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If you’ve Googled “data entry clerk job description,” you’ve probably seen the same thing over and over again:
Bullet points. Corporate jargon. Robotic tone.
The problem?
These generic job posts don’t actually attract quality candidates.
They don’t show what the job really involves, what kind of person you’re looking for, or why the role matters to your company.
And because of that, the best candidates scroll right past them.
Here’s the truth:
If you want to hire someone reliable, detail-oriented, and committed — especially in a role as foundational as data entry — you need a job post that actually connects.
This article will show you how to write a data entry job post that’s clear, human, and compelling.
We’ll also include real job description templates (for experienced and entry-level hires), examples of what not to do, bonus tips, and a smarter way to screen applicants using WorkScreen.io.
Before we get into examples, if you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. It walks through everything you need to know—from structure to tone to candidate psychology.
Now, let’s talk about what a data entry clerk really does (and why it matters more than most people think).
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What Does a Data Entry Clerk Actually Do?
A data entry clerk is the person who makes sure your information is accurate, organized, and easy to find.
At the most basic level, they enter, update, and manage data in your systems — whether that’s customer records, invoices, inventory logs, or internal reports. But the best data entry clerks do much more than just type quickly.
They help teams stay aligned by making sure the right information is in the right place, at the right time. They reduce costly errors, keep operations running smoothly, and make it easier for others to do their jobs. In many ways, they’re the silent backbone of your admin and ops functions.
That’s why attention to detail, consistency, and reliability matter just as much as typing speed.
If your business relies on up-to-date records, you don’t just need someone who can “enter data” — you need someone who can protect data quality and take ownership of accuracy.
Two Great Data Entry Clerk Job Description Templates
✅ Job Description For Experienced Data Entry Clerk — Ledger & Co.
📌 Job Title: Data Entry Clerk (Full-Time) — Join the Ops Team at Ledger & Co.
💼 Location: Remote (US-Based) or On-Site in Dallas, TX
💰 Pay Range: $19–$23/hr (Based on Experience)
🕒 Schedule: Mon–Fri | 9:00 AM–5:00 PM CST
🎥 A Quick Word From Your Hiring Manager
Watch this 60-second Loom from Sarah, our Ops Director, on why accuracy is the heartbeat of everything we do. [Insert Loom link]
Who We Are
Ledger & Co. is a fast-growing accounting and finance firm that helps startups stay on top of their numbers. Behind every clean report is someone like you—someone who sweats the details so clients can make smart decisions.
Our Culture
We’re fanatics about clarity, ownership, and continuous learning. You’ll find:
- Weekly retros where wins and mistakes are shared openly
- Mentorship “pair hours” to level-up each other’s skills
- A default-to-transparency attitude (from salaries to strategy)
If you like tight feedback loops and teammates who celebrate precision, you’ll fit right in.
What You’ll Be Doing
- Input invoices and receipts into QuickBooks & Google Sheets
- Maintain real-time accuracy across internal databases
- Flag missing data and proactively correct errors
- Assist ops with weekly client snapshot reports
- Organize digital files for easy retrieval
What We’re Looking For
- 2+ years in data entry, bookkeeping, or admin support
- 50+ WPM typing with high accuracy
- QuickBooks & Google Workspace proficiency
- Eagle-eye attention to detail and process discipline
- Self-managed, dependable communicator
Perks & Benefits
- 100 % remote option (or hybrid Dallas office)
- 401(k) with 4 % company match
- 10 PTO days + 8 paid holidays
- $750 annual learning stipend
- Quarterly virtual team-building experiences
Why This Role Is a Great Fit
Your work touches every client ledger we keep. When you catch an error before it snowballs, you save founders real money and prove our value. You’ll see the direct impact of your precision—and grow with a team that promotes from within.
How We Hire
We use WorkScreen.io for a fair, skills-based evaluation—no résumé black holes. Every candidate hears back. Short-listed applicants complete a quick data-accuracy challenge before a 30-minute chat with Sarah.
📥 Apply here: [Insert WorkScreen link]
🌱 Job Description For Entry-Level Data Entry Clerk — BrightPath Logistics
📌 Job Title: Entry-Level Data Entry Clerk — Start Your Career with BrightPath Logistics
📍 Location: On-Site in Kansas City, MO
💰 Pay Range: $16–$18/hr
🕒 Schedule: Mon–Fri | 8:30 AM–4:30 PM
🎥 A Quick Word From Your Supervisor
Watch this 45-second intro from Javier, our Warehouse Systems Lead, about how clean data keeps packages moving on time. [Insert Loom link]
Who We Are
BrightPath Logistics helps retailers ship thousands of orders daily—and accurate data is the engine behind every on-time delivery.
Our Culture
We run on team-first accountability:
- Morning stand-ups to align priorities
- “See it, own it” mindset—everyone fixes what they notice
- Celebrations for hitting weekly accuracy targets
You’ll join a crew that backs each other up and rewards steady performance.
What You’ll Be Doing
- Enter inventory counts and shipment details in our ERP
- Scan and organize shipping docs for traceability
- Cross-check logs, flagging discrepancies for supervisors
- Keep digital folders tidy so ops can pull records fast
- Learn our software tools and suggest workflow tweaks
What We’re Looking For
- High-school diploma or GED
- Comfortable with basic spreadsheets & email
- Detail-oriented and willing to double-check your work
- Positive attitude and eagerness to learn
- Bonus: Any exposure to logistics or retail systems (not required)
Perks & Benefits
- Full paid training program (no prior experience needed)
- Health, dental & vision after 60 days
- 2 weeks PTO + 6 company holidays
- Monthly $50 wellness credit
- Clear promotion path to Data Coordinator within 12 months
Why This Role Is a Great Fit
If you love turning chaos into order, you’ll thrive here. You’ll master logistics tech from day one, see instant results of your work on shipment accuracy, and build a career in an industry that’s always moving.
How to Apply
We hire through WorkScreen.io so every applicant is measured on real skills, not just a shiny résumé. After a short data-speed challenge, finalists meet the team for a quick culture chat.
📥 Apply here: [Insert WorkScreen link]
Don’t let bad hires slow you down. WorkScreen helps you find the right people—fast, easy, and stress-free.
Why These Data Entry Clerk Job Descriptions Actually Work
Let’s break down what makes these data entry job posts effective—so you can apply the same principles to any role you’re hiring for.
✅ 1. The Job Title Is Clear, Specific, and Human
Instead of vague titles like “Clerk I” or “Data Processor,” these posts use job titles that include the role, level, and even the context:
- “Data Entry Clerk (Full-Time) — Join the Ops Team at Ledger & Co.”
- “Entry-Level Data Entry Clerk — Start Your Career with BrightPath Logistics”
This doesn’t just inform—it attracts. It signals exactly who the role is for and hints at why it matters.
✅ 2. Each Post Opens With a Real Video from the Hiring Manager
This immediately builds trust. It puts a human face behind the job post and helps the candidate feel welcomed before they’ve even applied.
In a sea of faceless job descriptions, a simple 60-second Loom from the hiring manager is a standout detail.
✅ 3. The “Who We Are” and “Our Culture” Sections Add Context
Most job posts skip this entirely or reduce it to buzzwords. But these examples tell a short, specific story:
- What the company does
- How it works
- What kind of environment a new hire is walking into
Culture isn’t claimed—it’s demonstrated.
✅ 4. The Responsibilities Show Purpose, Not Just Tasks
Instead of dry bullets like “input data into spreadsheets,” the tasks are tied to real outcomes:
- “Flag missing data and proactively correct errors”
- “Keep digital folders tidy so ops can pull records fast”
This turns the role from “you do this” to “you help make this happen.”
✅ 5. The Qualifications Are Realistic and Inclusive
Both job posts clearly define what’s needed, but the entry-level version makes it safe for someone without experience to apply. It says things like:
- “Bonus: Any exposure to logistics or retail systems (not required)”
- “We’ll train you on our systems—we’re more interested in your attitude than your résumé.”
This encourages driven candidates to apply even if they’re not a perfect match on paper.
✅ 6. Perks & Benefits Are Clear and Concrete
Top talent isn’t just evaluating your job—they’re evaluating your offer. By clearly listing benefits like:
- PTO days
- Remote options
- Training stipends
- Clear growth paths
…you show that you value employees before they join.
✅ 7. The “Why This Role Is a Great Fit” Section Is Your Pitch
This is where you flip the script and sell the role to the candidate. You make it about them—what they’ll learn, how they’ll grow, and why the work matters. That’s what builds motivation.
✅ 8. The Hiring Process Is Transparent and Respectful
No vague “we’ll be in touch.” These posts clearly explain:
- What tool is used (WorkScreen.io)
- What the applicant can expect (evaluation + interview)
- That every candidate gets a response
That’s rare—and it’s a big differentiator.
Bad Data Entry Clerk Job Post Example (And Why It Fails)
Here’s a typical data entry job post you might find online. It checks the basic boxes—but completely misses the mark when it comes to attracting serious, high-quality candidates.
🪪 Job Title: Data Entry Clerk
Company: Global Systems Inc.
Location: Remote
Job Type: Full-Time
Application Deadline: August 15, 2025
Job Summary
Global Systems Inc. is hiring a data entry clerk to input and maintain data across multiple systems. The ideal candidate will be detail-oriented, dependable, and able to work with minimal supervision.
Key Responsibilities
- Input data into Excel and internal databases
- Update records and maintain accuracy
- Assist with general office administrative tasks
- Follow company procedures and data guidelines
Requirements
- High school diploma or equivalent
- 1–2 years of experience preferred
- Strong attention to detail
- Proficiency in Microsoft Office
How to Apply
Please send your CV and cover letter to admin@globalsystems.com. Only shortlisted applicants will be contacted.
🚫 Why This Job Post Falls Flat
Let’s unpack why this post is unlikely to attract strong candidates—especially in today’s market.
❌ 1. The Job Title Is Too Generic
“Data Entry Clerk” is technically accurate—but it says nothing about the level, mission, team, or context. It’s flat, forgettable, and fails to filter for the right applicants.
❌ 2. There’s No Personality or Purpose
There’s no story about the company, no mission, no team intro. It reads like a legal notice—cold and impersonal. Candidates have no sense of why this role matters or who they’d be working with.
❌ 3. Responsibilities Are Generic and Uninspiring
The tasks listed could apply to any job from 2005. There’s no mention of impact, no outcomes, and no clear goals. It’s just a to-do list.
❌ 4. The Qualifications Are Rigid and Passive
Requiring “1–2 years of experience” for an entry-level admin job without offering training? That discourages good applicants who are coachable but don’t tick every box.
❌ 5. No Mention of Salary, Perks, or Culture
Leaving out salary and benefits signals a lack of transparency. Failing to describe the team or workplace tells the candidate: “We haven’t thought about your experience.”
❌ 6. The Hiring Process Feels Dismissive
The phrase “Only shortlisted applicants will be contacted” makes people feel like they’re submitting into a black hole. It communicates bureaucracy, not respect.
❌ 7. The Call to Action Is Cold and Boring
“Send your CV” isn’t a call to action—it’s a shrug. There’s no encouragement, no clarity, and no reason to feel excited about applying.
Bottom Line?
This job post may attract volume—but not quality. It appeals to applicants looking for any job, not the right fit. It lacks clarity, warmth, and motivation—and that’s exactly what top candidates are screening for.
Bonus Tips to Make Your Data Entry Job Post Stand Out
Great job descriptions aren’t just informative—they’re reassuring. They show that you’ve thought about the candidate’s experience, not just your own needs.
Here are a few extra details that can elevate your job post and help you stand out in a crowded hiring market:
✅ Tip 1: Add a Trust Notice to Protect Applicants
Scammers often target job seekers, especially for remote roles. A simple security disclaimer builds trust immediately. You can include something like:
🔐 Important Notice: We take your privacy and security seriously. We will never ask for sensitive information (like payment, bank details, or passwords) at any stage of the hiring process.
This tells candidates you’re legitimate—and that you care.
✅ Tip 2: Mention Leave Days or Flex Time
Time off matters more than ever. By adding leave or time flexibility into your job post, you signal that you respect work-life balance. Example:
🧘 Enjoy 10 paid vacation days per year, plus your birthday off—and flexible scheduling after your first 90 days.
Even small details like this set you apart.
✅ Tip 3: Highlight Training & Growth Opportunities
Many entry-level candidates want more than a paycheck—they want a path. If you offer mentorship or upskilling, make it visible:
📈 We offer paid training, monthly mentorship check-ins, and a clear growth track to Data Coordinator or Team Lead.
It shows you’re invested in their long-term success.
✅ Tip 4: Include a Loom or Video Intro
Already covered in your job templates, but worth reinforcing: adding a 30–60 second Loom from the hiring manager humanizes the job post. It creates an emotional connection no bullet point ever could.
🎥 “Hi, I’m your future team lead. Here’s why this role matters and what we’re excited to build with you…”
That’s unforgettable—especially in data-heavy roles where personality rarely shines through.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
Should You Use AI to Write a Job Post?
Let’s be honest: it’s tempting to ask ChatGPT, Jasper, or your ATS to instantly generate a job post. And most platforms now make it easy to one-click your way to a “template.”
But here’s the hard truth:
❌ Using AI Alone Will Hurt Your Hiring
If you rely on AI to create your job description without any context, you’ll end up with:
- Generic, copy-paste content that doesn’t reflect your team
- Boring wording that blends in with every other post online
- A lack of emotional connection or mission—which is exactly what top candidates look for
And the worst part? It makes your company feel… lazy. Forgettable. Interchangeable.
✅ The Right Way to Use AI: With Real Input From You
AI is powerful if you treat it like a smart assistant—not a magician.
You give it the raw ingredients—and it helps you shape and polish the message. Think of it as a co-writer, not the author.
🧪 Here’s a Prompt Framework You Can Use:
“Help me write a job post for a Data Entry Clerk at [Your Company Name]. We’re hiring someone to help with [insert key responsibilities].
Our culture is [describe your company culture], and we want to attract candidates who are [describe ideal qualities or mindset].
We offer [insert perks and benefits], and here’s our salary range: [insert range].
We evaluate candidates using WorkScreen to make sure everyone gets a fair shot based on skills, not just résumés.
Here are a few notes I’ve written so far:
[Paste any phrases, bullet points, or tone ideas you want it to include.]”
🎯 Bonus Tip:
You can also point AI toward a great example and ask it to match the tone or format. Example:
“Model the tone of this job post: [Insert one of the good examples from this article]. Write it in a similar structure but tailored to our brand.”
You’ll get something far better than a blank prompt—and you can then revise it to sound like you.
Bottom Line:
AI can help polish your writing.
But if you don’t give it any real direction, you’ll end up with a soulless post—and soulless posts don’t attract top performers.
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
Need a Quick Copy-Paste Job Description?
✅ Option 1: Conversational Job Description Template (Culture-First Style)
📌 Job Title: Data Entry Clerk — Help Keep Our Systems Running Smoothly
📍 Location: [Remote] or [In-Office at Location]
💰 Pay Range: [$XX–$XX/hr]
🕒 Schedule: Monday–Friday | [Insert hours]
💼 Job Type: Full-Time
🎥 A Quick Word From Your Hiring Manager
Watch this 60-second Loom from [Hiring Manager Name], our [Job Title], on why this role is a key part of our operations team.
[Insert Loom Link]
Who We Are
At [Company Name], we help businesses stay organized, informed, and efficient. Whether we’re updating records, managing inventory systems, or prepping critical reports, data is the heartbeat of how we operate.
We’re looking for a Data Entry Clerk who doesn’t just punch in numbers—but takes pride in keeping everything accurate and up-to-date.
Our Culture
We’re big believers in clarity, trust, and consistency. We work as a team, celebrate attention to detail, and give our people the tools and support they need to grow. We’re not a place for egos or chaos—we’re here to get things done, the right way.
What You’ll Be Doing
- Enter and update customer or inventory records in spreadsheets or internal databases
- Organize and maintain digital files so everything is easy to find
- Double-check entries for accuracy and flag inconsistencies
- Collaborate with team members to keep systems running smoothly
- Learn our internal tools and suggest small process improvements
What We’re Looking For
- Strong attention to detail and pride in clean data
- Comfortable with spreadsheets, typing, and online tools
- Ability to stay focused and organized
- Reliable, accountable, and easy to work with
- Bonus: Any experience in admin, logistics, finance, or operations (not required)
Perks & Benefits
- Paid time off + company holidays
- Health, dental, and vision insurance
- Remote-friendly culture or flexible hybrid option
- Onboarding and systems training
- Regular check-ins and clear expectations
Why This Role Is a Great Fit
You’ll be the kind of person who thrives on structure and accuracy. Your work won’t just sit in a spreadsheet—it will fuel smarter decisions and smoother operations. And in a team that values your effort, you’ll have the chance to grow and be seen.
How to Apply
We use WorkScreen.io to fairly and efficiently evaluate every candidate. You’ll complete a short skills-based task instead of submitting a generic résumé.
📥 Apply here: [Insert WorkScreen Link]
We’ll keep you updated throughout the process.
🧱 Option 2: Structured Job Description Template (Classic Format)
📌 Job Title: Data Entry Clerk
📍 Location: [Insert Location or “Remote”]
💼 Job Type: Full-Time
💰 Pay Range: [$XX–$XX/hr]
🗓️ Start Date: [Insert if known or write “ASAP”]
🎥 A Quick Intro from Our Team
Watch a quick video from [Hiring Manager Name], our [Role], sharing what we’re looking for and why your work will matter.
[Insert Loom Link]
Who We Are
[Company Name] is a [brief company description: e.g., logistics company, ecommerce brand, SaaS startup, etc.] helping [describe the mission or end users]. Clean, up-to-date data is a big part of how we stay efficient—and that’s where you come in.
Responsibilities
- Enter new records into spreadsheets, tools, or internal systems
- Keep existing records updated and error-free
- Organize digital files and support data backups
- Follow structured processes and quality control steps
- Communicate with teammates when you spot gaps or inconsistencies
Requirements
- High attention to detail
- Ability to type accurately and work with spreadsheets
- Reliable internet and quiet workspace (for remote roles)
- Self-starter attitude and ability to meet deadlines
- Bonus: Familiarity with tools like Google Sheets, Airtable, or Excel
Perks & Benefits
- Paid time off and company holidays
- Health insurance package (medical, dental, vision)
- Remote setup allowance (if applicable)
- Friendly, focused team that values your time
- Growth path opportunities for detail-driven performers
How to Apply
We use WorkScreen.io to evaluate all applicants based on skill—not just experience. No résumé needed up front. Complete a short task, and we’ll reach out with next steps.
📥 Apply here: [Insert WorkScreen Link]
Let WorkScreen Handle the Next Step of Hiring
Writing a great job post is just the beginning.
Once you’ve attracted applicants, you still need to sort through them, evaluate their skills, and figure out who’s actually a good fit.
That’s where WorkScreen.io comes in.
Here’s How WorkScreen Helps You Hire Smarter:
✅ 1. Quickly Identify Your Most Promising Candidates
No more résumé guessing games. WorkScreen automatically scores and ranks applicants on a performance-based leaderboard—so you can see who has the skills, not just the buzzwords.
✅ 2. Easily Run One-Click Skill Evaluations
WorkScreen lets you assess real-world skills with short, targeted tests.
Whether you’re hiring for accuracy, speed, or consistency, you’ll get measurable results you can trust—without spending hours on manual reviews.
✅ 3. Filter Out Low-Effort Applicants Instantly
AI-generated résumés. Copy-paste cover letters. One-click job spammers.
WorkScreen helps you avoid all of that. Only serious, qualified candidates move forward—saving you time, money, and headaches.
🔍 Why This Matters for Roles Like Data Entry
In roles where precision is non-negotiable, WorkScreen helps you spot the people who actually deliver.
You’ll hire based on performance—not just potential. That’s how you avoid costly mistakes and build a dependable team from day one.
Create a job post with WorkScreen today, get a custom application link, and let your next great hire rise to the top—automatically.
FAQ
When hiring a data entry clerk, look beyond typing speed alone. Here are the key skills to prioritize:
- Attention to detail: Accuracy is everything. A single error can lead to financial mistakes or reporting issues.
- Time management: Can they stay focused and meet daily or weekly entry targets without constant supervision?
- Consistency: The ability to perform repetitive tasks with precision, day in and day out.
- Tech fluency: Basic comfort with spreadsheets, data entry software, and tools like Google Sheets, Excel, or Airtable.
- Written communication: Even if it’s a quiet role, clear documentation and flagging issues matters.
- Discretion and trustworthiness: Especially when handling customer, financial, or sensitive data.
Bonus points for candidates who show initiative in catching inconsistencies or improving processes.
As of 2025, the average salary for a Data Entry Clerk in the United States ranges between $16–$22 per hour, depending on:
- Experience level
- Industry (e.g., finance and legal typically pay more)
- Location (urban areas tend to offer higher pay)
- Whether the role is remote or in-office
Entry-level clerks may start closer to $15–$17/hr, while experienced candidates in high-volume or accuracy-critical environments can command up to $23–$25/hr or more.
It depends on your operations and tools.
If your systems are cloud-based and you have clear processes in place, data entry can absolutely be done remotely.
Remote data entry offers flexibility and a wider talent pool—but it requires:
- Strong communication workflows
- Secure data protocols
- Trust in the individual’s independence
On-site may be better if:
- You rely on paper-based records
- The role overlaps with other in-office duties (like mail handling or physical file organization)
You don’t need a complicated assessment.
Instead, use a short, timed task that mirrors real work. For example:
- Ask them to transcribe a short form into a spreadsheet
- Have them find and correct 5 planted errors in a mock dataset
- Time their entry speed on a sample order entry form
Platforms like WorkScreen.io can automate this process for you and compare results objectively—so you don’t rely on gut feeling alone.
