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If you’ve Googled “Sales Administrator job description,” you’ve probably seen dozens of articles. But here’s the problem: most of them are dry, copy-pasted templates filled with generic bullet points. They tell you what to write — but not how to attract a great hire.
They skip the nuance. They ignore the role’s real impact. And worst of all, they fail to connect with the kinds of candidates you actually want — detail-oriented, reliable, and aligned with your team’s energy and goals.
The truth is, your job post isn’t just a formality. It’s a first impression — and if you phone it in, top candidates will scroll right past you.
That’s why we created this guide. Not just to give you a template — but to help you understand what the role really involves, how to write a compelling job description, and how to attract high-quality applicants (without sounding like every other company online).
Before we get into examples, if you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. It walks through everything you need to know—from structure to tone to candidate psychology.
But if you’re here to write a standout Sales Administrator job post — let’s dive in.
Don’t let bad hires slow you down.
WorkScreen helps you find the right people—fast, easy, and stress-free.
What Does A Sales Administrator Actually Do?
A Sales Administrator isn’t just someone who “supports the sales team.” They’re the glue that keeps the sales process running smoothly — from first inquiry to closed deal.
At their core, Sales Administrators are organizational pros. They handle back-end tasks like processing orders, updating CRMs, managing client records, scheduling meetings, generating reports, and making sure sales reps have what they need to close deals efficiently.
But here’s the part that often gets overlooked: a great Sales Administrator doesn’t just follow process — they improve it.
They notice bottlenecks. They anticipate needs. They reduce chaos and increase clarity across teams. And because they’re often communicating with both salespeople and customers, strong communication skills, reliability, and attention to detail matter just as much as technical know-how.
Think of them as the engine that powers your sales team — steady, consistent, and deeply valuable.
Two Great Sales Administrator Job Description Templates
We’ll provide two tailored job description options:
1.✅ Option 1: For employers looking to hire an experienced Line Cook with prior experience.
2.Option 2: For employers open to hiring entry-level candidates or those willing to train someone with potential.
✅ Version A: Sales Administrator Job Description (For Experienced Candidates)
📌 Job Title: Sales Administrator at BrightPath Solar (Remote-Friendly, U.S.-Based)
💼 Full-Time | $50,000–$62,000/year | Remote-First with Optional Hybrid Days (Austin, TX HQ)
🕒 Monday–Friday | 9am–5pm CST
A Quick Note from Our Team
Hi! We’re BrightPath Solar—on a mission to make clean energy simple, affordable, and accessible for homeowners across the U.S. We’re looking for a detail-oriented Sales Administrator who thrives in fast-paced environments, loves organizing systems, and brings calm to chaos. If you’re someone who loves building structure and making life easier for others—this could be a great fit.
🎥 (Optional Loom link from Sales Manager)
Who We Are
BrightPath Solar helps homeowners transition to solar power with confidence. We’re a fully remote team spread across 8 states, and we’ve helped over 15,000 families go green since 2018. Our culture is performance-driven but deeply human—we care about results, but we care about people more.
🔑 What You’ll Be Doing
You’ll support our Sales and Customer Success teams by making sure operations stay clean, consistent, and on track. This includes:
- Processing incoming orders, contracts, and service requests
- Updating CRM data, dashboards, and reports
- Scheduling sales calls, follow-ups, and internal syncs
- Responding to customer inquiries and routing them to the right person
- Coordinating between Sales, Ops, and Finance to keep things flowing
- Spotting process gaps and suggesting improvements
✅ What We’re Looking For
- 2+ years experience in a Sales Support, Sales Ops, or Admin role
- You’re organized, proactive, and great with follow-through
- Comfortable using CRMs like HubSpot or Salesforce
- Strong communication skills — written, spoken, and async
- Experience working with remote teams is a plus
- Bonus: experience in renewable energy, construction, or home services
💡 Why This Role Is Worth Your Time
- Join a mission-led company focused on sustainability
- Be part of a remote-first, tight-knit team that respects your time
- Grow into Sales Ops, Customer Success, or cross-functional project roles
- Enjoy flexibility, transparency, and clear ownership of your work
💸 Compensation + Benefits
- Competitive salary: $50K–$62K/year (based on experience)
- Health, dental, and vision insurance
- 18 days paid time off + 10 paid holidays
- 401(k) with employer match
- Annual learning stipend
- Remote work + coworking budget
📥 How to Apply
We believe hiring should be fair, fast, and respectful. That’s why we use WorkScreen.io to evaluate applicants.
👉 Apply through this link
You’ll complete a short evaluation designed to show us your real strengths—not just your résumé. We’ll review every application carefully and respond to all candidates.
✅ Version B: Sales Administrator Job Description (Entry-Level, Growth-Oriented)
📌 Job Title: Entry-Level Sales Admin at LunaTech (We’ll Train You!)
📍 In-Office | Full-Time | Atlanta, GA | $18–$22/hour (Based on Experience)
🕒 Monday–Friday | 8am–4:30pm | Paid Lunch Break
A Quick Note from Our Team
If you’re organized, dependable, and love helping things run smoothly—but don’t have formal “sales admin” experience—we want to hear from you.
We’re LunaTech, a growing tech distributor based in Atlanta, and we’re looking for someone who’s excited to learn, loves checklists, and wants to build a meaningful career in sales operations. We don’t care where you went to school or how polished your résumé is. If you’re proactive, curious, and detail-oriented, we’ll teach you the rest.
🎥 (Optional: Add a video from the hiring manager explaining why the team is excited about this hire)
🌱 Who We Are
LunaTech is one of the fastest-growing hardware suppliers for small businesses in the Southeast. We help local IT teams get the tools and tech they need—quickly, affordably, and reliably. Our small but mighty admin team is known for being resourceful, kind, and relentlessly organized.
🔧 What You’ll Be Doing
- Helping sales reps prepare quotes and send invoices
- Entering orders into our system and updating records
- Answering emails and following up with customers
- Scheduling meetings, keeping calendars tidy
- Learning how to use tools like QuickBooks and HubSpot
- Supporting different departments as needed
🧠 Don’t worry — we’ll train you on everything. You’ll shadow our senior admin and get weekly check-ins until you’re confident on your own.
✅ What We’re Looking For
- High school diploma or GED
- Some customer service, retail, or office experience is a plus (but not required)
- You’re organized, polite, and show up on time
- You like structure and don’t mind repetitive tasks
- You’re eager to learn and open to feedback
- You’re comfortable using email, Google Docs, and spreadsheets
💡 Why This Role Matters
Sales reps are often juggling 10 things at once. You’ll be their go-to partner behind the scenes—helping customers get responses faster, keeping our records accurate, and making sure no detail gets dropped. This role might not be flashy, but it’s essential.
🎯 Why You’ll Love Working Here
- We promote from within — many of our best team members started with no experience
- Friendly, down-to-earth coworkers
- Weekly team lunches + birthday treats
- You’ll learn real-world systems like CRMs and invoicing tools
- Paid training and support every step of the way
💰 Pay & Perks
- $18–$22/hour starting pay (based on experience)
- Health + dental benefits after 60 days
- 10 PTO days + company holidays
- Paid lunch break
- Free snacks + coffee in-office
- Growth opportunities across Sales, Operations, or Logistics
📥 How to Apply
We use WorkScreen.io to keep hiring fair and focused on potential—not just experience.
👉 Apply here
You’ll go through a quick, user-friendly evaluation that shows us what you’re great at. We’ll review every application carefully and get back to you within two weeks.
Build a winning team—without the hiring headache.
WorkScreen helps you hire fast, confidently, and without second-guessing.
Breakdown of Why These Sales Administrator Job Posts Work
Let’s break down what makes these two Sales Administrator job descriptions effective — and how they’re designed to attract the right kind of candidates.
✅ 1. Clear, Specific Titles
Instead of the generic “Sales Administrator,” each title adds meaningful detail:
- “Sales Administrator at BrightPath Solar (Remote-Friendly, U.S.-Based)” instantly signals who it’s for, what company they’ll join, and the work model.
- “Entry-Level Sales Admin at LunaTech (We’ll Train You!)” is warm and inclusive, showing that no prior experience is required — just potential.
This helps attract qualified and aligned applicants from the start.
✅ 2. Warm Intros With Context
Each job post begins with a human introduction — not a list of demands.
The intro for BrightPath Solar sets the tone with a personal welcome and a short mission pitch. The LunaTech version directly addresses entry-level candidates and reassures them that they’ll be supported, not judged.
This builds trust before asking for anything.
✅ 3. Transparent Salary and Perks
Both versions clearly share salary ranges and benefits:
- No guesswork.
- No bait-and-switch.
- No “competitive pay” filler.
This not only improves trust — it also increases the quality and volume of applications. Serious candidates want to know if the role meets their needs.
✅ 4. Human Tone That Connects
The writing is conversational and real — it sounds like a person, not HR software. Phrases like:
- “We don’t care where you went to school…”
- “You’ll be their go-to partner behind the scenes…”
- “Weekly team lunches + birthday treats…”
…all show warmth, clarity, and personality. That kind of tone helps attract candidates who are thoughtful, people-oriented, and aligned with your culture.
✅ 5. A Respectful, Transparent Hiring Process
Each post clearly outlines how to apply, how applicants will be evaluated, and when they can expect a response. This eliminates the mystery and makes candidates feel respected — especially when they’re told every application will be reviewed.
The inclusion of WorkScreen.io reinforces fairness and signals that you care about skills and potential, not just résumé polish.
✅ 6. A Section That Sells the Role
Instead of simply listing duties, both posts explain why the role matters — and what’s in it for the candidate.
The “Why This Role Is Worth Your Time” and “Why You’ll Love Working Here” sections show care, intention, and respect for the applicant’s experience. That turns the post from a list of tasks into a real opportunity.
Example of a Bad Sales Administrator Job Description (And Why it Fails)
❌ Bad Job Post Example
Job Title: Sales Administrator
Company: NexaTech
Location: Chicago, IL
Job Type: Full-Time
Salary: Not disclosed
Job Summary
We are seeking a Sales Administrator to support the sales team in managing daily administrative tasks. The ideal candidate will be responsible for maintaining sales records, processing orders, and coordinating communication between departments.
Responsibilities
- Maintain and update customer databases
- Process purchase orders and invoices
- Schedule meetings and calls for the sales team
- Provide administrative support across departments
Requirements
- Bachelor’s degree in Business or related field
- 2–3 years of administrative experience
- Proficient in Microsoft Office
- Excellent written and verbal communication skills
How to Apply
Interested applicants should email their résumé and cover letter to careers@nexatech.com. Only shortlisted candidates will be contacted.
🛑 Why This Job Post Falls Short
1. The Job Title Is Too Generic
“Sales Administrator” is technically accurate — but there’s no mention of the company, location context, or anything compelling. It tells the reader what the role is, but not why it matters or who it’s for.
2. The Introduction Feels Cold and Generic
“Seeking a Sales Administrator to support the sales team…”
This intro could apply to any company, anywhere. There’s no story, no mission, and no personality. Nothing that helps the reader connect.
3. No Salary or Benefits Mentioned
Hiding pay is one of the biggest turn-offs for modern candidates. It creates friction, wastes everyone’s time, and signals a lack of transparency.
4. No Insight Into Culture or Values
There’s zero mention of how the team works, what the company believes in, or why someone would want to work there. That leaves the candidate guessing — and most top candidates won’t stick around to find out.
5. The Responsibilities Are Vague and Uninspiring
There’s nothing wrong with the tasks listed — but there’s no detail or context. No sense of how those tasks support the team, impact the company, or contribute to a larger goal.
6. The Hiring Process Feels Dismissive
“Only shortlisted candidates will be contacted.”
This line feels cold, outdated, and transactional. It sends the message that the company doesn’t respect the time and effort it takes to apply.
7. The CTA Is Just a Dead End
There’s no warmth, no encouragement, and no direction beyond “send a résumé.” In a world where companies are competing for talent, that kind of lazy CTA kills momentum.
Bonus Tips to Make Your Sales Administrator Job Post Stand Out
Most job posts don’t fail because they lack tasks or requirements — they fail because they don’t build trust. If you want to attract thoughtful, reliable, and mission-aligned candidates, here are a few details you can add to instantly elevate your post:
🔐 1. Add a Security & Privacy Notice
Job seekers are increasingly cautious about scams, spam, and data misuse. Including a short privacy statement shows you care about their safety.
Example:
“We take applicant privacy seriously. We will never ask for payment, personal banking details, or sensitive financial information during the hiring process. All communication will come from an official company email.”
This builds instant trust — especially when paired with a named hiring manager or official email address.
🌴 2. Mention Leave Days or Flex Time
Don’t wait until the offer stage to mention time off. Candidates value companies that respect work-life balance — even for admin roles.
Example:
“Enjoy up to 15 paid days off per year, including flexible personal days so you can recharge and come back stronger.”
This can make your offer feel more human and considerate — especially for entry-level or operational roles where leave is often unclear or unspoken.
🚀 3. Highlight Training & Growth Opportunities
Most Sales Administrators don’t want to stay in the same seat forever. They’re often looking for a career path into Sales Ops, Project Management, or Customer Success.
Example:
“You’ll receive hands-on training from our Sales Ops team, and if you’re interested in growth, we’ll support your transition into higher-responsibility roles over time.”
This shows you’re not just hiring a task-doer — you’re investing in someone long-term.
🎥 4. Add a Loom Video from the Hiring Manager
Want to really stand out? Include a short, 60-second Loom or YouTube video where the hiring manager explains:
- What the team is like
- What they’re excited about in this role
- How the candidate will make an impact
It doesn’t have to be polished. Just real.
Why it works: It adds a face, a voice, and a level of sincerity that no text ever could.
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
🧠 Final Tip: Small Signals Build Big Trust
Even one of these bonus details can help you attract candidates who care, think, and want to find a workplace where they matter.
Should You Use AI to Write Job Descriptions?
Let’s be honest — it’s tempting to one-click your way to a job post using ChatGPT or built-in tools from ATS platforms like Workable or Manatal.
And to be fair, AI can be helpful. But used the wrong way, it can backfire—big time.
⚠️ Why You Shouldn’t Rely on AI Alone
If you simply type, “Write me a Sales Administrator job description,” here’s what happens:
- You get a generic post with vague responsibilities and zero personality
- It sounds like a hundred other companies hiring for the same role
- It doesn’t reflect your company’s tone, values, or culture
- It fails to connect with the kind of thoughtful candidates you’re trying to attract
Worst of all? It creates a bad first impression for job seekers — especially the good ones who are reading between the lines.
Your job post is a reflection of your company. If you let AI write it for you, without your voice, it’ll sound like no one cares. And that’s how great candidates slip away.
✅ The Smart Way to Use AI (So It Actually Helps)
AI should enhance your thinking — not replace it. Here’s how to use it well:
🧾 Step 1: Come Prepared with the Right Inputs
Before prompting the AI, collect these details:
- A clear description of what your company does
- A human explanation of the role and why it matters
- Your culture and values (in your own words)
- Traits you’re looking for in the ideal hire
- Salary range, benefits, location, and application process
💬 Step 2: Prompt AI Like This
“Help me write a Sales Administrator job post for our company, [Company Name]. We help [what your company does] and are hiring a [Job Title] to [insert key purpose]. Our culture is [brief description] and we value candidates who are [ideal traits]. We offer [benefits, salary range, perks]. Here are notes I’ve written so far: [paste any bullet points or key ideas]. Write this in a conversational, human tone.”
✏️ Step 3: Review and Refine It Yourself
Once AI gives you a draft:
- Edit the tone so it feels like you
- Cut anything fluffy or robotic
- Add a real intro, hiring process, or team detail
- Plug in your io application link and video if possible
💡 Bottom Line: Use AI as Your Assistant, Not Your Voice
AI can help organize, polish, and accelerate your process — but it should never replace the human insight that makes your job post real.
Your future team members deserve that.
Smart Hiring Starts Here
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Need a Copy-Paste Sales Administrator Job Description? Start Here.
We get it—sometimes you just need something fast.
Maybe you’ve already read through this guide, understand what makes a great job post, and now you’re looking for a solid starting point you can tweak for your company.
That’s what this section is for.
✏️ Important Reminder:
Don’t copy this word-for-word and expect magic.
This is a foundation, not a final draft.
Add a Loom video, inject your team culture, and edit the details to reflect your actual kitchen.
In this section, you’ll find two ready-to-use job description templates for quick copy-paste use — but please remember, like we mentioned above, don’t just copy them word-for-word and expect results.
Think of these as starting points, not final drafts.
- Option 1: A more conversational, culture-first job description that highlights personality and team fit.
- Option 2: A more structured format, including a Job Brief, Responsibilities, and Requirements for a traditional approach.
✅ Option 1: Conversational, Culture-First Job Description Template
📌 Job Title: Sales Administrator at [Company Name]
💼 Full-Time | [Onsite/Remote/Hybrid] | [$X–$Y per year or $X/hour]
🎥 A Quick Message from Our Hiring Manager
We want you to know who you’d be working with — not just what you’ll be doing. Check out this short [Loom/YouTube video] where your future manager shares more about the team, what makes this role exciting, and what to expect from the hiring process.
👋 Who We Are
At [Company Name], we [insert company mission — e.g., “help local businesses scale through simple, human-centered tech”]. Our team is fast-moving, supportive, and deeply focused on helping each other grow. We value ownership, consistency, and people who bring calm to chaos.
🔧 What You’ll Be Doing
- Coordinate customer orders, invoices, and internal follow-ups
- Maintain and update CRM records and sales dashboards
- Schedule sales calls, internal syncs, and customer meetings
- Collaborate with Sales, Operations, and Finance
- Spot inefficiencies and suggest ways to improve workflow
- Keep our systems, documents, and people aligned
✅ What We’re Looking For
- [1–3+] years experience in a sales support or admin role
- Strong attention to detail and follow-through
- Good communicator — async, verbal, and written
- Experience with CRM tools like [e.g., HubSpot, Salesforce]
- Comfortable juggling multiple tasks and keeping things organized
💡 Why This Role Is a Great Fit
You’ll be joining a team that genuinely values your contribution. In this role, you won’t be stuck in a corner doing repetitive tasks — you’ll be a key player in helping our sales engine run at full speed. We’re big on feedback, supportive of career growth, and serious about work-life balance.
💰 Pay & Perks
- Salary: [$X–$Y per year or hourly]
- [#] PTO days + holidays
- Health, dental & vision insurance
- Career growth opportunities
- Flexible scheduling or hybrid options
- Remote tools and a learning budget
📥 How to Apply
We use WorkScreen.io to evaluate all applicants fairly and based on actual strengths — not just résumé formatting.
👉 [Insert WorkScreen Application Link]
Once you complete a short skill-based assessment, we’ll review your application carefully and follow up with next steps.
🛠️ Option 2: Structured “Job Brief + Responsibilities + Requirements” Format
📌 Job Title: Sales Administrator
📍 Location: [City, State / Remote / Hybrid]
💼 Employment Type: [Full-Time / Part-Time]
💵 Salary Range: [$X–$Y/year or $X/hour]
🕒 Work Hours: [Insert hours, e.g., Mon–Fri, 9am–5pm]
🎥 Hear from the Hiring Team
Before you read the full details, here’s a [Loom/YouTube video] from our Sales Manager explaining what this role involves and what kind of support you’ll get if hired.
🧾 Job Brief
We’re hiring a Sales Administrator to support our Sales team with internal operations, record-keeping, scheduling, and communication. This role is key to keeping our team organized and enabling our salespeople to focus on what they do best.
🔧 Responsibilities
- Input and manage data in our CRM
- Prepare quotes, invoices, and follow-up emails
- Schedule and coordinate internal and external meetings
- Generate weekly reports and dashboards
- Support the Sales Manager and cross-functional teams
- Maintain accurate and up-to-date sales documentation
✅ Requirements
- Previous experience in admin or support role preferred
- Strong organizational and communication skills
- Familiarity with sales tools (CRMs, spreadsheets, email platforms)
- High attention to detail and time management
- Ability to work independently and collaborate across teams
- High school diploma required; degree is a plus
📥 How to Apply
We believe in fair, efficient, and respectful hiring — that’s why we use WorkScreen.io.
👉 [Insert WorkScreen Application Link]
You’ll go through a short, skills-based evaluation. We’ll keep you updated throughout the process and provide feedback wherever possible.
Let WorkScreen Handle the Next Step
You’ve written a great job post. Now comes the hard part: figuring out who’s actually qualified.
That’s where WorkScreen.io comes in.
Once candidates apply, WorkScreen takes over the next step—automatically evaluating and ranking applicants based on how they actually perform, not just how polished their résumé looks.
✅ WorkScreen Helps You:
1. Spot Top Talent Instantly
WorkScreen evaluates each candidate’s performance and ranks them on a live leaderboard. No more guessing who’s serious or skimming through hundreds of résumés.
2. Filter Out Low-Effort Applicants
Tired of “one-click apply” spam? WorkScreen screens out candidates who use AI to apply, copy-paste answers, or skip the details. You get serious applicants only.
3. Test for Real Skills, Not Just Talk
Add a custom one-click skill test or task, and see how candidates actually think and solve problems. You’ll learn more in 10 minutes than you would from 2 interviews.
4. Save Hours in Your Hiring Process
No more wasted time reviewing fluff. WorkScreen gives you a ranked list of your top applicants—backed by data—so you can spend your time where it counts: interviewing the right people.
✏️ Use WorkScreen with Your Job Post
Once you’ve created your post, generate a custom WorkScreen application link. You can share it on your website, job boards, or anywhere you recruit talent.
Frequently Asked Questions About Hiring a Sales Administrator
Look for a mix of technical, organizational, and interpersonal skills. Strong candidates often have:
- CRM proficiency (e.g., Salesforce, HubSpot)
- Attention to detail — especially for managing orders, data, and follow-ups
- Clear communication — both written and verbal
- Time management and task prioritization
- Problem-solving ability — to anticipate bottlenecks and improve workflow
- Basic Excel or spreadsheet knowledge for reporting
- Bonus: Comfort with tools like invoicing software, project trackers, or scheduling apps
Even more important than software knowledge is mindset: a great Sales Administrator is proactive, consistent, and calm under pressure.
The average Sales Administrator salary in the U.S. ranges from $45,000 to $60,000 per year, depending on location, experience, and industry.
- Entry-level roles may start between $18–$22 per hour
- Experienced or industry-specific roles (e.g., in tech or B2B SaaS) can reach $65K+ annually
- Remote-friendly positions may offer additional flexibility instead of higher compensation
Be sure to benchmark your offer using tools like Glassdoor, Levels.fyi, or the U.S. Bureau of Labor Statistics if you’re hiring in a regulated market.
Not necessarily. While prior exposure to sales environments can be helpful, it’s not required. What matters more is:
- Experience with administrative work
- Comfort with internal systems
- Ability to support a high-performing team
- A service mindset — they’re supporting sales, not closing deals themselves
That said, someone with a customer-facing or support background may ramp faster in fast-paced sales settings.
A Sales Assistant typically supports individual sales reps — scheduling meetings, taking notes, preparing proposals.
A Sales Administrator usually supports the entire sales operation — handling order processing, data accuracy, systems, and reporting. Their scope is often broader, and they may coordinate across departments like finance, operations, and customer support.
Think of it this way:
Sales Assistant = personal support
Sales Administrator = process and systems support
The best way is to test for real-world ability early. Instead of relying solely on résumés or interviews, use a tool like WorkScreen.io to:
- Administer a short task (e.g., summarizing a study, cleaning a spreadsheet)
- Evaluate their attention to detail, communication, and follow-through
- Filter out applicants using AI-generated or low-effort responses
This gives you confidence that your hire can do the actual work—not just talk about it.
