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If you’ve Googled “wedding planner job description,” you’ve probably seen the same article copied and pasted across a dozen sites.
Bullet points. Buzzwords. Boredom.
But here’s the thing: Generic job descriptions don’t attract great wedding planners.
They attract people who mass-apply to everything. And when you’re hiring someone to manage one of the most emotionally important events in your clients’ lives, that’s the last thing you want.
Because a great wedding planner isn’t just “organized” and “detail-oriented”—they’re empathetic, proactive, creative, and calm under pressure. They bring energy and warmth to high-stress moments and still execute flawlessly behind the scenes.
And a job post that reads like a checklist? That doesn’t attract that kind of person.
So in this guide, we’ll walk you through:
- What a wedding planner actually does (in plain English),
- Two job description templates you can use (experienced + entry-level),
- A breakdown of what makes them effective,
- A real example of a bad job post (so you know what to avoid),
- Bonus tips, AI advice, and a quick-copy version you can paste and tailor.
And if you haven’t already, we highly recommend reading our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/ —because no matter how polished your hiring process is, it all starts with a compelling post.
Ready? Let’s write a job description that actually works.
Don’t let bad hires slow you down.
WorkScreen helps you identify the right people—fast, easy, and stress-free.
What Does a Wedding Planner Actually Do?
A wedding planner is the calm in the chaos.
They work closely with couples to plan, organize, and execute one of the biggest days of their lives—handling everything from venue bookings and vendor coordination to timelines, décor, and last-minute problem-solving.
But it’s not just about logistics.
A great wedding planner is also a guide, a negotiator, a creative thinker, and sometimes even a therapist. They help couples make big decisions, stay on budget, navigate stress, and feel excited instead of overwhelmed.
In short: wedding planners don’t just plan weddings—they make the entire experience smoother, more joyful, and more meaningful.
That’s why hiring the right person is so important. You’re not just filling a role—you’re choosing someone your clients will trust with their most emotional milestones.
Two Great Wedding Planner Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced candidates with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Option 1: Job Description For Experienced Wedding Planners
Job Title: Senior Wedding Planner – Everly & Oak Events | Charleston, SC
Job Type: Full-Time | Hybrid (Some On-Site Event Work Required)
Salary: $58,000–$70,000 per year (based on experience)
Start Date: October 2025
🎥 Meet Your Future Teammate
Watch this quick message from our Creative Director, Hannah, as she shares what it’s like to be part of the Everly & Oak family:
👉 [Insert Loom or YouTube Link Here]
🌿 Who We Are
Everly & Oak is a boutique wedding planning studio based in Charleston, SC. We specialize in timeless, elevated weddings with a warm, personal touch. For over a decade, we’ve helped couples from around the country bring their vision to life—with an emphasis on calm, clarity, and beauty.
We believe in thoughtful details, honest communication, and being a steady hand in high-stress moments. Our events are known for their organization, design-forward execution, and unforgettable guest experiences.
💡 Why This Role Is a Great Fit
This is more than a planning job—it’s a leadership role where you’ll take full ownership of the wedding planning experience. You’ll work closely with amazing clients, lead timelines and vendor relationships, and manage events from ideation to “I do.” We’re looking for someone who thrives in autonomy, handles pressure with grace, and wants to build meaningful, beautiful moments for people at one of the most joyful times in their lives.
📋 Responsibilities
- Lead full-service wedding planning from kickoff to day-of execution
- Meet with clients to understand their vision, style, and priorities
- Manage vendor bookings, negotiations, and communication
- Build planning timelines and checklists
- Coordinate design meetings, tastings, rehearsals, and walkthroughs
- Be on-site at weddings to oversee event flow and vendor performance
- Keep clients calm, informed, and reassured every step of the way
✅ What We’re Looking For
- 2–5+ years of experience in wedding or large-scale event planning
- Strong vendor network in the Charleston/Southeast region
- Incredible attention to detail and time management
- Warm, professional communication style
- Experience with HoneyBook, Aisle Planner, or similar tools
- Weekend availability and willingness to travel for events
🎁 Perks and Benefits
- Base salary + bonus opportunities
- Paid vacation (starting at 15 days)
- Flexible remote days for planning/admin work
- Reimbursed travel and mileage for event days
- Annual budget for conferences or training
- Team retreats and vendor networking events
📌 How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
🌱 Option 2: Job Description For Entry-Level / Willing-to-Train Candidates
Job Title: Junior Wedding Coordinator – Everly & Oak Events | Charleston, SC
Job Type: Full-Time | On-Site Support Role
Salary: $18–$22 per hour (based on experience)
Start Date: October 2025
🎥 A Note From Our Founder
Watch this short video from our founder, Hannah Whitmore, on what we look for in team members—and why this role is a great way to grow in the industry:
👉 [Insert Loom or YouTube Link Here]
🌿 Who We Are
Everly & Oak is a Charleston-based boutique wedding planning studio that creates design-driven, detail-oriented weddings with heart. We’re a small, tight-knit team that supports one another and shares a passion for giving couples the best day of their lives.
We don’t just plan weddings—we become part of our couples’ stories. And we’re looking for someone eager to start their journey in the industry with the same heart and energy we bring to every event.
💡 Why This Role Is a Great Fit
This role is perfect for someone just starting out in events who’s ready to learn the ropes and gain hands-on experience. You’ll shadow our planners, support behind-the-scenes logistics, and play a key role on event days. If you’re organized, resourceful, calm under pressure, and love helping people—we’ll train you and help you grow into a lead planning role over time.
📋 Responsibilities
- Assist with vendor research, timeline prep, and planning documents
- Join design and coordination meetings
- Support décor setup and vendor check-ins on event days
- Manage packing lists, supplies, and post-event clean-up
- Keep internal systems, files, and planning docs up to date
- Shadow planners during client consultations and site visits
✅ What We’re Looking For
- Strong interest in event planning or weddings
- Great organizational skills and follow-through
- Friendly, calming presence and customer service mindset
- Availability for weekend weddings and some travel
- Bonus: experience in hospitality, retail, or coordination roles
🎁 Perks and Benefits
- Paid mentorship and on-the-job training
- 10 days paid vacation after 6 months
- Team retreats and vendor lunches
- Wellness stipend and mental health days
- Growth path into full Wedding Planner position
- Free access to industry tools and software
📌 How to Apply
We believe everyone deserves a fair chance to show what they’re capable of. That’s why we use WorkScreen to evaluate strengths—not just resumes. Click the link below to get started:
👉 [Insert WorkScreen Link]
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
Why These Wedding Planner Job Posts Actually Work
Great job descriptions don’t just list tasks—they attract the right people. Here’s a breakdown of why these two job posts are designed to connect with thoughtful, motivated candidates:
✅ 1. The Job Titles Are Clear and Specific
Instead of saying just “Wedding Planner,” we used:
- Senior Wedding Planner – Everly & Oak Events | Charleston, SC
- Junior Wedding Coordinator – Everly & Oak Events | Charleston, SC
These titles instantly communicate the role level, company, and location—so the right candidates stop scrolling and pay attention. No guessing, no vagueness.
✅ 2. The Introductions Provide Context and Emotion
Each post opens with a personalized, human intro—not just a summary of duties. It frames the job around what matters: supporting couples on one of the most important days of their lives. That emotional context resonates with planners who care about people, not just logistics.
✅ 3. There’s a Video Element That Builds Trust
A short Loom or YouTube video from the hiring manager or founder gives the post a personal touch. It shows that real people are behind the company—not just a faceless hiring process. That alone can double the quality of applicants.
✅ 4. Company Culture Is Shown, Not Just Stated
Instead of saying “We value teamwork,” the post demonstrates it by describing how Everly & Oak collaborates, communicates, and treats both clients and staff. Applicants can picture themselves on the team, which builds emotional buy-in.
✅ 5. “Why This Role Is a Great Fit” Explains the Value
Most job posts skip this entirely. Ours includes a clear section that pitches the role back to the applicant—explaining what makes the job meaningful, what kind of impact they’ll have, and what kind of support and autonomy they’ll receive.
✅ 6. Responsibilities Are Described With Purpose
We didn’t list vague tasks like “Plan events.” Instead, we wrote:
“Be on-site at weddings to oversee event flow and vendor performance”
“Keep clients calm, informed, and reassured every step of the way”
That gives the role real-world texture—and shows how the work connects to a larger mission.
✅ 7. Perks and Benefits Are Transparent
Instead of hiding the perks in fine print, we gave them their own spotlight. From paid time off and training stipends to wellness benefits and travel reimbursement, this section helps applicants feel valued, respected, and invested in.
✅ 8. The Application Process Feels Respectful
We avoid language like “Only shortlisted candidates will be contacted.” Instead, we reassure applicants that every application will be reviewed, and the process is fair. Using WorkScreen also shows that we care about evaluating people based on real strengths—not just resumes.
✅ 9. The Entry-Level Post Encourages Potential
Many job descriptions accidentally filter out great candidates who don’t meet every bullet point. This one does the opposite. It invites entry-level talent to apply and shows that growth and mentorship are built into the job.
✅ 10. The Tone Is Warm, Clear, and Human
No corporate buzzwords. No generic filler. Just real language, written by people who understand what the job actually involves. That’s the kind of tone that connects with thoughtful candidates.
What a Bad Wedding Planner Job Description Looks Like (And Why It Fails)
Let’s look at a real example of what not to do. This kind of post is all over the internet—and it’s exactly why so many companies end up with low-effort, disengaged applicants.
❌ Bad Job Post Example:
Job Title: Wedding Planner
Company: Elite Events Co.
Location: Charleston, SC
Job Type: Full-Time
Job Description
Elite Events is seeking a Wedding Planner to coordinate all aspects of client weddings and ensure successful event execution. The ideal candidate will manage timelines, budgets, and vendors.
Key Responsibilities
- Schedule meetings with clients and vendors
- Maintain wedding planning timelines
- Assist with event setup and breakdown
- Ensure events run smoothly
Qualifications
- Bachelor’s degree preferred
- 2–3 years of event planning experience
- Ability to multitask and work under pressure
- Strong communication skills
How to Apply
Send your resume and cover letter to hiring@eliteevents.com. Only shortlisted candidates will be contacted.
🚫 Why This Job Post Falls Flat
1. The Job Title Is Too Generic
“Wedding Planner” alone doesn’t tell the reader anything about the company, location, role level, or why it’s worth clicking on. Compare that to “Senior Wedding Planner – Everly & Oak Events | Charleston, SC”—which instantly adds context and relevance.
2. The Introduction Is Cold and Vague
The opening sentence reads like it was generated by AI and stripped of emotion. There’s no mention of what kind of weddings are planned, what the company stands for, or what kind of clients they serve. It feels like a legal form—not an invitation to join a team.
3. There’s No Mention of Culture or Mission
Great candidates care about who they’re working with and why the work matters. This post says nothing about the company’s values, style, or work environment. There’s no emotional hook—so it fails to connect.
4. No Salary Transparency or Perks
When you leave out salary and benefits, you create doubt. Candidates wonder if you’re hiding something. It also wastes everyone’s time if expectations don’t align. Serious professionals want clarity and respect from the start.
5. The Responsibilities Are Extremely Vague
Phrases like “assist with event setup” or “maintain timelines” don’t give candidates a real picture of the job. There’s no detail, no personality, and no sense of what kind of weddings they’ll work on or what impact they’ll have.
6. The Application Process Feels Dismissive
“Only shortlisted candidates will be contacted” is a red flag. It tells applicants, “Don’t expect to hear from us.” In a competitive hiring market, that kind of language immediately turns off high-quality talent.
7. The Tone Is Completely Flat
There’s no voice, no warmth, no identity. It could be posted by any company, anywhere. And that’s exactly the problem—it’s forgettable.
Want to attract standout candidates? Don’t write like this.
Instead, treat your job post like a pitch for your brand—because in today’s hiring world, that’s exactly what it is.
Bonus Tips to Make Your Wedding Planner Job Post Stand Out
Once you’ve nailed the structure and tone of your job post, these extra touches can elevate your listing and help you attract the right kind of applicants—those who care, who prepare, and who stick around.
🔐 1. Add a Security & Privacy Notice
Many applicants today are wary of scams or misuse of their personal data. A simple statement can build instant trust.
Example:
“We take the security and privacy of all job applicants seriously. We will never ask for payment, financial information, or personal account access at any stage of the hiring process.”
It signals professionalism and gives candidates peace of mind.
🌴 2. Mention Leave Days or Flex Time
Weddings are emotionally demanding—for clients and planners. Offering flexibility shows you care about your team’s well-being.
Example:
“Enjoy up to 15 paid vacation days and 3 flex days annually—so you can recharge after wedding weekends.”
This small detail can be a big differentiator.
🎓 3. Highlight Growth & Training Opportunities
Especially for entry-level roles, showing a path forward is key. Ambitious planners want to know they can grow with you.
Example:
“You’ll have access to wedding planning workshops, vendor training sessions, and mentorship from our lead planners. We promote from within and support your growth into a senior role.”
This helps you attract long-term team members—not short-term hires.
🎥 4. Add a Loom or YouTube Video
A short video from your founder or hiring manager adds a human connection that most job posts completely lack. It puts a face to your brand and builds instant rapport.
Keep it simple:
- Who you are
- What you’re hiring for
- Why this role matters
- What kind of person would thrive here
Even a 60-second video can dramatically boost engagement.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
🤝 5. Set Clear Expectations in Your Hiring Process
Candidates appreciate transparency. Let them know what comes next after they apply.
Example:
“After submitting your WorkScreen evaluation, we’ll review your application within 3–5 business days. If shortlisted, you’ll be invited to a virtual interview to meet the team.”
This lowers candidate anxiety and improves their experience—while also showing that you’ve got your process together.
💬 6. Include Real Testimonials from Past Clients or Team Members
If you have past employees or couples who’ve worked with your planners, feature a short quote.
Example:
“Working with Everly & Oak was the best decision we made for our wedding. Our planner was calm, kind, and on top of everything.” — Jessica & Max, clients
This signals that your company values trust, follow-through, and excellence—and that people notice.
Should You Use AI to Write a Job Description? Here’s the Smart Way to Do It
It’s tempting, right?
One click, and suddenly ChatGPT, Workable, or Manatal generates a full job post for you. But if you’ve ever read one of those AI-generated posts, you’ve probably noticed something:
They all sound the same.
⚠️ The Problem With Letting AI Do All the Work
If you rely on AI without giving it real input, you’ll end up with a post that’s:
- Generic and forgettable
- Packed with buzzwords (“self-starter,” “multitasker,” “fast-paced environment”)
- Completely disconnected from your company’s tone, mission, or culture
- Attractive to low-effort applicants who mass-apply to everything
And worst of all? It repels the very candidates you want to hire—people who care about quality, detail, and purpose.
✅ The Right Way to Use AI: Treat It Like a Writing Partner, Not a Substitute
AI can still be useful—if you guide it well. Here’s how to prompt it the right way:
🎯 What to Feed AI Before It Writes:
- What your company actually does
- The role’s day-to-day responsibilities in plain language
- Your company culture and values
- The tone you want (e.g., friendly, professional, relaxed)
- Perks, benefits, and salary details
- What kind of person would thrive in this role
- How your hiring process works
🧠 A Smarter Prompt Example:
“Help me write a job post for a Junior Wedding Coordinator at Everly & Oak, a boutique Charleston-based wedding planning company that values warmth, calm communication, and client trust. We’re looking for someone who’s passionate about events, organized, and eager to learn. Include responsibilities like assisting senior planners, setting up décor, managing planning tools, and working wedding weekends. Mention that we offer mentorship, PTO, and wellness perks. Keep the tone warm, clear, and human. Use this draft I’ve written as a base: [Insert your notes or rough version here].”
This kind of prompt gives AI something real to work with—so the post it generates actually sounds like you, not a robot.
📝 Key Takeaway
AI won’t save your hiring process if your input is vague. But if you treat it like a partner—and lead with your voice—it can help you polish, structure, and speed up your writing without losing what makes your company special.
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Need a Quick Copy-Paste Wedding Planner Job Description?
We get it—sometimes you just need a solid starting point. Maybe you’ve already gone through this guide and understand what a strong job post looks like. But you want something you can paste, tweak, and use right away.
That’s what this is.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual company.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational, Culture-First Job Description (Experienced Role)
Job Title: Senior Wedding Planner – [Company Name] | [Location]
Job Type: [Job Type]
Salary: [Salary Range]
Start Date: [Start Date]
🎥 Meet the Team Behind the Role
Watch this quick video message from our team about what it’s like to work here, what we care about, and who thrives on our team:
👉 [Insert Loom or YouTube Link]
Who We Are
[Company Name] is a boutique wedding planning studio based in [Location]. We specialize in creating design-forward, emotionally grounded weddings that reflect the unique stories of our couples. Our small team thrives on collaboration, clarity, and making sure clients feel calm and supported—no matter what’s happening behind the scenes.
We don’t just plan weddings—we build lifelong memories and lasting relationships.
Why This Role Is a Great Fit
As a Senior Wedding Planner, you won’t just execute timelines—you’ll lead the entire planning experience. From kickoff meetings to the last dance, you’ll be the go-to person for clients who want both creativity and control. If you’re the kind of person who stays calm under pressure, loves making checklists sing, and genuinely enjoys helping people celebrate love—you’ll thrive here.
Responsibilities
- Manage weddings from start to finish, including budget, vendor sourcing, and design
- Serve as the primary point of contact for clients and vendors
- Build planning timelines, oversee logistics, and manage contracts
- Attend tastings, walkthroughs, and final planning meetings
- Lead the event day from setup through breakdown
Requirements
- [X]+ years of experience in wedding or event planning
- Excellent communication and relationship-building skills
- Detail-oriented, deadline-driven, and confident under pressure
- Experience using planning tools (e.g., Aisle Planner, Honeybook)
- Weekend and evening availability as required
Perks and Benefits
- Competitive salary + event bonuses
- days of paid time off
- Flex scheduling for recovery days after events
- Team retreats and professional development budget
- Mental wellness days and milestone celebrations
How to Apply
We respect your time. That’s why we use WorkScreen—so you’re evaluated based on strengths, not just buzzwords. Click the link below to complete your short, structured evaluation:
👉 [Insert WorkScreen Link]
✅ Option 2: Structured Wedding Planner Job Description (Entry-Level)
Job Title: Junior Wedding Coordinator – [Company Name]
Location: [Location]
Job Type: [Job Type]
Salary: [Salary Range]
Start Date: [Start Date]
🎥 A Quick Intro From Our Team
Click below to hear directly from our team on what we’re hiring for, what the job looks like, and how you can grow here:
👉 [Insert Loom or YouTube Link]
Who We Are
[Company Name] is a small, mission-driven wedding planning company based in [Location]. We work with couples who value personal connection and want their wedding day to feel intentional and seamless. We’re a tight-knit team that supports each other, shares knowledge, and always puts the client first.
Responsibilities
- Assist senior planners with research, scheduling, and logistics
- Support vendor communications and maintain planning documents
- Join walkthroughs, tastings, and setup on wedding days
- Keep event timelines and packing lists organized
- Be present at events to assist with coordination and troubleshooting
Requirements
- Interest in weddings or event coordination
- Friendly, calm, and organized communication style
- Willing to work weekends and travel locally as needed
- Strong attention to detail
- Bonus: experience in hospitality, admin, or customer-facing roles
Perks and Benefits
- Paid mentorship and training
- Access to wedding planning tools
- Flex recovery days after event weekends
- Wellness support and company retreats
- Growth path into senior coordination or planning roles
How to Apply
We use WorkScreen to give every applicant a fair and efficient experience. Click the link below to complete a short, skill-based evaluation—no cover letter required.
👉 [Insert WorkScreen Link]
What Happens After You Write a Great Job Post? Let WorkScreen Handle the Rest
A thoughtful job description is only the first step.
Now you need a hiring process that helps you find the right candidate—quickly, fairly, and without wasting hours on resumes that all look the same.
That’s where WorkScreen comes in.
✨ WorkScreen helps you:
● Quickly identify your most promising candidates
WorkScreen automatically evaluates, scores, and ranks applicants on a performance-based leaderboard—making it easy to spot top talent, save time, and make smarter, data-driven hiring decisions.
● Easily test for real-world wedding planning skills
With WorkScreen, you can administer one-click skill tests to assess candidates based on real-world ability—not just credentials like résumés and past experience. This helps you hire more confidently and holistically.
● Eliminate low-effort applicants
WorkScreen automatically eliminates low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
WorkScreen helps you hire with confidence.
If you’re serious about hiring someone who will represent your brand, support your clients, and thrive under pressure
Frequently Asked Questions - Wedding Planner Job Description
A wedding planner is typically involved from the beginning of the planning process. They help couples design the vision, source vendors, manage the budget, build timelines, and oversee logistics from day one to the event itself.
A wedding coordinator (often referred to as a “day-of coordinator”) steps in closer to the event date—usually a few weeks out. They focus on final logistics, timeline execution, and ensuring everything runs smoothly on the actual day, but they aren’t usually involved in long-term planning.
If you’re hiring, think of it this way:
- Planner = full-service, long-term support
- Coordinator = short-term, execution-focused
Beyond the obvious organization and attention to detail, top wedding planners also have:
- Emotional intelligence – to handle high-stress moments with calm and empathy
- Communication skills – to keep clients and vendors aligned
- Problem-solving ability – to pivot quickly when things change last-minute
- Creativity – to bring unique ideas to life within budget
- Logistical discipline – to juggle dozens of moving parts with confidence
The best wedding planners feel like both a guide and a teammate to the couple—calm under pressure, clear in communication, and completely reliable.
In the U.S., wedding planners typically earn between $40,000 and $65,000 per year, depending on experience, location, and whether they work independently or for a company. Senior planners in major markets or luxury firms can earn $75,000+, while entry-level coordinators often start at $18–$25 per hour.
Freelance or self-employed planners may also earn income per event, with rates ranging from $1,500 to $5,000+ per wedding, depending on services offered.
No formal certification is legally required, but programs like the Certified Wedding Planner (CWP) or Wedding Planning Institute credentials can boost credibility—especially for beginners. For employers, certification can show a baseline level of industry knowledge, but real-world experience and client reviews often matter more.
