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If you’ve searched “property manager job description template,” you’ve probably seen a dozen identical articles.
Bullet points. Boring duties. No personality. No context. Just copy-paste content that could apply to any company, anywhere.
But here’s the problem: those templates don’t help you hire the right person.
They just help you publish a job post.
There’s a big difference.
Because if you want someone who can actually manage your property like it’s their own—someone who’s proactive, detail-oriented, and knows how to balance people, property, and problems—you need more than a template.
You need a job post that tells the right story, sets clear expectations, and shows what makes this opportunity actually worth applying for.
👉 New to writing job descriptions?
Before you dive into this template, we recommend reading our master guide on full guide on how to write a job post that attracts top talent: Link https://workscreen.io/how-to-write-a-job-post/— it breaks down what most job descriptions get wrong, and how to fix them.
In this article, you’ll learn:
- What the role really involves
- How to write a job description that connects with high-quality applicants
- Why most property manager posts fail (and how to avoid those mistakes)
- And yes, you’ll also get a customizable template you can use today
But if you’re serious about finding the right person—not just any person—keep reading.
Let’s build a job post that works.
Hiring doesn’t have to be hard.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What A Property Manager Actually Does - Their Skills
Before you copy-paste responsibilities, it helps to zoom out and understand what this role really involves—beyond the bullet points.
A Property Manager isn’t just someone who collects rent and schedules repairs.
They’re the person responsible for protecting your investment while keeping tenants happy, vendors reliable, and operations smooth.
Think of them as the bridge between the business side of property ownership and the day-to-day realities of running a building. A great property manager balances budgets, enforces leases, manages relationships, solves problems, and ensures the property runs like a well-oiled machine.
Depending on your company or building type (residential, commercial, mixed-use), the role might include:
- Coordinating maintenance and repair work
- Handling tenant communication and disputes
- Managing rent collection and lease renewals
- Overseeing vendors, contractors, and service providers
- Ensuring compliance with local regulations and safety standards
- Preparing financial reports and managing property budgets
But the real value of a good property manager?
They’re proactive, not reactive. They don’t just wait for problems—they anticipate them, prevent them, and keep everything (and everyone) on track.
Two Great Property Manager Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced Line Cook with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Option 1: Job Description For an Experienced Property Manager
📌 Job Title: Property Manager for Boutique Residential Portfolio (Brooklyn, NY)
🏢 Full-Time | On-Site | $60,000–$70,000/year (Based on Experience)
🕒 Schedule: Monday–Friday, 9AM–5PM
🎥 A quick intro from our Operations Director: (Insert Loom link here)
Who We Are
We’re Mayfield Property Group, a family-run company managing a portfolio of small residential buildings across Brooklyn. For over 15 years, we’ve taken pride in keeping our properties well-maintained, our tenants happy, and our team supported. We’re not a big corporation—we’re a tight-knit team that believes in doing things right and building long-term relationships with tenants and vendors alike.
What You’ll Be Doing
You’ll take ownership of day-to-day management for 8 residential buildings (approx. 100 units total). That includes:
- Coordinating repairs and routine maintenance
- Managing vendor relationships and service contracts
- Responding to tenant questions and resolving issues
- Overseeing lease renewals, move-ins, and move-outs
- Ensuring compliance with NYC building codes and safety standards
- Tracking budgets, preparing reports, and working with ownership on monthly performance
What We’re Looking For
- 2+ years of property management experience (residential preferred)
- Familiar with NYC housing regulations and compliance standards
- Great with people—calm under pressure and proactive in communication
- Tech-savvy (we use AppFolio for property management)
- Strong organizational skills and ability to manage multiple buildings at once
Perks & Benefits
- Health & dental insurance after 60 days
- Paid vacation (15 days + holidays)
- Quarterly performance bonuses
- Ongoing training and professional development
- Supportive team and stable portfolio
What Tenants Say
“Our property manager actually picks up the phone—every time.”
“Maintenance issues get resolved fast. It’s refreshing.” (You can link to reviews or testimonials here.)
Our Hiring Process
We respect your time. After you apply, we’ll review every application carefully and respond within 5 business days. If shortlisted, you’ll complete a short WorkScreen assessment and meet with our team. We’ll keep you updated at every step—because no one likes being ghosted.
Apply now using this link: [Insert WorkScreen Link]
✅ Option 2:Job Description For Entry-Level Property Manager (Willing to Train)
📌 Job Title: Assistant Property Manager (Growth Role – We Train You!)
🏢 Full-Time | Hybrid (Los Angeles, CA) | $20–$24/hr Based on Experience
🕒 Schedule: Mon–Fri, 8AM–4PM
🎥 Hear from our Senior Property Manager (your future mentor): (Insert Loom link here)
About the Role
Want to get into property management but don’t have experience yet?
That’s okay. We’re hiring for potential, not just past roles.
At Crescent West Property Co., we believe great property managers aren’t born—they’re trained. If you’re organized, great with people, and love solving problems before they escalate, we’ll give you everything you need to succeed in this role.
You’ll start by supporting a senior manager across 3 residential properties—helping with tenant communication, scheduling maintenance, and learning how to run a building the right way.
What You’ll Learn to Do
- Schedule vendors and coordinate repairs
- Respond to tenant inquiries with professionalism and empathy
- Assist with move-in/move-out processes
- Learn basic property compliance and safety requirements
- Use our management software to keep everything organized
- Grow into a full Property Manager role within 12–18 months
What We’re Looking For
- Strong communicator (phone + email)
- Organized, reliable, and eager to learn
- Comfortable working with spreadsheets and apps
- Previous customer service experience a plus—but not required
- High school diploma or GED
- A can-do attitude and a calm, people-first approach
Perks & Support
- Paid on-the-job training
- Clear path to promotion and full-time management role
- Medical and dental benefits
- 401(k) with company match after 6 months
- 15 days PTO + flexible holidays
Why Join Us?
You’ll be part of a company that values mentorship, not micromanagement. We move fast, support each other, and genuinely care about the communities we serve.
We don’t expect perfection—we expect effort, honesty, and curiosity.
Ready to apply?
We use WorkScreen to make hiring fair and efficient. Follow the link below to start your application:
👉 [Insert WorkScreen Link]
Don’t let bad hires slow you down.
WorkScreen helps you identify the right people—fast, easy, and stress-free.
Breakdown of Why These Property Manager Job Descriptions Work
Let’s break down why the two Property Manager job posts above are effective. Whether you’re hiring an experienced pro or someone you’re willing to train, the structure, tone, and transparency all work together to attract the right people.
✅ 1. The Job Titles Are Clear and Specific
Instead of vague titles like “Property Manager Wanted,” both versions make it obvious:
- What the job is
- Where it’s located
- Who it’s for (experienced vs. growth-minded beginner)
Clarity increases relevance and ensures you’re not attracting the wrong kind of applicants.
✅ 2. The Intros Build Connection
Each post opens with a human, conversational intro—not a dry corporate summary. This immediately sets the tone and makes candidates feel like they’re applying to a company that actually values people.
In the entry-level version, the intro is especially powerful because it speaks to the reader’s potential—not just their résumé.
✅ 3. Salary and Schedule Are Included
Transparent compensation and schedule info build trust and filter out mismatched applicants early. Many job posts still leave this out, which leads to time-wasting conversations later.
Being upfront signals confidence and respect.
✅ 4. Culture Is Shown, Not Claimed
Instead of saying “we value teamwork” or “we’re fast-paced,” the posts actually show what it’s like to work there:
- “You won’t just be another employee—you’ll be a key player…”
- “We value mentorship, not micromanagement…”
This paints a picture and helps candidates self-select based on values and environment.
✅ 5. Responsibilities Are Clear and Purpose-Driven
It’s not just a list of tasks. Each responsibility is framed in a way that shows:
- How it contributes to the company
- What success in the role looks like
- Why it matters to tenants or team members
That’s what turns a checklist into a mission.
✅ 6. The Hiring Process Is Respectful and Transparent
Both templates clearly outline what happens after someone applies:
- They know when to expect a response
- They understand that every application is reviewed
- They’re told about next steps, like assessments or interviews
This reduces candidate anxiety and increases follow-through—especially from high-quality applicants who are being selective themselves.
✅ 7. Video Elements Humanize the Company
A quick Loom video from a hiring manager or mentor goes a long way. It adds a face, a voice, and a sense of realness that most job posts lack.
It’s one of the fastest ways to build trust and differentiate your post.
✅ 8. Both Templates Speak to Motivation, Not Just Qualifications
Especially in the second post, you’re not just looking for someone who ticks boxes—you’re looking for energy, effort, and a growth mindset. That’s exactly how you attract promising talent others might overlook.
Bad Property Manager Job Description Example (And Why It Fails)
Let’s look at the kind of job post that turns off great candidates—because most job descriptions out there still sound like this:
❌ Example: Outdated Job Post
📌 Job Title: Property Manager
🏢 Company: Lincoln Properties Inc.
🕒 Full-Time | Location: Atlanta, GA
Deadline to Apply: October 30, 2025
Job Summary
Lincoln Properties is seeking an experienced property manager to oversee day-to-day operations of our residential properties. The candidate will be responsible for tenant relations, rent collection, maintenance coordination, and property upkeep.
Key Responsibilities
- Collect rent and manage delinquencies
- Coordinate maintenance and vendor services
- Enforce lease terms and community rules
- Perform property inspections and file reports
- Ensure compliance with all local regulations
Requirements
- Bachelor’s degree in Business or related field
- 3+ years property management experience
- Familiarity with property management software
- Strong problem-solving and communication skills
How to Apply
Please send your CV and a cover letter to careers@lincolnprops.com. Only shortlisted candidates will be contacted.
🧨 Why This Job Post Falls Flat
1. The Job Title Is Generic
It just says “Property Manager.” It doesn’t say who the company is, what type of properties, or why the job matters. It could be for any company, anywhere.
2. The Introduction Is Cold and Flat
“Lincoln Properties is seeking…” is the kind of sentence that makes candidates feel like they’re just another transaction. There’s no context, no personality, and no mission behind the role.
3. There’s No Salary, No Schedule, No Benefits
Leaving out pay and perks creates friction and raises red flags. Top candidates won’t waste time applying without knowing what they’re signing up for.
4. The Responsibilities Are Vague
These duties could apply to hundreds of job posts. There’s no real-world context, no insight into the company, and no sense of what success looks like.
5. The Hiring Process Feels Dismissive
Saying “Only shortlisted candidates will be contacted” feels outdated and disrespectful. It’s cold, and it tells applicants: don’t expect to hear from us unless we like you.
6. The Call to Action Is Transactional
“Send your CV” isn’t inspiring. There’s no encouragement, no humanity, and no indication of what the company stands for.
Bonus Tips to Make Your Job Post Stand Out
Writing a clear, human job post already puts you ahead of most companies. But if you really want to attract high-quality, motivated candidates, here are a few advanced touches that can make your post even more compelling—and trustworthy.
🛡️ 1. Add a Security & Privacy Notice for Applicants
Build trust by assuring candidates their data is safe and they won’t be scammed. You can add a short line like this at the end of your post:
🔒 We take your privacy seriously. We will never ask for payment, banking details, or personal financial information during any part of the hiring process.
In today’s job market, fraud is real—and this little line shows you care about applicant safety.
🌴 2. Mention Leave Days or Flex Time
Candidates care about compensation—but they also care about balance. If you offer PTO or flexible hours, say so:
🧘 Enjoy up to 20 days of PTO annually, including flex days you can use when you need a reset.
This helps your job post appeal to people who want a sustainable, long-term role—not just a paycheck.
📚 3. Highlight Training & Growth Opportunities
Especially if you’re open to training someone, make it very clear that you invest in their growth. Try something like:
🚀 We don’t expect you to know everything on day one. We provide hands-on training, mentorship, and a clear path for career advancement.
This is particularly powerful for junior applicants—and it signals that you’re a company worth growing with.
🎥 4. Include a Video From a Real Team Member
Add a Loom or YouTube video of a hiring manager, team member, or CEO introducing the role. This one detail:
- Humanizes your company
- Makes your post stand out visually
- Boosts trust and connection instantly
🎥 Here’s a quick video from our Senior Property Manager, Alex, on what this role looks like day-to-day:
(Insert video link)
Even a 60-second webcam video is better than no video at all.
Example:
Before you apply, take 60 seconds to meet our CTO. Here’s what we’re building and why we’re excited about it.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
These simple tweaks can elevate a “pretty good” job post into something memorable—and that’s what it takes to attract the best candidates in a noisy hiring market.
✅ Pro Tip: Add These as Standard Sections in Every Job Post
These tips aren’t fluff—they’re signals. They show that your company is thoughtful, people-first, and organized. Candidates notice.
Should You Use AI to Write Job Descriptions?
Short answer? Yes—but only if you use it the right way.
These days, almost every ATS or hiring tool offers “1-click AI-generated job descriptions.” It sounds convenient… but there’s a big problem:
❌ Why You Shouldn’t Rely on AI Alone
Using AI with no input or strategy gives you job posts that are:
- Generic — Same phrases, same tone, no personality
- Uninspiring — Doesn’t reflect your company or the role
- Ineffective — Attracts the wrong applicants or gets ignored entirely
You’re not just filling space on a careers page.
You’re making a first impression on someone who might run your operations, talk to your tenants, or manage a million-dollar building.
Do you really want that first impression to be AI boilerplate?
✅ The Smart Way to Use AI for Job Descriptions
AI is a powerful assistant—but it needs direction. Instead of “Write a job post for a property manager,” give it real context.
Here’s how:
💡 Try This Prompt Format:
“Help me write a job post for our company, [Company Name].
We’re hiring a [Job Title] to help with [Key Responsibilities].
Our culture is [Describe Your Culture], and we want to attract candidates who are [Ideal Traits].
We offer these benefits: [List Benefits].
Here’s our salary range: [Insert Range].
We also offer growth opportunities such as [Describe Training/Mentorship].
Our hiring process looks like this: [Explain Process].”
Here are some rough notes I’ve written to get started:
[Paste your draft bullets or ideas]
Then you can add:
“Make it sound human, clear, and values-driven. Aim for a tone that’s confident but approachable. Avoid generic corporate phrases.”
🔁 Or: Show AI an Example Post You Like
“Here’s a job post we really like. Can you help us write something similar, but for a property manager?”
You’ll get better output, faster—and it will actually reflect your company, not a template.
Bottom Line: AI Should Polish Your Work, Not Replace It
Use AI to:
- Refine your tone
- Improve flow and clarity
- Save time on structure
But don’t let it write your entire post from scratch. That shortcut often costs you better candidates down the road.
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Need a Quick Copy-Paste Property Manager Job Description Template?
We get it—sometimes you just need a solid starting point. Maybe you’ve already gone through this guide and understand what a strong job post looks like… but you still want something you can quickly tailor to your company.
That’s what this section is for.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual kitchen.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational Job Description Template (Culture-First Style)
📌 Job Title: Property Manager for Community-Centered Residential Portfolio
🏢 Full-Time | [Location] | $[Insert Salary Range]
🎥 Hear from our team: [Insert Loom or YouTube Link]
About the Role
We’re looking for someone who treats property management like a craft—not just a checklist.
You’ll be the go-to person making sure our residents are supported, vendors are coordinated, and our buildings run smoothly. Whether you’re handling repairs, lease renewals, or budgets, you’re the glue that holds it all together.
If you’re proactive, calm under pressure, and take pride in solving problems before they escalate, we want to hear from you.
What You’ll Be Doing
- Manage day-to-day operations across [#] residential units
- Coordinate repairs and maintenance with trusted vendors
- Communicate with residents and resolve issues professionally
- Oversee lease renewals, move-ins, and compliance requirements
- Monitor budgets, create reports, and maintain property records
What We’re Looking For
- [2+] years of property management experience (residential/commercial)
- Familiarity with [City/State] housing laws and building codes
- Tech-savvy (we use [insert software, e.g., AppFolio, Buildium])
- Organized, responsive, and solution-oriented
- People-first mindset—you’re here to help, not just manage
Perks & Benefits
- Health, dental, and vision insurance
- [#] days PTO + holidays
- Annual bonus opportunities
- Flexible hours or hybrid option
- Ongoing training & development
- Supportive leadership that values your input
Our Hiring Process
We review every application and use WorkScreen to ensure fairness and consistency.
Expect clear communication and quick turnaround.
👉 Apply here: [Insert WorkScreen Link]
✅ Option 2: Structured Format – Job Brief, Responsibilities, Requirements
📌 Job Title: Property Manager
📍 Location: [City, State]
💼 Employment Type: Full-Time
💰 Salary: $[Insert Range]
📅 Schedule: [Insert Days/Hours]
Job Brief
We’re hiring a property manager to oversee day-to-day operations of our residential portfolio. You’ll handle tenant communication, vendor coordination, compliance, and financial oversight—ensuring our properties run efficiently and residents are supported.
Key Responsibilities
- Coordinate maintenance, repairs, and property inspections
- Collect rent and manage delinquencies
- Maintain accurate property and financial records
- Enforce lease terms and community standards
- Ensure compliance with local and state property laws
Requirements
- 2–3 years in a property management role
- Knowledge of [local] housing regulations
- Proficiency in [software/tool name]
- Strong organizational and communication skills
- High attention to detail and ability to multitask
Benefits
- Paid time off (vacation + sick days)
- Health and dental coverage
- Growth opportunities and training support
- Collaborative work culture
- [Add additional company-specific perks]
How to Apply
We believe in fair, fast, and respectful hiring. That’s why we use WorkScreen to evaluate all candidates.
Click the link below to get started:
👉 [Insert WorkScreen Link]
What Happens After the Job Post? Let WorkScreen Take It From Here.
Once your job post is live and attracting applicants, the next big challenge is figuring out who’s actually worth your time.
That’s where WorkScreen comes in.
Instead of manually sorting through resumes or guessing based on interviews, WorkScreen gives you real data to make smarter hiring decisions—faster.
✅ Here’s How WorkScreen Helps You Hire the Right Property Manager:
🔎 Quickly identify your most promising candidates
WorkScreen automatically evaluates every applicant and ranks them on a performance-based leaderboard. You’ll instantly see who’s a strong fit—no guesswork, no resume fluff.
🧪 Easily administer one-click skill tests
Don’t hire based on what someone says they can do. WorkScreen lets you assess candidates based on real-world skills, like communication, organization, and critical thinking—so you can hire with confidence.
🚫 Eliminate low-effort applicants
You’ll filter out candidates who:
- Rely on AI to generate answers
- Copy-paste cover letters
- Mass-apply with no genuine interest
That means you only spend time on committed, high-quality applicants who care about the role.
📈 Save hours—and avoid costly hiring mistakes
The wrong hire can cost thousands. WorkScreen helps you avoid that risk by surfacing the strongest talent early, reducing time-to-hire and increasing your chances of a great long-term fit.
Ready to hire smarter?
👉 Sign up for WorkScreen and create your next job post in minutes.
Your candidates get a great experience.
You get a better hire—without the stress.
Property Manager Job Description - Frequently Asked Questions
- Communication Skills
They need to communicate clearly with tenants, vendors, contractors, and senior managers—both in writing and in person. - Organization & Time Management
Assistant property managers juggle multiple tasks daily: maintenance requests, scheduling, leasing paperwork, etc. Being organized is critical to avoid costly errors.
Problem-Solving Under Pressure
Issues come up fast in property management. The ability to stay calm, think critically, and resolve problems quickly is what separates decent from great.
The #1 responsibility is protecting and maximizing the value of the property—while also ensuring tenants are safe, satisfied, and heard.
This includes maintaining the physical asset, enforcing lease terms, managing vendors, staying compliant with regulations, and handling financial operations like rent collection and budgeting.
The average salary varies depending on experience, location, and portfolio type. In the U.S.:
- Entry-level Property Manager: $45,000–$55,000/year
- Mid-level with 3–5 years experience: $60,000–$75,000/year
- Senior/Commercial PM roles: $80,000–$100,000+
(Source: U.S. Bureau of Labor Statistics + Indeed data)
Some of the most popular tools include:
- AppFolio
- Buildium
- Yardi
- TenantCloud
- Propertyware
It’s helpful to mention the tool you use in the job description—it signals professionalism and prepares the candidate.
Yes—if they show the right attitude, potential, and transferable skills. Many companies are now hiring for traits like communication, reliability, and learning ability, especially for assistant roles or entry-level PM jobs. With the right training, they can grow into the role.
