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If you’ve Googled “data entry clerk job description,” you’ve probably seen dozens of near-identical templates. They all look the same:
Bullet points.
Generic phrases.
Zero personality.
But here’s the truth: most of these posts won’t help you attract a great data entry clerk—they just check a box for compliance.
And that’s a problem.
Because great candidates aren’t inspired by lifeless job posts.
They’re not looking for a list of tasks—they’re looking for a company they can trust, a role that feels meaningful, and a team they’d be proud to join.
That’s why this guide is different.
We’re not here to give you copy-paste content with no soul.
We’re here to show you how to write a human, useful, and high-converting job description that actually attracts the kind of data entry clerk you want to hire.
So before we dive into the templates, here’s what you need to know about why generic job posts fail—and what to do instead.
👉 And if you want a deeper look at how to write high-performing job descriptions for any role, check out our full master guide full guide on how to write a job post that attracts top talent: Link https://workscreen.io/how-to-write-a-job-post/
Hiring doesn’t have to be hard. If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What A Data Entry Clerk Actually Does - Their Role
A data entry clerk isn’t just someone who types fast.
They’re the person behind the scenes making sure your records, reports, and systems stay clean, accurate, and up to date. Their work helps teams make better decisions, serve customers faster, and keep the business running smoothly.
At its core, the role is about accuracy, focus, and follow-through.
A great data entry clerk:
- Keeps errors out of your system
- Follows processes with precision
- Spots inconsistencies before they become problems
- And handles sensitive information with care and professionalism
They might work with spreadsheets, databases, CRMs, or company-specific software. Sometimes they’re updating customer information. Other times they’re helping finance, sales, HR, or logistics stay organized.
The tools can vary—but the qualities that matter most are always the same: attention to detail, consistency, and trustworthiness.
This is the kind of role where small mistakes can have big ripple effects—so hiring the right person matters more than most people realize.
Great Data Entry Clerk Job Description Templates
Option 1: Data Entry Clerk (Experienced Hire)
Job Title: Data Entry Clerk for Logistics Team at SwiftFleet (Remote-Friendly)
Type: Full-Time | Remote or Hybrid | $18–$22/hour
Schedule: Monday–Friday, 9AM–5PM CST
A quick message from our Hiring Manager:
Watch this short video to learn what we’re building at SwiftFleet and how this role supports our growth.
[Insert Loom/YouTube link here]
Who We Are
SwiftFleet is a growing logistics tech company helping small businesses move freight faster and smarter. From order tracking to route optimization, we’re creating tools that simplify operations across the U.S.
Behind the software is a real team—and we’re looking for a detail-obsessed Data Entry Clerk to help keep our systems clean and our customers happy.
What You’ll Do
You’ll play a key role in supporting our daily operations team. Your work will directly impact how smoothly freight moves through our network.
Here’s what that looks like:
- Input, update, and verify logistics data across multiple platforms (CRM, inventory systems, shipment tracking tools)
- Cross-check data for accuracy and flag inconsistencies
- Coordinate with warehouse staff and account managers to confirm shipment details
- Maintain organized digital records and logs
- Support reporting by updating dashboards and spreadsheets
What We’re Looking For
- 1+ year in a data entry or admin role (logistics experience is a bonus)
- Strong typing skills (50+ WPM with high accuracy)
- Experience with Excel/Google Sheets and cloud tools (e.g., Airtable, Notion, CRMs)
- Proactive, reliable, and self-motivated—you don’t need hand-holding
- Comfortable working remotely and communicating clearly online
Why Work With Us
Remote flexibility — work from anywhere in the U.S.
Health, dental, and vision benefits after 60 days
Ongoing training and professional development
Opportunity to grow within a fast-scaling startup
A team that values your attention to detail and consistency
Our Hiring Process
We review every application thoughtfully and respect your time.
If shortlisted, we’ll invite you to a quick intro call and a skills-based evaluation using WorkScreen.io. We believe actions speak louder than résumés—so we focus on your ability, not just your background.
Ready to Apply?
Submit your application using the link below.
[WorkScreen Application Link]
We’ll keep you updated at every step.
Option 2: Data Entry Clerk (Entry-Level / Willing to Train)
Job Title: Entry-Level Data Entry Clerk – Start Your Admin Career with Us
Type: Full-Time | In-Office (Atlanta) | $16–$18/hour
Schedule: Mon–Fri, 8AM–4PM
A quick message from our team:
Want to know what it’s like to work with us? Watch this quick video where our team shares what the day-to-day looks like and why we’re excited to bring someone new on board.
[Insert Loom/YouTube video link here]
Who We Are
We’re a local fulfillment company that helps small online brands deliver products to their customers on time. As our team grows, we’re looking for someone organized, dependable, and eager to learn—no prior experience required.
What You’ll Do
This is a hands-on admin role where accuracy matters. You’ll help keep customer records and order info up to date by:
- Entering order and shipment data into our system
- Double-checking details before confirming fulfillment
- Communicating with the team if something doesn’t look right
- Keeping spreadsheets and files clean and easy to follow
Don’t worry—we’ll train you on the tools and walk you through everything step-by-step.
What We’re Looking For
- High school diploma or equivalent
- Comfortable using a computer and typing with accuracy
- Detail-oriented, organized, and dependable
- Willingness to learn new tools and ask questions
- Good communicator and team player
No experience? That’s okay—we hire for attitude, work ethic, and potential.
Why Join Us
- We’ll train you on everything—you just need to bring curiosity and consistency
Real opportunity to grow into more advanced admin roles
Friendly, tight-knit team that helps each other out
Paid time off, wellness breaks, and end-of-year bonuses- Stable, growing company with a track record of promoting from within
Our Hiring Process
We use WorkScreen to help us understand your skills—not just your résumé. Once you apply, you’ll go through a quick, fair evaluation and we’ll keep you posted every step of the way.
Apply now and take your first step into the world of admin operations.
[WorkScreen Application Link]
Don’t let bad hires slow you down. WorkScreen helps you find the right people—fast, easy, and stress-free.
Breakdown of Why These Posts Work
These job descriptions weren’t just thrown together—they were written intentionally to attract the right candidates and filter out the wrong ones. Let’s break down what makes them stand out:
1. The Job Titles Are Clear and Specific
Instead of the vague “Data Entry Clerk,” we add:
- The department or team (e.g., “for Logistics Team”)
- The format (e.g., “Remote-Friendly” or “Entry-Level”)
- And occasionally, the mission (“Start Your Admin Career with Us”)
This helps the right applicants recognize themselves in the title—and scroll past if it’s not for them.
2. Each Post Opens with a Warm, Human Introduction
The first few lines do more than describe the company—they give context, highlight the mission, and tell the candidate why this role matters.
By including a video from the hiring manager or team, we add trust, personality, and a face to the brand—which instantly sets you apart.
3. Responsibilities Are Explained Like Real Tasks, Not Just Bullet Lists
Instead of cold, generic phrases like:
“Input data into CRM”
We say:
“Input, update, and verify logistics data across multiple platforms (CRM, inventory systems, shipment tracking tools)”
This paints a clear picture of what success in the role looks like—and helps candidates self-assess whether they’re a good fit.
4. Qualifications Feel Fair and Human
In the entry-level version, we explicitly say:
“No experience? That’s okay—we hire for attitude, work ethic, and potential.”
This language reassures applicants who might otherwise disqualify themselves.
Meanwhile, in the experienced version, we still keep things approachable and transparent—focusing on capabilities, not just credentials.
5. Salary Transparency Builds Trust
Including a salary range filters out unqualified applicants and builds credibility. Candidates appreciate clarity—it signals that your company values fairness and respects their time.
6. You’re Not Just Selling a Job—You’re Selling a Culture
Both job posts include a “Why Work With Us” section. These aren’t fluff—they’re specific, grounded in real perks (like remote work, training, or PTO), and written in a tone that sounds like a human, not HR-speak.
This is where the emotional connection happens—and it’s where top candidates say, “Yes, I’d love to work here.”
7. The Hiring Process Is Transparent and Respectful
Most job posts treat candidates like an afterthought.
These examples do the opposite: they clearly lay out next steps, reassure candidates that every application will be reviewed, and invite them into a fair, skill-based evaluation process via WorkScreen.
This immediately builds credibility—and makes applying feel worth their time.
8. The CTA Is Motivating, Not Mechanical
Instead of ending with “Send your CV to hr@email.com,” we say:
“Apply now and take your first step into the world of admin operations.”
[WorkScreen Application Link]
That kind of wording makes the opportunity feel real, actionable, and personal—not like another application into a black hole.
Bad Job Description Example (And What’s Wrong With It)
Let’s take a look at a job post that checks all the traditional boxes—but completely fails to connect with real, high-quality candidates.
Bad Job Post Example
Job Title: Data Entry Clerk
Company: Nexus Group
Job Type: Full-Time
Location: Onsite – Chicago
Application Deadline: Rolling
Job Summary
We are seeking a data entry clerk to update and maintain information on our company databases and computer systems. The ideal candidate will have experience in data entry and is detail-oriented.
Responsibilities
- Input data into systems
- Review for accuracy
- Maintain records
- Generate reports when needed
Requirements
- High school diploma
- 1–2 years of experience in a similar role
- Typing speed of 40+ WPM
- Familiarity with MS Office
How to Apply
Send your CV and cover letter to hr@nexusgroup.com. Only shortlisted candidates will be contacted.
Why This Job Post Falls Flat
1. The Job Title Is Generic
“Data Entry Clerk” on its own tells you nothing about who it’s for, what industry it’s in, or why it matters. It’s forgettable—and it blends in with hundreds of other posts just like it.
2. No Context, No Mission, No Reason to Care
There’s no explanation of who Nexus Group is, what they do, or why this role even exists. Candidates have no emotional hook, no sense of culture, and no reason to feel excited.
3. Responsibilities Are Vague and Impersonal
Every bullet sounds like it came from a template:
“Maintain records.”
“Generate reports.”
There’s no explanation of what kind of data, what tools are used, or who they’ll be supporting. The post feels empty and cold.
4. No Mention of Pay, Perks, or Growth
This is a major red flag. Serious candidates want to know if the role fits their needs—if you hide salary and benefits, you lose their trust from the start.
5. The Hiring Process Feels Dismissive
“Only shortlisted candidates will be contacted.”
This tells applicants, “We don’t respect your time.” It feels transactional, not human—and top talent will scroll past.
6. Zero Personality
There’s no voice, no tone, no human touch. It reads like a legal form—not a job post. It doesn’t sound like someone wrote it. It sounds like something was copied and pasted.
Bottom Line?
This job post might technically describe the job—but it completely fails to sell the job.
And in today’s market, if your post doesn’t inspire, someone else’s will.
Bonus Tips to Make Your Job Post Stand Out
Once you’ve nailed the structure of your job post, these bonus elements can take it from good to exceptional. They show thoughtfulness, build candidate trust, and create a stronger emotional connection.
Tip 1: Add a Security & Privacy Notice
With hiring scams on the rise, candidates appreciate companies that prioritize safety.
What to add:
We take the security and privacy of all applicants seriously. We will never ask for payment, bank details, or personal financial information at any stage of the hiring process.
This small addition immediately builds trust.
Tip 2: Mention Leave Days or Flexibility
Everyone values time to recharge—but most job posts skip this completely. Including even basic time-off info makes your post more appealing.
Example to include:
Enjoy up to 24 flex days off per year to rest, recharge, or spend time with family. We believe in work-life balance—and we actually mean it.
Tip 3: Highlight Training & Growth Opportunities
Especially for entry-level or mid-career roles, this is a major hook. It shows you invest in your people and care about their long-term success.
How to phrase it:
We offer in-house mentorship and training programs to help you grow—whether you want to level up your skills or step into a more advanced role over time.
Tip 4: Include a Video from the Team or Hiring Manager
If you haven’t already done this, it’s one of the most powerful ways to stand out. A 60-second Loom or YouTube video adds warmth, authenticity, and trust.
What to say in the video:
- Introduce who you are and your role
- Explain why the role matters
- Share what kind of person would thrive on your team
- Keep it friendly, casual, and real
Even if your competitors pay more, this personal touch can tip the scales in your favor.
Example:
Before you apply, take 60 seconds to meet our CTO. Here’s what we’re building and why we’re excited about it.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
These simple tweaks can elevate a “pretty good” job post into something memorable—and that’s what it takes to attract the best candidates in a noisy hiring market.
Tip 5: Reinforce That You Value Candidates’ Time
Many people apply for jobs and never hear back. Let them know your process is different.
Include a line like:
We review every application and aim to respond within 1–2 weeks. We know applying takes time—and we respect yours.
This builds goodwill and sets you apart.
Should You Use AI to Write Job Descriptions?
These days, it seems like everyone’s turning to AI to write job descriptions. Platforms like Manatal and Workable even offer auto-generated job posts with one click.
But here’s the truth:
AI can help—but only if you show up first.
Why You Shouldn’t Rely on AI Alone
If you just type:
“Write a job description for a data entry clerk”
You’ll get something that looks… fine.
But it won’t connect. It won’t reflect your company. And it definitely won’t attract the right people.
Here’s why:
- It uses generic, overused language
- It lacks context, personality, and emotion
- It can’t showcase your team, culture, or mission
- It attracts low-effort applicants skimming for anything that “kind of fits”
A job description isn’t just about listing tasks.
It’s about selling the opportunity—and you still need to lead that.
The Smarter Way to Use AI
Think of AI as your editor, not your author.
If you feed it thoughtful input, it can help you polish the structure, improve clarity, and tighten your language.
Here’s how to use it right:
Step-by-Step Prompt You Can Use
“Help me write a job description for our company, [Insert Company Name].
We’re hiring a [Insert Job Title] to help with [Key Responsibilities].
Our culture is [Describe your team’s vibe, values, and working style], and we want to attract candidates who are [Describe personality/traits you’re looking for].
We offer [Insert salary, benefits, and perks] and we care deeply about [Insert what makes you different—e.g. growth, flexibility, support].
Here are some rough notes I’ve written:
[Paste in your bullet points, responsibilities, tone-of-voice ideas, etc.]”
This way, you give the AI the ingredients—and let it help you cook, not guess.
Bonus Tip: Point AI Toward a Model Post
Give AI a great example (like the ones we’ve shared above) and say:
“I want something written in a similar tone and structure as this job post.”
This gives the AI a framework to follow instead of making things up from scratch.
Bottom Line?
AI can save time—but it can’t fake clarity, culture, or care.
Use it to refine your post, not define it.
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
Need a Quick Copy-Paste Job Description Template?
✅ Option 1: Conversational Job Description Template (Culture-First Style)
📌 Job Title: Data Entry Clerk – Help Us Stay Organized and Accurate
💼 Type: Full-Time | Onsite (Dallas) or Remote | $XX–$XX/hour
🕒 Schedule: Mon–Fri | 9AM–5PM CST
A quick hello from our team:
Want to see what it’s like to work with us? Check out this short video from our team leader explaining why we’re hiring and who we’re looking for.
👉 [Insert Loom or YouTube link]
About Us
We’re a tight-knit team that supports growing e-commerce brands by making sure orders, inventory, and data stay organized and accurate. Every product shipped, every report sent, every customer served—starts with clean data.
That’s where you come in.
What You’ll Be Doing
You’ll help us stay on track by:
- Entering and verifying data across platforms (like spreadsheets, CRMs, or order systems)
- Spotting and correcting errors before they become problems
- Communicating with our fulfillment or support teams when something looks off
- Keeping internal files organized so everyone has access to the right info
We’ll train you on our systems and show you how to work with precision, not pressure.
What We’re Looking For
- Strong attention to detail
- Basic typing and computer navigation skills
- A mindset for consistency and follow-through
- Willingness to learn, ask questions, and improve
- Bonus if you’ve used tools like Excel, Airtable, or CRMs before
Why You’ll Love Working Here
- Friendly, helpful team that respects your time
- Paid time off and flexible scheduling
- Clear expectations, direct communication, no micromanaging
- We promote from within and celebrate steady growth
Apply via WorkScreen:
👉 [Insert your WorkScreen application link]
We’ll guide you through a short skills-based evaluation—and keep you updated every step of the way.
🧱 Option 2: Structured “Job Brief + Responsibilities + Requirements” Format
Job Title: Data Entry Clerk
Department: Operations
Location: Remote or In-Office (Detroit)
Type: Full-Time
Pay Range: $XX–$XX/hour
Job Brief
We are hiring a data entry clerk to support our operations team by maintaining clean, accurate records across our systems. The ideal candidate is highly organized, detail-oriented, and comfortable working independently.
Responsibilities
- Input and update data in spreadsheets, order systems, and CRMs
- Review records for accuracy and correct errors
- Maintain organized digital files and backups
- Communicate with relevant departments when discrepancies arise
- Support basic reporting and tracking
Requirements
- High school diploma or equivalent
- Typing speed of 45+ WPM with high accuracy
- Familiarity with Excel, Google Sheets, or similar tools
- Strong communication and problem-solving skills
- Ability to meet deadlines and stay focused during repetitive tasks
Benefits
- Paid training and onboarding
- Remote flexibility (where applicable)
- PTO, wellness breaks, and team-building events
- Growth opportunities for top performers
To Apply:
Use this link to complete our WorkScreen application.
👉 [Insert WorkScreen link]
We’ll review your submission and get back to you within 7 days.
Let WorkScreen Handle the Next Step
Once your job post is live and applicants start rolling in, the real challenge begins:
How do you quickly identify the best people—without spending hours screening résumés or guessing who’s actually qualified?
That’s where WorkScreen.io comes in.
✅ WorkScreen Helps You:
🔍 Spot Your Top Candidates Automatically
WorkScreen evaluates every applicant using a short, skill-based assessment—tailored to your job post.
No résumés. No guesswork. Just real-world performance.
Each applicant is ranked on a performance-based leaderboard, so you can see at a glance who actually has what it takes.
🛠️ Administer One-Click Skill Tests
Whether you’re hiring for accuracy, communication, or attention to detail—WorkScreen gives you tools to measure it directly.
You can even create custom questions or ask for a video introduction.
🚫 Eliminate Low-Effort Applicants
Say goodbye to “one-click apply” spam. WorkScreen helps you filter out:
- Candidates who use AI to answer questions
- People who mass-apply without reading the post
- Applicants who aren’t serious or relevant
You get a shortlist of committed, high-quality candidates—fast.
💡 Hire With Confidence
Instead of guessing based on résumés, WorkScreen helps you make data-driven, holistic hiring decisions—so you can hire the right person, not just the best-looking CV.
Ready to Hire Smarter? 👉 Create a job post on WorkScreen.io now Start evaluating candidates based on what matters—and make better hires in less time.
FAQ
In the U.S., the average hourly wage for a data entry clerk ranges from $16 to $21 per hour, depending on experience, location, and industry.
- Entry-level roles: $15–$17/hr
- Experienced roles or specialized industries (e.g. finance/logistics): $18–$22/hr
- Remote or contract positions: Can vary but often fall within this range
💡 Tip: Being transparent about pay in your job post increases trust and improves your chances of attracting serious, qualified applicants.
Here are the most important skills to prioritize:
- Attention to detail: Even small data errors can have big consequences
- Typing accuracy & speed: 45+ WPM is standard for many roles
- Basic computer literacy: Comfort with spreadsheets, forms, and common office tools
- Organizational skills: They should keep records clean, searchable, and consistent
- Confidentiality: Especially when handling customer, medical, or financial data
- Reliability: This is a role where consistency truly matters
- Communication: To clarify issues, flag discrepancies, and collaborate with teams
Not always. While experience is helpful, many employers successfully hire for potential and train on the job.
If you’re open to training:
- Look for candidates with a strong work ethic, coachability, and attention to detail
- Make sure your job post clearly says you’re open to entry-level candidates
- Use a tool like WorkScreen to test real-world skills—even if someone has no formal experience
That depends on your workflow:
- Remote can work great if you already operate digitally, have clear SOPs, and use cloud tools like Google Sheets, Airtable, or CRMs.
- In-office may be better for paper-heavy environments or if you require real-time supervision.
💡 Many companies now offer hybrid setups—especially for part-time or freelance data entry roles.
The most reliable method is to use a short, job-relevant test—ideally:
- Timed tasks (to measure speed + accuracy)
- Realistic scenarios (like entering messy spreadsheet data or correcting typos)
- Optional: Add a video question to assess communication and professionalism
WorkScreen.io makes this easy by letting you build or customize these kinds of evaluations in minutes.
