking skills.
- Clear, professional communication.
- Ability to solve problems quickly under pressure.
- [Add specific requirements: e.g., 2+ years logistics experience, or willing to train]
Why You’ll Love Working Here
- Competitive pay with room to grow.
- [Insert Benefits: Health insurance, PTO, training, etc.]
- Supportive, team-oriented culture.
- Transparent and respectful hiring process—we reply to every application.
How to Apply
Apply through this link 👉 [Insert WorkScreen Apply Link].
We’ll review your application carefully and respond within [insert timeline].
📋 Option 2: Structured Job Description (Job Brief + Responsibilities + Requirements)
Job Title: Transport Coordinator
Location: [City, State or Remote]
Employment Type: Full-Time
Salary Range: [Insert Range]
Job Brief
We’re looking for a Transport Coordinator to manage transport operations and ensure goods are delivered on time and cost-effectively. This role is essential to keeping our logistics running smoothly and maintaining customer satisfaction.
Key Responsibilities
- Develop and optimize daily transport schedules.
- Monitor shipments and address delivery issues.
- Ensure compliance with legal, safety, and company standards.
- Maintain accurate transport records and reports.
- Collaborate with drivers, vendors, and internal teams.
Requirements
- [X years] of experience in logistics/transport coordination (or strong willingness to learn for entry-level roles).
- Excellent organizational and communication skills.
- Ability to thrive in a fast-paced environment.
- Proficiency in [logistics software or Microsoft Office].
- Knowledge of transport regulations (preferred).
Benefits
- Competitive pay.
- [Insert benefits: health/dental insurance, PTO, training, bonuses].
- Career growth opportunities in logistics and supply chain.
How to Apply
Submit your application here 👉 [Insert WorkScreen Apply Link].
We respond to every applicant within [X days/weeks].
After the Job Post: What’s Next? Let Workscreen Handle The Rest
Writing a great job description is just the first step. The real challenge comes after—the flood of applications. Sorting through résumés, spotting genuine talent, and filtering out low-effort applicants can eat up hours of your time.
That’s where WorkScreen.io comes in.
How WorkScreen Helps You Hire Smarter
✅ Quickly identify top candidates.
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard. You instantly see your strongest candidates at a glance—no guesswork, no wasted time.
✅ Assess real skills, not just résumés.
Instead of relying on keywords and past experience, WorkScreen lets you run one-click skills tests. This way you can Assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
✅ Eliminate low-effort applications.
No more sifting through copy-paste answers or AI-generated résumés. WorkScreen filters out low-effort applicants—including those who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
✅ Save time and make data-driven decisions.
With insights presented clearly, you and your team can hire faster—and with more confidence.
👉 You’ve done the hard work of writing a job description that inspires candidates. Let WorkScreen.io handle the next phase, making sure you hire the right people—fast, fair, and smart.
Sign up at WorkScreen.io and turn your job posts into your most powerful recruiting tool.
Transport Coordinator Job Description - FAQs
The average salary for a Transport Coordinator in the United States ranges from $42,000 to $55,000 per year, depending on location, company size, and level of experience. In larger logistics hubs or metropolitan areas, salaries can climb closer to $60,000+ annually. For entry-level roles, expect the range to start around $35,000–$40,000.
The best Transport Coordinators blend technical know-how with soft skills. Look for candidates with:
- Organization & attention to detail (to manage routes, schedules, and paperwork).
- Problem-solving skills (to handle last-minute delays or breakdowns).
- Communication skills (to coordinate between drivers, clients, and internal teams).
- Knowledge of transport regulations (DOT, safety compliance, etc.).
- Tech savvy (familiarity with transport management systems and Excel).
Calm under pressure (logistics rarely goes 100% as planned).
Not always. Many companies are open to training entry-level candidates who are organized, motivated, and eager to learn. While prior logistics experience is valuable, some of the best coordinators come from admin, customer service, or scheduling backgrounds and grow into the role.
