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If you’ve Googled “job description for accounts receivable clerk,” you’ve probably seen the same thing over and over again—long bullet lists, vague jargon, and generic templates that look like they were written by a robot.
But here’s the problem: those kinds of job posts don’t attract great candidates. They attract people who are mass applying, not the ones who genuinely care about precision, timeliness, and process—the exact traits you need in someone managing your cash flow.
Here’s the truth: hiring a great accounts receivable clerk isn’t just about listing qualifications. It’s about communicating trust, clarity, and purpose. After all, this person helps make sure money comes in on time, your books stay clean, and your customer relationships remain intact.
👉 Before we dive in, we recommend reading our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. It breaks down why most job posts fail—and what to do instead. You’ll learn how to craft posts that are clear, personal, and effective (even if you’re not a copywriter).
In this guide, we’re going to walk you through how to write a job post that doesn’t just check boxes—but actually attracts the right people. We’ll break down what the role really involves, show you great examples (for both experienced and entry-level hires), give you a bad example to avoid, and even show you how to use AI smartly if you need a head start.
So if your current job post feels more like a formality than a recruiting tool, this guide is for you.
Ready to write something worth applying to?
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.

What An Accounts Receivable Clerk Actually Does
An Accounts Receivable Clerk isn’t just someone who sends invoices and follows up on late payments.
At the heart of it, this role is about keeping the company’s cash flow healthy. That means making sure customers are billed correctly, payments are collected on time, and records are accurately maintained. When done well, it helps the business run smoothly, avoid cash crunches, and build trust with clients.
In simple terms:
An Accounts Receivable Clerk ensures that money owed to the business is tracked, collected, and documented with precision.
But that’s just the technical side. Great AR clerks are also:
- Detail-oriented — catching small billing errors before they become big problems
- Communicative — following up professionally with customers and internal teams
- Organized — juggling invoices, reminders, and payment records without letting anything slip
- Trustworthy — handling sensitive financial data with care and confidentiality
Whether you’re hiring someone experienced or training someone new, the right person in this role can make a huge difference to your bottom line.
Two Great Accounts Receivable Clerk Job Description Templates
✅ Option 1: Experienced Accounts Receivable Clerk
📌 Job Title: Accounts Receivable Clerk at Lakewood Supplies (Remote-Friendly)
💼 Employment Type: Full-Time
💰 Salary: $21–$26/hour (Depending on Experience)
📍 Location: Hybrid – Based near Dallas, TX (2 days in office)
🎥 A quick message from our team
Before you read the full post, meet the people you’ll be working with. Here’s a short video from our finance lead explaining what we’re looking for and what it’s like to work here:
👉 Watch the video
About Us
At Lakewood Supplies, we help small contractors across the U.S. get affordable, high-quality building materials—fast. We’re a 30-person company with a small-but-mighty finance team, and we’re growing fast.
We’re looking for an experienced Accounts Receivable Clerk who knows how to manage invoicing, track down payments with professionalism, and keep our books squeaky clean. If you thrive in fast-moving environments, love getting into the details, and enjoy a team that communicates clearly and supports each other, you’ll fit right in.
What You’ll Do
Here’s what your day-to-day might look like:
- Create, review, and send invoices to clients using QuickBooks Online
- Monitor aging reports and follow up on outstanding balances via phone and email
- Work closely with the sales and fulfillment teams to resolve billing discrepancies
- Post payments and keep accurate records
- Help us improve and streamline the AR process as we scale
What We’re Looking For
We’re looking for someone who is:
- Experienced (2+ years in AR, billing, or accounting support)
- Organized and detail-oriented (you triple-check your work)
- Comfortable using accounting tools (we use QuickBooks, Excel, and Stripe)
- Polite but persistent when following up on payments
- Based near Dallas, TX — or open to hybrid
Perks & Benefits
- Competitive hourly pay + monthly team performance bonuses
- Paid time off (15 days annually) + paid holidays
- Health and dental insurance (starts Day 1)
- A collaborative team that values honesty, initiative, and clarity
How to Apply
We use WorkScreen to make hiring more fair and efficient. Instead of sending a résumé, you’ll complete a short, skills-based evaluation that lets you showcase your strengths in a real-world context.
Click here to apply: [Insert WorkScreen Link]
We review every application, respond within 1 week, and we’ll keep you updated at every step.
✅ Option 2: Entry-Level (Willing to Train)
📌 Job Title: Junior Accounts Receivable Assistant — Willing to Train
💼 Type: Full-Time | Entry-Level
💰 Pay: $17–$20/hour
📍 Location: Remote (U.S. only)
🎥 Meet the team before you apply
Curious what it’s like to join Finch & Co.? Watch this short video from our hiring manager sharing why this role matters and what kind of person we’re excited to work with:
👉 Watch the video
About Us
At Finch & Co., we manage invoicing and payment systems for over 300 small businesses. We’re passionate about helping founders stay financially organized—and we’re growing our team!
We’re looking for someone who’s organized, curious, and ready to learn the ropes of Accounts Receivable. No prior experience is required—we’ll train you. If you enjoy working with numbers, following clear processes, and being part of a team that supports your growth, this is for you.
What You’ll Do
You’ll support our billing team by:
- Sending invoices and reviewing them for accuracy
- Following up on unpaid invoices using templates and tools we provide
- Updating payment records and sending client reminders
- Learning basic accounting tools (like QuickBooks and Stripe)
- Asking questions, documenting what you learn, and growing your skills
What We’re Looking For
You don’t need an accounting degree—but you do need to be:
- Reliable and detail-oriented
- A strong communicator (especially via email)
- Willing to learn new tools and processes
- Comfortable working independently with remote guidance
Bonus if you’ve used spreadsheets, invoiced clients, or worked in customer service—but not required.
Why This Role is Worth Your Time
- Clear path for growth—we promote from within
- Get hands-on experience with real clients and tools
- Paid training and mentorship from a senior AR specialist
- Health insurance, paid leave, and flexible work hours
How to Apply
We use WorkScreen to ensure a fair, skills-based hiring process. You won’t need a résumé—we care more about how you think and how you work.
Apply here: [Insert WorkScreen Link]
We reply to every applicant within 5 business days, and we’ll guide you through every step of the process.
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results

Breakdown of Why These Accounts Receivable Clerk Posts Work
Both job descriptions above are intentionally written to do more than just “list tasks.” They are designed to connect, convert, and attract the right kind of candidate—someone who is competent, aligned with your values, and excited to join your team.
Let’s break down what makes them effective:
✅ 1. The Job Titles Are Clear, Specific, and Purposeful
Instead of generic titles like “Accounts Receivable Clerk”, each post adds context:
- “Accounts Receivable Clerk at Lakewood Supplies (Remote-Friendly)” includes company name and work flexibility.
- “Junior Accounts Receivable Assistant — Willing to Train” tells the candidate they don’t need experience—and that you’ll invest in them.
This clarity filters in the right applicants and filters out the wrong ones.
✅ 2. The Video Introduction Builds Trust
Both job posts include a short Loom or YouTube video from the hiring team.
This personal touch:
- Makes your company more relatable
- Humanizes the hiring process
- Gives candidates a feel for the culture and leadership style
In a world full of faceless application portals, this makes your post stand out immediately.
✅ 3. The “About Us” Sections Feel Personal
They go beyond corporate boilerplate. Instead, they:
- Tell the story of the company
- Share who they serve and why the work matters
- Use plain, human language
This invites the reader into the company’s mission and shows them where they’ll fit in.
✅ 4. The Responsibilities Are Framed as Impact
Rather than dumping a to-do list, the job descriptions explain the why behind each responsibility.
For example:
“Help us improve and streamline the AR process as we scale.”
That tells the candidate: this isn’t just task work—it’s valuable, visible, and growth-oriented.
✅ 5. The Requirements Are Realistic and Encouraging
In Option 2, the post makes it clear that you’re open to training the right person.
By adding:
“Bonus if you’ve… but not required.”
you widen your talent pool and encourage people with potential to apply—even if they don’t check every box.
This approach is especially helpful in today’s market where skills are evolving quickly and transferable traits matter.
✅ 6. The “Why This Role is Worth Your Time” Section Sells the Opportunity
Instead of relying on job security or a paycheck alone, this section explains:
- How the role fits into the bigger picture
- What the employee can expect in terms of culture, growth, and support
- Why your team is worth joining
This turns your job post from a request into an invitation.
✅ 7. The Hiring Process is Transparent and Respectful
Both templates include:
- A clear explanation of what happens after the application
- A guarantee that you’ll follow up
- A note about using WorkScreen to evaluate skills fairly
This signals respect. And for top candidates, that’s a huge differentiator.
Example of a Bad Accounts Receivable Job Post (and Why It Fails)
To fully understand what makes a great job description work, it helps to see what not to do.
Here’s an example of a generic, outdated job post you might still find online—and a breakdown of everything that’s wrong with it.
❌ Bad Job Post Example
Job Title: Accounts Receivable Clerk
Location: New York, NY
Employment Type: Full-Time
Salary: Not specified
Job Summary:
ABC Corp is looking to hire an Accounts Receivable Clerk. The ideal candidate will be responsible for performing a variety of accounts receivable tasks, including invoicing, collections, and reconciliation.
Responsibilities:
- Issue invoices and statements to customers
- Reconcile accounts and resolve payment discrepancies
- Maintain financial records and files
- Communicate with clients regarding outstanding payments
Requirements:
- High school diploma or equivalent
- 2+ years of relevant experience
- Proficiency in Microsoft Excel
- Strong attention to detail
- Ability to work under pressure
How to Apply:
Submit your résumé and cover letter to hr@abccorp.com. Only shortlisted candidates will be contacted.
❌ Why This Job Post Fails
1. The Job Title is Vague and Uninspiring
“Accounts Receivable Clerk” gives no context, no purpose, and no sign of who you’re looking for. There’s no hint at your company culture, level of experience required, or whether the role is remote or in-office.
2. The Introduction Feels Cold and Robotic
Phrases like “The ideal candidate will be responsible for…” make the post sound like a legal document. There’s no warmth, no mission, and nothing that helps a candidate feel excited about the role.
3. No Compensation Transparency
Leaving out salary information is a red flag for today’s applicants. It signals a lack of openness—and often results in either overqualified or underqualified candidates applying.
4. Zero Insight Into Culture or Team
There’s no mention of what the work environment is like, how the team collaborates, or what values the company holds. Candidates are left wondering: Who would I be working with? What’s expected beyond tasks?
5. Responsibilities Are Vague and Generic
The duties listed could apply to literally any AR job. Nothing is tailored to the company’s workflow, size, tools, or customer base.
6. Application Process Feels Dismissive
Saying “Only shortlisted candidates will be contacted” feels like a brush-off. It devalues the effort candidates put into applying and signals that you might ghost applicants—something serious talent won’t tolerate.
7. The Call to Action Lacks Humanity
“Submit your résumé to this email” is not a CTA. It’s a chore. There’s no warmth, no clarity on what happens next, and no encouragement to apply.
In short, this job post is technically complete—but emotionally and strategically ineffective.
Bonus Tips to Help Your Job Post Stand Out
Even if you’ve nailed the tone, structure, and responsibilities, there are a few extra details that can push your job post from “pretty good” to “I have to apply for this.”
Here are some high-trust, high-impact additions you can include:
✅ Tip 1: Add an IMPORTANT NOTICE About Security & Privacy
Job scams are everywhere. Adding a short statement shows candidates that you’re legitimate and you care about their safety.
🔒 Example:
IMPORTANT: We take the security and privacy of all applicants seriously. We will never ask for payment, banking details, or sensitive personal information during the hiring process. If something seems off, please reach out to us directly through our official channels.
This helps build trust immediately, especially for remote roles.
✅ Tip 2: Mention Leave Days or Flex Time
Most job posts forget to include anything about time off—which is one of the first things candidates want to know. Even a small benefit, when mentioned upfront, makes a difference.
🛫 Example:
Enjoy up to 15 days of paid leave per year + national holidays, so you can rest, recharge, and come back stronger.
Or:
Flexible hours and a results-first culture—because life doesn’t always happen on a 9–5 schedule.
✅ Tip 3: Highlight Growth & Training Opportunities
If you offer mentorship, internal promotions, or paid learning—say it. Growth is a huge motivator, especially for entry-level applicants.
📚 Example:
We believe in growing talent from within. You’ll receive hands-on training, regular check-ins, and access to accounting courses and tools to level up your skills.
Even if your team is small, showing that you care about development is a powerful differentiator.
✅ Tip 4: Add a Short Video From the Hiring Manager or Team
We already included this earlier in your templates—but it’s worth repeating: candidates love seeing the humans behind the job post.
🎥 Example Prompt:
Record a 60-second Loom where your hiring manager says:
“Hey, I’m Alex from the finance team. We’re hiring for this AR role because we’re growing fast and need someone who’s great with details and client follow-ups. You’ll work closely with me and the rest of the ops team, and I’d love to tell you more in the interview!”
This doesn’t have to be polished—it just needs to be real.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
✅ Tip 5: Reinforce the Human Tone
Throughout your job post, make sure the tone feels like a real conversation—not a legal document. Small tweaks like these go a long way:
- “We’re looking for someone who…” → instead of “The successful candidate will…”
- “You’ll help us…” → instead of “Duties include…”
- “Here’s why this job is worth your time…” → instead of “Compensation & Benefits”
When your tone sounds like a real human wrote it, the right candidates feel more comfortable—and more likely to apply.
Should You Use AI to Write a Job Description?
These days, it seems like every ATS and hiring tool has a one-click “generate job post” button powered by AI.
And while it might be tempting to let AI handle the job description for you, here’s the hard truth:
If you don’t give AI any context, you’ll get a generic job post—and generic job posts attract generic applicants.
⚠️ Why You Shouldn’t Rely on AI Alone
Using ChatGPT or any AI tool without proper input will likely lead to:
- Bland, repetitive language that sounds like everyone else
- Vague responsibilities and requirements that don’t match your real needs
- A lack of personality, purpose, and company voice
- Poor applicant alignment—because the post doesn’t speak to the right person
AI can write fast. But speed without direction just creates more noise.
✅ The Smarter Way to Use AI
AI can be a powerful assistant—as long as you lead and AI follows.
Here’s how to use it properly:
Step 1: Gather the Raw Ingredients
Before prompting AI, write down:
- What your company actually does (in plain English)
- Who you’re hiring and why this role matters
- What tools they’ll use and what success looks like
- What kind of person would thrive in the role
- Your company culture, values, and benefits
- How you hire (timeline, process, interview style)
Step 2: Prompt With Purpose
Here’s a sample prompt to give ChatGPT:
“Help me write a conversational job description for [Insert Job Title]. We’re hiring at [Company Name], a [brief company description]. This role involves [key tasks]. We care about [values or culture], and we want to attract candidates who are [ideal traits]. The pay range is [$$], and here are the benefits we offer: [list]. Here’s how our hiring process works: [brief outline]. Please use a warm, human tone. I’ll polish the final draft myself—I just need a strong base. Here are some draft notes I have written [paste notes]”
Even better—paste a sample of a job post you like and say:
“Make mine sound like this one.”
Step 3: Edit and Humanize
Once AI gives you a first draft:
- Add your voice
- Inject details about your team
- Include video links, salary info, and your real tone
- Make it sound like you’re talking to a person, not checking a box
🔄 Summary: AI Is a Tool, Not a Shortcut
You can use AI to:
- Overcome writer’s block
- Get a structure in place
- Rephrase long paragraphs
- Adjust tone from “formal” to “casual”
But it only works when you provide the strategy, context, and heart.
Let AI help you get started. But never let it speak for your team—because candidates can tell the difference.
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.

Need Quick Copy-Paste Job Description Templates
✅ Option 1: Conversational Job Description (Culture-First Style)
📌 Job Title: Accounts Receivable Clerk at [Company Name]
💼 Type: Full-Time | Hybrid
💰 Pay: $XX–$XX/hour (based on experience)
📍 Location: [Location]
🎥 Quick intro from our team:
Before we dive into the details, here’s a short 60-second video from our finance lead explaining what we’re looking for:
👉 Watch the video
About the Role
We’re looking for someone who’s organized, good with numbers, and enjoys following clear processes. As our Accounts Receivable Clerk, you’ll help us keep our books clean, our customers happy, and our business financially healthy.
What You’ll Be Doing
- Sending invoices and reviewing them for accuracy
- Tracking payments and updating records
- Following up (kindly, but firmly) on unpaid invoices
- Coordinating with sales and operations if something looks off
- Keeping everything organized in QuickBooks
What We’re Looking For
You don’t need to be a CPA—but you do need to be:
- Detail-oriented and process-driven
- Comfortable communicating with clients via email and phone
- Familiar with QuickBooks or open to learning
- Respectful, consistent, and clear
Bonus if you’ve worked in construction, logistics, or small business finance—but not required.
Why Join Us?
- 15 days paid time off + holidays
- Flexible start times (between 7–9am)
- Health insurance from Day 1
- We’re a small, tight-knit team—your work matters here
How to Apply
We use WorkScreen to make our hiring process faster and fairer.
Instead of sending a résumé, you’ll complete a short online evaluation. It’s quick, relevant, and gives you a real shot to stand out.
👉 Apply here
✅ Option 2: Structured Format (Formal, Yet Friendly)
Job Title: Accounts Receivable Clerk
Company: [Company Name].
Employment Type: Full-Time
Location: [Location]
Compensation: $XX–$XX/hour
Job Summary
[Company Name] is hiring an Accounts Receivable Clerk to support our growing operations team. This individual will be responsible for billing, collections, and ensuring accurate financial records. The ideal candidate is detail-oriented, proactive, and has strong communication skills.
Key Responsibilities
- Issue and review customer invoices
- Monitor aging reports and follow up on overdue accounts
- Record payments and reconcile discrepancies
- Coordinate with internal departments to resolve billing issues
- Maintain accurate AR documentation and reports
Required Qualifications
- 1–2 years of experience in accounts receivable or related field
- Proficiency with accounting software (QuickBooks preferred)
- Strong attention to detail and follow-through
- Excellent verbal and written communication skills
Preferred (Not Required)
- Experience in construction, logistics, or service-based industries
- Familiarity with Stripe, Excel, or similar tools
Benefits
- Paid time off + holidays
- Health and dental insurance
- Professional development opportunities
- Supportive, close-knit team environment
Application Process
To ensure fairness and accuracy, we use WorkScreen to evaluate applicants based on skill—not just résumés.
Please apply via the following link:
👉 [Insert WorkScreen Link]
We review every application and will respond within 5 business days.
Now That You’ve Written the Job Post, Let WorkScreen Handle the Rest
A well-written job description is only half the battle. Once you publish it, the next challenge begins: sorting through applicants, identifying serious candidates, and avoiding time-wasters.
That’s where WorkScreen comes in.
🎯 WorkScreen helps you:
✅ Quickly Spot Your Top Candidates
No more guessing from résumés or relying on gut instinct. WorkScreen automatically evaluates each applicant, scores and ranks them on a performance-based leaderboard so you can see your top candidates at a glance.
You’ll know in minutes who to move forward with.
✅ Send One-Click Skill Assessments
Want to test how someone handles follow-ups, reconciliations, or attention to detail?
With WorkScreen, you can assign real-world skill tests in just one click—so you’re not hiring based on what someone says they can do, but what they’ve actually demonstrated.
✅ Eliminate Low-Effort, Copy-Paste Applicants
WorkScreen’s built-in systems filter out low-effort applicants who use AI Tools to apply, copy-paste answers, or rely on “one-click apply.” This way, you focus only on genuine, committed, and high-quality candidates—helping you avoid costly hiring mistakes.
✅ Save Hours of Manual Screening
No back-and-forth. No endless inbox sorting.
Just a shortlist of real candidates you can trust—ranked by performance, not polished résumés.
🚀 Ready to hire smarter? Create your job post on WorkScreen now. Start screening candidates in minutes—no sales calls, no demos, no setup needed.

FAQ
As of 2025, the average salary for an Accounts Receivable Clerk in the U.S. ranges from $18 to $26 per hour, depending on location, industry, and experience.
- Entry-level: $17–$20/hour
- Mid-level (2–3 years experience): $21–$24/hour
- Senior/AR Specialist roles: $25–$30/hour
In larger metro areas like New York or San Francisco, rates tend to skew higher. Remote roles with flexible hours or strong benefits can sometimes offer slightly lower base pay in exchange for lifestyle flexibility.
Make sure your job post reflects the range you can offer—and always include salary upfront when possible. Transparency builds trust and attracts serious applicants.
It depends on how much internal support and time you have. If you need someone to hit the ground running, look for at least 1–2 years of AR or billing experience. But if you have solid systems and a patient team, you can absolutely train someone who is detail-oriented, organized, and curious.
Many companies successfully hire entry-level AR assistants and promote them internally after a year.
Common tools include:
- Accounting software: QuickBooks, Xero, NetSuite
- Spreadsheets: Excel or Google Sheets (basic formulas)
- Payment platforms: Stripe, Square, Bill.com
- CRM tools: Salesforce, HubSpot (for client data)
If your systems are specific, include that in your job post—but also say if you’re willing to train.
WorkScreen makes this easy. You can send a task-based evaluation that tests things like:
- Spotting invoice errors
- Matching line items
- Following specific email follow-up instructions
- Managing multiple tasks in sequence
This helps you hire based on how they think and work, not just what they claim on a résumé.