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If you’ve searched “Sales Assistant job description” online, you’ve probably seen dozens of cookie-cutter templates.
They all look the same: dry bullet points, corporate jargon, and vague responsibilities like “assist with sales tasks.”
But here’s the problem:
Those kinds of job posts don’t attract top talent—they repel them.
Because great sales assistants aren’t just task-doers.
They’re frontline communicators. They influence buyers. They build trust.
And a boring job post doesn’t reflect that.
That’s why in this guide, you won’t find another lifeless copy-paste template.
Instead, we’ll walk you through a better way:
- A human-centered definition of what the role really is
- Two compelling job post examples (for experienced and entry-level candidates)
- A breakdown of why those posts work
- What to avoid in a bad job description
- Bonus tips to make your post stand out
- And a free copy-paste version you can customize
All structured to help you attract real talent—not résumé blasters.
Before we get into examples, if you haven’t already, check out our full guide on how to write a job post that attracts top talent , Link https://workscreen.io/how-to-write-a-job-post/. It walks through everything you need to know—from structure to tone to candidate psychology.
Ready to create a job post that actually works? Let’s start with what this role is—and why it matters.
If your hiring process is stressful, slow, or filled with second-guessing—WorkScreen fixes that. Workscreen helps you quickly identify top talent fast, eliminate low-quality applicants, and make better hires without the headaches.
What a Sales Assistant Really Does - Their Roles
A Sales Assistant isn’t just someone who “supports the sales team.”
They’re often the first face a customer sees, the first voice they hear, and the person who keeps the sales process moving smoothly behind the scenes.
In plain English:
A sales assistant helps turn interest into revenue.
They:
- Greet customers, answer questions, and guide them through products or services
- Process orders, handle stock, and make sure the right products get to the right people
- Support the sales team with updates, reports, and admin tasks
- Help customers feel heard, understood, and supported—from first interaction to final purchase
But beyond tasks, great sales assistants bring:
- Strong people skills
- Calm under pressure
- Attention to detail
- A knack for spotting what the customer really needs
In many ways, they’re the glue between your sales process and your customer experience.
So when you’re hiring one, you’re not just filling a seat—you’re hiring someone who helps close deals, keep customers happy, and represent your brand with confidence.
Two Great Sales Assistant Job Description Templates
✅ Option 1: Job Description for Experienced Sales Assistant
📍 Location: Austin, TX
💼 Role: Full-Time | In-Person
💰 Pay Range: $18–$22/hr (based on experience)
🕒 Schedule: Mon–Fri, 9AM–5PM
🎥 Meet Your Team
Want to know who you’d be working with? Watch this 1-minute intro from our Sales Manager, Rachel:
👉 (Insert Loom or YouTube link)
She shares exactly what we’re looking for and why this role matters.
🏢 Who We Are
At Brightline Office Supplies, we help small and mid-sized businesses across the U.S. keep their offices running.
From paper and pens to enterprise printers, we deliver what they need—fast, fairly, and with zero fuss.
We’ve grown 3x in the past 2 years, and now we’re looking for an experienced Sales Assistant to help us continue to deliver great service at scale.
💼 What You’ll Be Doing
You’ll be the right hand to our sales reps and a trusted guide for our customers.
Here’s a sample of your day-to-day:
- Answering product inquiries via phone and email
- Creating and sending quotes to potential clients
- Following up on pending orders and ensuring on-time delivery
- Updating CRM records and generating weekly reports
- Coordinating with logistics and warehouse teams
- Jumping in to support the sales team wherever needed
✅ What We’re Looking For
- 1–2 years experience in a sales support, customer service, or admin role
- Clear communicator—written and verbal
- Strong organizational and multitasking skills
- Tech-friendly (we use HubSpot, Google Workspace, and Slack)
- High attention to detail, especially when handling orders or data
- Bonus: B2B or logistics experience
🎁 Perks & Benefits
- Competitive pay
- Paid time off (up to 3 weeks/year)
- 401(k) matching
- Health, dental, and vision insurance
- Casual dress code
- Friday team lunches
🌟 Why This Role Is a Great Fit
This isn’t just a sales support job—it’s a role where your precision, communication, and customer care directly impact our revenue and reputation.
You’ll be part of a tight-knit, ambitious team that values clarity, ownership, and speed.
If you enjoy being the calm in the storm and thrive when things are organized and efficient—this is for you.
📥 How to Apply
We value your time—and we’ll respect it.
That’s why we use WorkScreen.io to ensure every applicant gets a fair shot.
Click the link below to apply. You’ll complete a short, skill-based evaluation that helps us learn more about how you work—not just what’s on your résumé.
👉 Apply on WorkScreen
✅ Option 2: Job Description for Entry-Level, Willing to Train Sales Assistant
📍 Location: Remote (U.S.-based only)
💼 Role: Part-Time or Full-Time Available
💰 Pay Range: $15–$17/hr
**🕒 Flexible Schedule: Choose between 20–40 hours/week
🎥 Watch Before You Apply
Our co-founder, Miguel, recorded a quick video just for applicants.
He explains who we are, what we’re hiring for, and why this role is so important to our growth.
👉 (Insert Loom or YouTube link)
🏢 About Us
Wavelength Coaching is a fast-growing remote coaching business that helps busy professionals level up their careers.
Our sales team supports clients across the U.S., and we’re looking for a motivated Sales Assistant who’s ready to learn, help, and make a real impact.
💼 What You’ll Be Doing
You’ll help our coaches and sales team by:
- Responding to inquiries via email and DMs
- Scheduling calls and updating calendars
- Managing spreadsheets and contact lists
- Following up with leads and answering basic questions
- Helping with light data entry and sales reporting
✅ What We’re Looking For
- Strong communication skills
- Friendly, professional, and punctual
- Comfortable using tools like Gmail, Calendars, and Google Sheets
- Quick to learn new software
- Bonus: You’ve worked in retail, customer service, or any people-facing role
🎁 Perks & Benefits
- Paid training and ongoing mentorship
- Fully remote work setup
- Weekly feedback sessions to help you grow
- Opportunities to move into full-time sales or operations roles
- Wellness stipend (available after 60 days)
🌟 Why This Role Is a Great Fit
This is the perfect opportunity for someone who’s eager to learn, loves communicating with people, and wants to be part of something meaningful.
We care about team culture, we support your growth, and we make sure your ideas are heard.
If you’ve got the drive, we’ve got the roadmap.
📥 How to Apply
We don’t believe in ghosting applicants.
That’s why we use WorkScreen.io to make the process fast, respectful, and skill-focused.
Click below to apply. We’ll review every application and respond to everyone—yes, even if it’s a no.
👉 Apply on WorkScreen
Build a winning team—without the hiring headache. WorkScreen helps you hire fast, confidently, and without second-guessing.
1. Productivity Starts with People
These aren’t your average templated job descriptions—and that’s exactly the point.
Here’s a breakdown of why they attract better candidates, boost quality applications, and build trust from the very first click.
✅ 1. Clear, Specific Job Titles
Instead of a generic “Sales Assistant” label, both posts add context:
- “Sales Assistant (Experienced)”
- “Sales Assistant – Entry Level | Remote Coaching Company”
This tells the right person exactly who the role is for, where it’s based, and what type of company it is—before they even open the post.
✅ 2. Human Intros That Set the Tone
Each post opens with a note from the team or the hiring manager via video.
This isn’t fluff—it sets an immediate emotional tone:
- “We’re not just looking for someone to do sales support.”
- “We’ve got you. We’ll train you.”
That connects. It helps the right candidates feel seen—and it filters out the wrong ones.
✅ 3. Transparent Salary & Schedule Info
No vague “competitive compensation.”
Instead:
- Exact hourly rates
- Clear working hours
- Remote vs in-person info upfront
This saves time for everyone and builds instant trust—top candidates don’t want to chase down missing info.
✅ 4. Real Responsibilities, Written Like a Human
The tasks are framed with context and purpose.
Instead of:
“Assist with sales admin tasks”
You get:
“Follow up on pending orders and ensure on-time delivery”
“Responding to inquiries via email and DMs”
This gives applicants a real picture of the job—and shows them you’ve put thought into the role.
✅ 5. Perks & Benefits Are Clearly Listed
Benefits aren’t hidden at the bottom or buried in jargon.
They’re:
- Separated into their own section
- Written in plain language
- Designed to highlight what makes your company unique (e.g., Friday lunches, wellness stipend, mentorship)
✅ 6. Why This Role Is a Great Fit = Built-In Pitch
Most job posts forget this entirely.
But this section answers the candidate’s key question:
“Why should I care about this job?”
It sells the role without sounding salesy.
It appeals to mission-driven, thoughtful applicants who want to do more than just collect a paycheck.
✅ 7. Respectful, Modern Application Process
The posts avoid cold, outdated lines like:
“Only shortlisted candidates will be contacted.”
Instead, they say things like:
“We value your time—and we’ll respect it.”
“We don’t believe in ghosting applicants.”
This is huge. It makes your company feel human—and applicants remember that.
✅ 8. WorkScreen.io Integration Shows You’re Serious
Mentioning WorkScreen as part of the hiring process:
- Communicates fairness (skills-based evaluations)
- Filters out low-effort, one-click applicants
- Signals that you’re organized and intentional about hiring
This is a subtle but powerful credibility boost.
What a Bad Sales Assistant Job Description Looks Like (and Why It Fails)
Let’s look at the kind of job post that repels great candidates—without the hiring manager even realizing it.
❌ Bad Job Post Example:
Job Title: Sales Assistant
Company: Global Retail Group
Location: Dallas, TX
Type: Full-Time
Salary: Not specified
Application Deadline: Open until filled
Job Summary:
Global Retail Group is hiring a Sales Assistant to join our team. The ideal candidate will be responsible for providing administrative support to the sales department, managing customer interactions, and assisting with order processing.
Key Responsibilities:
- Provide support to the sales team
- Manage customer communication
- Assist with preparing sales reports
- Handle data entry tasks
- Perform other duties as assigned
Requirements:
- Bachelor’s degree preferred
- 1–2 years of experience in a similar role
- Strong organizational skills
- Proficiency in Microsoft Office Suite
- Ability to work in a fast-paced environment
How to Apply:
Send your resume and cover letter to hr@globalretailgroup.com. Only shortlisted candidates will be contacted.
🔎 Why This Post Doesn’t Work
🚫 1. The Job Title Is Generic and Empty
“Sales Assistant” is technically accurate—but vague.
It doesn’t give any clue about the industry, experience level, or what makes the opportunity unique.
🚫 2. The Summary Is Robotic and Cold
“Providing administrative support” and “assisting with order processing” are functional descriptions—but they lack soul.
There’s no mention of why the role matters, what the mission is, or how this position connects to real customers or team success.
🚫 3. No Salary or Compensation Transparency
This is a huge red flag for top talent.
Candidates are tired of applying blindly without knowing whether the compensation aligns with their expectations.
Not listing a salary immediately drops trust.
🚫 4. Responsibilities Are Vague
Phrases like “perform other duties as assigned” or “support the team” don’t help candidates imagine the job.
There’s no sense of impact, ownership, or even what a typical day looks like.
🚫 5. No Mention of Culture or Values
There’s no signal of what it’s like to work here:
- Is the team collaborative or independent?
- Is there mentorship or room for growth?
- What does success look like in this role?
Silence on these points = emotional disconnect.
🚫 6. The Hiring Process Feels Dismissive
“Only shortlisted candidates will be contacted” is a cold, outdated way to end a post.
It makes candidates feel like their time doesn’t matter—and top applicants are less likely to engage when they feel unseen.
🚫 7. No Personality in the Call to Action
There’s no warmth. No encouragement. No personal touch.
Just “send your résumé”—which makes the job feel like a transaction, not an opportunity.
In short:
This job post checks boxes—but that’s all.
It fails to connect, inspire, or differentiate the role, which is why quality applicants are likely to ignore it or scroll past.
Bonus Tips to Instantly Improve Your Sales Assistant Job Description
Once you’ve got the basics right, these extra touches can take your job post from good to unforgettable—especially in a competitive hiring market.
🔐 1. Add a Security / Privacy Notice
Let candidates know you take their data and safety seriously.
This builds trust and helps your brand stand out as ethical and transparent.
Example you can copy:
🛡️ “We take the security and privacy of all job applicants very seriously. We will never ask for payment, banking details, or sensitive personal information during any part of the hiring process.”
🌴 2. Mention Time Off and Leave Days
Work-life balance matters.
Even mentioning a few days of paid leave can make your post more attractive—especially to entry-level candidates.
Example:
“Enjoy up to 24 paid flex days per year—so you can recharge and come back stronger.”
🚀 3. Highlight Training and Growth Opportunities
Don’t just say “there’s room to grow”—show it.
This is especially effective in entry-level posts or industries with high turnover.
Example:
“We offer paid mentorship, clear promotion paths, and weekly check-ins to support your growth. We want this to be the start of a real career—not just another job.”
🎥 4. Include a Loom or YouTube Video
Adding a short video from the hiring manager or team makes your post more personal and engaging.
It helps humanize your brand, sets expectations, and builds connection fast.
Quick tips for the video:
- Keep it under 90 seconds
- Say who you are, what the role is, and what kind of person you’re looking for
- Be warm, informal, and real—don’t read a script
Here is an example that we used in our master guide on how to write a great job post description , you can check it out here https://www.loom.com/share/ba401b65b7f943b68a91fc6b04a62ad4
🧠 5. Be Clear About Your Hiring Process
Set expectations upfront:
- When will they hear back?
- Will there be interviews?
- Are there skills assessments involved?
Example:
“We reply to every applicant within 2 weeks. Finalists will complete a short task and have a 30-minute interview via Zoom. We respect your time—and we’ll keep you in the loop at every step.”
These small changes don’t just make your post more attractive—they also show that your company is thoughtful, intentional, and people-focused.
And that’s exactly what top talent looks for.
Should You Use AI to Write Your Sales Assistant Job Description?
Lately, it feels like everyone’s using AI to generate job posts—especially platforms like Workable, Manatal, and Recruitee, which offer “one-click job description” tools.
But here’s the truth:
Using AI the wrong way can hurt your hiring efforts.
Let’s break it down.
🚫 Why You Shouldn’t Rely on AI Alone
If you just type “write me a sales assistant job description” into ChatGPT and copy the first result…
You’ll likely get something that:
- Sounds generic and robotic
- Attracts low-effort applicants
- Misses your brand voice
- Leaves out crucial context like culture, growth, or team values
And here’s why that’s a problem:
📌 Your job post is your first impression.
It tells candidates what kind of company you are—before they ever speak to you.
If your post feels lazy, they’ll assume your hiring process is too.
✅ The Smart Way to Use AI (And What to Feed It)
AI works best when it starts with you.
Give it the raw ingredients—then let it polish, organize, or rewrite.
Here’s how to prompt it properly:
🧠 Sample AI Prompt Template You Can Use:
“Help me write a job description for a Sales Assistant at [Company Name]. We’re hiring someone to [Insert Key Responsibilities]. Our company culture is [Describe Culture]. We want to attract candidates who are [Describe Ideal Traits]. We offer [Insert Benefits] and the salary range is [Insert Salary]. Our hiring process includes [Briefly Describe Steps]. Here are a few notes I’ve written to help: [Paste rough outline]. Please rewrite this in a warm, conversational tone that feels human and inviting.”
💡 Bonus Tip: Give AI a Reference Example
If you liked one of the job posts earlier in this guide (like the Wavelength or Brightline example), tell AI:
“Write me something similar in tone and structure to this job post: [paste the example].”
Now the output will feel far more tailored—and you’re still in control.
Bottom Line:
Use AI to help you, not to replace you.
Think of it as your writing assistant—not your hiring manager.
WorkScreen simplifies the hiring process, helping you quickly identify top talent while eliminating low-quality applications. By saving you countless hours and reducing the risk of bad hires, it empowers you to build a team that delivers results
Need a Quick Copy-Paste Sales Assistant Job Description?
✅ Option 1: Conversational Job Description Template (Culture-First Style)
📍 Location: [Insert Location]
💼 Role Type: [Full-Time or Part-Time]
💰 Pay Range: [$XX–$XX/hr]
🕒 Schedule: [Insert hours or flexibility]
🎥 Meet Your Team
(Optional but encouraged: Insert Loom or YouTube link)
Here’s a quick video from [Your Hiring Manager’s Name] introducing the role and what we’re looking for.
🏢 Who We Are
[Your Company Name] is a [brief description of what you do and who you help].
We’re growing and we need someone who’s sharp, people-oriented, and excited to support our sales team.
💼 What You’ll Be Doing
- Answer customer inquiries (email, phone, or DMs)
- Assist sales reps with order tracking, quotes, and reporting
- Keep our CRM updated and organized
- Coordinate with logistics or ops teams
- Support the team however you can—you’re the glue
✅ What We’re Looking For
- Strong communicator (written + verbal)
- Detail-oriented and tech-savvy
- Comfortable using [Insert Tools: e.g., Google Sheets, CRMs, Slack]
- Bonus: Prior sales, admin, or customer service experience
🎁 Perks & Benefits
- Paid time off + flexible scheduling
- Health and dental insurance (if applicable)
- Remote-friendly tools and training
- Weekly team check-ins and support
- Mentorship or career growth path
🌟 Why This Role Is a Great Fit
This is more than admin support—it’s a role where your organization, people skills, and follow-through directly impact customer happiness and revenue.
If you love helping people and keeping things on track, you’ll love this job.
📥 How to Apply
We use WorkScreen.io to keep things simple and fair.
Click the link below to complete a quick skills-based evaluation—so we can learn how you work, not just what’s on your résumé.
👉 [Insert Your WorkScreen Link]
🧱 Option 2: Structured “Job Brief + Responsibilities + Requirements” Format
Job Title: Sales Assistant
Company: [Your Company Name]
Location: [City, State or Remote]
Employment Type: [Full-Time/Part-Time]
Salary Range: [$XX–$XX/hr]
Start Date: [e.g., ASAP or July 2025]
🎥 Meet Your Team
(Optional but encouraged: Insert Loom or YouTube link)
Here’s a quick video from [Your Hiring Manager’s Name] introducing the role and what we’re looking for.
Job Summary
We’re looking for a Sales Assistant to join our growing team and support our sales operations.
The ideal candidate is detail-oriented, friendly, and thrives in a collaborative, fast-paced environment.
Key Responsibilities
- Respond to customer inquiries professionally and promptly
- Assist sales team with quotes, CRM updates, and client follow-ups
- Track orders and coordinate with fulfillment/logistics
- Help prepare sales reports and dashboards
- Manage calendars and schedule meetings
Requirements
- 1+ year of experience in sales support or customer service (preferred)
- Strong written and verbal communication skills
- Proficiency in [List Software Tools]
- Highly organized and deadline-driven
- Comfortable working independently and on a team
Perks & Benefits
- Paid time off
- Health and dental insurance
- Flexible work hours
- Career growth opportunities
- Supportive team culture
How to Apply
Click the link below to apply via WorkScreen.io.
We use WorkScreen to ensure a fair and respectful hiring process focused on skills—not just résumés.
👉 [Insert WorkScreen Link]
Let WorkScreen Handle the Next Step
Writing a great job post is the first step.
But once those applications start rolling in, the real question is:
How do you quickly figure out who’s actually qualified—without wasting hours reviewing weak résumés or chasing ghost applicants?
That’s where WorkScreen.io comes in.
✅ WorkScreen Helps You:
🔎 Quickly Spot Your Top Candidates
WorkScreen automatically evaluates applicants, scores them, and ranks them on a performance-based leaderboard—so you instantly see who’s worth interviewing.
No more guessing. No more résumé roulette.
⚙️ Run One-Click Skills Assessments
Test candidates on real-world scenarios—not fluff.
WorkScreen lets you evaluate communication, detail orientation, and problem-solving based on how people actually work, not just how they talk about it.
🚫 Eliminate Low-Effort, Copy-Paste Applicants
WorkScreen filters out the noise—like people using AI tools to auto-apply, submit generic cover letters, or game the system.
You get real, engaged, high-effort candidates who care about the role.
⏱️ Save Hours and Make Smarter, Faster Decisions
No more digging through email threads or spreadsheets.
With WorkScreen, your hiring process becomes structured, fair, and refreshingly fast.
Whether you’re hiring your first Sales Assistant or your fiftieth, WorkScreen helps you do it smarter—not harder.
FAQ
The average salary for a Sales Assistant in the U.S. typically ranges between $15–$22 per hour, depending on experience, location, and industry.
- Entry-level roles or retail positions may start at $14–$16/hr
- More experienced assistants in B2B or SaaS companies can earn $18–$25/hr
- In metropolitan areas or high-growth sectors, rates may exceed $25/hr with commissions or bonuses
To stay competitive, it’s smart to benchmark your pay using tools like Glassdoor, Payscale, or the Bureau of Labor Statistics.
Strong Sales Assistants usually bring a blend of soft skills and systems thinking. Here’s what to look for:
- Clear communication (written & verbal)
- Attention to detail, especially for orders, reporting, or data entry
- Customer empathy—they should represent your brand well under pressure
- Time management and multitasking across multiple requests
- Basic tech literacy (email, CRMs, spreadsheets, calendars)
- Proactive support—they don’t just follow instructions, they anticipate needs
If you’re hiring remotely, look for signs of self-motivation and responsiveness, too.
Good question. Here are some relevant metrics:
- Order accuracy rate
- Lead response time
- Number of support tickets or requests handled
- Customer satisfaction ratings (if client-facing)
- CRM data cleanliness (e.g., contacts updated, notes logged)
- Internal response speed to the sales team
- Support contribution to closing deals (e.g., timely quote generation)
Not all of these apply to every setup—but tracking 2–3 aligned to their scope keeps performance visible and fair.
Compensation matters—but it’s not everything. You can still attract great candidates by emphasizing:
- Work-life balance (e.g., flexible hours, remote days)
- Learning and career growth opportunities
- A supportive, people-first culture
- Transparency and feedback during the hiring process
- A clear path to promotion (e.g., Sales Assistant → Sales Rep or Ops Lead)
Purpose, respect, and growth go a long way—especially for entry-level roles.
While they often overlap, here’s the key distinction:
- A Sales Assistant supports the sales process—handling admin, scheduling, prep work, and follow-ups.
- A Sales Representative actively sells—closing deals, managing pipelines, and owning revenue targets.
Some Sales Assistants eventually grow into Sales Rep roles—but their core focus is support, not selling.
